HomeMy WebLinkAbout36-00 RESOLUTION•
RESOLUTION NO. 36-00
1
MICROFILMED
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO ENTER INTO A CONTRACT FOR THE PURCHASE
AND INSTALLATION OF PARKING MANAGEMENT
EQUIPMENT FOR THE MUNICIPAL PARKING DECK IN AN
AMOUNT NOT TO EXCEED $35,000; AND APPROVAL OF A
BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authorizes the Mayor and City Clerk to enter
into a contract for the purchase and installation of parking management equipment for the municipal
parking deck in an amount not to exceed $35,000; and approval of a budget adjustment. A copy of
the contract is marked Exhibit "A" and the budget adjustment is attached hereto marked Exhibit "B"
and made a part hereof.
PASSED AND APPROVED this 21st day of March , 2000.
ATTEST:
AaalgeleBy:
Heather Woodruff, City
APPROVED:
Ark) -1
Fred Hanna, Mayor
By:
•
s
•
NAME OF FILE: As. S6-60 l4, iassor z-Quroisti i 402
L(JJLei Ah. ARKr l(c K
CROSS REFERENCE:
Date
Contents of File
Initials
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City of Fayetteville, Arkansas
Budget Adjustment Form
• EXHIBIT 13
Budget Year
2000
Department: Off Street Parking
Division:
Program:
Date Requested
31(4i0O0
Adjustment #
rJu Qiz!
443-ets7
Project or Item Requested:
Funding is requested to purchase parking management
equipment for the Municipal Parking deck.
Project or Item Deleted:
None. Funding for this adjustment is from Deck Operating
Expenses and use of fund Balance.
Justification of this Increase:
The parking management equipment will enable the City to
cancel the operating contract with Republic Parking.
Justification of this Decrease:
The contract with Republic Parking is being canceled as of April
I and the funds are not needed for the contract. Sufficient cash
& investments exist in fund balance to fund this request and
comply with City policy.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
Fixed Assets
35,000 2130 9130 5801 00 c .o4
Decrease Expense (Increase Revenue)
Account Name Amount
Deck Operating Expense
Use of Fund Balance
Account Number Project Number
27,500 2130 9130 5393 00
7,500 2130 0913 4999 99
Approval Signatures
Re.0 !�'
-1# 2C.YD
Date
Pi -icor)
Budget Budget anager Date
Department Dir Date
II t 3 -1 ti-�
in. rvices Dir:1 for D
5/) '
ov
May Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
H
Blue Copy: Budget & Research / Yellow CoPy: Requester HABUDGETPROJECTS\OTHER\ba_2000\PRK_DECK.WK4
. City of Fayetteville, Arkansas •
Budget Adjustment Form
Budget Year
2000
Department: Off Street Parking
Division:
Program:
Date Requested
3 14-Zcre
Adjustment #
Project or Item Requested:
Funding is requested to purchase parking management
equipment for the Municipal Parking deck.
Project or Item Deleted:
None. Funding for this adjustment is from Deck Operating
Expenses and use of fund Balance.
Justification of this Increase:
The parking management equipment will enable the City to
cancel the operating contract with Republic Parking.
Justification of this Decrease:
The contract with Republic Parking is being canceled as of April
1 and the funds are not needed for the contract. Sufficient cash
& investments exist in fund balance to fund this request and
comply with City policy.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
Fixed Assets
Account Name
Deck Operating Expense
Use of Fund Balance
35,000 2130 9130 5801 00 cop4e> /
Decrease Expense (Increase Revenue)
Amount Account Number
27,500 2130 9130 5393 00
7,500 2130 0913 9999 99
Project Number
Re,uef
c Approval Signatures
1 ,5-ff
Date
3 i4 Lcc
Budget anager Date
Department Dir or
AAALs
IA
Budget Office Use Only
Type: A B C
Date of Approval
Date
t A 3-1ti-efet
n. rvices Dir or Dale
May `J Date
OU
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Blue Copy: Budget & Research / Yellow Copy: Requester H:\BUDGET\PROJECTS\OTHER\ba_2000\PRK DECK.WK4
• •
CITY OF FAYETTEVILLE, ARKANSAS
Terms and Conditions
All bids shall be submitted in a sealed envelope and must be submitted on forms
provided by the City.
2. The item bid and the bid number shall be stated on the face of the sealed bid envelope.
3. Bids received after the date and time set for receiving bids will not be considered.
4. The City reserves the right to accept or reject any or all bids, waive formalities in the
bidding and make a bid award deemed to be in the best interest of the City. The City
shall be able to purchase more or less than the quantity indicated subject to availability
of funds.
5. The bid price shall remain good and firm until project is completed.
6. All products delivered shall comply with applicable standards of quality.
7. Any exceptions to the requirements of the City of Fayetteville must be noted on the
Bid Form.
8. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the
furnishing of the items bid.
9. Each bidder shall state on the face of the bid form the anticipated number of days from
the date of receipt of an order for delivery of equipment and installation to the City of
Fayetteville.
10. Copy of the warranty shall accompany the bid, and any exceptions to the warranty
shall be clearly noted on the bid form.
11. Bidders must provide the City with their bids signed by an employee having legal
authority to submit bids on behalf of the bidder. The entire cost of preparing and
providing responses shall be bome by the bidder.
12. The City reserves the right to request any additional information it deems necessary
from any or all bidders after the submission deadline.
13. The request for bid is not to be construed as an offer, a contract, or a commitment of
any kind; nor does it commit the city to pay for any costs incurred by bidder in
preparation of bid.
14. The City will not be responsible for misdirected bids. Vendor should call the
Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior to
opening time and date listed on the bid form.
• •
15. If products and/or components other than those described in this bid document are
proposed, the bidder must include complete descriptive literature and technical
specifications. All requests for additional information must be received within five
working days following the request.
16. Bids must be hand delivered or received by mail in the Purchasing Office, Room 306,
113 W. Mountain St. Fayetteville, AR 72701, on or before the time of closing listed
on the face of the bid.
* 17. Public improvement bids with a total of $20,000 or more shall submit certificates of
insurance within 10 days of notice of bid award. Certificates of insurance are to be
addressed to the City of Fayetteville, showing that the contractor carries the following
insurance which shall be maintained throughout the term of the bid. Any work sublet,
the contractor shall require the subcontractor similarly to provide the same insurance
coverage. In case any employee engaged in work on the project is not protected under
Workers' Compensation, the Contractor shall provide, and shall cause each
subcontractor to provide, adequate employer's liability insurance for the protection of
such of his employees as are not otherwise protected.
Workers' Compensation:
Comprehensive General & Automotive Liability:
Property Damage Liability:
Statutory Amount
$250,000 each person.
$500,000 aggregate.
$100,000 aggregate.
* 18. Public improvement bids with a total of $20,000 or more require a 5% bid bond and if
awarded, a 100% performance and payment bond to be submitted before notice to
proceed is given.
* 19. Public improvement bids exceeding $20,000 or more require a contractor's license.
*20. The City shall pay Contractor based on unit prices indicated in contractor's bid
proposal. Progress payments will be made after approval and acceptance of work and
submission of invoice. Payments will be made approximately 30 days after receipt of
invoice.
*21. Contractor shall not assign his duties under the terms of this agreement. All work
shall be coordinated directly with the Project Manager, or their designee.
*Applies to construction public improvement projects only, unless otherwise noted.
3/13/2000 11:21 5015758241
FAYETTE PURCHASING
•
PAGE 02/05
.
veifmutt
it 1111,
BID
#
00-32
I DATE
f March
SUED:
13,
2000
DATE AND TIME
March
OF OPENING:
2.2 2000, at
2:30 p.m.
BUYER:
City
of
Fayetteville,
AR
DATE REQUIRED:
As scheduled
by Pro'ect
Manager
LF.
Fayetteville,
0.
B.
AR
BUYER'S
(501)
PHONE
575-8289
#
GUARANTEED
30
DELIVERY DATE:
PAYS FRO h, p O,
ITEM
#
DESCRIPTION QUANTITY
1 UNIT PRICE
TOTAL
1
Level
Programmable
One:
(Free In/Pay or token out (no coins)
gate (dual direction) 1
/,, 7/117c-
7>/r. 7>
2
12 foot folding
arm 1 -
/7 ... , -
/ 7 P. -
3
Buffer relay
1
/1/ O
ice/c.
4
Counter
-('GAN Gown- 3 Lefecy 1
3, 2 37. s o
3 7 3 7, Co
5
Gate mounted
full sign • 1
2CO300
act, oo-
6
Auto Cashier
1/.
1
3 6(. 25-
V 366.2 S
7
(coin, bill,
Loops -r
toke notes w/stand)
0ere ere) R 5 2
02,12, So
din ,io
1
Level Two:
Programmable
(Card in/Free Out)
gate 1
/, 7/e, 7 i
/7/1, 7i
2
(dual direction,
12 foot folding
anti-passback)
arm 1
/7.S-• -
17it
3
Programmable
card reader 1
7 5-3. 7>
7> 3, 7$
4
Programmable
cards 250
1,13 -
.212, Co
5
Surface Loops
-r-2
59a. ea
f'7a , -
1
Level Three:
Programmable
a6%oc%6125 2
(Free in/Pay or token out (no coins)
gate (dual direction) 2
/3/,?i
/, 718, 7i
a62,5o
3,1/P7, Co
2
12 foot arm
2
87, SO
/7s- , 0a
3
Buffer relay
1
Nit-
n/e.
4
Counter
/ re", 4'.A Leu.'- 0K
- 1
N/A.
N/A —
5
Gate mounted
full sign
1
2 sv. -
g so.
6
Auto Cashier
1
1/, 366.2 i
/ ?.‘11,2c-
64C2s(coin,
7
(coin,bill,
Surface Loops
toke notes w/stand)
- Ne e u 3 -4- 3
2 3 7, So
7/2, 50
1
Programmable
Timers for Gates 4
/25: -
Coo, —
2
Token Notes
2000
, / 2,
1/0, -
3
Shipping/Freight
-O.
1
a s-0...-
2 c —
RESTRICTIONS
TO THE
BID
OR EXCEPTIONS
MUST BE
NOTED:
Note: 3 year warrantee
telephone technical
&
U
support
required.
p''
Upon
requirements
conditions
furnish
signing
this
set
and
these articles
Bid,
forth
pertinent
at
the
in
this
information
the
bidder certifies
bid proposal
prices stated.
regarding
that they have read
including specifications,
the articles being
Pao- 5660-
and
B'/63
bid
agree to
terms
on, and
and
the
standard
agree
to
UNSIGNED
BIDS
WILL BE
NAME OF
FIRM:
PHONE: 7'8
crit/7/ 7
FED ID#
73- 696 (ice
/ SCT- /}1/4ND G/,jc/,vN/mJ/ne
BUSINESS
/0/0
ADDRESS:
a.1/ S ?year
CITY AND
le /Si-
TITLE:
PRes
STATE:
DK
ZIP•
71//a
DAM:
Vovore
0
REJECTED
AUTHOR
E
NATURE:
1
u«
ve
• •
OPTIONS: TO BID #00-32
UNIT TOTAL
ADD STAINLESS STEEL LIGHTED
COVER TO 2 AUTOCASHIERS 993.75 1,987.50
STAINLESS STEEL BASE TO
2 AUTOCASHIERS 868.75 1,737.50
SWAP STAINLESS STEEL BASE
FOR PEDESTAL INCLUDED IN BID -368.75 -737.50
DIFFERENCE 1,000.00
BID
#
00-32
DATE
ISSUED:
March
13, 2000
DATE
AND TIME OF
March
OPENING:
22, 2000, at
2:30 p.m.
BUYER:
City
of Fayetteville, AR
DATE
As scheduled
REQUIRED:
by Project
Manager
F
Fayetteville,
O. B.
AR
BUYER'S PHONE
(501) 575-8289
#
GUARANTEED DELIVERY DATE
ITEM
#
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
1
2
3
4
5
6
7
1
2
3
4
5
1
2
3
4
5
6
7
1
2
3
Level
Programmable
12
Buffer
Counter
Gate
Auto
(coin,
Loops
Level
Programmable
(dual
12
Programmable
Programmable
Surface
Level
Programmable
12
Buffer
Counter
Gate
Auto
(coin,
Surface
Programmable
One:
foot folding
relay
mounted
Cashier
bill, toke
Two:
direction,
foot folding
Loops
Three:
foot arm
relay
mounted
Cashier
bill, toke
Loops
Notes
THE BID
(Free In/Pay or token
gate (dual direction)
arm
full sign
notes w/stand)
(Card in/Free Out)
gate
anti-passback)
arm
card reader
cards
(Free in/Pay or
gate (dual direction)
full sign
notes w/stand)
Timers for Gates
OR EXCEPTIONS
MUST BE NOTED:
out (no coins)
_._ 1
1
1
1
1
1
2
1
1
1
250
2
token out (no coins)
2
2
1
1
1
1
4
4
2000
1
Token
Shipping/Freight
RESTRICTIONS
TO
Note: 3 year warrantee
telephone technical
support required.
&
Upon
requirements
conditions,
furnish
signing
these
this Bid, the
set forth
and pertinent
articles at
in
bidder certifies
this bid proposal
information
the prices stated.
regarding
that
including
they have read and agree to the
specifications, terms and standard
the articles being bid on, and agree to
UNSIGNED
BIDS
WILL
BE
NAME OF FIRM:
PHONE:
FED ID#
BUSINESS ADDRESS
CITY AND STATE.
ZIP.
REJECTED
AUTHORIZED SIGNATURE:
TITLE:
DATE.
• •
City of Fayetteville
Bid 00-32
Municipal Parking Deck
Management Equipment Purchase
Page Two
1. Guaranteed delivery date must be met. Liquidated damages of $100 per day shall be
assessed at the option of the City, not as a penalty, beginning on the first day following
the guaranteed delivery date, until delivery is made of all equipment.
2. Bidder must provide specifications of equipment bid. Please submit with bid.
3. Equipment must have a three year warranty on equipment provided.
4. Bidder must provide three years telephone technical support.
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
•
For the Fayetteville City Council meeting of March 21,2000
FROM:
Apryl Okoroafor
Name
Parking Management Admin Services
Division Department
ACTION REQUIRED: A resolution authorizing the Mayor to execute contracts for the
purchase and installation of parking management equipment for the Municipal Parking
Deck and approving a budget adjustment funding the request.
COST TO CITY:
$35,000 estimated
24,000.00 Capital
'S7/9=
REt r2/
Cost of this Request Category/Project Budget Category/Project Name
2130-9130-5801-00 324.00 Off Street Parking
Account Number
Funds Used To Date Program Name
00046 23,676.00 Off Street Parking
Project Number
Remaining Balance Fund
B
GET REVIEW:
Budgeted Item XX Budget Adjustment Attached
Budg-t Manager Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
6u \ ' 3-/V7rio
Ac ount
M
ager
¢ /
City Atto ey
Purchasing Officer
GRANTING AGENCY:
Date Internal Auditor Date
.3-N- oV
Date ADA Coordinator Date
3-14 -ob
Date
STAFF RECOMMENDATION: Recommends approval of request authorizing the Mayor to
execute contracts for purchase and installation of parking management equipment at
the Municipal Parking Deck and approve a budget adjustment.
Date,./
112)
Date
Date
OC
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
• •
Page 2
STAFF REVIEW FOIA
Description i\ANNPGENOOT- EctuaQYYlpV* 1141Avlici j l Keating Date
i�t2tcdAk� GC,c,
Comets:
Budget Coordinator
Accounting Manager
io'..et.
,v ..tiet
l%ii t2tl ^t,4,4}4gatteL
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Reference Canents:
FAYETTEVILLE
THE CITY OF FAYETTEV LLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: Fred Hanna, Mayor
THRU: John Maguire, Administrative Servicesirector
FROM: Apryl Okoroafor, Parking Management 40 (,a Ata
DATE: March 14, 2000
SUBJECT: Parking Equipment - Municipal Parking Deck
Approval of a contract to purchase equipment for the Municipal Parking Deck and approval of a
budget adjustment is requested.
Currently, the Municipal Parking Deck is managed by Republic Parking for a monthly fee of
$4,500. This request proposes to replace the Republic Parking with an unmanned parking
system. The contract with Republic requires a thirty day notification for cancellation.
The cost of the proposed change is estimated to be $35,000.00. The unmanned parking system
equipment bids open on Wednesday, March 22.. Staff is requesting City Council authorize the
Mayor to execute contracts for the purchase and installation of the unmanned parking equipment
for the Municipal Parking Deck and approve a budget adjustment funding the purchase and
installation cost of the equipment.
•
FAYET T'EVI LLE
TME CITY OF FAYETTEVILLE ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Apryl Okoroafor, Parking Manager
From: Heather Woodruff, City Clerk
Date: March 27, 2000
Attached is a copy of the resolution approving installation of parking management equipment.
Your purchase requisition has been forwarded to Yolanda Fields. The original will be
microfilmed and filed with the City Clerk
cc: Yolanda Fields, Internal Auditor
Steve Davis, Budget and Research
r
1
• •
s
RESOLUTION NO. 36-00
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO ENTER INTO A CONTRACT FOR THE PURCHASE
AND INSTALLATION OF PARKING MANAGEMENT
EQUIPMENT FOR THE MUNICIPAL PARKING DECK EN AN
AMOUNT NOT TO EXCEED $35,000; AND APPROVAL OF A
BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authorizes the Mayor and City Clerk to enter
into a contract for the purchase and installation of parking management equipment for the municipal
parking deck in an amount not to exceed $35,000; and approval of a budget adjustment. A copy of
the contract is marked Exhibit "A" and the budget adjustment is attached hereto marked Exhibit "B"
and made a part hereof.
PASSED AND APPROVED this 21st day of March , 2000.
•
ATTEST:
B
Heather Woodruff, City
APPROVED:
Fred/111
Mayor
By: