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Home My WebLink About66-00 RESOLUTIONRESOLUTION NO. 66-00 • MICROFILMED A RESOLUTION APPROVING AMENDMENT NO. 1 TO TASK ORDER NO. 2 TO THE AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS, INC., IN AN AMOUNT NOT TO EXCEED $7,935, TO PROVIDE FOR THE DESIGN AND OVERSEEING CONSTRUCTION OF A SECOND T -HANGAR UNIT AT DRAKE FIELD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves Amendment No. 1 to Task Order No. 2 of the agreement with McClelland Consulting Engineers, Inc., in an amount not to exceed $7,935, to provide for the design and overseeing construction of a second T -hangar unit at Drake Field. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. ,'`AND APPROVED this 16th day of May , 2000. �'fl1 !. a v 7 nit ATTEST: By: Heather Woodruff, City Cretk APPROVED. �� By: Ffed Hanna, Mayor NAME OF FILE: • ,.,4 -DD • CROSS REFERENCE: 4 - Date Contents of File Initials C/ri/IRl7 .4 11 ( i%%. 3;?6vG .l / K -‘1, 4'% Ai. 2 3 -4 -Do / • n 7:%iyr� ,) 221/7/z vdn e�-,� /� i /, co ;4 3-2/-00 i� -61L-,dif(/rn 4-24-60 /,l /2.,e i. i-, e'e ih-� �n •%may, . C S., iz/ '7-/19-dO 4(711/ f`l��.G1D-GrJ-•014. ,-�a • • EXHIBIT A AMENDMENT NO. 1 . EX// TO Am&vo TASK ORDER NO. 2r T ADDITIONAL T -HANGAR UNIT EXPANSIONS STATE OF ARKANSAS COUNTY OF WASHINGTON Task Order No. 2 to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, is hereby amended. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Amendment entered into and executed this /!i day of /?9Ay , 2000, by and between the City of Fayetteville (OWNER) and McClelland Consulting Engineers (ENGINEER) amends the project description to include a second row of T -hangars and the engineering fees related to the change in scope of services. SECTION 1 - PROJECT DESCRIPTION Another row of T -hangars is to be added to the west side of the proposed arrangement of T -hangars on the east -side general aviation apron. The second row of hangars covered by this amendment is to be similar to the hangars called out in Task Order No. 2 except that there is no need for modification of one of the bays to accommodate special structural/layout/electrical requirements. A. The second row of hangars is to include: J: 20X40021 51 \to#2R E V -2-8-00. wpd:l m m x 1 w • • 1. A metal building 60 feet wide and 200 feet long, approximately. 2. Reinforced concrete foundations. 3. Interior electrical lighting, receptacles, and motorized overhead doors. 4. Electncai grounding system. 5 Exterior, building -mounted electrical lighting. B. Specifically excluded from the amended project scope: 1. Detailed subsurface storm drainage designs. 2. Storm Water Pollution Prevention Plan (less than a 5 -acre area is to be disturbed). 3. Large Scale Development Plan (will be addressed by City Staff). 4. Detailed sidewalk designs. 5. Formal wetlands determination. 6. Easement preparation (all work is anticipated to take place on Drake Field property). 7. Geotechnical investigation (we will rely on previously -collected subsurface data). 8. Funding application work (however, the ENGINEER will provide the technical data, cost estimates, etc., needed by the OWNER for this purpose). SECTION II — PROJECT SCHEDULE The project schedule is not amended. From the time the OWNER issues the Notice To Proceed to the ENGINEER, the project will be completed as follows: J:12000\0021511tof12REV.24.W.wpd:lm 2 1 • TASK Surveying Preliminary Design (35%) Design Development (65%) Final Design (95%) Submittal to FAA/City (100%) • TIME AFTER N.T.P. 5 calendar days 10 calendar days 20 calendar days 28 calendar days 30 calendar days SECTION III — SCOPE OF SERVICES The ENGINEER shall provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically included are: A. Construction staking of building corners. B. Air spacing submittals to FAA. SECTION IV — FEES AND PAYMENTS A. Title I Services (Engineering Planning and Design Services Preceding Construction). The ENGINEER shall provide, as hereafter enumerated individually, surveying and design, and bidding for an additional total not -to - exceed fee of $4,994 including a total fixed payment of $580. This additional fee is based upon the condition that both T -hangars are incorporated into the same design and construction project. J:120001002151 totaRE V-2A-00.wpd:im 3 • • • 1. Surveying and Design Phase.Services: For, and in consideration of, the services to be rendered by the ENGINEER, the OWNER shall pay the ENGINEER an additional amount on the basis of actual salary costs for work -time directly connected with work chargeable to the project, plus payroll additives and general overhead costs of 178% of direct labor costs, plus direct reimbursable expenses associated with the project, plus a fixed payment which are payable as follows: a) Surveying and Design phase services costs: $4,414.00 b) Fixed payment for Surveying and Design phase services: $ 580.00 c) Engineering contract amount for Surveying and Design phase services: $4,994.00 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed; or if the OWNER decides to shorten the duration of work from the time period specified in the Agreement for completion of work and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. Ji2000`002151 \ton2REV.2-8-00.wpd:lm 4 • • Final payment for the Surveying and Design phase services shall be made upon the OWNER's approval and acceptance with the satisfactory completion of the Surveying and Design phase services. 2. Bidding Phase Services: For Bidding phase services rendered by the ENGINEER, there will be no additional fee provided that both hangars are bid under the same project. B. Title II Services (Construction Phase Services): The ENGINEER shall provide, as hereafter enumerated individually, construction phase services for an additional total not -to -exceed cost of $2,941.00, including a total fixed payment of $363.00. This fee is based upon the condition that both hangars are designed and constructed under the same project. 1. Construction Administration and Inspection Phase Services: For Construction Administration and Inspection phase services rendered by the ENGINEER, the OWNER shall pay the ENGINEER an additional amount on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 178% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed payment which are as follows: a) Construction Administration and Inspection phase services costs $2,186.00 J: 2000\0021511tok2REV.2.8-00.wpd:jm 5 • • b) Fixed payment for Construction Administration and inspection phase services c) Engineering contract amount for Construction Administration and Inspection phase services $ 327.00 $2,513.00 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto (the Construction Inspection portion of the fee has been based upon provided an average of 8 hrs/day of resident inspection during an assumed construction period of 120 calendar days). Adjustment of the upper limit of the ENGINEER's fees may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in effort, scope, complexity or character of the services to be performed and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER Final payment for Construction Administration and Inspection phase services shall be made upon the OWNER's approval and acceptance with the satisfactory completion of the Construction phase of the project. 2. Construction Staking Services: For Construction Staking services, the ENGINEER shall establish the four building corners of each hangar. This construction staking is to be performed by the ENGINEER one time only, with additional staking to be the responsibility of the Contractor. For this work, the OWNER shall pay the ENGINEER an additional amount on the basis of actual salary cost for work -time directly J:\2OOOW02151 to#2REV-2-8-0O.wpd:lm 6 r • connected with construction staking, plus payroll additives and general overhead costs of 178% of direct labor costs, plus direct reimbursable expenses, plus a fixed payment payable as follows: a) Construction Staking costs $ 144.00 b) Fixed payment for Construction Staking $ 21.00 c) Engineering contract amount for Construction Staking services $ 165.00 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached. Adjustment of the upper limit of the ENGINEER's fee may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in effort, scope, complexity or character of the services to be performed and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. Final payment for Construction Staking service shall be made upon the OWNER's approval and acceptance of the satisfactory completion of the Construction Staking phase of the project. 3. Construction Materials Testing Phase Services: For the Construction Materials testing phase services associated with construction of the project, the OWNER shall pay the ENGINEER an additional amount on the J:1nnAT002151\m#2REV.2-e-0O.Wptl:jm 7 • • basis of hourly rates and unit prices set forth in Appendix 'E" a fee of $263. The basis of this fee is contained in Appendices "A" and "F", attached hereto. A. Construction Materials Testing B. Fixed Payment for Construction Materials Testing C Engineering Contract amount for Material Testing $248.00 $ 15.00 $263.00 SECTION V — BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES and Task Order No. 2 shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: 711/444 Mayor Date: dfi70 Attest: 4.1 FOR McCLELLAND CONSULTING ENGINEERS, INC.: Date: �7►"F/ V" J:12000t0021511to#2REV-2800.wpd:jm Attest: 8 DIRECT EXPENSE 105% Dirac Labor Cost 51,390 Overread @ 1.78 12,474 Direct Expenses $550 Subtotal, Costs $4,414 Fixed Payment 1580 Not -to -exceed $4,994 DIRECT LABOR Int Dos 1 523 I os I os 1 50 0t Ls INSPECTOR 1 CLERK TYPIST f 15 REVIEW MEETING WITH OWNER 1 2 16 DES. DEVEL.: COVER 17 DES. DEVEL.: TYPICAL SECTION 1.5 6 1 18 DES. DEVEL.: PLAN & PROFILES 2 19 DES. DEVEL.: CROSS-SECTIONS 20 DES. DEVEL.: DETAIL SHEETS 2 0.5 4 8 21 DES. DEVEL.: DRAINAGE DESIGN 22 DES. DEVEL.: FENCE RELOCATES 23 DES. DEVEL.: LIGHTING 1 24 EROSION CONTROL FACTORS 25 OUTLINE SPECIFICATIONS 1.5 26 UPDATE COST ESTIMATE 27 IN-HOUSE REVIEWS 1 2 28 REVIEW MEETING WITH OWNER 1 29 DET. DES.: PAVEMENT SECTION 30 DET. DES.: PLAN & PROFILES 31 DET. DES.: CROSS-SECTIONS 32 DET. DES.: DETAILS 33 DET. DES.: DRAINAGE STRUCTURE 34 DET. DES.: FENCES 35 DET. DES.: EROSION CONTROL 36 DET. DES: LIGHTING 1 37 SPECIFICATIONS 1 38 DRAWINGS 4 2 8 8 39 IN-HOUSE REVIEWS 1 0.5 40 DETAILED COST ESTIMATE 41 REVIEW MEETING WITH OWNER 42 REVISIONS TO PLANS & SPECS 1 0.5 1 2 43 RE-EVALUATE COSTS• 44 SUBMITTALS TOF.A-A. 45 FINAL REVISIONS TO P & S Subtotals 5 20.5 4 8.5 25 19 0 2 0 SURVEY CREW 520.00 ICENSED SURVEYORI. 512.76 OPER. 1 I. OPER. 2I. B OPER. 1 ENGINEERING'. TECHNICIAN 1 PROJECT MGRJENGR. j 0.5 PROJECT DIRECTOR I1•••• TASK DESCRIPTION L1 SURVEYING AND DESIGN 1 SCOPING MEETING 2 CONTRACT NEGOTIATIONS 4TRACT FORM 4 SCHEDULING & BUDGETING 5 IDENTIFY PROJ. COMPONENTS 8 DEVELOP DESIGN CRITERIA 7 TRAFFIC PROJECTION 9 COORD. WITH UTILRY MARKERS 10 PRLIM EINARY LAYOUT 11 PRELIMINARY PROFILING 12 IPRELIMINARY DRAINAGE STUDY 1 13 R.O.W. IMPLICATIONS 14 PRELIMINARY COST ESTIMATE 3 PREPARE CO LINE E ( 105% Direct Labor Cost $0 Overhead @ 1.78 10 Direct Expenses $0 Subtotal, Costs 10 Fixed Payment 10 Not -to -exceed $0 DIRECT LABOR INSPECTOR 1 to t. N CLERK H O N_ Vi SURVEY CREW O O M LICENSED SURVEYOR $12.75 _ CADD OPER. 3 $8.00 Q0 Q IOPER. 2I n n'w 0 0 In N ;ENGINEERING TECHNICIAN 1 0 0 0 M I- o V w•1 a z 0. IMGRJENGR. V P. 4. PROJECT I DIRECTOR m 3m d 2 a I. INVESTIGATION O E 0 0 40 Ill n Yry� Q f U W w w Z N J 2 2 0 2 2 Q X wo H a N 2z 0 = K 2 c- F a w Q w w_100 G J 2 w %5C. Q co k ~ a • Q J 2• 0u -2f w ~ O r M a w F w CLI z LL o N Z Y Q U EwO2O ZO J O QQ � aQ a ceo CJiz wo w 0 O 1- 0 w 0 a DIRECT EXPENSE 105% r 4. N- Direct Labor Cost $784 Overhead @ 1.78 $1,395 Direct Expenses 97 Subtotal, Costs 92,186 Fixed Payment $327 Not -to -exceed $2,513 DIRECT LABOR $78 SA rr a« INSPECTOR N N N O N N N CLERK I I- O1 O F. N N ID N w CREW O O O: O 0 NN LICENSED SURVEYOR DIV- N 0 N CADD OPER. 3 O Mo CADD OPER. 2 ,.0I 0 CADD OPER. 1 N V. o N ;ENGINEERING 2 $18.03 0 2 x w .- I - 1 PROJECT [MGRJENGR. 523.34 as PROJECT DIRECTOR CO m I o a CONSTR. ADMIN. AND INSPECTION CONSTR. ADMINISTRATION CONSTR. INSPECTION ••• M 0 S V) N N N O 6 z z P Z w 00 Q w w• l"Z z LLQOO X2 -o ZOZ< moza aiaz Q z z 2 • w z ▪ -J _Ow H LL O w D Y ¢ q 0 • • 0 0 120.00 008 ��0, 150.00 0 w Z w �� W0 v 0 000000 0 0 0 0 t Z ZZCe 2x2 HR EA HR QUANTITY1 oovoor -,NO. DESCRIPTION LS TESTING 0 Z L=0 'ASPHALT TESTING [REPORT PREPARATION TOTAL 0 z (CONCRETE TES' Z T CORI F - w w Q BASE l HdSVI O w fEM rN m mt tow r • • TASK ORDER NO. 2 ADDITIONAL T -HANGAR UNIT EXPANSIONS STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, of the same date entered hereon. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed this ,,20 day of/77 --ci/ , 2000, by and between the City of Fayetteville (OWNER) and McClelland Consulting Engineers (ENGINEER) sets forth project description, project schedule, and engineering fees related to the additional T-hahgar Unit Expansions, Drake Field. SECTION 1 - PROJECT DESCRIPTION Another row of T -hangars is to be added to the existing arrangement of T -hangars on the east -side general aviation apron. The T -hangars are to be constructed on the existing asphalt apron which has been constructed to drain away from the building, and are to be built of pre-engineered metal components, designed to meet the City's codes and ordinances, with review being provided to the OWNER prior to releasing the project to bidders. A. The project is to include: J:12000\O01151 \t W 2RE V-1d-0O.wpd:im 1 -Co TASK yo• • • • 1. A metal building 60 feet wide and 200 feet long, approximately. Said building will include one "special unit design". 2. Reinforced concrete foundations. 3. Interior electrical lighting, receptacles, and motorized overhead doors. 4. Electrical grounding system. 5. Exterior, building -mounted electrical lighting. B. Specifically excluded from the project scope: 1. Detailed subsurface storm drainage designs. 2. Storm Water Pollution Prevention Plan (less than a 5 -acre area is to be disturbed). 3. Large Scale Development Plan (will be addressed by City Staff). 4. Detailed sidewalk designs. 5. Formal wetlands determination. 6. Easement preparation (all work is anticipated to take place on Drake Field property). 7. Geotechnical investigation (we will rely on previously -collected subsurface data). 8. Funding application work (however, the ENGINEER will provide the technical data, cost estimates, etc., needed by the OWNER for this purpose). J:12 0 0 010 02 1 51 \b#2REV.2d-0Owpd:jm 2 • • SECTION II — PROJECT SCHEDULE From the time the OWNER issues the Notice To Proceed to the ENGINEER, the project will be completed as follows: TASK Surveying Preliminary Design (35%) Design Development (65%) Final Design (95%) Submittal to FAA/City (100%) TIME AFTER N.T.P. 5 calendar days 10 calendar days 20 calendar days 28 calendar days 30 calendar days SECTION III — SCOPE OF SERVICES The ENGINEER shall provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically included are: A. Construction staking of building corners. B. Air spacing submittals to FAA. SECTION IV — FEES AND PAYMENTS A. Title I Services (Engineering Planning and Design Services Preceding Construction). The ENGINEER shall provide, as hereafter enumerated individually, surveying and design, and bidding for a total not -to -exceed fee of $9.921.00 including a total fixed payment of $1.188.00. J:1N00002151\t0 2REV.2.800.wpd:1m 3 • • • • 1. Surveying and Design Phase Services: For, and in consideration of, the services to be rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of actual salary costs for work -time directly connected with work chargeable to the project, plus payroll additives and general overhead costs of 178% of direct labor costs, plus direct reimbursable expenses associated with the project, plus a fixed payment which are payable as follows: a) Surveying and Design phase services costs: $ 8,277.00 b) Fixed payment for Surveying and Design phase services: $ 1,127.00 c) Engineering contract amount for Surveying and Design phase services: $ 9,404.00 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed; or if the OWNER decides to shorten the duration of work from the time period specified in the Agreement for completion of work and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. J120O b021511W%2REV.2.8-0O.wpd:jm 4 • • Final payment for the Surveying and Design phase services shall be made upon the OWNER's approval and acceptance with the satisfactory completion of the Surveying and Design phase services. 2. Bidding Phase Services: For Bidding phase services rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 178% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed payment, which are as follows: a) Bidding phase services costs: b) Fixed payment for Bidding phase services: c) Engineering contract amount for Bidding phase services: $ 456.00 $ 61.00 $ 517.00 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto. The fee has been based upon bidding the project one time under a single contract section. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in the services to be performed by the ENGINEER and such modification warrants such adjustment. Appendix "B" covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. J:12000002151\ma2REV-2-13M00.wpd:jm 5 • • • Final payment for Bidding phase services shall be made upon the OWNER's approval and acceptance with the satisfactory completion of the Bidding phase of the project. B. Title II Services (Construction Phase Services): The ENGINEER shall provide, as hereafter enumerated individually, construction phase services for a total not -to -exceed cost of $7,127, including a total fixed payment of $874. 1. Construction Administration and Inspection Phase Services: For Construction Administration and Inspection phase services rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 178% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed payment which are as follows: a) Construction Administration and Inspection phase services costs $5,729 b) Fixed payment for Construction Administration and inspection phase services $ 818 c) Engineering contract amount for Construction Administration and Inspection phase services $6,547 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto (the Construction Inspection portion of the fee has been based upon provided an average of 8 hrs/day of resident inspection during an J:120000002151 LLoa2 R E V .2$Q1.wpd:j m 6