HomeMy WebLinkAbout57-00 RESOLUTIONRESOLUTION NO. 57-00
MICROFILMED
A RESOLUTION APPROVING AN AMENDMENT TO THE
ENGINEERING CONTRACT WITH CRAFTON-TULL &
ASSOCIATES IN THE AMOUNT OF $22,446 FOR THE
CHANGES TO THE CLEVELAND STREET PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves an amendment to the engineering
contract with Crafton-Tull & Associates in the amount of $22,446 for the changes to the Cleveland
Street Project; and authorizing the Mayor and City Clerk to execute said amendment. A copy of the
contract amendment is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this r' day of May , 2000.
•
ATTEST:
By:j;;:7&M
Heather Woodruff, City CI
APPROVE
By:
red Hanna, Mayor
NAME OF FILE: 44ett6ce- 1/4_5'7 o0
•
CROSS REFERENCE:
Date
Contents of File Initials
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Principals
Danny L. Brown, RE.
Bob H. Grafton, P.E.
Thomas E. Hopper, P.E.
Cline L. Mansur, P.E., R.L.S.
R.E. (Gene) Reece, PE.
David Swearingen, A.I.A.
James L. Tull, C.D.A.
Principal Emeritus
Lemuel H. Tull, P.E.
April 12, 2000
• EXHSIT A
Associates
Mr. Jim Beavers, P.E.
City Engineer
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Crafton, Tull & Associates, Inc,
Architects, Engineers & Surveyors
CONTRACT AMENDMENT
RE: Cleveland Street Improvement Project
CTA Job No. 98073.01
Dear Mr. Beavers:
Everett L. Balk, P.E.
Al Harris, R.L.S.
Kurtis J. Jones, P.E.
James W. Kooistra, A.I.A.
Tom Mansur, P.E.
Robert C. Reece, P.E.
Rick G. Rose, R.L.S.
George G. Strella, P.E., D.E.E.
James P. Swearingen, A.I.A.
Richard Wright, R.L.S.
Harry G. Gray, PE.
(1941-1997)
In accordance with your letter to us dated March 13, 2000 regarding the above referenced project
and in accordance with Section XIII of our Agreement of Engineenng Services dated April 7, 1998,
we request your consideration of an increase in the upper limit of compensation for our services
due to significant changes in the scope of work and changes to work previously completed. The
changes have been discussed in previous correspondence with the City of Fayetteville and in
meetings with the City staff. These changes are summarized below:
• Garland to Hall Addition:
The City of Fayetteville wishes to extend the Cleveland Street improvements to the west
between Garland Avenue and Hall Avenue. These improvements will include the addition of
curb and gutter, storm drainage, an asphalt overlay, and a sidewalk. Grafton, Tull and
Associates will conduct a topographic survey of this section of street, revise the drainage
design, and submit complete construction plans for this work. In addition, Crafton, Tull &
Associates will coordinate the street design for Cleveland Street with the street design for
Garland Avenue being accomplished by the Arkansas Highway and Transportation
Department.
• Leverett to Gregg Revisions:
The City of Fayetteville wishes to end the Cleveland Street improvements just east of the
Cleveland Street/Leverett Avenue intersection. The City requires Grafton, Tull & Associates to
remove from the construction plans all street design east of this location and revise the
drainage design accordingly. In addition, the City requires Crafton, Tull & Associates to re-
design the Cleveland/Leverett intersection to allow increased sight distance, including the re-
design of a retaining wall at the southwest corner of this intersection.
P.O. Box 1173 / 2345 N. Green Acres Rd. / Fayetteville, Arkansas 72703-1173 / (501) 443-4535 / FAX (501) 442-6966
E-mail: cta@craftull.com Website: http://www.craftull.com
1
T
JjniE/01
•
• Final Plan Preparation
The City agrees to compensate Crafton, Tull & Associates to revise work previously
completed, including coordination with utility companies, quantity estimates, cost estimates,
and written specifications. Crafton, Tull & Associates, at no additional cost to the City, will
complete all contract items not previously completed.
The additional compensahon for the work described above Is detailed in the attached man-hour
estimate and fee proposal. Grafton, Tull & Associates proposes to accomplish the work in
accordance with the attached design schedule. This Contract Amendment shall not change the
fees for Phases B, C, D and E described in the Agreement for Engineering Services, Section XII.
The requested compensation is summarized below:
Additional Design Phase Services — costs not to exceed $19,691.56
Additional Fixed Fee for Design Services $ 2,754.44
Total Additional Amount Requested $22,446.00
SUMMARY
Previous Total Contract Amount
Additional Requested Amount
New Total Contract Amount
$58,431.83
$22,446.00
$80,877.83
Based on the information contained herein, we respectfully request your consideration to increase
the upper limit of our Agreement for Engineering Services. We trust that we have adequately
documented this request, and should you have any questions or require any additional information,
please contact us at your convenience.
Very Truly Yours,
CRAFTON, TULL & ASSOCIATES
Zw.a.
Robert M. Crafton, P.E.
Senior Vice President
Enclosures
IN WITNESS WHEREOF, the parties hereto have caused the original Agreement to be amended
and duly executed as of the date and year first herein written.
CITY OF FAYETTEVILLE
ATTEST:
GRAFTON, TULL & ASSOCIATES, Inc.
Robert M. Crafton, P.E.
Senior Vice President
ATTEST:
Alvin G. Harns, P.L.S.
Vice -President
•
SCOPE OF SERVICES / MAN-HOUR ESTIMATE
REVISIONS TO CONSTRUCTION PLANS FOR THE
CLEVELAND STREET IMPROVEMENT PROJECT
FAYETTEVILLE, ARKANSAS
April 12, 2000
•
ENGINEERING SERVICES
This scope of services includes revision of the construction plans for the proposed Cleveland Street Improvement
Project. This proposal reflects changes to the original contract scope of work or changes to original City design
decisions. This proposal does not include bidding phase or construction phase services.
ITEM
NO.
ITEM DESCRIPTION
Mart -hour Estimate
CLRC. SURV. SUPR. ENGR. DSGN. SUPR.
ASST CREW SURV. TECH ENGR. ENGR.
GARLAND TO HALL ADDITION
1 Topographic survey from Garland to Hall - x- 16.0 8.0 16.0 4.0 2.0
section exist. roadway, locate all exist. utilities
and right-of-way. Reduce data and add to topo
map.
2 Lengthen project to the west. Add all street 16.0 16.0 2.0
design from Hall to Garland.
3 Coordinate Cleveland Street/Garland Avenue 4.0 4.0 1.0
intersection design to match AHTD plans
4 Revise drainage report and storm system 16.0 16.0 8.0
design to include Hall to Garland
5 Submit street and drainage design to City for 1.0 1.0 1.0
approval.
6 Meet with City to discuss plans 1.0 1.0
7 Revise plans per City review 8.0 2.0
Sub -Total Garland to Hall Addition 0 16 8 61 44 15
LEVERETT TO GREGG REVISIONS
8 Study effect of Cleveland Street drainage 6.0 24.0 8.0
design on downstream properties
9 Re -design Cleveland Street and Leveret 16.0 16.0 1.0
Avenue intersection for more sight distance
10 Shorten project to the east. Remove all street 4.0 2.0
design from Leverett to Gregg.
11 Revise intersection drainage design 4.0 4.0 1.0
12 Submit revised plans to City for approval 1.0 1.0 1.0
13 Meet with City to discuss revised plans 1.0 1.0
14 Revise plans per City review 8.0 2.0
Sub -Total Leverett to Gregg Revisions 0.0 6.0 0.0 33.0 50.0 12.0
RETAINING WALL REVISIONS
15 Re -design retaining wall at Leverett 16.0 16.0 4.0
16 Submit retaining wall design to City for approval 1.0 1.0 1.0
17 Meet with City to discuss revised retaining wall 1.0 1.0
18 Revise retaining wail per City review 2.0 1.0
Sub -Total Retaining Wall Revisions 0 0 0 19 19 6
CTA Job No.: 98073.01 Page 1 of 2
•
SCOPE OF SERVICES / MAN-HOUR ESTIMATE
REVISIONS TO CONSTRUCTION PLANS FOR THE
CLEVELAND STREET IMPROVEMENT PROJECT
FAYETTEVILLE, ARKANSAS
April 12, 2000
FINAL PLAN PREPARATION
19 Submit revised plans to utility companies
20 Revise quantities
21 Revise cost estimate
22 Revise specifications
23 Estimate construction schedule
24 Submit final check plans, specs, cost estimate
and schedule to City for approval
25 Meet with City to discuss final plans
26 Revise plans and specs per City review
27 Submit final sealed plans, specs, cost estimate,
schedule, design calculations and drawings on
compact disk to City.
Sub -Total Final Plan Preparation
TOTALS
4.0
2.0
2.0
4.0
8.0
1.0
4.0
1.0
2.0
8.0
4.0
4.0
4.0
1.0
1.0
4.0
2.0
1.0
2.0
1.0
1.0
1.0
1.0
1.0
2.0
8.0 0.0 0.0 18.0
30.0 10.0
8.0 22.0 8.0 131.0 143.0
MAN-HOUR SUMMARY & COMPUTATION OF DIRECT LABOR
43.0
Clerical Assistant
Survey Crew
Supervising Surveyor
Engineering Technician
Design Engineer
Supervising Engineer
Total
REIMBURSABLE EXPENSES
Travel Mileage
(7 trips to City, 5 trips to site)
CADD Charges
Plan Sheet Plotting
Printing and Reproduction
Sub -Total
FEE SUMMARY
8.0 Hours
22.0 Hours
8.0 Hours
131.0 Hours
143.0 Hours
43.0 Hours
355.0
QTY UNITS
$12.00 $96.00
$45.00 $990.00
$21.00 $168.00
$15.20 $1$91.20
$21.00 $3,003.00
$27.00 $1,161.00
$7409.20
RATE TOTAL
60.0 Miles
66 Hours
25 Sheets
250 Sheets
$0.31 $18.60
$20.00 $1,310.00
$18.00 $450.00
$1.00 $250.00
$1,328.60
TOTAL
Total Direct Labor
Overhead (147.84%)
Fixed Fee
Reimbursable Expenses
TOTAL FEE
CTA Job No.: 98073.01
$7,409.20
$10,953.76
$2,754.44
$1,328.60
$22,446.00
Page 2 of 2
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•
FAYETTESALE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fred Hanna, Mayor
Thru: Charles Venable, Public Works Director
Contract Review
From: Jim Beavers, City Engineer
Date: April 6, 2000
Re: Council Meeting May 2, 2000
Amendment number one to the Cleveland Street engineering contract with Crafton-Tull
and Associates.
As previously presented to the Street Committee and the City Council through the C1P process,
the Cleveland Street project scope has been changed from Garland to Fnsco to Leverett to Hall.
The project scope includes minor widening to 28 ft., curb and gutter and a sidewalk on one side
(location varies) from Garland to Leverett, drainage as needed downstream from Leverett and
drainage, curb and gutter and a new sidewalk on the north side of Cleveland from Garland to
Hall (at Leverett Elementary).
The current schedule, based upon the ClP is design in 2000 and construction in 2001.
An amendment is necessary to the original contract with Crafton-Tull and Associates to provide
for the additional design reflected in the changed scope.
The original contract for design through bidding is $58,431.83. The proposed amendment is an
additional $22,446.00 for design for a revised total of $80,877.83.
The proposed contract amendment has been reviewed is considered fair and reasonable. Staff
requests that the amendment be approved.
Enc:
1. One original contract amendment
1
•
STAFF REVIEW FORM
X AGENDA REQUEST
X CONTRACT REVIEW (amendment)
GRANT REVIEW
For the Fayetteville City Council meeting of May 2, 2000
Jim Beavers Engineering
Name Division
Public Works
Department
ACTION REQUIRED:
Approval of a engineering contract amendment in the
with Crafton-Tull and Associates for changes to the
project.
amount of $22,446.00
Cleveland Street
teevn
frog?,
COST TO CITY:
$22,446.00 $43,432
cost of this Request Project Budget
4470-9470-5809.00 $19.583
Account Number Funds Used To Date
98028-2 $23.849
Project Number Remaining Balance
Cleveland Street
Project Name
Street Improvements
Program Name
Sales Tax
Fund
BUDGET R
04
or
X
Budget Coordinator
Budgeted Item
Budget Adjustment Attached
Admin
strative Services Director
CONTRACT/GRANT/LEASE
REVIEW:
Q‘blex
Purchasing Officer
GRANTING AGENCY:
-13•0
Date ADA Coordinator
Y-77-00
Date Internal Auditor
4-14poo
Date
STAFF RECOMMENDATION: Approval
Mayor
000
Date
4/r1(7-1AD
Date
Date
/9/47/4
Date
Cross Referer
New Item: No
Prev Ord/Res # 42-98
Date
Date
P.O. 98-0001603
Orig Contract Date: April 7'98
STAFF REVIEW FORM Page 2
Description Cleveland Street - CTA amendment Meeting Date May 2 2000
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
FAYETTEVITLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Jim Beavers, City Engineer
From: Heather Woodruff, City Clerk
Date: May 8, 2000
Attached is a copy of the resolution approving an amendment to the engineering contract with
Crafton-Tull and Associates for changes to the Cleveland Street Project The original will be
microfilmed and filed with the City Clerk.
cc: Yolanda Fields, Community Development
•
RESOLUTION NO. 57-00
111
A RESOLUTION APPROVING AN AMENDMENT TO THE
ENGINEERING CONTRACT WITH CRAFTON-TULL &
ASSOCIATES IN THE AMOUNT OF $22,446 FOR THE
CHANGES TO THE CLEVELAND STREET PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves an amendment to the engineering
contract with Crafton-Tull & Associates in the amount of $22,446 for the changes to the Cleveland
Street Project; and authorizing the Mayor and City Clerk to execute said amendment. A copy of the
contract amendment is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this rd day of May , 2000.
•
ATTEST:
By:
ic4-y,
Heather Woodruff, City Cie%
AY44-:et.
APPROVE z
By:
red Hanna, Mayor
.•••••
.4'