HomeMy WebLinkAbout90-00 RESOLUTION• •
RESOLUTION NO. 90-00 MICROFILMED
A RESOLUTION AWARDING BID NO. 00-50 IN THE AMOUNT
OF $26,860, PLUS A 10% CONTINGENCY AMOUNT OF $2,686
TO AIRWORKS, DIVISION OF MULTI -CRAFT INC., FOR
PHASE II HVAC SYSTEM AT THE CITY PROSECUTOR/JAIL
BUILDING; AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT FOR SAID AMOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS•
Section 1. That the City Council hereby awards Bid No. 00-50 in the amount of $26,860,
plus a 10% contingency amount of $2,686, to Airworks, Division of Multi -Craft Inc., for Phase II
HVAC System at the City Prosecutor/Jail Building; and authorizes the Mayor and City Clerk to
execute an agreement for said amount. A copy of the agreement is attached hereto marked Exhibit
"A" and made a part hereof.
'AND APPROVED this 5th day of July , 2000.
APPROVED.
ATTEST:
By:
By:
eather Woodruff, City Clerk
red Hanna, Mayor
NAME OF FILE:
CROSS REFERENCE:
Date
Contents of File
Initials
y�00
d
,t9 . 90- o0
EXizzT '4 ifiA/7)fS d
!
a
2
(,e -M- yo
4 J ZL AdS
4
,1 o-,
' DD -SO
.� .
7-S- 0
SUI.
4 /:
v diff -Y.2
•
Air' IJorRS D‘ J of incc
•
EXHIBIT A
CONTRACT X
This contract executed this S day of 2000, ea/JT
between the City of Fayetteville, Arkansas, her of r called the
City, and Air Works Div of MCC
hereinafter called the Contractor, and having an address at
2300 Lowell Road, Springdale, AR 72764
In consideration of the mutual covenants contained herein, the
parties agree as follows:
1. The Contractor at his own cost and expense shall furnish all
labor, materials, supplies, machinery, equipment, tools,
supervision, bonds, insurance, tax permits, and all other
accessories and services necessary to complete items bid per
bid 00-50 as stated in CONTRACTOR'S PROPOSAL, and in
accordance with specifications attached hereto and made a part
hereof under Bid #00-50, all included herein as if spelled out
word for word.
2. The City shall pay the Contractor based on prices indicated in
Contractor's Proposal. Progress payments will be made 30 days
after approval and acceptance of work and submission of
invoice. Amount of contract not to exceed $ 26,860.00
3. The Contract documents which comprise the contract between the
City and the Contractor consist of this Contract and the
following documents attached hereto, and made a part hereof:
A. Bid form identified as Invitation to Bid 00-50 with the
specifications and conditions typed thereon.
B. The Contractor's proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement
between the City and the Contractor and may be modified only
by a duly executed written instrument signed by the City and
the Contractor.
5. Contractor shall not assign his duties under the terms of this
agreement.
6. Contractor agrees to hold the City harmless and indemnify the
City, against any and all claims for property damage, personal
injury or death, arising from Contractor's performance of this
contract. This clause shall not in any form or manner be
construed to waive that tort immunity set forth under Arkansas
Law.
m
X
032
D
• •
7 The Contractor shall furnish a certificate of insurance
addressed to the Owner, showing that he carries the following
insurance which shall be maintained throughout the term of the
Contract. Any work sublet, the contractor shall require the
subcontractor similarly to provide worker's compensation
insurance. In case any employee engaged in work on the
project under this contract is not protected under Worker's
Compensation Insurance, the Contractor shall provide and shall
cause each Subcontractor to provide adequate employer's
liability insurance for the protection of such of his
employees as are not otherwise protected.
Comprehensive General Public Liability, $1,000,000
Comprehensive Automobile Liability (owned, hired
and non -owned Vehicles) with bodily injury limits
of $100,000 and property damage limit
of $50,000 for each accident;
Standard Workmen's Compensation and Employer's
Liability covering with statutory limits;
The premiums for all insurance and the bond required herein
shall be paid by the Contractor.
8. If contract exceeds $20,000, Contractor agrees to furnish a
Performance Bond, approved by the City, guaranteeing the
performance of this contract, for not less than one hundred
percent of the amount of this contract. Said performance bond
shall be conditioned on full and complete performance of this
contract and acceptance by the City of Fayetteville for the
payment of all labor and materials entering into or incident
to the proposed improvements. The Contractor agrees to
furnish proof of licensure as required under the terms of Act
150 of the 1965 Acts of the Arkansas Legislature.
9. Contractor agrees to begin work within ten (10) days of notice
to proceed and complete the work within the time frame
outlined in the bid document. Liquidated damages of $100 per
day shall be assessed at the option of the City, not as a
penalty, beginning on the first day following the completion
time to cover additional costs.
10. All work called for herein shall be coordinated directly with
the Project Manager or their designee, at 501/575-8361.
•
11. This contract may be terminated by the City with 10 days
written notice.
12. Contractor shall be responsible for meeting compliance with
ADA regulations.
WITNESS OUR HANDS THIS DAY OF
ATTEST: CITY CLERK
lfa 41 ,
ATTEST: SECRETARY
, 2000.
CITY OF FAYETTEVILLE,
FAYETTEVILLE, ARKANSAS
BY
Air Works Div. of MCC
FIRM NAME
DiviNAM E$ NDgeTITLE
2300 Lowell Road
Sjiringdale, AR 72764
BUSINESS ADDRESS
• 11/16/nee 14:11
5815758241
•
FAYETTE PURCHASING
rMrti It run\.naSI I
CONTRACT
PAGE 04
PAGE 05
This contract executed this 16th day of lune 2000,
between the City of Fayetteville, Arkansas, hereinafter called the
City, and Air Works, a division of Multi -Craft Contractors, Inc
hereinafter called the Contractor, and having an address at
2300 North Lowell Road, Springdale, AR 72765
In consideration of the mutual covenants contained herein, the
parties agree as follows:
1. The Contractor at his own cost and expense shall furnish all
labor, materials, supplies, machinery, equipment, tools,
supervision, bonds, insurance, tax permits, and all other
accessories and services necessary to complete items bid per
bid 00-50 as stated in CONTRACTOR'S PROPOSAL, and in
accordance with specifications attached hereto and made a part
hereof under Sid #00-5o, all included herein as if spelled out
word for word.
z. The City shall pay the Contractor based on prices indicated in
Contractor's Proposal. Progress payments will be made 30 days
after approval and acceptance of work and submission of
invoice. Amount of contract not to exceed S 26,860.00
3. The Contract documents which comprise the contract between the
city and the Contractor consist of this Contract and the
following documents attached hereto, and made a part hereof:
A. gid form identified as Invitation to Bid 00-50 with the
specifications and conditions typed thereon.
B. The Contractor's proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
These Contract documents constitute the entire agreement
between the City and the Contractor and may be modified only
by a duly executed written instrument signed by the City and
the Contractor.
5. Contractor shall not assign his duties under the terms of this
agreement.
6. Contractor agrees to hold the City harmless and indemnify the
City, against any and all claims for property damage, personal
injury or death, arising from Contractor's performance of this
contract. This clause shall not in any form or manner be
construed to waive that tort immunity set forth under Arkansas
Law.
06/16/2000 14:11 5015758241
•IIP
FAYETTE PURL-WSING PAGE 05
tip. rAl,t ub
7 The Contractor shall furnish a certificate of insurance
addressed to the Owner, showing that he carries the following
insurance which shall be maintained throughout the term of the
Contract. Any Work sublet, the contractor shall recuire the
subcontractor similarly to provide worker's compensation
insurance. In ease any employee engaged in work on the
project under this contract is not protected under Worker's
Compensation Insurance, the Contractor shall provide and shall
cause each Subcontractor to provide adequate employer's
liability insurance for the protection of such of his
employees as are not otherwise protected.
Comprehensive General Public Liability, $1,000,000
Comprehensive Automobile Liability (owned, hired
and non -owned vehicles) with bodily injury limits
of $100,000 and property damage limit
of 550,000 for each accident;
standard Workmen's Compensation and Employer's
Liability covering with statutory limits;
The premiums for all insurance and the bond required herein
shall be paid by the Contractor.
s. if contract exceeds 520,000, Contractor agrees to furnish a
Performance Bond, approved by the City, guaranteeing the
performance of this contract, for not less than one hundred
percent of the amount of this contract. Said performance bond
shall be conditioned on full and complete performance of this
contract and acceptance by the City of Fayetteville for the
payment of all labor and materials entering into or incident
to the proposed improvements. The Contractor agrees to
furnish proof of licensure as required under the terms of Act
150 of the 1965 Acts of the Arkansas Legislature.
9, Contractor agrees to begin work within ten (10) days of notice
to proceed and complete the work within the time frame
outlined in the bid document. Liquidated damages of $loo per
day shall be assessed at the option of the City, not as a
penalty, beginning on the first day following the completion
time to cover additional costs.
10. All work called for herein shall be coordinated directly with
the Project Manager or their designee, at 501/575-8361.
06/16/2000 14:11 5015758241
•
FAYETTE,PURCrWSING
•
PAGE 06
r,4, U/
11. This contract may be terminated by the City with 10 days
written notice.
12. Contractor shall be responsible for meeting compliance with
ADA regulations.
wzTNEss OUR HANDS THIS 16th DAY of June , 2000.
ATTEST: CITY CLERK
ATTEST: SECRETARY
BY
CITY 02 PAYETDEVTDLE,
FAYETTEVILLE, ARKANSAS
MAYOR
Air Works, a division of Multi -Craft
A HIRt NAME Coactors, Inc.
BY /l/e/dC 1( /
NAME
E TITERLX
2300 Lowell Road
Springdale, AR 72765
BUSINESS ADDRESS
FAYEItl'EV,LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: The Fayetteville City Council S;d0c
THRU: Fred Hanna, Mayor
John Maguire, Administrative Services Director
FROM: Harold DahI nger, Facilities Superintendent
DATE- June 16, 2000
RE: AWARD OF BID #00-50 FOR PHASE II - HVAC SYSTEM PROSECUTOR'S
OFFICE/JAIL
The present HVAC system is approximately 25 years of age and in very poor mechanical
condition. Phase II of this project will replace three (3) of the existing units that supply both the
City Jail and the Prosecuting Attorney's areas. This bid will also reroute and replace some of the
existing ductwork due to changes made within these areas.
One bid was received on this project in the amount of $ 26,860.00 submitted by Aurworks,
Division of Multi -Craft, Inc. of Springdale, Alt
Staff recommends awarding this contract to Airworks for $ 26,860.00 with a contingency
in the amount of $ 2,686.00.
06/16/2000 14;11 5015758241
Ub/se/_wN
FAYETTE PUBO-IASING
PAGE 01
•
r—"
I DATE ISSD: DATE
I B
I. 00-50 June _2 2000_
3di '& PHONE
INVITATION TO BID
[-BUYER: T Y DATE
I Ci of Fayetteville, AR
jF. O. B.
Fayetteville, AR 501 575-8289
ITEMpilT SCRIPTION
Per attached specifications:
1 Furnishing of All Materials, Labor,
and Related Items for the HVAC
System in the Prosecutor's Office &
Jail,
TIM ENING
June 16 200.0 at 2:00 •.m.
REQUIRED:
30 da ARO
G ARANTEED • " EThr
As req,ui.red
I QUANTITY I UNIT PRICE I TO L
TOTAL BASE BID:
5% bld bond to be submitted with bid
100% performance bond
required with successful contract.
Performance bond must be
executed by a resident local agent
who shall be entitled to full
commission paid local agents and
who shall be licensed by the
Insurance Commissioner to
represent the surety company
executing the bond and filing with
the bond the agent's power of
attorney as his authority. The mere
countersigning of a bond will not be
sufficient.
1
Contractor's License foo#
0025810301 HVAC License # 135453
RESTRICTIONS OR EXCEPTIONS
TO THE BID MUST BE NOTED:'.`
26,860.00
EXECU 1e' OF
Upon signing this Bid, the bidder certifies that they have read and agree to the
requirements set forth in this bid proposal, including specifications, terms and standard
conditions. and pertinent information regarding the articles being bid on, and agree to
furnish these articles at the Prices stated.
A
USIS t GN
BIDS
WILL BE
REJECTED
t FHONE: I FE"OTD#
Air Works, a division of MCC, Inc. 751-7411 i 71-0423846
BUSINESS ADDRESS:
2300 N. Lowell Rd.
AUTHO IZEO SIGN
AKA. _tee 40
CITY AND STATE:
Springdale, AR
URE: / I T11T,LE:
incision Manager
ZIP
72765
2/16/00
06/16/2000 14:11 5015758241
•
FAYETTE PURCHASING
r.real It. wur+,a-1AS1tyi
CITY OF FAYETTEVILLE, ARKANSAS
Terms and Conditions
1. All bids shall be submitted in a sealed envelope and must be submitted on forms
provided Sy the City.
PAGE 02
PAGE CS
2. The item bid and the bid umbel shall be stated on the fact of the sealed bid envelope.
3. BirecUved afterto ache anTSme set of r recenvmg bt i wwtll not be const eared.
4. The City reserves the right to accept or reject any or all bids, waive formalities in the
bidding and make a bid award deemed to be in the best interest of the City. The City
shall be able to purchase more or less than the quantity indicated subject to availability
of funds.
5. The bid price shall remain good and firm until project is completed.
6. All products delivered shall comply with applicable standards of quality,
7. Any exceptions to the requirements of the City of Fayetteville must be noted on the
Bid Form.
Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the
furnishing of the items bid
9. Each bidder shall state on the face of the bid fonn the anticipated number of days from
the date of receipt of an ordcr for delivery of equipment and installation to the City of
Fayetteville.
10. Copy of the warranty shall accompany the bid, and any exceptions to the warranty
shall be clearly noted on the bid form.
Bidders must provide the City with their bids signed by an employee having legal
authority to submit bids on behalf of the bidder. The entire cost of preparing and
providing responses shall be borne by the bidder.
12. The City reserves the right to request any additional infonnation it deems necessary
from any or all bidders after the submission deadline_
13. The request fax bid is not to be construed as au offer, a contract, or a conurutment of
any kind; nor docs it commit the city to pay for any costs incurred by bidder in
preparation of bid.
14. The City will not be 'responsible for misdirected bids. Vendor should call the
Purchasing Office a (501) 575.8259 to insure receipt of their bid documents prior to
opening time and date listed ou the bid fonn.
•
06/16/2000 14:11
ueity oz. i.
5015758241 FAYETTE PURCHASING
�w n.jcsv raid is 1 L)I..jII., sIr.,
PAGE 03
15. if products and/or components other than those described in this bid document are
proposed, the bidder must include complete descriptive literature and technical
specifications. All requests for additional information must be received within five
working days following the request.
16. Bids must be hand delivered or received by mail in the Purchasing Office, Room 306,
113 W, Mountain St. Fayetteville, AR 72701, ou or before the time of closing listed
on the fact of the bid. --_ --- -- - --- - •--
417. Public improvement bids with a total of $20,000 or more shall submit certificates of
insurance within 10 days of notice of bid award. Certificates of insurance are to be
addressed to the City of Fayetteville, showing that the contractor carries the following
insurance which shall be maintained throughout the term of the bid. My work sublet,
the contractor shall require the subcontractor similarly to provide the same insurance
coverage. In cast any employee engaged in work on tltc pre ect is not protected under
Workers' Compensation, the Contractor shall provide, and shall cause each
subcontractor to provide, adequate employer's liability insurance for the protection of
such of his employees as are not otherwise protected
Workers' Compensation:
Comprehensive General & Automotive Liability:
Property Damage Liability:
Statutory Amount
$250,000 each person.
5500,000 aggregate.
$100,000 aggregate.
*19, Public improvement bids with a total of 520,000 or tuore require a 5% bid bond and if
awarded, a 100% performance and payment bond to be submitted before notice to
proceed is given.
*19, Public improvement bids exceeding 520,000 or more require a contractor's license.
*20. The City shall pay Contractor based on unit prices indicated in contractor's bid
proposal. Progress payments will be made after approval and acceptance of work and
submission of invoice. Payments will be made approximately 30 days after receipt of
invoice.
^71. Contractor shall not assign his duties uuder the terns of this agreement. All work
shall be coordinated directly with the Project Manager, or their designee.
*Applies to construction public improvement projects only, unless otherwise noted.
STAFF REVIEW FORM
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of July 5,
2000
FROM:
HArold Oahlinger pnilding Maintenance
Name Division
ACTION REQUIRED: Award of Bid #00-50 for Phase II
Office and Jail to Airworks, Division of Multi -Craft
contingency of $ 2,686.00.
Administrative Services_
Department
HVAC System, City Prosecutor's
Inc. for $ 26,860.00 with a 10%
COST TO CITY:
$ 29.546.00
Cost of this Request Category/Project/� Budget
7
4470.9470.5804.00 $ 990°
Account Number Funds Used To Date
99071-1 $ D,O a c7
Project Number
Remaining Balance
phase II HVAC System
Category/Project Name
Program Name
Sales Tax Capital
Fund
BUDGET REVIEW: XX Budgeted Item
Xud1-/ft-
ge
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
AccouDiing
City Attorne](f
gc. gite Pit Co an
/goo
Date
(�o
GRANTI e"
..1. id/ i /� ..'.I
rnal Auer o
NCY.
Date ADA Coordinator
Date
Date
Purchasing Officer Date
STAFF RECOMMENDATION: Award Bid #00-50 to Airworks, Division of Multi -Craft in the
amount of $ 26,860.00 with a 10 % contingency of $ 2,686.00.
De•artment Director
Da e
Mayor Date
A:\PRASE2.WPD
Cross Reference
New Item: Y@8 No
Prev Ord/Res #:
Orig Contract Date:
Orig. Contract Number:
• •
SLAP? MEI fORK
Description Phase 11 1437BP-Pros. Office/,Tail
Counts:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Reference Counts:
Page 2
Keating Date 7/5/09
FAYETTEVA.LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
1
To: Harold Dahlinger, Building Maintenance
From: Heather Woodruff, City Clerk
Date: July 12, 2000
Attached is a copy of Resolution 90-00 and the signed contract awarding Bid No. 00-50 to
Airworks, Division of Multi -Craft, Inc., for Phase II HVAC System at the City Prosecutor/Jail
Building. The originals will be microfilmed and filed with the City Clerk. Your Purchase
Requisition has been forwarded to Nancy Smith for a contract number.
cc: Jim Beavers, City Engineer
Nancy Smith, Internal Auditor
4
RESOLUTION NO. 90-00
A RESOLUTION AWARDING BID NO. 00-50 IN THE AMOUNT
OF $26,860, PLUS A 10% CONTINGENCY AMOUNT OF $2,686
TO AIRWORKS, DIVISION OF MULTI -CRAFT INC., FOR
PHASE II HVAC SYSTEM AT THE CITY PROSECUTOR/JAIL
BUILDING; AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT FOR SAID AMOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1. That the City Council hereby awards Bid No. 00-50 in the amount of $26,860,
plus a 10% contingency amount of $2,686, to Airworks, Division of Multi -Craft Inc., for Phase II
HVAC System at the City Prosecutor/Jail Building; and authorizes the Mayor and City Clerk to
execute an agreement for said amount. A copy of the agreement is attached hereto marked Exhibit
"A" and made a part hereof.
64:1AND APPROVED this 5th day of July , 2000.
`e APPROVED;.
ATTEST:
By:
By:
eather Woodruff, City Clerk
red Hanna, Mayor