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Home My WebLink About96-00 RESOLUTIONRESOLUTION NO, 96-00 MICROFILMED A RESOLUTION APPROVING AMENDMENT NO. 1 TO TASK ORDER NO. 1 (EXTENSION OF ERNEST LANCASTER DRIVE), TO THE AGREEMENT FOR ENGINEERING SERVICES WITH MCCLELLAND ENGINEERS, INC.; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AMENDMENT IN THE AMOUNT $25,475. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves Amendment No. 1, to Task Order No. 1 (Extension of Ernest Lancaster Dnve), to the Agreement for Engineering Services with McClelland Engineers, Inc.; and authorizes the Mayor and City Clerk to execute said amendment in the amount of $25,475. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 18'" day of July , 2000. ATT! �1rt,'` By: >%&t 4�4.ed C Heather Woodruff, City C APPROVED. By: Fred Hanna, Mayor NAME OF FILE: 1.212% CROSS REFERENCE: Date Contents of File Initials 7-a-60 SA 9I --i »9 ' ezr ;9" axe4/e aziA/_4 ,., Dia_ d/D .)(S -..(r zr CDS&i.//fdlig %S /0919-400 M� h y. 0 •ora 9 — G A:,4 S dini,d4 .7 2 a i /i./'., 6 �a7.fLf'i Ari G - 0 P,LIA/`1 A-_! iiIi - 1 91oo7 l6 ,a • • EXHIBIT A ex#. AMENDMENT NO. 1 Ra/ TO TASK ORDER NO. 1 EXTENSION OF LANCASTER DRIVE STATE OF ARKANSAS COUNTY OF WASHINGTON Task Order No. 1 to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, is hereby amended. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Amendment entered into and executed this /7 day of eir 12000, by and between the City of Fayetteville (OWNER) and McClelland ,_ Consulting Engineers (ENGINEER) amends the project description to include formulation of Land Use Plan for the East Side of Drake Field. It is clearly understood that the ENGINEER will subcontract with Barnard-Dukelberg & Co. to prepare the Land Use Plan. SECTION I - PROJECT DESCRIPTION In order to efficiently utilize undeveloped land on the eastern side of the municipal airport property a Land Use Plan is needed. In general, the plan will recommend a layout of needed infrastructure (utilities, aviation access, and ground access) and propose the limits of reasonably -developable real estate. The deliverable product of this study will be a bound document, with a map(s) depicting the recommendations resulting from the Land Use Planning effort. FY9921 fid Amendment for Lancaster Drive Extension 1 m X al • • SECTION III — SCOPE OF SERVICES Attachment A to this Amendment sets forth the specific tasks included in the scope of work. SECTION IV — FEES AND PAYMENTS Attachment B to this Amendment establishes the lump sum fees for the contracted services. SECTION IV — BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES and Task Order No. 1 shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: Mayor Date: Attest: �� U1�erl // FOR McCLELLAND CONSULTING ENGINEERS, INC.: B President Date: (I lit loo FY992154 Amendment for Lancaster Drive Extension Attest: &initial/D. LC' 2 • • ATTACHMENT A Program of Services Drake Field East Side Land Use Plan Element 1. Project Start Up Task 1.1. Meet with city staff, airport staff, and Fayetteville Municipal Airport Advisory Board. The Consultant will meet with members of the City Staff, Airport Staff as well as members of the Fayetteville Municipal Airport Advisory Board to assist in identifying key development issues, conducting background research, and gaining a sense of direction in terms of past efforts and future desires. Strategic goals being formulated by others as a part of corollary efforts will be incorporated into this study effort. Additional meetings are programmed during the course of the study. Up to three meetings are anticipated. Task 1.2. Collect and Review Previous Studies. Previous airport and economic development studies and available information and drawings will be collected and reviewed in terms of their relationship with this study effort, the desires of the Board, and the potential for the site(s) under consideration in meeting the goals and objectives of the City, and the Airport. Task 1.3. Land Reconnaissance. The subject land will be identified and defined as to the areas that will be included in the study. Information on the area (i e , location, acreage, topography, utilities availability, soils, wetlands, existing or planned adjacent uses, etc.) will be compiled. Agreement will be gained on the exact boundaries of the study area, but is likely include all existing airport property on the east side of the runway. Drake Field East Side Land Use Plan Scope of Services/May 24, 2000 • • Element2. Preliminary Land Use Plan Task 2.1. Land Use Influences Determination. Using City of Fayetteville resources, factors which will influence the proposed land use will be determined. Factors will include such considerations as flooding potential, soil types, wetlands, utilities availability, adjoining land uses, roadway access potential, taxiway access potential, height restrictions related to aeronautical obstruction criteria, and off -airport access points, among others. These factors will be inventoried and described in a written and graphic format. Task 2.2. Establish Recommendations for Land Use. Potential and possible land uses will be examined and recommendations established for the area within the study area which are commensurate with the goals and objectives of the City and the Airport. Various alternatives will be explored, with the findings and recommendations being presented in both narrative and graphic form. Consideration will include actual uses of the immediately available land as well as those properties that may be reasonably available in the future. Task 2.3. Formulate Conceptual Land Use Plan. A Conceptual Land Use Plan will be developed in consonance with the findings of the foregoing tasks, specifying categories of development zones, tenant types, and generalized lot configurations. A program will be established which allows flexibility in the development process while achieving the inherent goals of the overall development itself. Task 2.4. Develop Roadway/Taxiway Plan. A taxiway and roadway plan will be developed, including existing and proposed alignments and proposed widths. Task 2.5. Environmental Review. An illustration of the Conceptual Development Plan will be sent to various state and federal agencies. Accompanying the illustration will be a request for input regarding potential environmental affects related to the proposed development. Agency responses will be included in the appendix of the final report and the input received from the agencies will be considered in the formulation of the finalized land use plan. Drake Field East Side Land Use Plan Scope of Services/May 24, 2000 • • Element 3. Infrastructure Assessment and Finalized Land Use Plan Task 3.1. Evaluation of Utility Network The existing utility network will be evaluated in terms of the condition of the various systems which comprise the utility network and the capacities of those systems to accommodate future development. Recommendations will be made relating to improvements required to the utility network to accommodate the ultimate plan for the development area as well as the short- and intermediate-range needs of the overall facility. Task 3.2. Prepare Finalized Land Use Plan A finalized land use plan will be prepared which takes into consideration the utility network evaluation and the responses from the state and federal agencies. Element 4. Development Strategies Task 4.1. Development Strategies Recommendations. Recommendations for the incremental development of the area under consideration in this study effort, including the initial development area and subsequent development areas based on estimated absorption levels will be prepared. Such recommendations will focus on utilities, taxiways, roadways, and potential tract delineations to serve as an impetus for development and to accommodate differing development activities. Revenue generation for the airport will also be an important consideration. Drake Field East Side Land Use Plan Scope of Services/May 24, 2000 • • Task 4.2 Implementation Process Definition The process that will be necessary to enable the implementation of Plan recommendation will be defined. This would include such items as additional planning studies, environmental impact analysis requirements, FAA/airspace considerations, engineering documentation, etc. In addition, the development criteria which will be significant in the implementation process will be defined (e.g. subdivision regulations; building codes; airport minimum standards/rules and regulations; other City, State, or Federal requirements). Task 4.3. Prepare Final Report. A final report will be prepared presenting the findings and recommendations of the study in narrative and graphic form. Twenty (20) copies of the report will be prepared in comb -bound report format. Drake Field East Side Land Use Plan Scope of Services/May 24, 2000 • • • ATTACHMENT B Fee Breakdown By Task Drake Field East Side Land Use Plan Task 1.1 Task 1.2 Task 1.3 Task 2.1 Task 2.2 Task 2.3 Task 2.4 Task 2.5 Task 3.1 Task 3.2 Task 4.1 Meet With City and Airport Staff Collect and Review Previous Studies Land Reconnaissance Land Use Influences Determination Establish Recommendations for Land Use Formulate Conceptual Land Use Plan Develop Roadway/Taxiway Plan Environmental Review Evaluation of Utility Network Prepare Finalized Land Use Plan Development Strategies Recommendations Task 4.2 Implementation Process Definition Task 4.3 Prepare Final Report Total BD&C Fees Total MCE Fees Grand Total Drake Field East Side Land Use Plan Scope of Services/May 24, 2000 BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE BD&C MCE • $1,500.00 $150.00 $500.00 $150.00 $500.00 $0.00 $3,000.00 $0.00 $3,000.00 $0.00 $2,500.00 $0.00 $2,500.00 $450.00 $3,000.00 0.00 $500.00 $900.00 $2,000.00 $75.00 $2,000.00 $0.00 $500.00 $600.00 $1,500.00 $150.00 $23,000.00 52,475.00 $25,475.00 FAYETTEWILLE AIRPORT DEPARTMENT THE CITY OF FAYETTEVILLE, ARKANSAS TO: THRU: THRU: FROM: DATE: SUBJECT: • CITY COUNCIL MEMBERS FRED HANNA, MAYOR ALETT LITTLE, ECONOMIC DEVELOPMENT DIRECTOR dj DALE FREDERICK, AIRPORT MANAGER— June 29, 2000 AMENDMENT NO. 1 TO TASK ORDERS NO. 1 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS Staff requests approval of Amendment No. 1 to Task Order No. 1 (Extension of Ernest Lancaster Drive) to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES with McClelland Engineers, Inc. in the amount of $25,475.00. The Federal Aviation Administration has approved this Land Use Plan as part of the formulation costs involved with this project and has agreed to fund 90% of the project with Airport Improvement Program Funds. A 5% reimbursement match grant will be requested from the State of Arkansas Department of Aeronautics. This Land Use Plan is critical in determining the best location for the pending access road extension in serving the undeveloped land on the east side of the airport property. While the contract is with McClelland Engineers, Inc , Barnard-Dukelberg & Company will be subcontracted to prepare the Land Use Plan. This project has been descnbed and explained to the Airport Board, and the final scope and cost for the Land Use Plan will be discussed at the July 6, 2000, Airport Board Meeting. DF/bjm Attachments: Contract Review Form Four originals of the Amendment No.1 to Task Order No.1 Copy of Fax received from The Federal Aviation Administration 4500 SOUTH SCHOOL AVENUE. SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE S01-718-7640 Ext. 5 • FAX 501-718-7646 �r� 02 '00 16:26 FR FAA - RlIFI ADO 8172225987 TO 91501646 P.01/01 U S. Department of Transportation Federal Aviation Administration June 2, 2000 Mr. Dale Frederick, Manager Fayetteville Municipal Airport 4500 South School Ave, Suite F Fayetteville, AR 72701 RE: Fayetteville Municipal Airport East Side Land Use Plan Proposal MEMORANDUM VIA FACSIMILE TRANSMITTAL: 501 / 718-7646 Dear Mr. Frederick: We have reviewed your correspondence of May 24, 2000, concerning the subject matter. The proposed scope of work will aid in determining factors and alternatives affecting future development of Fayetteville Municipal Airport's east side. We concur in the preliminary Program of Services and Fee Estimate. Information to be developed in the plan is critical to the pending access road extension project on the east side of the airport. It will be considered as a formulation cost associated with the Ernest Lancaster Drive access road extension project. Please instruct your consultant to conclude a contract wBaaDunkelberg tract and i& Corn ny a de proceed at the earliest opportunity. Forward a copy the signed for completion of this plan to the undersigned. Sincerely, Donald C. Harris Senior Program Manager Arkansas/Oklahoma Airports Development Office cc: Mr. John Quinn, McClelland Consulting Engineers, Inc. Mr. Mark McFarland, Barnard Dunkelberg & Company ASW -631:DCHarris:X5634:060200:fyvlesldedev 501 / 443-9241 918 / 585-8857 nrni pfr;F . 01 *'r' • • STAFF REVIEW FORM X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of July 18, 2000 FROM: Dale Frederick Airport General GMT. Name Division Department ACTION REQUIRED: Staff requests approval of Amendment No. I to Task Order No. 1 (Extension of Ernest Lancaster Drive) to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES with McClelland Engineers, Inc. in the amount of $25,475.00. The Federal Aviation Administration has approved this Land Use Plan as a formulation cost associated with this project and has agreed to fund 90% of the project with Airport Improvement Program Funds. A 5% reimbursement match grant will be requested from the State of Arkansas Department of Aeronautics. The Airport Board has been advised of this project, and the final scope and cost for the Land Use Plan will be discussed at the July 6, 2000, Airport Board Meeting. COST TO CITY: $25.475.00 Cost of this Request 5550-3960-5314.00 Account Number 98054 Project Number $ 121.966.00 Category/Project Budget $ 71.283.00 Funds used to date $ 50,683.00 Remaining Balance Professional Services Category/Project Name Fixed Asset Program Name Airport Fund BUDGET) EVIEW• X Budgeted Item Budge Manager Administrative Services Director Budget Adjustment Attached C NTRACT/GRAN /LEASE REVIEW: •-oi9 90 �..i. a a. us_ %_aa/ii i Ac111 , � • �� er D67 .3043 Aro AS City Attorney Date Purchasing Officer Date GRANTING AGENCY: Internal Auditor ADA Coordinator Date Date STAFF RECOMMENDATION: Staff recommends approval of this amendment. Cross Reference New Item: Yes Pre. Ord/Res#: 26-00 Orig Cont. Date: 3-7-00 Orig Contract No. 747 No STAFF REVIEW FORM Description: Amendment No. 1 to Task Order No.1 to the contra of Ernest Lancaster Drive. Comments: Budget Manager Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Meeting Date: July 18, 2000 :t with McClelland Consulting Engineers for the e) Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments: Page 2 tension FAYETTEVIILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Alett Little , Economic Development Coordinator From: Heather Woodruff, City Clerk Date: July 19, 2000 Attached is a copy of the resolution approving Amendment No. 1 to Task Order No. 1 for the extension of Ernest Lancaster Drive. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Auditor • M • • RESOLUTION NO, 96-00 A RESOLUTION APPROVING AMENDMENT NO. 1 TO TASK ORDER NO. 1 (EXTENSION OF ERNEST LANCASTER DRIVE), TO THE AGREEMENT FOR ENGINEERING SERVICES WITH MCCLELLAND ENGINEERS, INC.; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AMENDMENT IN THE AMOUNT $25,475. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves Amendment No. 1, to Task Order No. 1 (Extension of Emest Lancaster Drive), to the Agreement for Engineering Services with McClelland Engineers, Inc.; and authorizes the Mayor and City Clerk to execute said amendment in the amount of $25,475. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 18h day of July , 2000. eather Woodruff, City C APPROVED. By: i// Fred Hanna, Mayor Y