HomeMy WebLinkAbout39-00 RESOLUTION•
RESOLUTION NO. 39-00
MICROFILMED
A RESOLUTION APPROVING AN AGREEMENT WITH
MCGOODWIN, WIT LIAMS AND YATES, IN THE AMOUNT OF
$955,302, FOR ENGINEERING SERVICES IN CONNECTION
WITH THE NEW WEST SIDE WASTEWATER TREATMENT
PLANT; AND APPROVAL OF A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves an agreement with McGoodwin,
Williams and Yates, in the amount of $955,302, for engineering services in connection with the new
west side wastewater treatment plan. A copy of the agreement is attached hereto marked Exhibit "A"
and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment increasing
Professional Services, Acct. No. 5400 5700 5314 00, Project No. 98047 10 in the amount of
$498,314 by decreasing Contract Services, Acct. No. 5400 5700 5315 00, Project No. 99033 1 in
the amount of $135,000; Sewer Improvements, Acct. No. 5400 5700 5815 00, Project No. 96012 40
in the amount of $267,314; and Use of Fund Balance, Acct. No. 5400 0940 4999 99 in the amount
of $96,000. A copy of the budget adjustment is attached marked Exhibit "B" and made apart hereof
PASSED AND APPROVED this 2151 day of March , 2000.
APPROVED: a /J,
F ed Hanna, Mayor
ATTEST:
By: %! 4.,.ejte
Heather Woodruff, City Cl
By:
NAME OF FILE:
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CROSS REFERENCE:
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/'ES 39- 00
MICROFILMED
AGREEMENT FOR ENGINEERING SERVICES
FOR
PRELIMINARY AND FINAL DESIGN,
CONSTRUCTION MANAGEMENT SERVICES,
AND RELATED ENGINEERING SERVICES
WEST SIDE WASTEWATER
TREATMENT PLANT
FAYETTEVILLE, ARKANSAS
Between
City of Fayetteville, Arkansas
and
McGoodwin, Williams and Yates, Inc.
Consulting Engineers
Fayetteville, Arkansas
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CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
WEST SIDE WASTEWATER TREATMENT FACILITY
STATE OF ARKANSAS
COUNTY OF WASHINGTON �/
This Agreement entered into and executed this 2� day of /3243 C,/
2000, by and between the City of Fayetteville acting by and through its Mayor, hereinafter called
the "Owner," and McGoodwm, Williams and Yates, Inc., with offices located in Fayetteville,
Arkansas, hereinafter called the "Engineer."
WITNESSETH THAT:
WHEREAS, the Owner is planning to construct improvements to the wastewater collection
and treatment system to provide for current and fixture needs of the Owner; and
WHEREAS, the Owner has had engineering studies conducted which set forth, in general
terms, the work needed; and .
WHEREAS, the Owner has selected four engineering firms to provide the required services
to design and provide construction management services, as follows:
• New West Side Treatment Facility
• West Side Collection System Improvements
• Paul Noland Treatment Plant Improvements
• East Side Collection System Improvements
The Engineer
RJN
Black & Veatch
Garver Engineers; and
WHEREAS, the Owner's forces are fully employed on other urgent work that prevents
their early assignment to the aforementioned work; and
WHEREAS, the Engineer's staff is adequate and well qualified, and it has been determined
that its current work load will permit completion of the necessary studies, plans and contract
documents for the project on schedule; and
WHEREAS, Owner desires to enter into a contract with the Engineer to provide the
necessary engineering services through preliminary design, final design, and construction of
facilities for the West Side Wastewater Treatment Facility;
NOW THEREFORE, it is considered to be in the best public interest for the Owner to
obtain assistance of the Engineer's organization in connection with said engineering services. In
consideration of the faithful performance of each party of the mutual covenants and agreements set
forth hereinafter, it is mutually agreed as follows:
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SECTION I. EMPLOYMENT OF ENGINEER
The Owner agrees to employ the Engineer to perform, and the Engineer agrees to perform,
professional engineering services in connection with the project set forth in the Sections to follow;
and the Owner agrees to pay and the Engineer agrees to accept, as specified in the Sections to
follow as full and final compensation for work accomplished.
SECTION II DESCRIPTION OF THE PROJECT
The project shall consist of construction of a new West Side Wastewater Treatment Plant
to serve the Illinois River Basin. The capacity of the treatment facility along with other pertinent
features of the project will be determined dunng the preliminary engineering study and design. It is
anticipated that the capacity of the plant will be in the range of 8-12 million gallons per day
(average daily flow) with provisions for expansion as needed.
SECTION III. INFORMATION & SERVICES TO BE PROVIDED BY OWNER
In connection with the project, the Owner's responsibilities shall include, but not be limited
to, the following:
A. Giving thorough consideration to all documents presented by the Engineer and
informing the Engineer of all decisions within a reasonable time so as not to delay
the work of the Engineer.
B. Making provision for the employees of the Engineer to enter public and private
lands as required for the Engineer to perform necessary surveys and investigations.
C. Furnishing the Engineer such plans and records of construction and operation of
existing facilities, or copies of same, beanng on the proposed work as may be in the
possession of the Owner. The Owner will furnish any specifications, standards and
other information which may relate to the project including GPS survey data
Existing aerial mapping data developed by the Owner will be provided on magnetic
media at no charge to the Engineer.
D. Giving prompt written notice to the Engineer whenever the Owner observes or
otherwise becomes aware of any defect in the project or other events which may
substantially alter the Engineer's performance under this Agreement.
SECTION IV. SERVICES TO BE FURNISHED BY THE ENGINEER DURING
DESIGN PHASE
The Design phase of the project will be performed in two separate steps, as follows:
A. Study, Preliminary Design and Report. A preliminary engineering design study will
be completed to determine the wastewater treatment facilities required to provide
for current and future design -year needs. A final report including the Engineer's
opinion of probable cost will be prepared and presented to the Owner. A detailed
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1 scope of work for this step is included in Attachment 1. Ten (10) copies of the
Final Design Report shall be furnished to the Owner.
The Engineer will establish a scope of any geotechnical investigations, special
surveys, or testing which, in his opinion, may be required for design, and arrange
for the conduct of such investigations and tests. The Engineer shall be responsible
for evaluating this and other data necessary for the design of the project.
' It is understood and agreed that the Engineer will coordinate with RJN (designer of
the West Side collection facilities) so that the facilities designed will be compatible
with the new West Side Wastewater Treatment Plant.
1 The Owner intends to have Black & Veatch (designer of the Paul Noland
Treatment Plant upgrade) evaluate the feasibility of processing the biosolids from
both plants utilizing a certain technology. Accordingly, the Engineer will coordinate
with Black & Veatch concerning possible joint solids handling.
B. Detailed Design and Preparation of Construction Plans and Specifications. The
Engineer will provide the following services:
' 1. Perform field surveys required for final design of the project. Surveys shall
be tied to the Owner's horizontal and vertical control network.
Prepare final design of the project.
3. Prepare detailed construction specifications and drawings.
1 4. Prepare an opinion of probable cost of the authorized construction. It is
understood and agreed that this opinion will be prepared for planning and
budgeting purposes only, and that actual bids received for the construction
work may exceed the opinion of probable cost.
' 5. Establish a scope of any geotechnical investigations, special surveys, or
testing which, in his opinion, may be required for design, and arrange for the
conduct of such investigations and tests. The Engineer shall be responsible
for evaluating this and other data necessary for the design of the project.
6. Provide surveying, mapping, and related services required to prepare right-
of-way/easement documents for the Owner's use in acquisition activities.
It is understood and agreed that the Engineer shall have no liability for defects in
' the services attributable to Engineer's reliance upon or use of information, data,
design criteria, drawings, specifications, or other information furnished by Owner or
third parties retained by Owner.
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SECTION V. COORDINATION WITH OWNER
The Engineer shall hold conferences throughout the design of the project with
representatives of the Owner with the intent that the design, as perfected, shall have full benefit of
the Owner's knowledge and be consistent with the current policies and construction practices of
the Owner.
office
SECTION VI. OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the Owner's
SECTION VII CONCEPT AND PRELIMINARY SUBMISSION
The Engineer shall submit the following documents to the Owner for review:
A. Ten (10) copies of the preliminary engmeermg design report.
B. Two (2) copies of preliminary drawings.
SECTION VIII. FINAL SUBMISSION
The final submission for the construction contract shall consist of the following:
A. One (1) copy of the non-proprietary process design calculations.
B. Three sets of final plans, contract documents and specifications.
C. The originals of all drawings, specifications and contract documents. All design
drawings on magnetic media shall be submitted on disks compatible with Owner's
AutoCad software.
An opinion of probable cost of construction and an estimate of time m calendar
days required for completion of the contract.
SECTION IX. ENGINEER RESPONSIBILITY DURING BIDDING AND
CONSTRUCTION PHASES
During the Bidding and Construction phases of the project, the Engineer shall provide
services as follows:
A. Bidding and Preconstruction Services. The Engineer will prepare and distribute
advertisements for bids, communicate with bidders as required, provide technical
interpretation of the plans and specifications, prepare addenda as required, attend
the bid openmg, tabulate bids, provide an engineering analysis of the bids received,
make recommendations concerning award of construction contract(s) and assist in
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1 the preparation of contract documents. Bid tabulations and supporting documents
will be prepared and submitted to the Owner.
1 B. Construction Services
1 1. Attend a preconstruction conference scheduled by Owner.
2. Issue a Notice to Proceed to the contractor.
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3. Furnish professional engineers to make visits to the site (as distinguished
from the services of a Resident Project Representative) as appropriate to
observe the progress and quality of the executed work and to determine in
general if the work is proceeding in accordance with the contract
documents. In performing these services, the Engineer shall have no control
over nor responsibility for the contractor's means, methods, sequence,
techniques or procedures in performing the work, or for safety programs in
connection with the work. These are solely the responsibilities of the
contractor, who is also responsible for complying with all health and safety
precautions as required by any regulatory agencies.
4. Furnish the services of Resident Project Representatives and other field
personnel for on -the -site observation of construction. The authonty and
duties of such Resident Project Representatives are limited to examining the
material furnished and observing the work done and to reporting their
findings to the Engineer. The duties, responsibilities, and limitations of
authority of Resident Project Representatives are further defined in
Attachment 2 to this Agreement. The Engineer will use the usual degree of
care and prudent judgment in the selection of competent Project
Representatives, and the Engineer will use diligence to see that the Project
Representatives are on the job to perforin their required duties.
5. Perform the required construction control surveys. This will consist of the
estabhshment of horizontal control points for locating the work, with a
suitable number of benchmarks for site elevation references.
6. Consult with and advise the Owner; issue all instructions to the contractor
requested by the Owner; and prepare routine change orders as required.
7. Review samples, catalog data, schedules, shop drawings, laboratory, shop
and mill tests of material and equipment and other data which the contractor
submits. This review is for the benefit of the Owner to ensure general
conformance with the design concept of the project and general compliance
by the contractor with the information given in the contract documents. It
does not relieve the contractor of any responsibility such as dimensions to
be confirmed and correlated at the job site, appropriate safety measures to
protect workers and the public, or the necessity to construct a complete and
workable facility in accordance with the contract documents.
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8. Prepare and verify monthly and final estimates for payments to the
contractor and furnish to the Owner any necessary contractor certifications
as to payments to subcontractors and suppliers; assemble written guarantees
which are required by the contract documents.
9. Attend, in company with the Owner's representative, a final inspection of
the project. This inspection will be for conformance with the design concept
of the project and compliance with the contract documents.
10. Furnish to the Owner a reproducible copy of the record drawings for the
project. Provided the Owner executes a release of liability regarding the use
of the digital data, the Engineer shall also furnish AutoCad electronic digital
drawings files for the project.
11. Prepare an operation and maintenance manual for the facilities.
SECTION X. SUBCONTRACTING
Subcontracting by the Engineer of any of the services provided herein shall require prior
approval by the Owner, provided, however, that it is understood and agreed that the Engineer shall
receive professional assistance for portions of the work from Boyle Engineering; Webster
Environmental Associates; ECO, Inc.; Hanifin Associates; and Grubbs, Hoskyn, Barton & Wyatt,
Inc., and that no further approval for these firms is required.
SECTION XI TIME OF BEGINNING AND COMPLETION
The Engineer shall begin work under this Agreement within ten (10) days of notice to
proceed. It is anticipated that the time required to complete the preliminary studies, design and
preparation of preliminary design report will be approximately eight months and is contingent on
timely receipt of data from the Owner and other parties necessary to develop design parameters.
SECTION XII FEES AND PAYMENTS
In consideration of the performance of the foregoing services, the Owner shall compensate
the Engineer as follows:
A. For engineering services set out under Section IV.A, payment shall be based on
cost for actual time required to perform the work by the employees. Compensation
shall be based on actual salary cost for the person doing the work plus overhead at
1.55 times the actual salary cost, plus a fixed fee in the amount of $88,105, plus
reimbursable expenses associated with the project. A range of salary costs for the
various classifications of employees is included in Attachment 3.
The Engineer agrees to keep an accurate record of the hours of the personnel
working on the project. The Estimate of Salary Costs for the Engineer is shown on
Attachment 4.
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B. For engineering and technical subconsultants identified under Section X, payment
shall be based on actual time required to perform the work by the employees for
Boyle Engineenng, Webster Environmental Associates, and ECO, Inc.
Compensation for the aforementioned engineering and technical consultants shall be
based on an hourly rate by the various employees as set out in the subcontract
between the Subconsultant and Engineer as approved by the Owner. The estimate
of engineering costs for Boyle Engineering is $99,985, and for Webster
Environmental Associates is $83,820 as set out in Attachment 4. The estimate of
costs for ECO, Inc. is $17,086 as set out in Attachment 5a.
The costs for subcontracts for geotechnical services, laboratory testing and
photogranunetry will be based on the fee schedules set out in subcontracts with the
Engineer as approved by the Owner. The estimates of cost for these services are
$58,150. The basis of this estimate is set out in Attachment 5b.
C. For professional services for public involvement, the Engineer will enter into a
subcontract with Hanifin Associates as approved by the Owner. For services
provided by Hanifin Associates, Inc., the payment shall be based on an agreed
billing cost by employee classification as set out in the subcontract with the
Engineer. The estimate of costs for services provided by Hanifin Associates, Inc. is
$98,252. The basis for this estimate is set out in Attachment 5c.
D. Reimbursable expenses for which the Engineer will be reimbursed shall include:
1) travel expenses when traveling outside of Northwest Arkansas in connection
with the project; 2) rental expenses for special equipment needed for completion of
the work; 3) purchase of matenal; and 4) other expenses directly attributable to the
project. The cost for reimbursable expenses under this section is estimated to be
$41,635. The basis of this estimate is included in Attachment 6. Reimbursable
expenses shall be billed at cost.
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The estimated total compensation for the services set out under Section IV.A is
$955,302, includmg the fixed fee of $88,105 and reimbursable expenses of $41,635.
The basis of this cost estimate is shown in Attachment 6. This fee will not be
exceeded without prior authorization from the Owner. Subject to the Owner's
approval, adjustment of this upper limit may be made should the Engineer and
Owner agree that there has been a significant change in scope, character or
complexity of the services to be performed. It is understood and agreed that the fee
and cost ceiling does not cover unforeseen contingencies such as litigation or other
events not normally anticipated. Further, should the Owner decide to fund the
project utilizing State Revolving Loan funds, the additional cost associated with this
funding method is not included.
The breakdown of costs between the various work tasks as given in Attachment 4 is
a convenience and is not intended to set a maximum cost for any of the work tasks.
1 Costs may be transferred from one work task to another so long as the maximum
cost as given above is not exceeded.
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Billing shall be submitted monthly and shall include all costs accrued plus a pro rata
share of the fixed fee based on an estimate of the percentage of work completed.
The Owner will make every effort to approve and pay such invoices within 30 days
of the date of the invoice.
E The method and amount of compensation for the work performed under Section
IV.B and Section IX.A and B above will be negotiated after completion of the work
set out under Section 1V.A and a determination made as to the facilities to be
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constructed.
SECTION XIII. CHANGES
The Owner may at any time, by wntten order, make changes within the general scope of
the contract in the work and services to be performed. If any such change causes an increase or
decrease in the cost of, or the time required for, performance of this contract, an equitable increase
or decrease shall be made in the upper limit contract amount, including fee or time of required
performance, or both, and the contract shall be modified in writing accordingly
Changes, modifications or amendments in scope, pnce or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost or fees.
Any claim by the Engineer for adjustment under this clause must be asserted within thirty
(30) days from the date of receipt by the Engineer of the notification of change; provided,
however, that the Owner, if it decides that the facts justify such action, may receive and act upon
any such claim assessed at any time prior to the date of final payment under this contract. Failure
to agree to any adjustment shall be cause for a dispute concerning a question of fact within the
meaning of the clause of this contract entitled SECTION XVI - MISCELLANEOUS
PROVISIONS, (1) Dispute Resolution. However, nothing in this clause shall excuse the Engineer
from proceeding with the contract as changed.
' SECTION XIV. OWNERSHIP OF DOCUMENTS
Engineering documents, drawings, and specifications prepared by Engineer as part of the
services shall become the property of Owner when Engineer has been compensated for all services
rendered, provided, however, that Engineer shall have the unrestricted right to their use. Engineer
shall, however, retain its rights in its standard drawing details, specifications, databases, computer
software, and other proprietary property. Rights to intellectual property developed, utilized, or
modified in the performance of the services shall remain the property of Engineer.
1 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. Engineer makes no warranty as to the
compatibility of these files with any other system or software. Because of the potential degradation
' of electronic medium over time, in the event of a conflict between the sealed onginal
drawings/hard copies and the electronic files, the sealed drawings/hard copies will govern.
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SECTION XV. POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the Owner will have the right to suspend or cancel the work at any time.
A. Postponement. Should the Owner, for any reason whatsoever, decide to postpone
the work at any time, the Owner will notify the Engineer, who will immediately
suspend work. Should the Owner decide during such suspension not to resume the
work, or should such suspension not be terminated within a year, the work shall be
canceled as hereinafter provided.
B. Cancellation. Should the Owner, for any reason whatsoever, decide to cancel or to
terminate the use of the Engineer's service, the Owner will give written notice
thereof to the Engineer, who will immediately terminate the work. If the Owner so
elects, the Engineer may be instructed to bring a reasonable stage of completion to
those items whose value would otherwise be lost. The Engineer shall tum over all
data, charts, survey notes, figures, drawings and other records or information
collected or produced hereunder whether partial or complete. Upon such
termination of the Engineer's services, the Engineer shall be paid on a proportional
amount of the total fee, less prior partial payments, based on the ratio of work done
to the total amount of work to be performed and for reasonable termination
expenses.
SECTION XVI. MISCELLANEOUS PROVISIONS
A. Dispute Resolution In an effort to resolve any conflicts that arise during the design
or construction of the Project or following the completion of the Project, the
Owner and the Engineer agree that all disputes between them arising out of or
relating to this Agreement or the Project shall be submitted to nonbinding mediation
unless the parties mutually agree otherwise.
The Owner and the Engineer further agree to include a sinular mediation provision
in all agreements with independent contractors and consultants retained for the
Project and to require all independent contractors and consultants also to include a
similar mediation provision in all agreements with their subcontractors,
subconsultants, suppliers or fabricators, thereby providing for mediation as the
primary method for dispute resolution between the parties to all those agreements.
B. Responsibility for Claims and Liability. The Engineer shall save harmless the
1 Owner from all claim and liability due to its (the Engineer's) negligent activities, or
those subcontractors, its agents, or its employees during the time this contract is in
force. In the event such liability, claims, actions, causes of action or demands are
caused by the joint or concurrent negligence of more than one party, such liability
shall be borne by each party in proportion to their own fault.
C. General Compliance with Laws. The Engineer shall endeavor to comply with
federal, state and local laws and ordinances applicable to the work. The Engineer
shall be a professional engineer, licensed in the State of Arkansas.
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' D. Engineer's Endorsement. The Engineer shall endorse and recommend all plans,
' specifications, estimates and engineering data fuushed by it. All designs and
quantities shall be checked in accordance with accepted engineering practices.
NO OTHER WARRANTY, EXPRESS OR IMPLIED, IS INCLUDED IN THIS
I AGREEMENT OR IN ANY DRAWING, SPECIFICATION, REPORT, OR
OPINION PRODUCED PURSUANT TO THIS AGREEMENT.
E Opinions of Cost and Schedule. The Engineer has no control over the cost of
labor, materials, or equipment famished by others, or over the resources provided
by others to meet project schedules. Therefore, the Engineer's opinion of probable
I costs and of project schedules shall be made on the basis of experience and
qualifications as a professional engineer. Engineer does not guarantee that
proposals, bids, or actual project costs will not vary from Engineer's cost estimates
Ior that actual schedules will not vary from Engineer's projected schedules.
F. Waiver of Subrogation. The parties waive any and all rights against each other,
I including their rights of subrogation, for damages covered by property insurance
during and after the completion of the services. If the services extend to the
construction phase of this project, a similar provision shall be included in all
.I construction contracts, subcontracts and supply agreements entered into by the
Owner and shall protect the Owner and Engineer to the same extent.
I G. No Consequential Damages. To the fullest extent permitted by law, neither party
shall be liable to the other for any special, indirect, consequential, punitive or
exemplary damages resulting from the performance or non-performance of this
I Agreement notwithstanding the fault, tort (including negligence), strict liability or
other basis of legal liabihty of the party so released or whose liability is so limited
and shall extend to the officers, directors, employees, licensors, agents,
subcontractors, vendors and related entities of such party.
SECTION XVII. SUCCESSORS AND ASSIGNS
1 The Owner and the Engineer each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Agreement, except as above, neither the
I Owner nor the Engineer shall assign, sublet or transfer its interest in this Agreement without
written consent of the other, except that it may be assigned without such consent to the successor
or either party, or to a related entity, an affiliate or wholly owned subsidiary of either party.
I Nothing herein shall be construed as creating any possible personal liability on the part of any
officer or agent of any public body which may be party hereto.
1 SECTION XVIII COVENANT AGAINST CONTINGENT FEES
The Engineer warrants that it has not employed or retained by company or person, other
1 than a bonafide employee working solely for the Engineer, to solicit or secure this contract, and
that it has not paid or agreed to pay any company or person, other than a bonafide employee
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working solely for the Engineer, any fee, commission, percentage, brokerage fee, gifts, or any
other consideration, contingent upon or resulting from the award or making of tlus contract.
For breach or violation of this warranty, the Owner shall have the right to annul this
contract without liability.
SECTION XIX INSURANCE
The Engineer agrees to maintain standard insurance policies through the life of this
Agreement, including Workers' Compensation in accordance with the statutory requirements of
the State of Arkansas, comprehensive general hability, automobile liability, and professional
liability with a limit of $1,000,000.
SECTION XX. STANDARD OF CARE
Services provided by the Engineer under this Agreement will be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
SECTION XXI LIST OF ATTACHMENTS
The following attachments are hereby made a part of this contract:
Attachment 1 -
Attachment 2 -
Attachment 3 -
Attachment 4 -
Attachment 5a -
Attachment 5b -
Attachment 5c -
Attachment 6 -
Detailed Scope of Work
Resident Project Representative Duties, Responsibilities, Limitations
MWY 2000 Salary Cost Ranges
Estimate of Engineering Costs
ECO Estimated Cost
Laboratory, Photogrammetry, and Geotechnical Services Costs
Hanifin Associates Cost Estimate
Reimbursable Expenses Cost Estimate
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the date and year first herein written.
CITY OF FAYETTEVILLE, ARKANSAS McGOODWIN, WILLIAMS AND YATES,
INC.
By:
Fre tatfrkte
�ayor
B
ATTEST: ATTEST:
Bather Inman Woodruff, Ci erk es C. Ulmer, Vice resident
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West Side Wastewater Treatment Plant Attachment 1
Fayetteville, Arkansas MWY Job No. Fy-296
SCOPE OF WORK
1. DEVELOPMENT OF SCOPE OF WORK
2. CONTRACT DEVELOPMENT
3. PRELIMINARY ENGINEERING DESIGN
A. Project Coordination
1 1. Coordination with City -Monthly meetings and as needed
2. Coordination with consultants
a. Black and Veatch - as needed for sludge issues
b. RN/McClelland - as needed for flow issues
1 c. Garver Engineers - as needed
3. Coordination with NPDES permitting - Preparation of final flow schematic and other items necessary for permitting.
B. Determine West Side WWTPDesign Parameters
1. Define WWTP Influent flow hydrographs to be developed by RJN from existing or new flow data
2. Determine future flows - 20 year design horizon
3. Develop wastewater sampling and testing program within the existing collection system to determine projected
influent loadings to the new West Side (BOD, TSS, TKN, NH3-N, TP, etc.)
4. Determine the amount and type of flow equalization to be constructed
5. Establish effluent design parameters for preliminary design (with City's concurrence)
C. Wastewater Treatment Plant Site Related Items
1. Assemble available mapping from City for preliminary design
2. Conduct preliminary topographic wastewater treatment plant site survey
3. Determine 100 Year Flood elevations and floodway width based upon COE studies
4. Determine 100 Year Flood elevations due to altered site
5. Acquire aerial photography for detailed design
6. Determine site improvements (roads, drainage, etc.)
7. Determine conditions of site related regulatory permitting and prepare application documents
D. West Side WWTP Liquid Stream Process Selection and Unit Sizing
1. Develop Liquid Stream Alternatives to be screened (maximum of 4 alternatives for detailed cost analysis)
2. Site visits
3. Unit sizing and configuration
a. Influent pumping, screens and flow measurement
b. Grit and scum removal units
c. Flow equalization facilities
d. Biological treatment processes
1. Alternative 1 - 3 Stage BNR
2. Alternative 2 - 5 Stage BNR
3. Alternative 3 - Bio N removal + chemical precipitation
4. Alternative 4 - Other as determined by engineer & City
e. Final Clarifiers
f. Filtration
g. Disinfection
h. Pumps and pumping facilities
4. Electrical Requirements and power supply
5. Instrumentation - Remote operation of facilities
6. Process equipment selection - A maximum of 3 manufacturers
7. Ancillary buildings and laboratory
8. Provide opinion of probable Capital Cost and 0 & M for the four alternatives
9. Provide listing of advantages and disadvantages for each alternative (monetary and non -monetary)
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Fy-296 - Attachment 1
Scope of Work
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1 H. Odor Control Strategy
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10. Rank, evaluate and recommend selected alternatives
11. Issue Technical Memorandum No. 1- Recommendations regarding liquid stream processes and unit sizing.
E Wed Side WWTP Effluent Line
1. Evaluate WWTP effluent line size and route (maximum of three alternative routes)
2. Address technical issues with respect to Arkansas Law regarding any facilities required outside city limits
3. Provide preliminary Plan and Profile for selected route
4. Address future line(s) requirements
5. Evaluate and recommend pipe material
6. Recommend easement widths
7. Determine conditions of site related regulatory permitting and prepare application documents
8. Provide detailed Opinion of Probable Cost for effluent line
9. Rank, evaluate and recommend selected alternative (monetary and non -monetary)
10. Issue Technical Memorandum No. 2 recommendation regarding WWTP effluent line
F. Biosolids Stabilization and Disposal Options - West Side WWTP
1. Develop biosolids disposal options based upon West Side WWTP as a "stand alone" facility
2. Develop cost estimates for biosolids stabilization strategies
a. Class A sludge options (three maximum)
b. Class B sludge options (three maximum)
3. Develop Detailed Cost Estimates for four biosolids disposal options
a. Option 1 - Land Application
b. Option 2 - Transport to Remote Sites
c. Option 3 - Regional Concept
d. Option 4 - Other - to be defined during study
4. Site visits to review alternative processes and disposal options
5. Process Equipment Selections - A maximum of three manufacturers
6. Ancillary buildings
7. Pumps and pumping facilities
8. Electrical and Instrumentation
9. Prepare estimates of probable capital cost and 0 and M costs
10. Rank, evaluate and recommend selected alternatives (monetary and non -monetary)
11. Issue Technical Memorandum No. 3 recommendation regarding WWTP effluent line biosolids stabilization and
disposal based upon the West Side WWTP as a "stand alone facility"
G. Biosolids Disposal Options - Wed Side WWTP and Paul Noland WWTP
1. Develop Joint Biosolids Strategy with B & V and develop detailed Cost Estimates for a maximum of three biosolids
preparation options at the West Side WWTP.
2. Evaluate a maximum of four transport scenarios from West Side WWTP to the Paul Noland WWTP
3. Site visits to review alternate disposal options
4. Process equipment selections - A maximum of three manufacturers
5. Ancillary buildings
6. Pumps and pumping facilities
7. Electrical and instrumentation
8. Prepare estimates of probable capital cost and 0 and M costs
9. Rank, evaluate and recommend selected alternatives (monetary and non -monetary)
10. Meet with State Regulatory Agencies
11. Issue Technical Memorandum No. 4 - Jointly with Black and Veatch rank, evaluate, and recommend sludge disposal
alternative for the West Side WWTP and Paul Noland WWTP
1. Define Odor Control Design Strategy
1 2. West Side WWTP Liquid Stream Odor Control Measures - Develop technical description of odor control measures
and cost estimates for a maximum of four liquid stream treatment alternatives
a. Screening of alternatives
b. Examine tank and channel cover alternatives
1 c. Provide unit sizes and configurations for each of the four liquid stream alternatives
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Fy-296 - Attachment 1
Scope of Work
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d. Process equipment selection (a maximum of three manufactures)
e. Opinion of probable costs and probable 0 & M Costs for each of the four liquid stream alternatives
f. List possible odor concerns for the system
3. West Side WWTP biosolids disposal alternatives — Develop technical description of odor control measures and cost
estimates for a maximum of four biosolids disposal alternatives
a. Screening of alternatives
b. Examine tank and channel cover alternatives
c. Provide unit sizes and configurations for each of the four biosolids disposal alternatives
d. Process equipment selection (a maximum of three manufacturers)
e. Opinion of probable costs and probable 0 & M costs for each of the four biosolids disposal alternatives
f. List possible odor concerns for the system
4. West Side WWTP and Paul Noland WWTP — Biosolids Disposal Alternatives — Develop odor control strategy Joint
biosolids disposal options with Black & Veatch and develop a detailed cost estimate for a maximum of three
biosolids preparation options at the West Side WWTP.
a. Screening of alternatives
b. Examine tank and channel cover alternatives
c. Provide unit sizes and configurations for each of the four biosolids preparation alternatives
d. Process equipment selection (a maximum of three manufacturers)
e. Opinion of probable costs and probable 0 & M Costs for each of the four biosolids preparation
alternatives
f. List possible odor concerns for the system
5. Line work and lift stations - Provide input and recommendations and coordinate with RJN odor control mitigation
measures to insure compatibility with West Side WWTP
6. Site visits to review alternative processes and equipment
7. Ancillary buildings
L Develop Draft Recommended Plan for West Side WWTP Incorporating All Recommendations
Accepted by the City
1. Prepare site layout for facilities to be initially constructed
2. Prepare site layout and conceptual plan for future expansion
3. Develop WWTP flow schematic
4. Develop WWTP hydraulic profile
5. Determine WWTP architecture
6. Develop conceptual drawings and renderings
7. Coordinate landscape plan with City staff
8. Prepare estimate of probable cost for the recommended West Side WWTP and outfall line
9. Prepare draft engineering report
1 4. PUBLIC INVOLVEMENT
A. Develop methodology with Hanifin - Bonner and present draft plan for the WWTP facilities to public
1. Meeting 1 with public
2. Meeting 2 with public
3. Meeting 3 with public
B. Receive comments
C. Revise plan, if necessary
D. Coordinate Final Engineering Report with City and other engineering firms
E. Prepare Final Engineering Report of facilities to be constructed at the West Side WWTP
5. SUBMIT FINAL ENGINEERING REPORT
A. Submit Final Engineering Report to City
B. Submit Final Engineering Report to State and Federal Agencies
1 C. Submit recommended/approved plan to the Planning Commission
D. Response to State and Federal Agencies
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Scope of Work
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1 Attachment 2
Duties, Responsibilities and Limitations of Authority
of Resident Protect Representative
1 I. General
The Resident Project Representative (RPR) is the ENGINEER's agent at the site and will
act as directed by and under the supervision of the ENGINEER. The RPR will confer with
the ENGINEER regarding its actions. The RPR's dealings in matters pertaining to the on-
site work shall, in general be with the ENGINEER and the Contractor, keeping the
OWNER advised as necessary. The RPR's dealings with subcontractors shall only be
I through or with the full knowledge and approval of the Contractor. The RPR shall generally
communicate with the OWNER with the knowledge of and under the direction of the
ENGINEER.
III. Duties and Responsibilities of the RPR
A. Schedules. Review the progress schedule, schedule of Shop Drawing submittals
1 and schedule of values prepared by the Contractor and consult with the ENGINEER
conceming acceptability.
B. Conferences and Meetings. Attend meetings with the Contractor and OWNER,
t, such as preconstruction conferences, progress meetings, job conferences and
other project -related meetings, and prepare and circulate copies of minutes thereof.
1 C. Liaison.
1. Serve as the ENGINEER's liaison with the Contractor, working principally
through the Contractor's superintendent and assist in understanding the
intent of the Contract Documents; and assist the ENGINEER in serving as
the OWNER's liaison with the Contractor when the Contractor's operations
affect the OWNER's on-site operations.
2. Assist in obtaining from the OWNER additional details or information, when
required for proper execution of the Work
D. Shop Drawings and Samples.
1. Record date of receipt of Shop Drawings and Samples.
2. Receive Samples which are fumished at the site by the Contractor, and
notify the ENGINEER of availability of Samples for examination.
3. Advise the ENGINEER and the Contractor of the commencement of any
Work requiring a Shop Drawing or sample if the submittal has not been
approved by the ENGINEER.
Fy-296 -Attachment 2
111 RPR Duties
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1 E Review of Work, Reiection of Defective Work, Inspections and Tests.
1. Conduct on-site observation of the Work in progress to assist the
1 ENGINEER in determining if the Work is in general proceeding in
accordance with the Contract Documents
11 2. Report to the ENGINEER whenever the RPR believes than any Work will not
produce a completed Project that conforms generally to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project as a functioning whole as indicated in the Contract
1' Documents or has been damaged, or does not meet the requirements of
any inspection, test or approval required to be made; and advise the
ENGINEER of Work that the RPR believes should be corrected or rejected or
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should be uncovered for observation, or requires special testing, inspection
or approval.
3. Verify that tests, equipment and systems startups and operating and
1 maintenance training are conducted in the presence of appropriate
personnel, and that the Contractor maintains adequate records thereof; and
observe, record and report to the ENGINEER appropriate details relative to
1 the test procedures and startups.
4. Accompany the OWNER and visiting inspectors representing public or other
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agencies having jurisdiction over the Project, record the results of these
inspections and report to the ENGINEER.
F. Interpretation of Contract Documents Report to the ENGINEER when clarifications
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and interpretations of the Contract Documents are needed and transmit to
CONTRACTOR clarifications and interpretations as issued by the ENGINEER.
1 G Modifications. Consider and evaluate the Contractor's suggestions for
modifications in Drawings or Specifications and report with the RPR's
recommendations to the ENGINEER. Transmit to the Contractor in writing
1decisions as issued by the ENGINEER. •
H. Records.
1 1. Maintain at the job site orderly files for correspondence, reports of job
conferences, Shop Drawings and Samples, reproductions of original
Contract Documents including all Work Change Directives, Addenda,
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Change Orders, Field Orders, additional Drawings issued subsequent to the
execution of the Contract, The ENGINEER's clarifications and
interpretations of the Contract Documents, progress reports, Shop Drawing
Submittals received from and delivered to the Contractor and other Project
1 related documents.
2. Daily inspection reports:
a. Date, project number, contractor, and inspection time.
b. Weather conditions.
1 Fy-296 -Attachment 2
RPR Duties
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c. Work performed by the Contractor.
d. Deficiencies and corrective measures taken.
e. Significant delays and their causes.
f. Material and equipment deliveries to the site.
g. Disputes.
h. Instructions received or given.
Description of any accidents.
�. Details of extra work done by the Contractor outside the scope of
the Contract Documents.
k. Visitors.
Record of the number of men and types of equipment used that
day.
m. Tests done and the results.
3. Record names, addresses and telephone numbers of all the Contractors,
subcontractors and major suppliers of materials and equipment.
Reports
1. Furnish to the ENGINEER periodic reports as required of progress of the
Work and of the Contractor's compliance with the progress schedule and
schedule of Shop Drawings and Sample submittals.
2. Consult with the ENGINEER in advance of scheduled major tests,
inspections or start of important phases of the Work.
3. Draft proposed Change Orders and Work Change Directives, obtaining
backup material from the Contractor, and recommend to the ENGINEER
Change Orders, Work Change Directives, and Field Orders.
4. Report immediately to the ENGINEER and the OWNER the occurrence of
any accident.
J. Payment Requests. Review Applications for Payment with the Contractor for
Compliance with the established procedure for their submission and forward with
recommendations to the ENGINEER, noticing particularly the relationship of the
payment requested to the schedule of values, Work completed and materials and
equipment delivered at the site but not incorporated in the Work.
K. Certificates, Maintenance and Operation Manuals. During the course of the Work,
verify that certificates, maintenance and operation manuals and other data required
to be assembled and fumished by the Contractor are applicable to the items
Fy-296 -Attachment 2
RPR Duties
Page 3 of 4