HomeMy WebLinkAbout82-00 RESOLUTION-,.
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RESOLUTION NO. 82-00
MICROFILMED
A RESOLUTION APPROVING A BUDGET ADJUSTMENT 114
THE AMOUNT OF $350,557 FOR THE GARY HAMPTON
SOFTBALL COMPLEX PARKING LOT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS
Section 1. That the City Council hereby approves a budget adjustment in the amount of
$350,557 increasing Parking Lot Improvements, Acct. 2250 9250 5819 00, Project No. 96093 1 by
decreasing Trailways & Sidewalks, Acct. No. 2250 9250 5814 00, Project No. 94027 1 in the
amount of $30,034; and Use of Fund Balance, 2250 0925 4999 99 in the amount of $320,523. A
copy of the budget adjustment is attached hereto marked Exhibit "A" and made a part hereof.
frStSFP, AND APPROVED this 20th day of June , 2000.
/ ''[W Y•<<� APPROVED.
[ By:
ATT > /
By:a /Jai
Heather Woodruff, City C
Filed Hanna, Mayor
NAME OF FILE:
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CROSS REFERENCE:
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Contents of File Initials
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City of Fayetteville, Arkansas
. Budget Adjustment Form
EXHIBIT A
_. Budget Year
2000
Department: Public Works
Division: Parks & Recreation
Program: Parks Development
Date Requested
06/01/2000
Adjustment #
8a4
R IaTas
Project or Item Requested:
Funding is requested to construct a parking lot at Gary Hampton
Softball Complex.
Project or Item Deleted:
Walker Park Parking Lot and Use of fund balance is proposed
for this adjustment.
Justification of this Increase:
Additional parking spaces is needed at Gary Hampton Softball
Complex.
Justification of this Decrease:
The funds from the Walker Park Parking Lot project are funds
that remain after the project was completed. sufficient cash &
investments exist in Parks Development fund to fund this request
and comply with City policy.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
Parking Lot Improvements
350,557 2250 9250 5819 00 96093 1
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
30,034 2250 9250 5814 00 94027 1
Trailways & Sidewalks
Use of Fund Balance 320,523
2250 0925 4999 99
Approval Signatures
Requested By Date
6 e
Date
6
Mayo Date
Budget Office Use Only
Type: A B C Iv
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
w
Blue Copy: Budget & Research / Yellow Copy: Requester HABUDGE7WROJECTS\Bud Adj\BA_2000JHMPTN_SO.WK4
FAYETTEVtiLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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TO: Mayor Hanna and City Council
THRU: Charlie Venable, Public Works Director
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FROM: Connie Edmonston, Parks & Recreation Superintendent
DATE: May 31, 2000
RE• Gary Hampton Softball Complex Parking Lot Budget Adjustment Request
The Parks and Recreation Division is requesting a budget adjustment in the amount of $350,557
to construct an additional parking lot at the Gary Hampton Softball Complex. Currently, there
are 245 parking spaces located at the facility, which includes the school's small parking lots
located in the front and rear of Holcomb elementary. This does not provide ample parking to
handle the number of vehicles used by the participants and families utilizing the softball facility.
The new parking lot would provide an additional 147 parking spaces. (See parking lot
attachment.)
During Parks and Recreation league play when teams are in the process of ending their game and
other teams are warming up to play, there is a minimum of 16 teams in our facility. If these 16
teams each have 15 participants, that makes a total of 240 participants in the facility at a given
time. This number does not include parents, concession workers, scorekeepers, umpires,
grandparents, and friends. Over the last few months, automobiles have parked on the grass and in
other undesirable locations. We are working with the school system to extend the lease
agreement to build this parking lot. School officials have approved the concept.
Another factor impacting parking is the increased number of families utilizing more than one
vehicle for transportation. It is not uncommon to see two or three vehicles per family at the
ballfield to watch their child or spouse play a game. On tournament weekends, our parking
problem is compounded by the number of participants that stay at the complex the majority of the
day.
In comparing other recently developed complexes, the Parks and Recreation staff has learned the
City of Russellville installed over 500 parking spots for their new four field complex and the City
of Sherwood included 750 parking spots in their five field facility.
The Parks and Recreation Advisory Board held a special meeting on May 23, 2000 and approved
to recommend a budget adjustment from the City Council for the construction of additional
parking at Gary Hampton Softball Complex. (See attached meeting minutes.)
• •
This project is currently following the City's Planning Office's policies for implementation
contingent upon budget adjustment approval. The Street Division has agreed to pave the lot in
July at an estimated cost of $342,433. City Engineers have designed the lot. There is a project
contingency of $8,124 totaling $350,557 for this project. There is ample funds in the Parks
Development Budget for this project. The high cost of construction is due to poor soil conditions
which are found in this area. These same poor soil conditions also escalated the cost of building
the original softball complex. To obtain an appropriate base, the Street Division will have to
remove a substantial amount of dirt and replace it with suitable materials.
Additional justification for this parking lot is the amount of HMR money brought into our city
when hosting tournaments. At the Don Glass Charity Classic adult softball tournament held on
May 19-21, 2000, there were 82 teams participating, of which 47 teams were from outside of
Northwest Arkansas. Based upon the Chamber of Commerce economical multiplier effect of
$175 per person, it is estimated that an approximate 1,117 participants (based on 25 players\fans
per team) had an economic impact of over $205,625 for the weekend. With our new premiere
softball complex, we are able to host several prestigious tournaments this summer as outlined
below:
Gary Hampton Youth National Invitation Tournament on June 2-4 with 80 teams
anticipated, of which 65 are out of town teams. This is the largest Youth National
Invitational in the country.
Men's Class D National Invitational Tournament on June 24-25 with 60 teams
anticipated, of which 25 are out of town teams.
Women's State Tournament on August 5-6 with 40 teams anticipated, of which 30
are out of town teams.
Class B and Class E Midwest National Tournament on September 2-3 with 75
teams anticipated, of which 50 are out of town teams.
Men's 35 and Older World Tournament on September 16-17 with 40 teams
anticipated, of which 35 are out of town teams.
Coed State Tournament on September 16-17 with 50 teams anticipated, of which
35 are out of town teams.
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In addition to these premiere tournaments, there are weekend tournaments throughout the
summer as listed on the enclosed 2000 Softball Tournament Schedule. The softball season
basically operates from March until the first of November every year.
Thank you for your consideration of this request. The additional parking lot will help provide the
amenities needed to serve our citizens and provide greater access to our new softball complex. If
additional information is needed, please contact me at 444-3473.
Attachments:
Parking lot design
Street Division estimate
2000 Softball Tournament Schedule
Parks and Recreation Advisory Board Meeting Minutes May 23, 2000
Budget Adjustment
2
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FAYETTEVILLE PUBLIC SHCOOLS
HOWARD DAVIS
CRYSTAL SPRINGS PHASE 11
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DATE OF ESTIMATE: May 10, 2000
T
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April 8-9
Gary Hampton:
Lake Fayetteville:
April 15-16
Gary Hampton:
Lake Fayetteville:
April 29-30
Gary Hampton:
May 6-7
Gary Hampton:
May 13-14
Gary Hampton:
Lake Fayetteville:
May 20-21
Gary Hampton:
Lake Fayetteville:
May 27 - 28
Gary Hampton:
Lake Fayetteville:
June 3-4
Gary Hampton:
Lake Fayetteville:
June 10-11
Gary Hampton:
Lake Fayetteville:
June 17-18
Gary Hampton:
Lake Fayetteville:
June 24-25
Gary Hampton:
Lake Fayetteville:
July 1-2
Gary Hampton:
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Fayetteville Parks and Recreation
Programs and Special Events
2000 Softball Tournament Schedule
FAYETTEVILLE
PARKS B RECREATION
Friends of Youth Softball Tournament. Fayetteville Parks and Recreation. Contact: David Wright 444-3474 or
fayettevillesoftbaII(hotmai1.com
Friends of Youth Softball Toumament. Fayetteville Parks and Recreation. Contact: David Wright 444-3474 or
fayettevillesoftball.hho6nail.com
Sandbagger. Arkansas USSSA. Contact: Brian Choate (501) 442-2440.
Sandbagger. Arkansas USSSA. Contact: Brian Choate (501) 442-2440.
NAGSA Youth Invitational
Legends Championships. Contact: Brian Choate (501) 442-2440
USSSA Youth Invitational. Arkansas USSSA. Contact: Brian Choate (501) 442-2440.
Saturday of Champions. Fayetteville Public Schools.
Don Glass Charity Classic. Fayetteville Parks and Recreation. Contact: David Wright. (501) 444-3474 or
fayettcvillesoftbaIi@hotmail.com
Don Glass Charity Classic. Fayetteville Parks and Recreation. Contact: David Wright. (501) 444-3474 or
fayettevi1lesoftballAhotmall.00m
USSSA State Qualifier. Arkansas USSSA. Contact: Brian Choate 442-2440.
Youth Tournament. Fayetteville Parks and Recreation.
Gary Hampton Youth National Invitational Toumament. Arkansas USSSA. Contact: Billy Lee Yarbrough/Brian Choate
Gary Hampton Youth National Invitational Tournament. Arkansas USSSA. Contact: Billy Lee Yarbrough/Brian Choate
Arkansas USSSA Adult State Qualifier
Arkansas USSSA Adult State Qualifier
USSSA Youth Recreation State Tournament. Arkansas USSSA. Contact Brian Choate. 442-2440
USSSA Youth Recreation State Toumament Arkansas USSSA Contac: Brian Choate. 442-2440
Hooters Invitational Class D NIT. Arkansas USSSA. Contact: Brian Choate. 442-2440
Hooters Invitational Class D NIT. Arkansas USSSA Contact: Brian Choate. 442-2440
Fireworks Classic. Arkansas USSSA. Contact: Brian Choate 442-2440
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July 15-16
Gary Hampton:
Lake Fayetteville:
July 22-23
Gary Hampton:
Lake Fayetteville:
July 29
August 5-6
Gary Hampton:
August 12-13
Gary Hampton:
August 19-20
Gary Hampton:
Lake Fayetteville:
August 26-27
Lake Fayetteville:
September 2-3
Gary Hampton:
Lake Fayetteville:
September 8-9-1.0
Gary Hampton:
September 16-17
Gary Hampton:
Lake Fayetteville:
October 28-29
Gary Hampton:
Lake Fayetteville:
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Fayetteville Parks and Recreation Adult Tournament. 444-3474
Fayetteville Parks and Recreation Adult Tournament. 444-3474
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Doc Murdock's Last Chance Dance. Arkansas USSSA. Contact: Brian Choate 442-2440
Doc Murdock's Last Chance Dance. Arkansas USSSA. Contact Brian Choate 442-2440
Women's Rec State
Industrial/Masters State Tournament
Coed State Qualifier. Arkansas USSSA. Contact Brian Choate. 442-2440.
Tyson Invitational
Duck Soup. Contact Chad Wolf, 751-7275.
USSSA Class B Midwest/New South National Tournament
USSSA Class E Midwest/New South National Tournament
Men's 35 and older World
Coed State Tournament
Coed State Tournament
Monstersmash Softball Classic. Fayetteville Parks and Recreation. Contact:
fayettevi1leso0bal1@)botmai1.com
Monslersmash Softball Classic. Fayetteville Parks and Recreation. Contact:
fayettevillesoftbaI1()hotmai1.com
David Wright 444-3474 or
David Wright 444-3474 or
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MINUTES OF A SPECIAL MEETING
OF THE
PARKS AND RECREATION ADVISORY BOARD
MAY 23, 2000
A special meeting of the Fayetteville Parks and Recreation Advisory Board was held May 23, 2000 at 12:00
p.m. at the Parks & Recreation Division, 1455 Happy Hollow Road, Fayetteville, Arkansas.
PRESENT: Parks and Recreation Advisory Board members Ackerman, Colwell, Nickell, Shoulders, and
Thiel; Staff members Edmonston, Gulley, Nelson, Rogers, Schuldt, and Wright.
BUSINESS
Mr. Wright distributed survey results from the Don Glass Charity Classic adult softball tournament held at
Gary Hampton Softball Complex May 19-21, 2000. Based on 47 visiting teams, multiplied by the average
amount of dollars each tourist brings to the city (currently $125 per Chamber of Commerce), it is estimated
that the total economic impact for the city for the weekend tournament was $205,625. The Chevrolet
President's Cup youth classic soccer toumament was also held over the weekend at the Asbell, Lewis, and
Walker soccer fields. Other important dates for Gary Hampton Softball Complex include: June 2-4, Gary
Hampton Youth N.I.T.; June 24-25, Men's Class D National Invitational Tournament; August 5-6, Women's
State Tournament; September 2-3, Class B and Class E Midwest National Tournament; September 8-9, Men's
35 and older World Tournament; September 16-17, Coed State Toumament.
Mr. Ackerman requested a year-end report of all activities which bring visitors into the city for the Parks and
Recreation Advisory Board, City Council, and Advertising & Promotion Commission.
Ms. Edmonston presented a proposed parking lot design from City Engineering for an additional 147 parking
spaces at Gary Hampton Softball Complex. The project will have to be approved by the Planning Commission.
There have been many parking problems which have upset Holcomb Elementary School. Traffic control has
been difficult. Ms. Edmonston said Parks has an obligation to correct these problems and be a good neighbor
to the school.
Ms. Thiel suggested maximizing the number of parking spaces now instead of later. Ms. Edmonston said the
soil was so bad that five feet would be cut and filled with red dirt. The Street,Division has estimated a project
May 23, 2000 / Page 1
wily✓u
SPEc;AA
PRA13 Special Meeting
cost of $342,433 and could possibly begin in July. The project should be completed by May 2001.
Funding for this project would be from Park Development. There is a fund balance of $380,523 Of that total,
a balance of $60,000 must be retained. A total of $30,034 was left over from:the Walker Parking Lot project
which would leave a total budget of $350,557. This would leave a contingencyof only $8,124.
Ms. Edmonston said if parking was not provided then one field would have to be taken out of commission, the
number of participating teams limited, or the number of games restricted. A budget adjustment would need to
be requested from City Council to proceed with this project.
MOTION:
Mr. Ackerman moved to request approval of a budget adjustment from City Council for the construction
of additional parking at Gary Hampton Softball Complex.
Mr. Colwell seconded the motion.
A short discussion of tree placement and types was shared.
The motion was approved unanimously, 5-0-0.
The meeting adjoumedat 12:45 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY: c.,47 /ApJr)
John elson
May 23, 2000 / Page 2
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xx _ AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
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For the Fayetteville City Council meeting of June 20,2000
FROM:
Connie Edmonston
Name
Parks & Recreation
Division
Public Works
Department
ACTION REQUIRED:
Approval of budget adjustment in the amount of $350,557 for Gary Hampton Softball Complex parking
lot.
'SMI
4& -Vi
FOR
COST TO CITY:
$$45n05c7
Cost of this Request
995n-Q9cn_c814-0n
Account Number
ql oq3-j
Project Number
gn
Category/Project Budget
gn
Funds Used To Date
$n
Remaining Balance
nary Namptnn Cnfhall Cnmplov
Category/Project Name
Program Name
Parkc novelnrmont Fund
Fund
BUDGET REVIEW:
t7H------cam
Bridget' Manager
Budgeted Item
xx Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Purchasing Officer
Date
1j -7-o0
Date
(D-1-00
Date
GRANTING AGENCY
I. ernal Auditor
ADA Coordinator
Date
Date
STAFF RECOMMENDATION:
Approval of budget . .'ustment.
Date
rtment Directr Date
40
Date
Cross Reference
New Item:
No
Prev Ord/Res #:
Orig Contract Date:—
Orig Contract Number:
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STAFF REVIEW FORM
Description Gary Hampton Softball Complex Parking Lot Meeting Date 5/20/00
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Page 2
FAYETTEVftLE
THE CITY OF FAYETTEVIIIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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To: Connie Edmonston, Parks & Recreation
From. Heather Woodruff, City Clerk
Date: July 12, 2000
Attached is a copy of Resolution 82-00 approving a budget adjustment increasing Parking Lot
Improvements for the Gary Hampton Softball Complex parking lot. The original will be
microfilmed and filed with the City Clerk. Your Budget Adjustment has been forwarded to
Steve Davis, Budget & Research.
cc: Steve Davis, Budget & Research
Nancy Smith, Internal Auditor
Marilyn Cramer, Accounting
• •
RESOLUTION NO. 82-00
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $350,557 FOR THE GARY HAMPTON
SOFTBALL COMPLEX PARKING LOT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1. That the City Council hereby approves a budget adjustment in the amount of
$350,557 increasing Parking Lot Improvements, Acct. 2250 9250 5819 00 Project No. 96093 1 by
decreasing Trailways & Sidewalks, Acct. No. 2250 9250 5814 00, Project No. 94027 1 in the
amount of $30,034; and Use of Fund Balance, 2250 0925 4999 99 in the amount of $320,523. A
copy of the budget adjustment is attached hereto marked Exhibit "A" and made a part hereof.
f SeFp.AND APPROVED this 20'" day of June , 2000.
r �
:ta
A
/IEj
Heather Woodruff, City C
APPROVED•
By:
F Hanna, Mayor