HomeMy WebLinkAbout59-00 RESOLUTION•
RESOLUTION NO. 59-00
•
MICR OFILNIED
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
HIRE A SOCCER COORDINATOR TO ADMINISTER THE
YOUTH AND ADULT SOCCER PROGRAM FOR THE CITY
PARKS AND RECREATION DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves a budget adjustment in the amount of
$37,564 to hire a soccer coordinator to administer the youth and adult soccer program for the City
Parks and Recreation Division. A copy of the budget adjustment is attached hereto marked Exhibit
"A" and made a part hereof.
PASSED AND APPROVED this 2"" day of May , 2000.
ATTEST:
By:
Heather Woodruff, City Clerk
APPROVE
By:
red Hanna, Mayor
NAME OF FILE:
i L.69 Dc)
CROSS REFERENCE:
Date
Contents of File Initials
(5-2-00
/
: L.51- OU
' ,
SXf/tR
ll
(,/,W, G J
r 7 n�
`MAO
�!
��
4�
_ :.1,, da l
0 w
j
� m,
-tel 610
Ojai" doom)
•
• City of Fayetteville, Arkansas
Budget Adjustment Form
• EXHIBIT A
Budget Year
2000
Department: Public Works
Division: Parks & Recreation
Program: Athletics
Date Requested
04/19/2000
F
Adjustment #
PH
dbaelgE 7
Adsas-
Project or Item Requested:
Authorization o add a position and recognize additional
revenue and corresponding expenses for the soccer program.
Project or Item Deleted:
No deletions are proposed - additional revenue will offset
additional cost
Justification of this Increase:
Parks & Recreation Advisory Board has determined the soccer
program will be administered by Parks & Recreation Division.
Justification of this Decrease:
The additional revenue is from individual and team registrations
as well as team sponsorships and toumament revenue.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
See At t aclunent
37,564 See Attachment
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Adult Recreation Leagues 37,564
1010 0001 4911 00
Approval Signatures
Re
•
uested By
41
wa !Me, •
Budget anager
Department Director
Date
- fq 0 co
Date
Date
Mayorf Date
Budget Office Use Only
Type: A
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
ID
Blue Copy: Budget & Research / White Copy: Requester HABUDGEMPROJECTSOTHER\ba_200MOCCR_BA.WK4
FAYETTEVfrLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: Mayor Hanna and City Council
THRU: Charlie Venable, Public Works Director
FROM: Connie Edmonston, Parks & Recreation Superintendena
DATE: April 18, 2000
RE: New Soccer Coordinator Position Request
On April 11, 2000, the Fayetteville Parks and Recreation Advisory Board voted for the
Parks and Recreation Division to administer youth recreational and adult soccer programs
beginning in the fall of 2000, and to proceed with the internal process of hiring a hill time staff
member to handle soccer activities. Currently, there are over 800 participants in the youth
recreational soccer program and no offerings for adults. This position will also coordinate with
the existing competitive teams from the Comets, Woodland Junior High Scholastic Soccer team,
and the Fayetteville High School teams.
We are requesting a full time position called Soccer and Event Specialist that would
administer soccer programs throughout the fall and spring seasons. Also added to this position
the responsibilities of special events including the Gulley Park Summer Concert Series, Gulley
Park Run, and new positive community special events that would attract large audiences.
However, this position would spend the majority of their time developing and promoting soccer in
our community.
Revenues from participant registration will cover the costs of the new position and
program costs as demonstrated on the Annual Soccer Budget. The cost per participant,
depending upon age and number of seasons registered, will be $25 to $60. Figures are based on
the estimated 650 youth and 150 adults participating. If the Fayetteville Soccer Association
chooses to co -exist with.our new program, it may take a year or so to build the participant
numbers back up after this transition. However, we feel confident participants will eventually play
in our program. Park staff believes our soccer program will grow in numbers and offer more
leagues for our citizens. Estimated revenues for the program total $59,950, whereas expenses
total $57,715. The program should be self-sufficient. (See details on Annual Soccer Budget.)
This position would start in June, therefore only 58 percent, or $10,764, of the personnel funding
required for the entire year would be needed for 7 months in 2000. The projected 2000 revenue
is $51,950 due to the fact most participants register for both seasons in the fall. Estimated
1
•
expenses in 2000 are $37,546. (See details on 2000 Soccer Budget.)
For the past four years, there have been numerous participant complaints over the
management of the soccer program by the Fayetteville Soccer Association (FSA). Participation is
down from previous years, when enrollment exceeded 1,000 participants. Communities all over
the state are witnessing increases in soccer participation numbers In 1998, two soccer forums
were held for the public's input on the soccer situation and plans for the future. Many concerns
about the management were expressed. From this meeting, a list of recommendations from the
Parks and Recreation Division and the Youth Center was distributed to FSA. Because of the
continual problems, the Parks and Recreation Division chose to assist FSA in paying their
approximate $10,000 water bill for the soccer fields, lining the fields, and operating the
concession stand to allow FSA to concentrate their volunteer efforts on the management of the
program to serve the participants' needs.
In 1999, the Parks and Recreation Division established a Soccer Advisory Board made up
of members from the recreational, competitive and scholastic soccer programs The purpose of
this board was to establish communication and policies to best serve our soccer community. FSA
tascontinually experienced excessive board member turn -over and the board at large has been
uncooperative.
As a last result, the Parks and Recreation Advisory Board had to make an extremely
difficult decision in voting FSA, which has operated our city's soccer program for over twenty
years with volunteers, to be replaced by a program that is administered by a full time Parks and
Recreation Division employee Both Park Staff and the Parks and Recreation Advisory Board
believe it is time for a change in the management of soccer. It is imperative that the Parks and
Recreation Division soccer program be initiated in order to best serve our soccer community. To
initiate this program, Parks and Recreation requests the addition of the soccer position to our
staff A job description is attached.
If you have any questions, please call me at 444-3473.
Attachments:
Soccer Budget
Job Description
New Personnel Form
Budget Adjustment
2
•
Fayetteville Parks and Recreation
Programs and Special Events
Soccer Budget
•
REVENUE Annual Budget
Team Sponsorships (60 teams @ $250)
U6/U8 Registration (250 participants @ $25 one season, $35 both seasons)
U10 Registration (250 participants @ $35 one season, $45 both seasons)
U12/U18 Registration (150 participants @ $50 one season, $60 both seasons)
Adult Team Registration (8 teams @ $400)
Tournament Team Registration (80 teams @ $zoo)
Revenue Total
$15,000
$7,500
$10,000
$8,250
$3,200
$16,000
$59,950
2000 Budget
(7 Months)
$15,000
$7,500
$10,000
$8,250
$3,200
$8,000
$51,950
EXPENSE
Player Scholarships (30 scholarships @ $20)
Soccer & Event Specialist (salary, benefits)
Computer/Printer
Phone
Operational (pager, shirts, conference, phone charges, etc..)
Referees
Referee Coordinator
Uniforms (500 shirts @ $6)
Uniforms (150 shirts @ $8)
Coaching Materials
Equipment (nets, balls, cones, air machine, etc...)
Sanction Fees (players, coaches, associate membership)
Adult League Prizes
Tournament Referees
Tournament Referee Coordinator
Tournament Prizes
Contract Services
Expense Total
$600
$25,628
$1,600
$200
$2,585
$6,450
$260
$3,000
$1,200
$500
$2,600
$5,245
$160
$5,520
$207
$960
$1,000
$57,715
$600
$10,764
$1,600
$200
$2,585
$4,500
$180
$3,000
$1,200
$500
$2,600
$5,245
$160
$3,000
$130
$500
$800
$37,564
INCOME
$2,235 $14,386
NA 9
4i
•
SOCCER AND EVENT SPECIALIST
NATURE OF WORK
Under the direct supervision of the Program Coordinator, the Soccer and Park Event Specialist
plans, develops and administers the soccer program and special park events for the City Parks and
Recreation Division. Responsibilities include conducting the soccer program and special events.
PRIMARY RESPONSIBILITIES AND DUTIES
Responsible for program management customer service and general facility supervision.
Establish short and long term goals and objectives for the soccer program.
Responsible for organizing publicity for the soccer program and special events by working with
the various media outlets to print registration announcements, standings, and features on the area
teams/event.
Recruits, trains and schedules referees for the soccer program.
Recruits and trains coaches for the soccer program.
Conducts skill development clinics and Fun Days for the youth.
Works with the Athletic Field Maintenance Coordinator to ensure the soccer fields are adequately
maintained and safe.
Registers teams for league play, schedules practices and handles communications between the
Parks and Recreation Division and participants/coaches.
Obtains sponsorships for the soccer program and special events.
Orders uniforms and all supplies necessary to operate the soccer program.
Assembles registration packet, brochures, and newsletters for participants.
Works with the Soccer Advisory Board and Parks and Recreation Advisory Board to ensure that
the soccer program is of the highest quality.
Conducts evaluations and surveys of soccer needs as requested.
Prepares financial and participation summary reports.
Schedules the concessionaire for the soccer games, tournaments, and clinics.
Supervises evening and weekend games, tournaments, clinics, and special events.
1 ;
•
Assists in the recruitment and execution of the Summer Concert Series in Gulley Park, the Gulley
Park Cow Paddy Run, and other special park events.
Performs additional duties as assigned by the Program Coordinator, Parks Development
Coordinator, and Parks and Recreation Superintendent.
REQUIREMENTS OF THE POSITION
Ability to recruit, train and organize a staff of employees and volunteers to handle duties relating
to the execution of the Division's programs and special events.
Ability to work effectively with other division employees, Parks and Recreation Advisory Board,
Soccer Advisory Board, and the public
Ability to work with the public in a "customer friendly" manner to ensure the best quality service
of the Division's programs
Thorough knowledge of soccer rules and operations of the soccer program.
Possession of a valid driver's license.
Computer skills required
•
Division/Program Name:
New Personnel Title..:
Pay Plan Grade
Priority
•
New Personnel Request
Parks & Recreation/Athletics
Soccer & Event Specialist
NA9
Personnel Information
Annual Salary •
Employee Status •
FTE Amount •
Personnel Services Cost
Salaries & Wages: 20,000
Overtime Amount.:
FICA 1,540
Life Insurance..: 137
Health Insurance:
3:756
LTD Insurance...: 92
20,000
FT
100%
AD&D Insurance..: 45
Retirement
Worker's Comp...: 58 1
Total 25,628
Account Number
Capital Outlay
Description
(FT or PT)
(1=100% & .75=75-a)
(# of Hours)
(F or I)
(Y or N)
(Workers Comp Code)
Computer and Printer
Phone
Operation and Maintenance Expense
Account Number Description
1010 5220 5200 00 Office Supplies & Printing
1010 5220 5310 01 Pager
1010 5220 5302 00 StaffShirts
1010 5220 5304 00 Conference or State Association Meetings
1010 5220 5303 00 Publication and Dues
Amount
Requested
$1,600
$200
Amount
Requested
1,000
200
100
1,000
35
1010 5220 5310 01 Telephone Line and Monthly Charges 250
City of Fayetteville, Arkansas
Soccer Program
Budget Adjustment Attachment
Tournament Supplies JAward
Salaries & Wages
Extra Services
Uniforms
Publications & Dues
Travel & Training
Telephone Expense
Contract Services
Minor Equipment
•
Total
1010-5220-5100-00
1010-5220-5102-00
1010-5220-5200.05
1010-5220-5302-00
1010-5220-5303-00
1010-5220-5304-00
1010-5220-5310-01
1010-5220-5315-00
1010-5220-5890-00
•
10,764
7,810
660
4,350
5,245
700
2,535
800
4,700
37,564
1-1:\BUDGET\PROJECTSI\OTHER\ba_2000\SOCC_ATT.WK3 04/19/2000
XX
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
For the Fayetteville City Council meeting of
May 2, 2000
FROM:
Connie Edmonston
Name
Parks and Recreation
Division
Public Works
Department
ACTION REQUIRED:
Approval of budget adjustment to hire a Soccer Coordinator to administer the youth and adult soccer
program for the City Parks and Recreation Division.
COST TO CITY:
$51,950 - Revenue
q17 R4 Cnct
Cost of this Request
1MA-57711-(Sn:A Attartwarl)
Account Number
Project Number
$5117 214(1
Category/Project Budget
5115CatC1
Funds Used To Date
$411,1ng
Remaining Balance
Srh
REOZ
roR-r
Category/Project Name
AthIntir PrnorAm
Program Name
Parkc Fleivalnpmant
Fund
BUDGET REVIEW:
Budget Manager
Budgeted Item xx Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
•
thd
Accounting Na
tone
%As2
Purchasing Officer
#719t12
Date
gig a)
Date
4--pt-co
RANTING AGENC
ernal Auditor
ADA Coordinator
Date
Date
STAFF RECOMMENDATION:
Approval of B
et Adju stment
46661. Onc
AFAR,
tment Irector
Adm 1st ices Director
Mayo
gm -0 0
/Date
Date
Ci4A/—
gip t
Date
Cross Reference
New Item:
Prey Ord/Res #:
Orig Contract Date:_
Orig Contract Number:
No
1
Description Soccer Coordinator
STAFF REVIEW FORM
•
Meeting Date 5/2/00
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Page 2
FAYETTEVPLLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Connie Edmonston, Parks and Recreation
From: Heather Woodruff, City Clerk
Date: May 8, 2000
Attached is a copy of the budget adjustment to hire a Soccer Coordinator. The original will be
microfilmed and filed with the City Clerk.
cc: Steve Davis, Budget and Research
0'0 '
1
RESOLUTION NO. 59-00
•
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
HIRE A SOCCER COORDINATOR TO ADMINISTER THE
YOUTH AND ADLTLT SOCCER PROGRAM FOR THE CITY
PARKS AND RECREATION DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves a budget adjustment in the amount of
$37,564 to hire a soccer coordinator to administer the youth and adult soccer program for the City
Parks and Recreation Division. A copy of the budget adjustment is attached hereto marked Exhibit
"A" and made a part hereof.
PASSED AND APPROVED this rd day of May , 2000.
APPROVE
By:
ATTEST
By :4t.
Heather Woodruff, City Clerk
red Hanna, Mayor