HomeMy WebLinkAbout73-00 RESOLUTION0 0
RESOLUTION NO. 73 09
MICRQPILMED
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT FOR ENGINEERING
SERVICES WITH HAWKINS-WEIR ENGINEERS, INC., IN THE
AMOUNT OF $289253.37, FOR THE DESIGN OF WATER AND
SANITARY SEWER RELOCATIONS AND SYSTEM
IMPROVEMENTS IN PREPARATION FOR THE WIDENING OF
GARLAND STREET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authorizes the Mayor and City Clerk to execute
an agreement for engineering services with Hawkins -Weir Engineers, Inc., in the amount of
$28,253.37, for the design of water and sanitary sewer relocations and system improvement in
preparation for the widening of Garland Street. A copy of the agreement is attached hereto marked
Exhibit "A" and made a part hereof.
PASSED AND APPROVED this6th day of June , 2000.
ATTEST:
By: /
Heather Woodruff, City Clerl
APPROVED: i`Z'
By:
Fred Hanna, Mayor
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NAME OF FILE: Resolution No. 73-00
CROSS REFERENCE:
06/06/00
Resolution No. 73-00
Exhibit "A" (Copy of the Agreement)
05/08/00
Memo to Mayor Hanna thru Charles Venable from Jim Beavers (plus
enclosures)
06/06/00
Staff Review Form
06/27/00
Memo to Jim Beavers, Engineering Division, from Heather Woodruff,
City Clerk
01/17/01
Memo to Mayor Coody thru Greg Boettcher, Public Works Director, and
Jim Beavers, City Engineer, from Sid Norbash, Staff Engineer, regarding
Garland Avenue Water & Sewer Relocations/Amendment #2 to the
Engineering Contract with Hawkins -Weir Engineers, Inc.
02/06/01
Copy of Resolution No. 13-01 (Approving Amendment No. 1 to the
Engineering Contract with Hawkins -Weir Engineering, Inc.)
02/06/01
Copy of Staff Review Form
07/03/01
Copy of Resolution No. 93-01 (Awarding a construction contract to Gray
Construction, Inc. for sewer relocation in conjunction with the Double
Springs Bridge over Owl Creek)
12/07/01
Letter to Sid Norbash from Ronald R. Hawkins, P.E., R.L.S., Hawkins -
Weir Engineers, Inc.
of Subsequent Contract Amounts
02/25/02Amendment
#2 to the Engineering Contract with Hawkins -Weir
PSummary
Engineers, Inc.
Staff Review Form
Memo to Sid Norbash, Engineering Division, from Heather Woodruff,
City Clerk
CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
EX�I
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Agreement entered into and executed this -1.,f day of 2000) by
and between the City of Fayetteville acting by and throug its Mayor hereinafter called the
"OWNER" and Hawkins -Weir Engineers, Inc. with offices located in Van Buren, Arkansas
hereinafter called the "ENGINEER".
WITNESSETH:
Whereas, the "OWNER" is planning to relocate water and sanitary sewer lines as necessary to
accommodate the proposed widening of Garland Avenue from Maple Street to North Street per
AHTD job 040273 and Whereas the "OWNER'S" forces are fully employed on other urgent
work that prevents their early assignment to the aforementioned work; and Whereas, the
"ENGINEER'S" staff is adequate and well qualified and it has been determined that its current
work load will permit completion of the plans for the project on schedule;
Now therefore, it is considered to be in the best public interest for the "OWNER" to obtain
assistance of the "ENGINEER'S" organization in connection with said engineering services. In
consideration of the faithful performance of each party of the mutual covenants and agreements
set forth hereinafter, it is mutually agreed as follows:
SECTION I - EMPLOYMENT OF ENGINEER
The "OWNER" agrees to employ the "ENGINEER" to perform, and the "ENGINEER" agrees to
perform, professional engineering services in connection with the project set forth in the Sections
to follow; and the "OWNER" agrees to pay and the "ENGINEER" agrees to accept, as specified
in the Sections to follow as full and final compensation for work accomplished in the specified
time.
SECTION II -DESCRIPTION OF THE PROJECT
The Project consists of the engineering services required for the relocation and extension of
water and sanitary sewer lines and improvements necessary to accommodate the widening and
reconstruction of Garland Avenue from Maple Street to North Street per AHTD job 040273.
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SECTION III - INFORMATION & SERVICES
The "OWNER" will furnish any specifications, standards and other information which may relate
to the project including GPS survey data. Aerial mapping data will be provided, free of charge, to
the "ENGINEER" on magnetic media.
SECTION IV - SERVICES TO BE FURNISHED BY THE "ENGINEER" DURING "DESIGN"
PHASE
The project will be designed and constructed to meet water and sewer standards in accordance
with the "OWNER'S" Water and Sewer, and other related Standards. Construction specifications
shall be based on "Standard Specifications for Highway Construction Edition 1996 of the
AHTD" and latest special provisions and City of Fayetteville Specifications relating to the design
of this project. The design concept with regard to water and sewer relocations, geometric,
detours, right-of-way, utility easements, and other related items shall be submitted by the
"ENGINEER" (in the form of a Preliminary Engineering Assessment) and approved by the
"OWNER" prior to beginning design work.
The "ENGINEER" shall provide all field
survey data
from field
work for designing the project
and this shall be tied to the
"OWNER'S"
GPS control
network.
The "ENGINEER" shall prepare and submit the following documents to the Owner.
Conceptual Design Documents (25% complete) including:
A. Existing conditions
B. Proposed AHTD improvements
C. Existing and proposed franchised utility locations
D. Technical design memorandum
E. Outline of specifications
F. Narrative outlining design decisions, conclusions, and recommendations
G. Cost Estimate
Preliminary Design Documents (50% complete) including
A. 50% complete construction plans
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B. Draft copy of specifications and bid documents (excluding bid form/proposal)
C. Cost Estimate
Prefinal Design Documents (95% complete) including:
A. Plans
B. Specifications and Bid Documents
C. Cost Estimate
Final Design Documents (100% Complete)
The "ENGINEER" shall conduct preliminary design to prepare preliminary construction plans
including preliminary plans, preliminary specifications, and preliminary cost estimate.
The "ENGINEER" shall provide surveying, mapping, and related services as required to prepare
Right -of -Way / Easement documents for the "OWNER'S" use in acquisition activities.
The "ENGINEER" shall furnish plans to all utility companies affected by the project and if
necessary, shall conduct a coordination meeting among all affected utility companies to enable
them to coordinate efforts for the necessary utility relocations. This coordination meeting will
take place at the City Engineer's office.
Prior to the start of construction, the "ENGINEER" shall establish benchmark for elevation
control and tie layout work to Fayetteville's GPS.
SECTION V - COORDINATION WITH "OWNER"
The "ENGINEER" shall hold conferences throughout the design of the project with
representatives of the " OWNER" to the end that the design, as perfected, shall have full benefit
of the "OWNER'S" knowledge and be consistent with the current policies and construction
practices of the "OWNER". The "OWNER" reserves the right to accept or reject any or all plans,
but this stipulation will not relieve the "ENGINEER" of responsibility for the design of the
project.
SECTION VI - OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the "OWNER'S"
City Engineers office.
SECTION VII - DELIVERABLES
The "ENGINEER" shall provide the following:
E
L
A. Concept Phase — two (2) sets of plans and documents
B. Preliminary Phase — two (2) sets of plans and documents
C. Prefinal Phase — two (2) sets of plans and documents
D. Final Phase - three (3) sets of plans and documents along with:
(1) One (1) copy of all design calculations.
(2) Originals of all drawings, specifications, and contract documents.
(3) One (1) electronic copy of plans (in AutoCAD Release 14) and bid documents.
E. Right of Way/Easement surveys including a right of way/easement map showing all
property needed to be acquired by the Owner with legal descriptions for each individual
parcel.
SECTION VIII - ENGINEER RESPONSIBILITY DURING 'BIDDING" AND
"CONSTRUCTION" PHASES
During the 'Bidding" phase of the project, the 'ENGINEER" shall provide all engineering and
administrative services needed to obtain bids for the construction project, evaluate the bids, and
consult with and advise the "OWNER" as to the acceptability of the best bidder.
During the "Construction" phase of work, the 'ENGINEER" shall provide administrative and
engineering services including resident construction observation services to determine whether
the Contractor has met the requirements of the design plans and specifications. The
"ENGINEER" shall review the Contractors progress payment requests based on the actual
quantities of contract items completed and accepted, and shall make a recommendation to the
"OWNER" regarding payment.
SECTION IX - SUBCONTRACTING
Subcontracting by the 'ENGINEER" of any of the services provided herein shall require prior
approval by the "OWNER".
SECTION X - TIME OF BEGINNING AND COMPLETION
The "ENGINEER" shall begin work under this Agreement within ten (10) days of notice to
proceed and shall complete the plans for the construction contract within 90 calendar days.
The above completion time is predicated upon the fact that the "OWNER" will cause to be
processed approvals of interim work in an expeditious manner 15 days per submittal.
SECTION XI - FEES AND PAYMENTS
A. "Design" Phase Services:
For, and in consideration of, the services to be rendered by the "ENGINEER", the
"OWNER" shall pay the "ENGINEER" on the basis of actual salary costs for work time
directly connected with work chargeable to the project, plus payroll additives and general
overhead costs of % of direct labor costs, plus direct reimbursable expenses associated
with the project, plus a fixed fee which are payable as follows:
1) "Design" phase services: 23,753.57
2) Fixed fee for "Design" services: 3.500.00
3) Reimburseables: 1,000.00
4) Engineering contract amount for "Design" phase
services not to exceed: 28.253.57
The basis of this upper limit and justification for the fee is contained in Appendix "A"
attached hereto. Subject to the City Council approval, adjustment of the upper limit may be made
should the "ENGINEER" establish and the "OWNER" agree that there has been or is to be a
significant change in scope, complexity or character of the services to be performed; or if the
"OWNER" decides to shorten the duration of work from the time period specified in the
Agreement for completion of work and such modification warrants such adjustment.
Appendix "B" covers the classification of personnel and the salary rate for all personnel to be
assigned to this project by the "Engineer".
Final payment for Design services shall
be made
upon
the "OWNER'S" approval and acceptance
with the satisfactory completion of the "Design"
phase
for the project.
B. "Construction" Phase Services: (This section may be added by Contract Addendum after
the Design Phase is complete and a Contractor is selected.
For "Construction" phase services rendered by the "ENGINEER", the "OWNER"
shall pay the "ENGINEER" on the basis of salary costs for work -time directly connected
with the project, plus payroll additives and general overhead costs of
% of direct labor costs (plus direct reimbursable expenses associated with the
project), plus a fixed fee which are as follows:
0
0
1) "Construction" phase services costs not to exceed: N/A
2) Fixed fee for "construction" phase services: N/A
3) Engineering contract amount for "Construction"
phase services not to exceed N/A
(based upon an assumed construction period not to exceed days.)
The basis for this estimate is appendix C. The "ENGINEER" shall invoice the
"OWNER" monthly for construction phase services, and the final payment for
"Construction" phase services shall be made upon the "OWNER'S" approval and
acceptance with the satisfactory completion of the "Construction" phase of the project.
SECTION XII - CHANGES
The "OWNER" may at any time, by written order, make changes within the general scope of the
contract in the work and services to be performed. If any such change causes an increase or
decrease in the cost of, or the time required for, performance of this contract, an equitable
increase or decrease shall be made in the upper limit contract amount, including fee or time of
required performance, or both, and the contract shall be modified in writing accordingly.
Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor or the City Council in
advance of the change in scope, price of fees.
Any claim by the "ENGINEER" for adjustment under this clause must be asserted with thirty
(30) days from the date of receipt by the "ENGINEER" of the notification of change; provided,
however, that the "OWNER" if it decides that the facts justify such action, may receive and act
upon any such claim assessed at any time prior to the date of final payment under this contract.
Failure to agree to any adjustment shall be cause for a dispute concerning a question of fact
within the meaning of the clause of this contract entitled SECTION XVII MISCELLANEOUS
PROVISIONS, (1) Dispute Resolutions. However, nothing in this clause shall excuse the
"ENGINEER" from proceeding with the contract as changed.
SECTION XIIII - OWNERSHIP OF DOCUMENTS
All documents, including original drawings, disks of CADD drawings and cross sections,
estimates, specification field notes, and data are and remain the property of the "OWNER". The
"ENGINEER" may retain reproduced copies of drawings and copies of other documents.
SECTION XIV - POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the "OWNER" will have the right to suspend or cancel the work at any time.
A. Postponement - Should the "OWNER", for any reason whatsoever, decide to
postpone the work at any time, the "OWNER" will notify the "ENGINEER", who
will immediately suspend work. Should the "OWNER" decide during such
suspension not to resume the work, or should such suspension not be terminated
within a year, the work shall be cancelled as hereinafter provided.
B. Cancellation - Should the "OWNER", for any reason whatsoever, decide to cancel
or to terminate the use of the "ENGINEER'S" service, the "OWNER" will give
written notice thereof to the "ENGINEER", who will immediately terminate the
work. If the "OWNER" so elects, the "ENGINEER" may be instructed to bring a
reasonable stage of completion to those items whose value would otherwise be
lost. The "ENGINEER" shall turn over all data, charts, survey notes, figures,
drawings and other records or information collected or produced hereunder
whether partial or complete. Upon such termination of the "ENGINEER'S"
services, the "ENGINEER" shall be paid on a proportional amount of the total fee,
less prior partial payments, based on the ratio of work done to the total amount of
work to be performed. 11
SECTION XVI - MISCELLANEOUS PROVISIONS
Dispute resolution - Any dispute concerning a question of fact in connection with
the work and having a financial value of $10,000, or less, shall be referred for
determination to the Mayor of the City of Fayetteville whose decisions in the
matter shall be final and conclusive. Disputes resulting from claims greater than
$10,000 shall be subject to mediation.
2. Responsibility for Claims and Liability - The "ENGINEER" shalt save harmless
the "OWNER" from all claim and liability due to its (the "ENGINEER'S")
activities, or those subcontractors, its agents, or its employees during the time this
contract is in force.
3. General Compliance with Laws - The "ENGINEER" shall comply with all
federal, state and local laws and ordinances applicable to the work. The
"Engineer" shall be a professional engineer, licensed in the State of Arkansas.
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4. Engineer's Endorsement - The "ENGINEER" shall endorse and recommend all
plans, specifications, estimates and engineering data furnished by it. All design
shall be checked in accordance with accepted engineering practices. All plan
quantities shall be checked and verified.
SECTION XVII - SUCCESSORS AND ASSIGNS
The "OWNER" and the "ENGINEER" each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Agreement, except as above, neither the
"OWNER" nor the "ENGINEER" shall assign, sublet or transfer its interest in this Agreement
without written consent of the other. Nothing herein shall be construed as creating any possible
personal liability on the part of any officer or agent of any public body which may be party
hereto.
SECTION XVIII - COVENANT AGAINST CONTINGENT FEES
The 'ENGINEER" warrants that it has not employed or retained by company or person, other
than a bonafide employee working solely for the "ENGINEER", to solicit or secure this contract,
and that it has not paid or agreed to pay any company or person, other than a bonafide employee
working solely for the 'ENGINEER", any fee, commission, percentage, brokerage fee, gifts, or
any other consideration, contingent upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the "OWNER" shall have the right to annul this contract
without liability.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as
of the date and year first herein written.
CITY OF FAYETTEVILLE
By: ✓1/1 t�
Mayor
ATTEST:ice/
City Cle
ENGINEER
Name of the firm s
By:
v
Authorized Representative
ATTEST
FAYETTEVtLLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fred Hanna, Mayor
Thru: Charles Venable, Public Works Director
Contract Review
From: Jim Beavers, City Engineero
Date: May 8, 2000 ��o
Re: Council Meeting June 6, 2000
Proposed engineering contract with Hawkins -Weir Engineers
Garland Avenue water/sewer relocations
The AHTD is planning to widen Garland (Highway 112) between Maple and North Street. In
preparation of the proposed widening water and sanitary sewer relocations are necessary. The proposed
water and sanitary sewer scope is relocate the existing 10 inch water line in Garland between Maple and
Cleveland with a relocated 12 inch main, replace and encase the sanitary sewer at the intersection of
Garland and Cleveland, and construct a new 12 inch water main along Garland between Cleveland and
North Street to reinforce the water system in this area. Additional information can be found on page 106
of the CIP (copy enclosed).
The AHTD schedule for widening is dependent upon right-of-way negotiations with Leverett
Elementary and other properties along Garland. The public hearing has not yet been scheduled. Staff
recommends that we proceed with the design in anticipation of the AHTD and School reaching an
agreement.
The engineering firm of Hawkins -Weir was chosen based upon a formal selection in accordance with
State law and the City's policy for engineering selections.
The proposed contract is for design and bidding only with a not -to -exceed price of $28,253.57 with a
provision for a future amendment to add construction management if the City so desires.
Enc:
1. Vicinity Map/CIP page 106
2. Two original contracts for signature.
0
CITY OF FAYETTEVILLE, ARKANSAS
2000 - 2004 CAPITAL IMPROVEMENTS PROGRAM
PROJECT DETAIL
PROJECT COST
2000 $ 540,000
2001
2002
2003
2004
TOTAL PROJECT COST $ 540,000
PROJECT DESCRIPTION & JUSTIFICATION:
Garland Avenue (State Highway 112) relocations from Maple to North. Relocation of an existing 10 inch water main from Maple to
Cleveland. New 8 inch or 12 inch water main from Cleveland to North, relocate the sewer crossing as necessary at Cleveland and
east to west ties to the line at Lindell. The relocations are mandated due to the AHTD widening of Garland from Maple to North. The
extension is requested to strengthen the water flow to the University and the Garland area.
PROJECT STATUS (IF IN PROGRESS) :
The AHTD has requested that the City provide the proposal for relocations by November 15, 1999.
EFFECT OF THE PROJECT ON ANNUAL OPERATIONS
Nominal maintenance on the water mains and gravity sewer mains.
J�Z�j W PATRx A] :3 LAZ
o
❑ w NORTH LN g 3
L�JL_r�L AOM4 ❑ E PINE
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CIFk1AND < < PROSPECT
war/ � � Wilson. Park tNr st
¢ rAn.oR TR �
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106
PROJECT TITLE: Garland Avenue - Water/Sewer Relocations
REQUESTING DIVISION: Water/Sewer & Engineering
FUNDING SOURCE: Sales Tax Capital Improvements Fund
PROJECT CATEGORY: Water & Sewer Improvements
INITIAL YEAR PRIORITY: 1
PROJECT TYPE: REPLACEMENT Y EXPANSION Y
PROJECT COST
2000 $ 540,000
2001
2002
2003
2004
TOTAL PROJECT COST $ 540,000
PROJECT DESCRIPTION & JUSTIFICATION:
Garland Avenue (State Highway 112) relocations from Maple to North. Relocation of an existing 10 inch water main from Maple to
Cleveland. New 8 inch or 12 inch water main from Cleveland to North, relocate the sewer crossing as necessary at Cleveland and
east to west ties to the line at Lindell. The relocations are mandated due to the AHTD widening of Garland from Maple to North. The
extension is requested to strengthen the water flow to the University and the Garland area.
PROJECT STATUS (IF IN PROGRESS) :
The AHTD has requested that the City provide the proposal for relocations by November 15, 1999.
EFFECT OF THE PROJECT ON ANNUAL OPERATIONS
Nominal maintenance on the water mains and gravity sewer mains.
J�Z�j W PATRx A] :3 LAZ
o
❑ w NORTH LN g 3
L�JL_r�L AOM4 ❑ E PINE
J0 / i❑��
I 1:11A1:11A< < < NAWRpRN P2
� ❑� � o ]L
CIFk1AND < < PROSPECT
war/ � � Wilson. Park tNr st
¢ rAn.oR TR �
w H ooucus ❑�
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106
JOB NO. 00078A
'
GARLAND AVENUE WATER LINE AND SANITARY SEWER LINE RELOCATIONS
CITY OF FAYETTEVILLE, ARKANSAS
AHTD JOB 040273
APRIL 19, 2000
DESIGN
FIELD
ENGINEER
ENGINEER
TECH
TECH
CREW
TASK
IV
II
SENIOR
III
2 -MAN
CLERICAL
1. Review existing plans, atlas maps, & records & proposed AHTD
tans to determine water line & sanitary sewer line conflicts
4
8
2. Discuss with AHTD project
parameters & timetable
2
2
3. Coordinate with franchised utilities to determine their relocation
needs & requirements
8
4. Conduct field survey to locate existing improvements, existing
right of way & property lines
4
8
40
•
5. Coordinate with AHTD to determine property ownership's
4
6. Coordinate with City easement acquisition personnel to determine
format of easement/right of way mapping
4
7. Develop property ownership 8 plat map
4
8
8. Prepare Conceptual Plans including:
A. Existing conditions
8
48
4
48
8
B. Proposed AHTD improvements
C. Existing & proposed franchised utility locations
D. Technical design memorandum
E. Outline of specifications
F. Narrative outlining design decisions, conclusions, &
recommendations
'
G. Cost Estimate
9. Meet with City & go over Conceptual Plan package
8
8
10. Prepare Preliminary Plans including:
A. 50% complete construction plans
4
16
4
16
8
B. Draft copy of specifications & bid documents (excluding bid
form/proposal)
C. Cost Estimate
•
11. Meet with City & go over Preliminary Plan package
4
12. Submit preliminary plans to AHTD and franchised utility companies
4
13. Prepare easement(right of way acquisition maps including an
overall easementfright of way map & individual tract maps for each
affected property with legal description for each easement required
4
16
14. Deliver easement/right of way maps to City & meet with City's
easement acquisition personnel
4
15. Prepare 95% Complete Plan Documents including:
A. Plans
B. Specifications & Bid Documents
8
24
8
40
8
16
C. Cost Estimate
16. QA/QC Review
8
8
17. Meet with City to Deliver & Discuss Plans
4
4
18. Prepare Final Drawings & Bid Documents
2
8
8
8
19. Submit Final Plan documents to AHTD
4
20. Assist the Owner is solicitation of bids, Ian/specification interpretation
4
\WA\00\00078A\TASKXLS
Page 1
APPENDIX A
JOB NO. 00078A
GARLAND AVENUE WATER LINE AND SANITARY SEWER LINE RELOCATIONS
CITY OF FAYETTEVILLE, ARKANSAS
AHTD JOB 040273
APRIL 19, 2000
SUB TOTAL HOURS
72 138 68 112 48 32
TOTAL ALL HOURS 72 138 68 112 48 3211
TOTAL SALARY COST
COST MULTIPLIER (OVERHEAD)
SALARY COST PLUS OVERHEAD
FIXED FEE
REIMBURSEABLES (REVIEW FEES, EXPRESS DELIVERY,
REPRODUCTION COSTS)
TOTAL ENGINEERING FEE (NOT TO EXCEED)
$9,897.32
2.4
$23,753.57
$3,500.00
$1,000.00
$28,253.57
\WA\00\00078A\TASK.XLS Page 2 APPENDIX A
•
•
APPENDIX B
Salary Cost of Employees Assigned to Job # 00078A
Name
Position
Salary Cost
Ronald R. Hawkins
Project Manager
$36.56
Keith Kestner
Project Engineer
$20.42
Steve Hendrix
Design Technician
$20.28
Mike Henson
CAD Supervisor
$14.15
Ron Ray
CAD Technician
$14.15
Ron Scbildhauer
CAD Technician
$14.15
Bill Jones
Field Crew
$24.20
Chuck Bainbridge
Field Crew
$24.20
Jan Hutton
Clerical
$10.05
0
STAFF REVIEW FORM MAY Q 9 2000
X AGENDA REQUEST CITVOFFAYETTEVILLE
X CONTRACT REVIEW MAYORS OFFICE
GRANT REVIEW
For the Fayetteville City Council meeting of June 6, 2000
FROM
Jim Beavers Engineering Public Works
Name Division Department
ACTION REQUIRED:
Approval of an engineering design contract in the amount of $28,253.57 with
Hawkins -Weir Engineers, Inc. for the design of water and sanitary sewer
relocations and system improvements on Garland from Maple to North Street
in preparation for the State AHTD widening of Garland from Maple to North
Street.
COST TO CITY:
$28.253.57
cost of this Request
4470-9470-5808.00
Account Number
00018-1
Project Number
$540.000
Project Budget
Funds Used To Date
$540,000
Remaining Balance
Garland Ave - Water
And sewer relocations Soh
Project Name tri
Water/Sewer Improvements
Program Name
Sales Tax
Fund
BUDGET REVIEW: L Budgeted Item ' Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Administrative Services Di
GRANTING AGENCY:
Accoufiti n6 r Date ADA Coordinato Date
ity Atto ey Date I rnal Auditor Date
Purchasing Officer Date
STAFF RECOMMENDATION: Approval
Ai
n Head ate Cross Reference e
New Item: Yes
De rtment Director Date
Ail X11 & A40 .4 J 0 Prev Ord/Res #
Ad 'n' tra Services Director Date
_ Orig Contract Date:
Date
STAFF REVIEW FORM Page 2
Description Garland Ave water/sewer relocations and impvts Meeting Date June 6, 2000
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
FAYETTEVI0LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Jim Beavers, Engineering
From: Heather Woodruff, City Clerk
Date: June 27, 2000
Attached is a copy of the resolution approving the contract with Hawkins -Weir Engineers. I am
also returning one original for you to distribute. The original will be microfilmed and filed with
the City Clerk. Your purchase requisition has been forwarded to Yolanda Fields.
cc: Yolanda Fields, Community Development
FAYETTEVILE 0
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Dan coody, Mayor
Thru: Greg Boettcher, PWD
Jim Beavers, City Enginee7`
From: Sid Norbash, Staff Engineer Otd✓
Date: January 17, 2001
Re: Garland Ave. Water 6 Sewer Relocations
Amendment #2 to the Engineering Contract
With Hawkins -Weir Engineers, Inc.
Background:
The above referenced project is a Capital Improvement Project in
progress, which is scheduled for construction in 2002.
The purpose of this project is to relocate water and sewer mains ir
order to accommodate the improvements scheduled for Garland Ave.
(Maple to North St.) by the Highway Department.
Another Highway Department project underway is the Owl Creek Bridge
Improvements on Double Springs Rd. This project necessitates some
sanitary sewer adjustments and relocations. The Staff requested ,
and obtained approval that the design and the construction
management of this project also be added to the existing
engineering contract with Hawkins -Weir Engineers. This was achieved
by executing the Amendment #1 to the existing contract in the
amount of $50,500.
Change of Scope:
Garland Ave. Project was delayed by the Highway Department for
negotiations with U of A and making some revisions to the North end
of the project per City's request.
Per Staff request Hawkins -Weir Engineers, Inc. Is being asked to
separate the two projects ( Owl Creeks Bridge - Sewer Adjustments
from Garland Ave. Widening).
0 0
Mayor Coody
Page 2
The separate bidding and project management cost is $4,250, the
extra work for the design phase of Garland Ave., To accommodate the
revisions is $4,059.
Recommendations:
The Staff recommends approval of the Amendment #2 to the existing
contract with Hawkins -Weir Engineers, in the amount not to exceed
$8,309.
Funding:
The Council has already approved two contingency amounts for this
project. $5,050 per Resolution # 13-01, and $6,236 per Resolution
93-01 for a total contingency amount of $11,286. The additional
expense of $8,309 will be funded by the approved contingency.
SN/sn
Attachments: Copy of the Amendment #2
Copy of the Res. 13-01
Copy of Resolution 93-01
(2)
RESOLUTION NO, 13-01
0
A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE
ENGINEERING CONTRACT WITH HAWKINS-WEIR
ENGINEERING, INC., FOR GARLAND AVENUE WATER AND
SEWER RELOCATION PROJECT TO INCLUDE THE ADDITION
OF DOUBLE SPRINGS ROAD PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves Amendment No. 1 to the engineering
contract with Hawkins -Weir Engineering, Inc., for Garland Avenue water and sewer relocation
project to include the addition of Double Springs Road Project; and authorizes the Mayor and City
Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A"
and made a part hereof.
) APPROVED this 6th day of February , 2001.
By: ,.
Heather Woodruff, City Cier
....�fat�
Charles D. ...
n
STAFF REVIEW FORM
X_ AGENDA REQUEST I/
_x_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of February 6. 2001
FROM:
Sid Norbash Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of the Arne
Double Springs Rd. Project) to the
Engineers, Inc. For Garland Ave.
Relocations Project.
Inent #l(which also includes addition of
engineering contract with Hawkins -Weir
(Maple to North St.)- Water S Sewer
COST TO CITY: $137,600 (98036) Garland Ave. - Water
$50.500 + $5.050 COntinaenry $540.000 (00018) 6 Sewer Relocations Cost
of this Request Category/Project Budget Category/Project Name
4470-9470-5808.00 $ 2,540 (98036)
4470-9470-5808-00 $28.254 (00018)
Account Number Funds Used To Date
98036-10 Owl Creek $134,960 (98036)
00018-10 Garland Ave. $511.746 (00018)
Project Number Remaining Balance
Sales Tax
Fund
Budget Adjustment Attached
VIEW: GRANTING AGENCY:
0 /
Da
Date
ADA Coordinator
InternaloAuditor
Date
///o(e
Date
Purchasing Officer Date _
STAFF RECOMMENDATION: Approval of the amendment #1.
OI o o/
Date Cross Reference
of -/v -D, New Item: Yes_ NO__3L
D to
IPrev Ord/Res #: 73-00
for a
Orig contract Date: 6-6-2000
F ) / Orig Contract # 764
Date
RESOLUTION NO. 93-01 i o
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO GRAY CONSTRUCTION, INC. IN THE AMOUNT OF FORTY-
ONE THOUSAND FIVE HUNDRED SEVENTY-SEVEN DOLLARS
AND NINETY-FIVE CENTS ($41,577.95) FOR SEWER
RELOCATION IN CONJUNCTION WITH THE DOUBLE
SPRINGS BRIDGE OVER OWL CREEK, AND APPROVING A
FIFTEEN PERCENT (15%) PROJECT CONTINGENCY OF SIX
THOUSAND TWO HUNDRED THIRTY-SIX DOLLARS
($6,236.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby Awards a construction
contract to Gray Construction, Inc. in the amount of Forty -One Thousand
Five Hundred Seventy -Seven Dollars and Ninety -Five Cents ($41,577.95)
for sewer relocation in conjunction with the Double Springs Bridge over
Owl Creek, and approving a fifteen percent (15%) project contingency of
Six Thousand Two Hundred Thirty -Six Dollars ($6,236.00).
Section 2. That the City Council hereby Approves a fifteen percent (15%)
project contingency of Six Thousand Two Hundred Thirty -Six Dollars
($6,236.00).
Section 3. That the City Council hereby Authorizes the Mayor to sign such
a contract with Gray Construction, Inc.
PASSED AND APPROVED this 3rd day of July, 2001.
APPROVED:
By: (Gi'1
&9�?
DAN COODY, Mayor
ATTEST:
6�7
• •
HAWKINS-WEIR ENGINEERS, INC.
rs„tn„ff*MOMMIAVZi�
December 7, 2001
Mr. Sid Norbash
Engineering Department
City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
Re: Garland Avenue Reconstruction
Double Springs Road Sanitary Sewer Relocation
HWEI Job No. 0007nonA
Dear Mr. Norbash:
DEC 1 0
*
Please consider this as our request for additional engineering fees on the referenced projects. This
letter will combine and summarize two earlier requests.
As you are aware, the Double Springs Road Sanitary Sewer Relocation project was included with the
Garland Avenue reconstruction plans. It was originally planned to build both projects concurrently and
possibly with the same contractor. Due to delays on the Garland Avenue project, the City decided to bid and
construct the Double Springs Road project independently. Our fee proposal for the additional work involved
with the bidding, contract administration and inspection of the project separately is $4,250.
Negotiations between the City, Arkansas Highway and Transportation Department and the University
of Arkansas have resulted in necessary changes in the Garland Avenue reconstruction plans. I have estimated
will require an increase in our fee of $4,058.72.
Therefore, please consider this letter as our request to increase our engineering fee from $78,753.57
to $87,062.29, an increase of $8,308.72.
I am enclosing herewith a summary sheet for the overall contract including this request. If additional
information is needed please advise.
Very truly yours,
HAWKINS-W R ENGINEERS, INC.
Ronald R. Hawkins, P.E., R.L.S.
RRH/jeh
P.S. It is my understanding you will advise me when we are to proceed with the Garland Avenue
revisions.
\00078A\SN 120701 RH.doc
P.O. BOX 648 • VAN BUREN, ARKANSAS 72957-0648 • FAX: (501) 474-8531 • PHONE (501) 474-1227 • www.hawkins-weir.com
I -
I Summary of Subsequent Contract Amounts [RE
EC 1 0 Ol
City of Fayetteville, Arkansas
HWEI Job No. 00078A -
00078a\Task-Tim 080701.x1a\coninct mvisiom
I
June 6, 2000
Nov. 29, 2000
Feb. 5, 2001
April 17, 2001
Proposed
New
Contract
Attachement A
Construction Phase
"Owl Creek"
Increase
Total
Service
Attachment B
Task
Cost for services
$23,753.57
$3,500.00
$41,000.00
$3,700.00
$3,558.72
$751512.29
Fixed fee for services
$3,500.00
$500.00
$5,500.00
$550.00
$500.00
$10,550.00
Reimbursable
$1,000.00
$0.00
$0.00
$0.00
$0.00
$1,000.00
Not to exceed Total
$28,253.57
$41000.00
$46,500.00
$4,250.00
$4 058.72
$87,062.29
00078a\Task-Tim 080701.x1a\coninct mvisiom
I
Jan.17 '02 16:37 ICA FAX 720 P. 2
it •:
01/17/2602 17:17 501-575-6202
ENGINEERING C.O.F.
Amendment t2
to the Eagineering contract
with
BawkLne geiz Eagicaers, Inc.
PAGE 02
Project Title: Garland Ava_ Water k Ower Relneatione &
Owl Creek Bridge - Sewer Relocation
98036-10
Project No.00018-10 Contract No. 764 Contract Date 6-6-2000
EngineeY: jj&whinn-Welt raolneer&. Tnc.
The following changes are hereby made to the contract documents:
(A))separate the bidding, and construction management for the
above projects in the amount of $4,250.
(E).Make the necessary revisions to the Garland Ave. Plans.
Justification:
(A) Per City Staff's request, so that we do not delay the
construction of the AHTOra bridge on Owl Creek.
(8) AHTD has made revisions that necessitate changes to our
plans.
Original Contract Price: $28.254
As adjusted by previous changes: psn,soG
This change will increase contract by: $80308
The new contract price will be: SR7,062
CHANGE TO CONTRACT TIME
The contract time will be increased by AQ calendar days.
The new date for completion of all work under the contract will
be Feehruar.. 28, 2002
APPROVALS REQUIRED
To be effective this Amendment must be approved by the Owner if
it changes the scope or objective of the project, or as may
otherwise be required under the terms of the contract.
Requested by
Approved by 9
Approved by M
Date /17% DMZ
Date 1-17-0
Det/ G
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
MICROFILAWM
STAFF�REVIEW FORM
For the Fayetteville City Council meeting of (Mayor's Approval
iZ�3 �3-rte
GJrx-
z/4)z S
s
F
FROM:
Sid Norbash Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of the Amend
with Hawkins -Weir Engineers, Inc. For
Water & Sewer Relocations Project. This
the change of scope requested by
modifications to the Highway plans.
lent #2, to the engineering contract
Garland Ave. (Maple to North St. -
Amendment is necessitated because of
the City Staff, and changes and
COST TO CITY:
$32,025
(98036)
Garland Ave. - Water
$8,308
$389.407
(00018)
& Sewer Relocations
Cost
of this Request
Category/Project
Budget
Category/Project
Name
4470-9470-5808-00 $90818 (98036)
5400-5600-5808-00 $ (00018)
Account Number Funds Used To Date
98036-10 Double Springs $22,207
00018-10 Garland Ave. $389,407
Project Number Remaining Balance
Sales Tax
Fund
BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached
Coordinator
CONTRACT/GRANT/LEASE REVIEW:
tive Services
GRANTING AGENCY:
Date� ADA Coordinator Date
012 Z/6 a baa (oo a -
Date Internal e
itor Date
aLx�lor
Purchasinq Officer Date
STAFF RECOMMENDATION: Approval of the amendment #2.
�� o1 -2T -o2
Dir sio Head Date Cross Reference
rzo0 02 -L5': -O? New Item: Yes_ Nom_
Deps-rt&nr Director Date
;!;S OZ Prev Ord/Res #: 73-00
Admi istrative Services Director Date
Orig Contract Date: 6-6-2000
Orig Contract # 764
Mayor ate
0
Staff Review Form
0
Description/ Garland Ave. W&S Relocations Meeting Date 2-6-2001
Project Name Amendment #1, Co"4rac"-
Comments: Reference Comments:
Budget Director
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
E
STAFF REVIEW FORM
AGENDA REQUEST
_x_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of
!•l it L4 r
4 1s
wI 13 -Oct
Gnu,\ate owe
0"" P.Q�-r
I o/Ai f az✓
tni,
Sid Norbash O*V Fnaineering Public Works
Name Division Department
ACTION REQUIRED: Approval of:
Amendment #3 to the Engineering Contract with Hawkins -Wier Engineers, Inc.
for Garland Ave. Water 6 Sewer Relocations project in the amount of
$13,938.00
COST TO CITY: Garland Ave. - Water
$13,938.00 6864.159 k Sewer Relocations Cost
of this Request Category/Project Budget Cate gory/Project Name
4470-9470-5808-00 $755.308 / Sewer Improvements
Account Number Funds Used To Dat 0� Name
00018-20 $108,851 /�tiJ 'ax
Project Number Remaining Balance \`Y/�•
BUDG.ZT X Budgeted Ite \ ,tment Attached
/... ,t < _r lo— /S0Z
Budget Coordinator Adm: _.es Director
CON! /G REVIEW: GRANTING AGENCY:
ng aga��E Da ADA Coordinator Date
City At rney Date Internal A ditor Date
Purchasing Officer Date _.
STAFF RECOlyd+ENDATION: Approval of C.O. #3
Head Date
irector Date
ve Services Director Date
New Item: Yes_ NOS
Prev Ord/Res #: 73-00
Orig Contract Date: 6-6-2000
Orig Contract #764
Date
0
Staff Review Form
•
Description/ Garland Ave. W&S Relocations Meeting Date N/A
Project Name Change Order #3
Comments: Reference Comments:
Budget Director
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
D$-4-3.a�
FAYETTEVIPI,E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Dan Coody, Mayor
Thru: Greg Boettcher, PWD
Jim Beavers, City Engineer
From: Sid Norbash, Staff Engineer"'
Date: October 11, 2002
•
Re: Garland Ave. Water 6 Sewer Relocations
Amendment #3 to the Engineering Contract
With Hawkins -Weir Engineers, Inc.
Background:
The above referenced project is a Capital Improvement Project in
progress, which is scheduled for construction in 2002.
The purpose of this project is to relocate water and sewer mains in
order to accommodate the improvements scheduled for Garland Ave.
(Maple to North St.) by the Highway Department.
Change of Scope:
Due to the fact that the construction of this project is going to
take longer than anticipated, the cost of the inspection for this
project will increase.
Hawkins -Weir has agreed to wave the fixed fee (profit) charged to
the previous phases of our contract with them and only charge for
the actual resident inspector's time.
Recommendations:
The Staff recommends approval of the Amendment #3 to the existing
contract with Hawkins -Weir Engineers, in the amount not to exceed
$13,938.
0
Funding:
The Council has approved project contingencies as follows:
*Project Contingency per Resolution 13-01 $5,050.00
*Project Contingency per Resolution 93-01 $6,236.00
*Project Contingency per Resolution 115-02 $108,952.00
Total approved contingency amount $120,238.00
Total used to date 81308.00
Balance of contingency $111,930.00
* please see attached documents
SN/sn
Attachments: Copy of the Amendment #3
Copy of the Res. 13-01
Copy of Resolution 93-01
Copy of Resolution 115-02
(2)
0 0
RESOLUTION -NO, -1— �3=0>
A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE
ENGINEERING CONTRACT WITH HAWKINS-WEIR
ENGINEERING, INC., FOR GARLAND AVENUE WATER AND
SEWERRELOCATION PROJECT TO INCLUDE THE ADDITION
OF DOUBLE SPRINGS ROAD PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves Amendment No. 1 to the engineering
contract with Hawkins -Weir Engineering, Inc., for Garland Avenue water and sewer relocation
project to include the addition of Double Springs Road Project; and authorizes the Mayor and City
Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A"
and made a part hereof.
' -Toffl AND APPROVED this 6th day of February , 2001.
rl� °.
_..,.IV%W ...,�4
ATTESt:
By:
Heather Woodruff, City Cler
APPROVED: 1 1 •
Charles D. ..,�
STAFF REVIEW FORM
X_ AGENDA REQUEST
x_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of
r-IiVM:
Sid Norbash
Name
ACTION REQUIRED: Approval of the Amendment #1 (which also includes addition of
Double .Springs Rd. Project) to the engineering contract with Hawkins -Weir
Engineers, Inc. For Garland Ave. (Maple to North St.)- Water Sewer
Relocations Project.
0
COST TO CITY: $137,600 (98036) Garland Ave. - Water
$50.500 + a D50Cont+t Sewer Relocations ons Cost
of this Request Category/Project Budget Category/Project Name
4470-9470-5808.00 $ 2,540 (98036)
4470-9470-5808-00 $28r254 (00018)
Account Number Fluids Used To Date
98036-10 Owl Creek $134,960 (98036)
00018-10 Garland Ave. 5511 746 (00018)
Project Number Remaining Balance
X Budgeted
VIEW:
���
'1 a
//o
a
ff -j—
Date
Budget Adjustment Attached
GRANTING AGENCY:
ADA Coordinator
inter al ud� � �A
Purchasing Officer Date
STAFF RECOMMENDATION: Approval of the amendment #1.
Date
J(/o1D1
Date
OI o o/
Date Cross Reference
0Nkd New Item: Yes_ Nog.
NaI ?rev Ord/Res #: 73-00
for
Orig Contract Date: 6-6-2000
Orig Contract # 764
Date
RESOLUTION NO. 93-01
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO GRAY CONSTRUCTION, INC. IN THE AMOUNT OF FORTY-
ONE THOUSAND FIVE HUNDRED SEVENTY-SEVEN DOLLARS
AND NINETY-FIVE CENTS ($41,577.95) FOR SEWER
RELOCATION IN CONJUNCTION WITH THE DOUBLE
SPRINGS BRIDGE OVER OWL CREEK, AND APPROVING A
FIFTEEN PERCENT (15%) PffOJECr CONTINGENCY OF SD(
THOUSAND TWO HUNDRED THIRTY-SIX DOLLARS
( 6 236:00)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section. 1. That the City Council hereby Awards a construction
contract to Gray Construction, Inc. in the amount of Forty -One Thousand
Five Hundred Seventy -Seven Dollars and Ninety -Five Cents ($41,577.95)
for sewer relocation in conjunction with the Double Springs Bridge over
Owl Creek, and approving a fifteen percent (15%) project contingency of
Six Thousand Two Hundred Thirty -Six Dollars ($6,236.00).
Section 2. That the City -Council hereby Approves a fifteen percent (15%)
project contingency of Six - Thousand Two Hundred Thirty -Six Dollars
($61236.00):
Section 3. That the City Council hereby Authorizes the Mayor to sign such
a contract with Gray Construction, Inc.
PASSED AND APPROVED this 3rd day of July, 2001.
APPROVED: may/
By:
DAN COODY, Mayor
ATTEST:
By:
ATHER ODRUFF, Ci Clerk
RESOLUTION NO. 115-02
6.
A. RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO BASIC CONSTRUCTION CO., INC. IN THE AMOUNT OF
EIGHT HUNDRED TWENTY-FIVE THOUSAND NINE
HUNDRED FORTY-SEVEN DOLLARS ($825,947.00) FOR THE
GARLAND AVENUE WATER/SEWER RELOCATION PROJECT;
APPROVAL OF A 15.2% PROJECT CONTINGENCY IN THE
AMOUNT OF ONE HUNDRED EIGHT THOUSAND NINE
HUNDRED FIFTY-TWO DOLLARS F$108,952,00)- AND A
BUDGET ADJUSTMENT IN THE AMOUNT OF FOUR
HUNDRED SEVENTY-FOUR THOUSAND SEVEN HUNDRED
FIFTY-TWO DOLLARS ($474,752.00) FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Favetteville, Arkansas,
hereby awards a construction contract to Basic Construction Co., Inc. in the
amount of Eight Hundred Twenty -Five Thousand Nine Hundred Forty -Seven
Dollars (5825,947.00) for the Garland Avenue Water/Sewer Relocation Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a 15.2% Project Contingency in the amount of One Hundred
Eight Thousand Nine Hundred Fifty -Two Dollars ($108,952.00).
Section 3. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Budget Adjustment in the amount of Four Hundred Seventy -
Four Thousand Seven Hundred Fifty -Two Dollars ($474,752.00) for same.
PASSED and APPROVED this 16th day of July, 2002.
�t f �rErrF�,
City Clerk
APPROVED:
By:
DAN COODY, Mayo
0
•
HAWKINS-WEIR ENGINEERS, INC.
ENGINEERS CONSULTANTS
September 25, 2002
Mr. Jim Beavers, P.E.
City of Fayetteville
Engineering Department
113 West Mountain
Fayetteville, Arkansas 72701
Re: Utility Relocations
Garland Avenue
HWEI Job No. 00078A
Dear Mr. Beavers:
Please consider this as our request to increase our "not to exceed" fee on our existing contract from
$87,062 to $101,000.
As you know with this contract our fee is based on an hourly rate plus a fixed fee. In
performing the duties required in the contract, we have exceeded the maximum fee allowed under
the contract. The reason this has occurred is the project has gone on long past the original
completion date. The project was originally scheduled for completion in early 2001. However,
negotiations with AHTD concerning the street improvements (i.e. center median) and with the U of
A and Fayetteville School system over easements/right-of-way caused the project to continue far
longer than expected. All during the delay it was necessary for us to address questions, provide
assistance in some areas of the easement/right-of-way negotiations, and make minor plan revisions
to address some of the easement/right-of-way issues.
I was in hopes that we could still fulfill our scope of services without exceeding our contract
amount. However, it has become apparent that it is not possible.
In an effort to measure the requested fee cap against a "standard" fee arrangement, I submit
to you the total improvement cost of the Garland Avenue work (the existing contract plus the
accelerated work on the north end of the project) plus the work on Owl Creek totals about $800,000.
On a percentage basis, our requested $101,000 cap is approximately 12.5% of this amount. I believe
you will agree our fee requested is more than reasonable given the following facts: we have actually
administered three contracts,'provided full time inspections, provided easement surveys/descriptions,
and the original one year project will now end up over two and one half years in length.
00078aU 13092502 R I -I . doc
P.O. BOX 648 • VAN BUREN, ARKANSAS 72957-0648 • FAX: (479) 474-8531 • PHONE (479) 474-1227 • www.hawkins-weir.com
0
Mr. Jim Beavers, P.E.
September 25, 2002
HWEI Job No. 00078A
Page 2
0
Under the terms of the contract our fee
is based
on an hourly rate using our
salary costs plus
a fixed fee. I am willing to forego the fixed fee
amount
for all work proposed with
this amendment.
I believe this proposal is fair and reasonable and ask for you to process this for approval with
your recommendation.
Very truly yours,
HAWKINS-WEIR ENG EERS, INC.
X& 004
Ronald R. Hawkins, P.E., R.L.S.
1B092502RH.dw
0
Amendment #.3
to the Engineering Contract
with
Hawkins -Weir Engineers, Inc.
September, 2002
40
Project Title: Garland Avenue Water & Sewer Relocations & Owl Creek Bridge - Sewer Relocation
98036-10
Project No. 00018-10 Contract No. 764 Contract Date 6/6/2000
Engineer: Hawkins -Weir Engineers, Inc.
The following changes are hereby made to the contract documents:
1) The "not to exceed" contract amount is increased from $87,062 to $101,000.
Justification:
1) The contract period will be extended to November 29, 2002 from February 28, 2002.
This contract period extension is the result of easement/right-of-way negotiations and
negotiations with the Highway Department concerning their improvement plans. The
negotiations were beyond the control or authority of the Engineer. However, the
negotiations and prolonged contract period resulted in additional time being spend by
the Engineer to facilitate the project.
Original Contract Price:
As Adjusted by pervious changes:
This change will increase contract by:
The new contract price will be:
Change to Contract Time:
28,254
58,808
101,000
The contract time will
be
increased and the new date for the
completion of all work
under the contract will
be
November 29, 2002.
project,
APPROVALS REQUIRED
To be
effective this
Amendment must
be approved by the
Owner if it changes the
scope or objective
of the
project,
or as
may otherwise be
required under the
terms of the contract.
Requested by:
Approved by Engineer:
Approved by Mayor:
00078a W mendmenl #4.x1s
Date
Date -1/2 SA
Date
0
Summary of Subsequent Contract Amounts
City of Fayetteville, Arkansas
HWEI Job No. 00078A
Task
June 6, 2000
Contract
Nov. 29, 2000
Attachement A
Feb. 5, 2001
Construction Phase
Service
Attachement B
January 2002
Amendment
September 2002
Amendment (#3)
New
Total
Cost of services
$239754.00
$3,500.00
$41,000.00
$7,258.00
$13,938.00
$89,450.00
Fixed fee for services
$3,500.00
$500.00
$5,500.00
$1,050.00
$0.00
$10,550.00
Reimbursable
$1,000.00
$0.00
$0.00
$0.00
$0.00
$1,000.00
Not to exceed Total
$28,254.00
$4,000.00
$46,500.00
$8,308.00
$139938.00
$101,000.00
00078a\Task-Time 092502.x1s
HAWKINS-WEIR ENGINEERS, INC.
ENGINEERS CONSULTANTS
September 25, 2002
Mr. Jim Beavers, P.E.
City of Fayetteville
Engineering Department
113 West Mountain
Fayetteville, Arkansas 72701
Re: Utility Relocations
Garland Avenue
HWEI Job No. 00078A
Dear Mr. Beavers:
Please consider this as our request to increase our "not to exceed" fee on our existing contract from
$87,062 to $101,000.
As you know with this contract our fee is based on an hourly rate plus a fixed fee. In
performing the duties required in the contract, we have exceeded the maximum fee allowed under
the contract. The reason this has occurred is the project has gone on long past the original
completion date. The project was originally scheduled for completion in early 2001. However,
negotiations with AHTD concerning the street improvements (i.e. center median) and with the U of
A and Fayetteville School system over easements/right-of-way caused the project to continue far
longer than expected. All during the delay it was necessary for us to address questions, provide
assistance in some areas of the easement/right-of-way negotiations, and make minor plan revisions
to address some of the easement/right-of-way issues.
I was in hopes
that we could still fulfill our scope of services without
exceeding our contract
amount. However, it
has become apparent that
it is not possible.
In an effort to measure the requested fee cap against a "standard" fee arrangement, I submit
to you the total improvement cost of the Garland Avenue work (the existing contract plus the
accelerated work on the north end of the project) plus the work on Owl Creek totals about $800,000.
On a percentage basis, our requested $101,000 cap is approximately 12.5% of this amount. I believe
you will agree our fee requested is more than reasonable given the following facts: we have actually
administered three contracts, provided full time inspections, provided easement surveys/descriptions,
and the original one year project will now end up over two and one half years in length.
00078aUB092502RH.doc
P.O. BOX 648 • VAN BUREN, ARKANSAS 72957-0648 9 FAX: (479) 474-8531 • PHONE (479) 474.1227 • www.hawkins-weir.com
0 0
Mr. Jim Beavers, P.E.
September 25, 2002
HWEI Job No. 00078A
Page 2
Under the terms of the contract our fee is based on an hourly rate using our salary costs plus
a fixed fee. I am willing to forego the fixed fee amount for all work proposed with this amendment.
I believe this proposal is fair and reasonable and ask for you to process this for approval with
your recommendation.
Very truly yours,
HAWKINS-WEIR ENG ERS, INC.
400
Ronald R. Hawkins, P.E., R.L.S.
]a092502RH.doe
Amendment #a3 _
to the Engineering Contract
with
Hawkins -Weir Engineers, Inc.
September, 2002
Project Title: Garland Avenue Water & Sewer Relocations & Owl Creek Bridge - Sewer Relocation
98036-10
Project No. 00018-10 Contract No. 764 Contract Date 6/6/2000
Engineer: Hawkins -Weir Engineers, Inc.
The following changes are hereby made to the contract documents:
1) The "not to exceed" contract amount is increased from $87,062 to $101,000.
Justification:
1) The contract period will be extended to November 29, 2002 from February 28, 2002.
This contract period extension is the result of easement/right-of-way negotiations and
negotiations with the Highway Department concerning their improvement plans. The
negotiations were beyond the control or authority of the Engineer. However, the
negotiations and prolonged contract period resulted in additional time being spend by
the Engineer to facilitate the project.
Original Contract Price:
As Adjusted by pervious changes:
This change will increase contract by:
The new contract price will be:
Change to Contract Time:
28,254
58,808
13,938
101,000
The contract time will
be
increased and the new
date for the completion of all work
under the contract will
be
November 29, 2002.
project,
APPROVALS REQUIRED
To be
effective this
Amendment must
be approved by the
Owner if it changes the
scope or objective
of the
project,
or as
may otherwise be
required under the
terms of the contract.
Requested by:
Approved by Engineer:
Approved by Mayor:
00078aV+mendment #4.xls
Date i/Zseed1r.
Date- ; , 2
0
CI
Summary of Subsequent Contract Amounts
City of Fayetteville, Arkansas
HWEI Job No. 00078A
Task
June 6, 2000
Contract
Nov. 29, 2000
Attachement A
Feb. 5, 2001
Construction Phase
Service
Attachement B
January 2002
Amendment
September 2002
Amendment (#3)
New
Total
Cost of services
$230754.00
$39500.00
$41,000.00
$7,258.00
$139938.00
$89,450.00
Fixed fee for services
1 $3,500.00
$500.00
$5,500.00
$19050.00
$0.00
$10,550.00
Reimbursable
$12000.00
$0.00
$0.00
$0.00
$0.00
$1,000.00
Not to exceed Total
$28,254.00
$49000.00
$46,500.00
$8,308.00
$13,938.00
$101,000.00
00078a1Task-Time 092502.xis
�yv
?!/f TC'�'M(Tl p
STAFF REVIEW FORM
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of NUor's approval
FROM:
Sid NorLgash Engineerina Public Works
Name Division_ Department
ACTION REQUIRED: Approval of:
Amendment #4 to the Engineering Contract with Hawkins -Wier Engineers, Inc.
for Garland Ave. Water 6 Sewer Relocations project in the amount of $5,060.00
11
COST TO CITY: Garland Ave. - Water
$5.050.00 sl88.666 & Sewer Relocations Cost
of this Request Category/Project Budget Category/Project Name
5400-5600-5808-00 S138.519 Water / Sewer Improvements
Account Number Funds Used To Date Program Name
00018-10 $50,147 Sales Tax
Project Number Remaining Balance Fund
8 T W: X Budgeted Item Budget Adjustment Attached
......,.- r ,..o Administrative Services Director
C�O�N j/CiRACT/G 1T/LEASE REVIEW:
?��� GRANTING AGENCY:
7//C �� ✓:�- �V_mo Nor u<Qotll
Agc Man er Dat ADA Coordinator Date
` 3 k3
C't Ay t piney Date Internal A itor Date
�r"j� (aS 3 h 103
Purchasina Officer Date
STAFF RECOMMENDATION: Approval of Amendment #4.
g.� vo- 2'/-03
D' ision Head Date
3� I1-03
Depar ent Dire�/t-Q Date
AdArnti
_ra rve Services Director Date
% .. 3 i3
Mayor bate
Cross Reference
New Item: Yes_ No X
Prev Ord/Res #: 73-00
prig contract Date: 6-6-2000
Orig Contract #764
e Staff Review Form
Description/ Garland Ave. W&S Relocations Meeting Date N/A
Project Name Change Order #4..
r
Comments: Reference. Comments:
Budget Director
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
FAYETTEVILE
THE CITY OF FAYETTEVRIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Dan Coody, Mayor
Thru: Hugh Earnest, CAO
Tim Conklin, Interim Director CP&E
Jim Beavers, City Engineer
From: Sid Norbash, Staff Engineer 00(
Date: February 10, 2003
Re: Garland Ave. Water & Sewer Relocations
Amendment #4 to the Engineering Contract
With Hawkins -Weir Engineers, Inc.
Background:
The above referenced project is a Capital Improvement Project in
progress, which is scheduled for construction in 2002.
The purpose of this project is to relocate water and sewer mains in
order to accommodate the improvements scheduled for Garland Ave.
(Maple to North St.) by the Highway Department.
Change of Scope:
Leverett School's sewer connection runs at the southeasterly
direction crossing Garland Ave.'and connects to the sewer main at
a point east of the intersection of Garland and Cleveland. Due to
the fact that this clay sewer service line is very old and broken
in several places construction of a new service line is necessary.
If this line is replaced at the same location the estimated cost
would be $54,665.00. Main reason for this high cost is the number
of the requirements that A.H.T.D. enforces.
To avoid this high cost Fayetteville School's Staff and City Staff
and Hawkins Engineers evaluated alternative locations for the new
sewer line. The chosen alternative route will have an estimated
cost of $32,710. Fayetteville Schools has agreed to contribute
$16,355 (50%) of this cost and grant the necessary easement to
accommodate the new line at no cost to the City.
0 0
Hawkins -Weir Engineers, Inc. Has agreed to design and manage the
construction of this sewer main and appurtenances for a total fee
of $5,060. For details please see attached Contract Amendment #4.
Recommendations:
The Staff recommend approval of the Amendment #4 to the existing
contract with Hawkins -Weir Engineers, in the amount not to exceed
$5,060.
Funding:
From the contingency funds.
The Council has approved project contingencies as follows:
*Project Contingency per Resolution 13-01 $5,050.00
*Project Contingency per Resolution 93-01 $6,236.00
*Project Contingency per Resolution 115-02 $108,952.00
Total approved contingency amount $120,238.00
Total used to date 70,091.00
Balance of contingency $ 50,147.00
* please see attached documents
SN/sn
Attachments: Copy of the Amendment #4
Copy of the Res. 13-01
Copy of Resolution 93-01
Copy of Resolution 115-02
a
�SOI<J1'iON�Y�so��3=Alper
Copy
MICROFILMED
A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE
ENGINEERING CONTRACT WITH HAWKINS-WEIR
ENGINEERING, INC., FOR GARLAND AVENUE WATER AND
SEWER RELOCATIONPROJECT TO INCLUDE THE ADDITION
OF DOUBLE SPRINGS ROAD PROJECT,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves Amendment No. 1 to the engineering
contract with Hawkins -Weir Engineering, Inc., for Garland Avenue water and sewer relocation
project to include the addition of Double Springs Road Project; and authorizes the Mayor and City
Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A"
and made a part hereof.
APPROVED this 6th day of February . 2001.
APPROVED:
OAOetz=
Charles D. Coody,
I�
X AGENDA REQUEST
x_ CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville Ci
FROM:
Sid Norbash
Name
0
- STAFF REVIEW FORM
Council meeting of
ACTION REQUIRED: Approval or the rune;
Double .Springs Rd. Project) to the
Engineers, Inc. For Garland Ave.
Relocations Project.
,.
0
iment #1 (which also includes addition of
engineering contract with Hawkins -Weir
(Maple to North St.)- Water 6 Seger
COST TO CITY: $137,600 (98036) Garland Ave. - Water
5$_O.500�+ s3�05ti4Coat-: •a^^••►
$540.000 (00018) RelocatiOns Cost
of this Request Category/Project Budget Category/Project Name
4470-9470-5808.00 $ 2.540 (98036)
4470 -9470 -5808 -DO $28o254 (00018)
Account Number Funds Used To Date
98036-10 owl Creek $134,960 (98036)
00018-10 Garland Ave. $511r746 (00018)
Project Number Remaining Balance
� x_ Budgeted Item
EM u• . u-@
Program Name
Budget Adjustment Attached
VIEW: GRANTING AGENCY:
�I ADA Coordinator Date
�
Date Internal uditor Date
: App
of the amendment
0140,401
Date Cross Reference-
0(-�6-a! New Item: Yes_ No.$.
D to
I Prev Ord/Res #: 73-00
:tor a 1 F_F-2000
Orig Contract Date:
Orig Contract # 764
Date
RESOLUTION NO. 93'01
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO GRAY CONSTRUCTION, INC. IN THE AMOUNT OF FORTY-
ONE THOUSAND FIVE HUNDRED SEVENTY-SEVEN DOLLARS
AND NINETY-FIVE CENTS ($411577.95) . FOR SEWER
RELOCATION IN CONJUNCTION WITH THE DOUBLE
SPRINGS BRIDGE OVER OWL CREEK, AND APPROVING A
FIFTEEN PERCENT (15%) OF SDC
THOUSAND TWO HUNDRED TTIIRT'Y-SDC DOLLARS
BE rr RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVMLE, ARKANSAS:
fiction, i. That the City Council hereby Awards a construction
contract to Gray Construction, Inc. in the amount of Forty -One Thousand
Five Hundred Seventy -Seven Dollars and Ninety -Five Cents ($41,577.95)
for sewer relocation in conjunction with the Double Springs Bridge over
Owl: Creek, and approving a fifteen percent (15%) project contingency of
Six Thousand Two Hundred Thirty -Six Dollars ($6,236.00).
671
Section 2. That the City_. Council hereby Approves a fifteen percent (15%)
ect contingency of Six - Thousand Two Hundred Thirty -Six Dollars
prof
($6,236.00):
52g�o.,13. That the City Council hereby Authorizes the Mayor to sign such
a contract with Gray Construction, Inc.
PASSED AND APPROVED this 3rd day of July, 2001.
ATTEST:
By:
ATHER ODRUFF, Ci Clerk
APPROVED:
By: CGi �a9
DAN COODY, Mayolu
RESOLUTION NO. 115-02
r•
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
__TO BASIC CONSTRUCTION CO., INC. IN THE AMOUNT OF
EIGHT HUNDRED TWENTY-FIVE THOUSAND NINE
HUNDRED FORTY-SEVEN DOLLARS ($825,947.00) FOR THE.
GARLAND' AVENUE WATER/SEWER RELOCATION PROJECT;
APPROVAL OF A 15.2% IN THE
AMOUNT OF ONE HUNDRED EIGHT THOUSAND NINE
HUNDRED FIFTY-TWO DOLLARS % �, AND A
BUDGET ADJUSTMENT IN THE AMOUNT OF FOUR
HUNDRED SEVENTY-FOUR THOUSAND SEVEN HUNDRED
FIFTY-TWO DOLLARS ($474,752.00) FOR SAME.
MED
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Favetteville, Arkansas,
hereby awards a construction contract to Basic Construction Co., Inc. in the
amount of Eight Hundred Twenty -Five Thousand Nine Hundred Forty -Seven
Dollars ($825,947.00) for the Garland Avenue Water/Sewer Relocation Project.
Section 2. That. the City Council of the City of Fayetteville, Arkansas,
hereby approves a 15.2% Project Contingency in the amount of One Hundred
Eight Thousand Nine Hundred Fifty -Two Dollars ($108,952.00).
Section 3. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Budget Adjustment in the amount of Four Hundred Seventy -
Four Thousand Seven Hundred Fifty -Two Dollars ($474,752.00) for same.
PASSED and APPROVED this 16th day of July, 2002.
fFrftf
City Clerk
APPROVED:
By:
DAN COODY, Mayo
n
ENGINEERS CONSULTANTS
E
HAWKINS-WEIR
Mr. Sid Norbash
Engineering Department
City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
0
ENGINEERS, INC.
December 12, 2002
Re: Garland Avenue
Utility Relocation
Leverett School Sanitary Sewer Service
HWEI Job No. 00078D
Dear Sid:
DEC 16 2002 l
Please consider this
as our
proposal to
provide our professional
services on the design and
construction of the sanitary
sewer
service for
the Leverett School.
We propose to offer the following services:
TASK A
1) Prepare plans and specifications for 8" sanitary sewer outfall from Garland Avenue
west to the existing sewer line and a 6" service line parallel to Garland to serve the
school.
2) Prepare a legal description for the sewer line across the school property.
3) Submit plans to the Health Department for approval.
Our fee for Task A will be based on our existing contract hourly rate and will not exceed
$2,500 plus a fixed fee of $250.
TASK B
1) Provide contract administration and inspection including coordination with the
Contractor, inspection (3 days @ 8 hours/day) and assistance in processing pay
estimate.
2) Final inspection and sewer line construction closeout.
\00078D\SN 121202RH.doe
P.O. BOX 648 • VAN BUREN, ARKANSAS 72957-0648 • FAX: (479) 474-8531 • PHONE (479) 474-1227 • www.hawkins-weir.com
�Y
Mr. Sid Norbash
December 12, 2002
HWEI Job No. 00078D
Page 2
Our fee for Task B will be based on our existing contract hourly rate and will not exceed
$2,100 plus a fixed fee of $210.
Please advise if Task A or Task A and Task B are acceptable to you. If you have any
questions, please advise.
Very truly yours,
HAWKINS-WEIR ENGINEERS, INC.
,&,L.
Ronald R. Hawkins, P.E., R.L.S.
RRH/jeh
Approved By:
---------- �YY�__�L_
PP
Dan Coody, Mayor
\00078D\SN 121202RH.doc
TASK
GARLAND AVENUE
UTILITY RELOCATION
LEVERETT SCHOOL SANITARY SEWER SERVICE
FAYETTEVILLE, ARKANSAS
HWEI JOB NO. 00078A
TOTAL HOURS 10 a 12 24
\00078MTask.XLS
ENGINEER
TECHNICIAN
FIELD
INSPECTOR
CLERICAL
TASK
IV
CREW
I Prepare plans & specifications
88
8
2
2 Inspection & Contract Administration
4
4
24
TOTAL HOURS 10 a 12 24
\00078MTask.XLS
FAYETTEVILLE •
.THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Sid Norbash
Engineering Division
From: Clarice Buffalohead-Pearmanm
City Clerk Division
Date: 3/20/2003
Re: Hawkins -Wier Engineering, Inc.
Attached please find two executed copies of Amendment No. 4 with Hawkins -Wier Engineering,
Inc. in the amount of $5,060.00.
The agreement will be microfilmed and filed in the city clerk's office. If anything else is needed
please let the city clerk's office know.
/cbp
cc: Nancy Smith, Internal Auditor
FAYETTEVILE
THE CITY OF FAYETTEVIEEE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE -MI
To: Sid Norbash, Engineering
From: Heather Woodruff, City Clerk
Date: February 27, 2002
Attached is a copy of the completed staff review form and signed amendments to the contract
with Hawkins -Weir regarding the relocations on Garland Ave. I am also returning two originals
to you. One original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Audit
015 04 City of Fayetteville
aintenance/Inquiry
Document
It
Action
Reference Date Ref. Taken Brief Description
ENG 2/24/2002 CHNGO HAWKINS-WEIR/ GARLAND AVE/
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Keywords ..............: ENGINEERING
HAWKINS-WEIR
CHANGE ORDER N0, 2
RES, 73-00
SCOPE OF SERVICES
WATER AND SEWER RELOCATIONS
File Reference #......: CC OFC/02
3/19/2002
8:03:19
Security Class........: Retention Type:
Expiration Date..:....: **** Active*
Date for cont/Referred:
Name Referred to......:
Press Cmd 6 to Update
Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd3-End Press 'ENTER' to Continue
Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp.
RESOLUTION NO. 73 06
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT FOR ENGINEERING
SERVICES WITH HAWKINS-WEIR ENGINEERS, INC., IN THE
AMOUNT OF $28,253.37, FOR THE DESIGN OF WATER AND
SANITARY SEWER RELOCATIONS AND SYSTEM
IMPROVEMENTS IN PREPARATION FOR THE WIDENING OF
GARLAND STREET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authorizes the Mayor and City Clerk to execute
an agreement for engineering services with Hawkins -Weir Engineers, Inc., in the amount of
$28,253.37, for the design of water and sanitary sewer relocations and system improvement in
preparation for the widening of Garland Street. A copy of the agreement is attached hereto marked
Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 6° day of June 2000.
ATTEST:
By:
Heather Woodruff, City Cler1
APPROVED:
By:
Fred Hanna, Mayor