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Home My WebLink About64-00 RESOLUTIONRESOLUTION NO. 64-00 • MICROFILMED A RESOLUTION AUTHORIZING A COST SHARE AGREEMENT WITH LINDSEY-GREEN COMMERCIAL PROPERTIES IN AN AMOUNT NOT TO EXCEED $23,452.50, FOR DRAINAGE IMPROVEMENTS BETWEEN MILLSAP AND HIGHWAY 71. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS Section 1. That the City Council hereby authorizes the Mayor and City Clerk to execute a cost share agreement with Lindsey -Green Commercial Properties in an amount not to exceed $23,452.50, for drainage improvements between Millsap and Highway 71. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 16`' day of May , 2000. APPROVED; By: i��/ Fred Hanna, Mayor ATTEST: B Heather Woodruff, City Cler 0 NAME OF FILE: S .r�D�l- -/JD • CROSS REFERENCE: Date Contents of File Initials Agra 71.4.0-46:797-c-61 do 47,1 ,0 4 ,2a m 201121, Sra�D1 2-1 eXCE2-7 "( / Saz ‘_411>zi4n 2�1-Dv79 gen° ,s r April 18, 2000 • Mr. Charles Venable Public Works Director City of -Fayetteville • EXH I iE/► GREEN EX/1. COMMERCIAL Awag PROPERTIES 113 West Mountain Street Fayetteville, AR 72701 Dear Mr. Venable, We recently discussed the possibility of a cost sharing arrangement between Millsap Center, LLC and the City of Fayetteville to fund improvements to the drainage ditch that runs between Millsap Road and the Highway 71 bypass along the west property line of the Millsap Center office project. Enclosed is a cost estimate and a cross section of the drainage channel repairs, both prepared by Crafton, Tull and Associates, Inc. The cost estimate is for paving the ditch with concrete between Millsap Road and the highway right-of-way. The area is flat and water stands in the ditch continually. During heavy rains, water backs up quickly from a highway culvert immediately to the north and ruts out the ditch. The ruts are deep and contribute to the water being trapped. There is also standing water immediately north of our north property line in the highway right-of-way. We have obtained permission from the AHTD to regrade this area, at our expense, to facilitate the movement of water from this area into the drainage ditch. We plan to complete that work shortly. The easement for the drainage ditch between Millsap Road and the highway right-of-way adjoins our property, but is not on our property. We have looked at the possibility of funding the improvements on our own, but the cost is high enough that it is not feasible for us to do so. If we can work out a satisfactory cost arrangement, we are willing to pay a portion of the cost of the improvements. You will note that the estimate includes the cost of improvements only to the south highway right-of-way line. It would probably be desirable to place riprap between the south highway right-of-way line and the existing culvert under the highway,.@lthat cost included xi the'nclosed estimate. Ordd We appreciate your consideration of our request. Please call me at 527-8893 if you have any questions, or contact Mr. Tom Hopper at Crafton, Tull for more information about the engineering specifics. Mr. Hopper's number is (501) 636-4838. Very truly yours, Stan Green 1183 Joyce Boulevard, Suite 2 Fayetteville, AR 72703 phone:501-521.5233 fax:501-527-8831 rn 1x co FAYETTEVtI.LE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Fred Hanna, Mayor Thru: Charles Venable, Public Works Director Contract Review From: Jim Beavers, City Engineer Date: April 24, 2000 Re: Council Meeting May 16, 2000 Proposed cost share with Lindsey -Green Commercial Properties Drainage improvements between Millsap and Highway 71 The existing City maintained drainage channel between Millsap and Highway 71 right-of-way is an earthen flat bottom channel. This channel has presented maintenance problems in the past including excessive vegetation growth which reduces the carrying capacity. The channel is hard to maintain due to the soft bottom and limited access. The developer of an adjacent property has offered a cost share to concrete line the channel from Millsap to Highway 71 right-of-way. This will benefit the City with reduced maintenance costs and increased drainage capacity. The estimated total costs by the developer's engineer, Crafton-Tull and Associates, are $46,905.00 The requested cost -share is 50%, or $23,452.50. The proposed project funding is Miscellaneous Drainage Improvements, current balance of $367,092.00. Staff recommends approval of the cost share. Enc: 1. Vicinity map 2. Letter and attachments from Lindsey -Green 846,905.00 1 n • Cohan. TW & Associates, Inc P.O. Drawer 549. Rogan, AR 1117-0549 501-838-4838 Projection of Probable Construction Costs Proposed Drainage Channel Improvements Site prep., clearing, grubbing, soil removal Off-site Imported, hauled in, compaction Off-site disposal __Concrete -ditch Rip Rap Sod Sub -total • Quantity Unit 0.310404 r GCI CW Unit Cost 4/3/00 Mahap Center Project No. 98157.00 1 100 LS. C.Y. 200 —1075 C.Y. SN. 85,000.00 810.00 88.00 835.00 Total 85,000.00 81,000.00 81,600.00 $31,625:00" 160 60 S.Y. S.Y. $10.00 83.00 SITEWORK TOTAL f:ljobflles198167-001eng\Dttch Cost.xls FROM 6316224 TO Revised 4/3/00 81,500.00 8180.00 846,905.00 Page 1 of 1 4/3/00 1:53 PM Page 2 APR -03-2800 14:54 CRRFTON TILL 8 ASSOC bilb1G4 1'.104.064 20.0' 6.0 40' ORA*ME EASEMENT 1 CHANNEL CROSS SECTION NTS NOTES: 1.) INSTALL EXPANSION JOINTS AT 90' SPACING MAXIMUM AND SAW JOINTS AT 15' SPACING MAXIMUM ON ALL DITCH SECTIONS. ALL SAW JOINTS ARE TO HAVE BACKER ROD & CAULKING PROPERLY INSTALLED PER MANUFACTURES SPECIFICATIONS. 2.) ALL DITCH PAVING TO HAVE 6X6 10/10 WIRE MESH INSTALLED 1 1/2" FROM THE BOTTOM OF THE 4" CONCRETE SLAB. Crofton, Tull & Associates, Inc. Architects & Engineers Rogers, Arkonsos 72756 FROM 6316224 TO 1.4LLSAP CENTER DRAINAGE CHANNEL REPAIRS Dote: 4/3/00 Project No. 96157.00 Sheet No. 1 TOTAL P.04 4/3/00 1:53 PM Page 4 • • STAFF REVIEW FORM X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of May 16, 2000 FRAM Jim Beavers Engineering Name Division Public Works Department ACTION REQUIRED: Approval of a cost share agreement with Lindsey -Green for drainage improvements between Millsap and Highway will not exceed $23,452.50 (one-half of the estimated costs)without further approval. Commercial properties 71. The cost share $46,905.00 COST TO CITY: $23.452.50 cost of this Request 4470-9470-5817-00 Account Number 97041-4 Project Number $367,092 Project Budget $0 Funds Used To Date $367,092 Remaining Balance Drainage Improvements Project Name Drainage Improvements Program Name Sales Tax STAFF Redly FO,e7r Fund BUDGET REVIEW: Otc x Budget Coordinator Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: City 1 Attorn_� 4 ^--" Purchasing Officer STAFF RECOMMENDATION: Date Date GRANTING AGENCY: 4n25oo Date Approval Date � Date/Jl Director ��te 12 Date ernal Auditor Cross Reference Date Date New Item: Yes Prev Ord/Res # Orig Contract Date: • • STAFF REVIEW FORM Page 2 Description Lrndsey-Green cost -share Millsap drainage Meeting Date May 16, 2000 Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Jim Beavers, City Engineer From: Heather Woodruff, City Clerk Date: May 22, 2000 Attached is a copy of the resolution authorizing the cost -share agreement with Lindsey -Green Commercial for drainage improvements. The original will be microfilmed and filed with the City Clerk. cc: Yolanda Fields, Community Development 1 • • • RESOLUTION NO, 64-00 A RESOLUTION AUTHORIZING A COST SHARE AGREEMENT WITH LINDSEY-GREEN COMMERCIAL PROPERTIES IN AN AMOUNT NOT TO EXCEED $23,452.50, FOR DRAINAGE IMPROVEMENTS BETWEEN MILLSAP AND HIGHWAY 71. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS Section 1. That the City Council hereby authorizes the Mayor and City Clerk to execute a cost share agreement with Lindsey -Green Commercial Properties in an amount not to exceed $23,452.50, for drainage improvements between Mil!sap and Highway 71. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 16'" day of May , 2000. APPROVE, A By: ATTEST: By: Heather Woodruff, City Cler Fred Hanna, Mayor