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Home My WebLink About61-00 RESOLUTIONRESOLUTION NO. 61-00 MICROFILMED A RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE AMOUNT OF $388,158.50 AND A CONTINGENCY AMOUNT $39,000 WITH INSITUFORM TECHNOLOGIES, INC., FOR CITYWIDE SEWER REHABILITATION CONSTRUCTION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARICANSAS: Section I. That the City Council hereby approves Change Order No 2 in the amount of $388,158.50 and a contingency amount of $39,000 with Insituform Technologies, Inc A copy of the change order is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 16th day of May , 2000. ATTEST: By: APPROVExe By: Fred Hanna, Mayor Heather Woodruff, City Clerk 4' NAME OF FILE: CROSS REFERENCE: 083 74-497/ ize.9 9 Date Contents of File Initials - o/ --o Z-Iii_rerr 11/9"(614Am-e ok,e xo..e) SCliak.0) Via. 7s7C.07-)-7 -41-attirecz2 61w el/fA y S. 7-i-fs7 g -e-99 ° " /./ 44_. ia--irg N../ti atezi-A?f,ai Atiti.34C.0 1 igil-91 di/ Xthir 4rX faAa 5+60 7' <e.g.-WI/A ..euzA-c-: a fl7i4 _If ) 7 7 ) 4 O Aegni erSi CHANGE ORDER OWNER: CITY OF FAYETTEVILLE PROJECT NAME: SANITARY SEWER MAIN REHABILITATION, WHITE RIVER WATERSHED CONTRACT II, UNIT 3; MINISYSTEMS 13B, 15 & 18B/C BASINS 10, 12, 20 & 21. EXHIBIT A Sheet 1 of 2 Change Order 2 LOCATION: FAYETTEVILLE, ARKANSAS Project No. 96012-8320 CONTRACTOR: Insituform Technologies, Inc. Date: April 24, 2000 DESCRIPTION OF CHANGES INVOLVED: The following changes are made to the Contract Documents: A) Pursuant to Section SC.04, Period of Contract, of the Special Conditions, this contract is renewed for an additional one (1) year term. B) The unit prices for this renewal are identical to those of the original contract and Change Order 1. The contract amount is based on the estimated quantities shown below. Work Item Unit Price L ining 6" Pipe $46.00 L ining 8" Pipe 44.00 L ining 10" Pipe 52.50 L ining 12" Pipe 61.00 Internal Svc 400.00 Clean/Pre-TV 3.50 Post televising 1.00 L tand Mobiliz 1,000.00 Eimer Mnb1117k 1 000 00 Total Unit of Measurement L inear Feet L inear Feet L inear Feet L inear Feet Each L inear Feet L inear Feet Each Each Estimated Quantity 3,740 $ 2,675 0 500 82 6,915 6,915 3 ADJUSTED CONTRACT PRICE -INCREASE Extended Cost 172,040.00 117,700.00 0.00 30,500.00 32,800.00 24,202.50 6,915.00 3,000.00 1.000.00 388,157.50 II CHANGE ORDER (oNDITIoNs 1) The total contract sum for this term of the contract is THREE HUNDRED EIGHTY-EIGHT THOUSAND ONE HUNDRED FIFTY SEVEN DOLLARS AND 50/100 ($388,157.50) DOLLARS. 2) This Change Order unless otherwise provided herein does not relieve the Contractor from strict compliance with the guarantee provisions of the Original Contract, particularly with those pertaining to performance and operation of equipment. III. ADJUSTMENTS TN CONTRACT TTME, 1) This term of the contract shall run for a period of one year from issuance of this change order. CAIANG atz0ER., V 118 I HX3 IV: Aflella_ILLSE2flaRELCI 1) Amount of Term One of this Contract, including all previous change orders $298,308.00 2) Amount remaining in Term One of this contract $ 3) Amount of Term Two (2). identified in this Change Order S388,15750 RECOMMENDED FOR ACCEPTANCE' (Project Engineer) Date ACCEPTED: ,iCONTRACTORInsituform „.„:" dr:0'r I • S ." I .:019 te; • n It.tt7 ".1;r24 -Am°- • >BY Smith, Contracting & Attesting Officer 2\ nature of Authorized Representative Date Technologies, Inc. 4/24/00 OWNER: City of Fayetteville, Arkansas By Signature of Authorized Representative Date FAYE TTPVILLE THE CITY OF FAYETIEVRLE, ARKANSAS WATER AND SEWER MADDENANCE DIVISION DEPARTMENTAL CORRESPONDENCE • To: Fayetteville Mayor and City Council Thru: Charlie Venable, Public Work •4tor From: David Jurgens, Water/Sewer Date: April 24, 2000 Re: Agenda Request- May 16 City C ncil Meeting, Construction Contract, City -Wide Sewer Rehabilitation, Insituform Technologies, Inc. 1. Project Description. This sanitary sewer rehabilitation project involves 6,915 feet of 6" - 12" trenchless sewer line repairs throughout the entire City. Some of these lines were identified in rehabilitation projects, while others have been identified by City -crews. This involves a specialized and unique forrn of construction, reinstating an existing sewer line to excellent condition while minimizing digging. This method costs more per foot than an average line replacement, but is used in areas where excavation would be costly, impossible or extremely inconvenient to the public The process is called Cured -in-place pipe (CIPP). This repair method involves placing a resin - impregnated felt tube inside the existing sewer line. The felt tube is expanded and then hardened using hot water or steam. The newly lined pipe has all leaks sealed and gives up only a small portion of its diameter. Service lines connecting to the pipe are either reinstated by digging up and manually attachuig the service to the new pipe, or by using a robotic cutter from inside the pipe. We have used this type of product in several previous projects since 1992, with excellent results. 2. Project Engineering and Execution. There are two parts to this project. A. Basin 16 Rehabilitation. The engineering work for this was done by the RJN Group as part of the Basin 16 sewer rehabilitation project in the area around Mission and Old Wire Road. The consultant and I together identified these lines as appropriate for lining In order to obtain the best possible price, we will do them under the term contract because we can do them for significantly less cost. This portion of the contract accounts for 3,115' of pipe, at a cost of $176,957.50. The engineer's estimate for this work, if bid this year, is $300,575. Water/Sewer crews will perfonn all digging support required for this project. B. City -Wide Lining This project targets sewer lines throughout the City which need this specialized trenchkss type work. Most of these lines are significant maintenance problems, causing dry -weather overflows and backups, and requiring significant and frequent maintenance. The lines involved in this project are the most difficult we have to deal with, as they are in locations which are very difficult to dig up and repair the existing line. This project is part of routine sewer system maintenance. All engineering and field work for this portion is being performed in-house by the Water/Sewer Department. Additionally, Water/Sewer crews will perform all digging support required for this project. These measures allow us to save over 35% off of a consultant designed, completely contracted project of this scope. This contract is written such that we can use this method of repair in emergency situations as well. This accounts for 3,800' of pipe, at a cost of $211,200. 3. Term Contract. This is a renewal contract on a contract competitively bid in June, 1998. The contract was executed in early 1999, with excellent results and cost savings over more traditional designed and constructed contracts The original contract documents were prepared by the RJN Group, Inc., consulting engineers, for three separate trenchless projects which were bid simultaneously. Note that this bid was an excellent price in 1998; the unit prices for the 2000 project have not changed. Additionally, the original bid was 35% below the engineer's estimate for that contract. Thus, this is an excellent price for the work to be performed. 4. Renewal. Attached is the letter from the City to Insituform stating our intent to renew this contract for the second term. 5. Budgeting. This project is in the 2000 Capital Improvements Plan (page 153) and is funded by Water/Sewer and sales tax funds. 6. Staff Recommendation. The Staff recommends that the City Council approve the attached change order for the construction contract to Insituform Technologies, Inc., for city-wide sewer rehabilitation construction, in the amount of $388,157.50, and approve a contract contingency of $39,000. Enclosures: Agenda Review Request Proposed Change Order Resolutions Approving Original Signed Contract with change order Purchase Requisition Contract Extract Covering Term Agreement Conditions Letter From City to Insituform Invoking Second Term of Contract NREHAB-SMNSITUCH2DEP.WPD • RESOLUTION NO, 74 - 98 A RESOLUTION ACCEPTING THE RECOMMENDATION OF RJN GROUP, INC. AND AWARDS BID NO. 98-34, UNIT 3, CLPP WITH IN-HOUSE DESIGN, IN THE AMOUNT OF $228,937, PLUS A CONTINGENCY AMOUNT OF $22,893, TO INSITUFOFtM TEXARK, INC. FOR SEWER LINING FOR THE WHITE RIVER MINISYSTEM 15 SEWER REHABILITATION. wis BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section L. That the City Council hereby accepts the recommendation of RIN Group, Inc. and awards Bid No. 98-34, Unit 3, CIPP with in-house design, in the amount of $228,937, plus a contingency amount of $22,893, to Insitufortn Texark, Inc. for sewer lining for the White River Minisystem 15 sewer rehabilitation; and authorizes the Mayor and City Clerk to execute a construction agreement for said amount. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 2nd day of June 1998. APPROVE B y ATTEST: By:*r'-z //;"(-944/ 7 Heather Woodruff, Cit9 Clerk Fred Hanna, Mayor RESOLUTION NO 108-99 A RESOLUTION APPROVING CHANGE ORDERS TO SEWER REHABILITATION CONSTRUCTION CONTRACTS WITH INSITUFORM, TEXARK; JONES BROTHERS, INC.; AND T -G EXCAVATING, FOR A NET REDUCTION OF $27,623.44. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section L That the City Council hereby approves change orders to sewer rehabilitation construction contracts with Insituform, TexArk, for an increase of $69,370.50; Jones Brothers, Inc., for a reduction of $75,495.30; and T -G Excavating, for a reduction of $21,498.64, for a net reduction of $27,623.44. A copy of the change orders are attached hereto as Exhibit "A"and are made a part hereof. PASSED AND APPROVED thisnit day of August , 1999. (114 tiNg• , c ,Atfic • *le 4tCC!i x4wed Heather Woodruff, City Clef a ceoP Res.le • • SPECIAL CONDITIONS UNIT 3 TERM CONTRACT FOR THE REHABILITATION OF SANITARY SEWER LINES SC.01 GENERAL The work shall be performed in accordance with the terms and conditions of these contract documents, except as described herein SC.02 LOCATION Work under UNIT 3 will be at locations specified in work orders, for any area within the City of Fayetteville sewer service area. The City invites prospective bidders to contact Mr. Dave Jurgens, Water/Sewer Maintenance Superintendent at 113 W. Mountain, Fayetteville, Arkansas 72701, (501)575-8387, to view site locations and TV inspection video tapes of some of the prospective work. These sites will not constitute the entire scope of UNIT 3, and the City reserves the right to add and remove sites as is deemed necessary. SC.03 SCOPE OF WORIC This contract will be for sanitary sewer line rehabilitation by lining in the City of Fayetteville, Arkansas. The lining will be mstalled according to specification section D2-13, and other related or referred specification sections. The quantities shown on the bid form are only estimated amounts. Actual numbers may vary. While there are items in the Urut 3 Proposal to cover cleaning and pre -TV Inspection, and internal service lateral reconnection, the intent ofthis contract is for the cleaning, pre -TV inspection, obstruction removal, and external service lateral reconnection to be performed by City of Fayetteville personnel. The lining work orders will be issued on an as needed basis upon the discretion of the City of Fayetteville. At the time the work order is issued for one or more line segment, the City will indicate whether or not pre -TV inspection and/or internal service lateral reconnection will be required. The City is neither obligated to order nor accept more or less than the quantity shown in the bid proposal. The actual quantity ordered or accepted will be based upon actual needs as determined at the sole discretion of the City, and availability of funds. SC.04 PERIOD OF CONTRACT The initial term ofthis Contract shall be a period commencing upon the effective date hereof and expiring in 150 working days, unless City decides and Contractor agrees to extend the Contract. Should the parties agree to extend this Contract, it may be renewed for up to an additional year one (1) terrn at the City's discretion upon the giving of not more than ninety (90) nor fewer than thirty (30) days notice by City prior to the expiration of the contract. The parties further agree that City may cancel and terminate this Contract, without cause, upon thirty (30) written notice to Contractor. C2-1 Special Conditions City of Fayetteville Sanitary Sewer Improvements SPEC' CoA).61- FAYETTEALLE THE CITY OF FAYETTEVILLE, ARKANSAS September 12, 1999 Mr. Robert Affholder Insituform Technologies, Inc. 17988 Edison Avenue Chesterfield, Missouri 63005 Re: 1998 Sewer Rehabilitation, White River and Illinois River Watersheds, Unit 3, Extension of Contract For 1999-2000 Dear Mr. Affholder: The City of Fayetteville will exercise its one year option for renewal of the term contract approved by the City Council on 2 June, 1998. Work for the 1999-2000 will be City -Wide, and similar in scope to the original contract. The City will again perform all digging work, and will provide pre -work television tapes for all selected lines. A bid tab which reflects the unit quantities for the renewed contract shall be required to be submitted to the City Council for approval prior to issuance of a notice to proceed. Should you have any questions concerning this matter, please call me at (501) 575-8386. Sincerely Davi Waterk Sewer Maintenance Superintendent DANREHAB-SVAINSITU9.WPD 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 .G6r7 • XXX AGENDA REQUEST XXX CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM • RECEIVED APR 27 2000 CITY OF FAYETTEVILLE MAYOR'S OFFICE For the City Council meeting of May 16, 2000 FROM: David Juruens Water/Sewer Public Works Name Division Department ACTION REQUIRED: Mayor and City Council approve the attached change order for term 2 of the construction contract with Insituform Technologies, Inc., for city-wide sewer rehabilitation construction, in the amount of $388,158.50, and approve a contmgency of $39,000 This is a change order for a second term of a previously bid, approved and executed term contract. COST TO CITY: $ 427,158.50 Cost of this request 5400-5700-5815.00 Account Number 96012-8320 Project Number BUDGET REVIEW Budget Coordin tor $2,783,254.00 Project/Contract Budget $ 1,329,162.00 Funds used to date $1,454,092.00 Remaining Balance )XX Budgeted Item Sewer Rehabilitation Project Name Sewer Mains Const Program Name Water and Sewer Fund Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: 4 / 1 SAdian_as AtAccountap an/a City Attorney ittcy Date /2-7 100 4121100 hasing Cfficer Date A Coordinator dif.11111_11,1 /I/ 1 Date emal Audito Date 427 -at .--- STAPA RevIE Pon) COMMENDATION: Approve change order as stated above. sion artmentDi or mis ve ervi rector Date 4-esto May INSITINOAGR.WPD Date Date //42 Date Cross Reference: Contract # 651 New Item: 31 -es No Previous Ord/Res #: 74-98: 108-99 Orig Contract Date: 2 June, 1998 Meeting Date: May 16.20 STAFF REVIEW FORM Page 2 Description: Sewer rehabihtation contract change order, Insituform Technologies, Inc. Comments: Reference Comments: Budget Coordinator: Accounting Manager: City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: /NSITUMAGR.WPD • FAYETTEVOLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: David Jurgens, Water/Sewer Superintendent From: Heather Woodruff, City Clerk Date: May 22, 2000 Attached is a copy of the resolution approving change order number two the contract with lnsituform Technologies. I am also returning two originals for you to distribute. The original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to Yolanda Fields. cc: Yolanda Fields. Community Development /ft tat'. C.& • RESOLUTION NO. 61 -ao A RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE AMOUNT OF $388,158.50 AND A CONTINGENCY AMOUNT $39,000 WITH INSITUFORM TECHNOLOGIES, INC., FOR CITYWIDE SEWER REHABILITATION CONSTRUCTION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council hereby approves Change Order No. 2 in the amount of $388,158.50 and a contingency amount of $39,000 with Insituform Technologies, Inc. A copy of the change order is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 16th day of May 2000. APPROVED. By: Fred Hanna, Mayor ATTEST: By: Heather Woodruff, City Clerk •••" •