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HomeMy WebLinkAbout20-00 RESOLUTION• • RESOLUTION NO. 20-00 MICROFILMED A RESOLUTION APPROVING AMENDMENT NO. 2 WITH JONES TRANSPORTATION TO INITIATE A PILOT TROLLEY ROUTE FOR SOUTH FAYETTEVILLE IN AN AMOUNT NOT TO EXCEED $37,500; AND APPROVING $12,000 FOR FUEL, MAINTENANCE AND OTHER EXPENSES FOR THE SOUTH ROUTE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS' Section 1. That the City Council hereby approves a contract amendment with Jones Transportation to initiate a pilot trolley route for south Fayetteville in an amount not to exceed $37,500. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves an additional $12,000 for fuel, maintenance and other expenses for the south route. PASSED AND APPROVED this 15th day of February , 2000. APPROVE By: By: 7' Heather Woodruff, City Cler NAME OF FILE: AS. J� 0 CROSS REFERENCE: • 1 /41)A0sA erAT1D41/%n6i)ninE/dr,do, 2/ ,&Xpr 7 -Rohl -Ohara -I'M S'ourN A4y6nsVr US" - Date Contents of File Initials f/ioo 45. ,2d-Oo Ex Ar re.r-T r A „ (A2)9 ) 4M7 2 -02 -Do AS7924 ro /12/9140/C2-1 Coe/A)Morn U1, A.OFsTerrrrl . Mem Jow,i) YIIHGILrEE 1-4elV S reOe 1314 Urs i- l5 o o LS YA ftP E (/za io froR m 2-0-00 COPY oF- Atg,CDDNAsc O, &t kg -Do ll IIII 997.22.6. TD €&CL 7) s rn ErC E Rohn lit -E I eL <=,t • • AMENDMENT TO THE AGREEMENT WITH Jones Transpnrtatinn AMENDMENT f o' This is an amendment to the Agreement for &xij. EXHIBIT A A 444 Trolley Services executed on the Pi -day of/ 17 t22 between the City of Fayetteville, Arkansas and Jones Transportation Additional services required due to expansion of trolley servires to include a south route. The south route will begin operation on/after February 28, 2000 and operate Monday through Friday, Eight (8) AM to Four Thirty (4:30) PM and Saturday Eight (8) AM to One (1) FM except for the following days: Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving Day and Christmas Day. The charge for the additional services shall not exceed -Thirty Seven Thousand Five Hundred and no/100 dollars. $37,500.00 CITY OF FAYETTEVILLE: /// May r Company Date der Title Date B 6 m CO FOR OFFICE USE ONLY Existing P.O. # Contract # m CO • CITY OF FAYETTEVILLE FLEE' OPE ° o 11©H INTER-OFFICE MEMORANDUM TO: Mayor/City Council THRU: John Maguire, Administrative Services Director THRU: Steve Davis, Budget Manag FROM: W. A. Oestreich, Fleet Operations Superintendent DATE: February 2, 2000 SUBJECT: AMENDMENT TO CONTRACT #695 - Jones Transportation Service Attached is the Agenda Request for an amendment to the Trolley Services Contract originally issued as Contract 695, Resolution 11-99 on March 21, 1999 with renewal for calendar year 2000 on December 21, 1999 with Resolution 163-99 This amendment will provide No Charge Trolley service to the southem portion of Fayetteville. The proposed route with stops is also attached. This route has been timed at 1 hour and provides transfer capability at the City Administration Building to the Downtown Trolley route, Razorback Transit Red route and Razorback Transit Orange route. The route is scheduled to operate from 8:30 A.M. to 4:00 P.M. Monday through Friday and 8:30 A.M. to Noon on Saturday except for the following days: Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving Day and Christmas Day. The initial starting point of the route will be from the Fleet Operations Facility at 1525 S. Happy Hollow Road with the first stop at the comer of Armstrong/Curtis and 15th Street. This will eliminate any deadhead mileage on the unit or unnecessary operations time. Transferring to the above listed services will provide the opportunity to travel from the stops listed to the University Area and to the Northwest Arkansas Mall. Maps showing the routes and stops are also attached. Razorback Transit and Ozark Regional Transit have reviewed this proposal and have provided input.. on coordination of service delivery and route operations. The proposed primary unit for the south route will be #213, a 15 seat ADA compliant vehicle. We will keep Unit #210 as a spare unit for both routes. Funding for this amendment and for the operating costs will be provided by the General Fund and Community Development funding. CAPPOATAMPDATKODOtTROLMIEtta Ace; the- ("utile/nice. (°e'}WetA `rti'-t Coti)rlacr itiucciad 41.4 n-ec.tc,.vs is clue vuu,Att4 veluc.lc iAsp- 4r ac (rebeu.od 444 4-11-t a-.4, City of Fayetteville, Arkansas South Route - Cost Calculation Hours of Operations 8.50 Days/ Week Operated 5.60 Hours of Operations/Week Weeks Operated in 2000 47.60 February 28 to December 31 44.00 Hours of Operation from February 28 to December 31 2,094.40 Hours Not Operating Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving Day and Christmas Day Projected Hours of Operation Labor Cost per Hour Gross Labor Cost for South Route Vehicle Operating Cost - South Route Route miles # of Routes (each route = one hour) (Hours of Operation Weeks Operated) Less Six Days 51.00 2,043.40 $ 17.50 $ 35,759.50 Round Up to $ 37,500.00 15.10 2,043 Number of Miles 30,855 Cost per Mile $ 0.38 Vehicle Operating Cost 11,700.00 Projected Cost of South Route for Ten (10) Months $ 49,200.00 H:\BUDGET\PROJECTS\TRANSIT\SOUTH_RT.WK3 01:53 PM 02/03/2000 A W W W N N N a a 0W 0i1W+;IW 0 0 0 0 0 0 0 0 0 333333333 s y 0 E v JO ti .- v > c4_. 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O�MNIAUND`MO 'll1 .. - h ll mien Y; OA Q II n cc :9S tOSS 0 Fat ro hSQ '.n ES9 tel ym d we Nt c n' ° (0o 0 0 a A x N M 11:15.Pm M 0 M ng joogns • • STAFF REVIEW FORM XX AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of February 15, 2000 FROM: Bill Oestreich Name Fleet Operations Admin Services Division Department STA Rev_ ACTION REQUIRED: Approval of a contract amendment with Jones Transportation is requested. The contract amendment is needed to initiate a pilot trolley route for south Fayetteville. The contract amendment with Jones Transportation is NTE $37,500.00. An additional $12,000 is requested for fuel, maintenance and other expenses. COST TO CITY: $49,500 estimated 40,000.00 20,000.00 Cost of this Request Category/Project 2180-4960-5315-01 1010-6600-5315-01 Account Number Project Number Budget - 0- - 0- Funds Used To Date 40,000.00 20,000.00 Remaining Balance Services & Charges Services & Charges Category/Project Name Public Services Miscellaneous Program Name Community Dev. General Fund BUDGET REVIEW: XX Budgeted Item Budget Adjustment Attached Purchasing Officer / De Ihernal Auditor tali Date ADA Coordinator o2 )3)00 Date Date Date STAFF RECOMMENDAfOIjTF Staff recommends approval of contract 3 11 Oe -,tecrit. Division Head Serices Director Mayor Date Date Date Date Cross Reference amendment. New Item: Yes No Prey Ord/Res #: Orig Contract Date: 1 • STAFF RIMS FORM Bescr ption J6�,Ls �Q,�asPoRa+t�Lo�J Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Reference Comments: Page 2 Meeting Date z/i /20ot Approvals: as purmasins (AUX tnc nmyf Mayor: Department Director: Purchasing Manager: Admin. Services Director: Budget Manager: Data Processing Mgr: __.. Day, Veterans Day, Thanksgiving Day and Christmas Day. and 8AM to 1 PM Saturday except for the following days - Memorial Day, 4th of July, Latior Special Instructions: The total amount of the purchase order in a Not -To -Exceed amount. The trolley services are to begin on/about February 28, operate from 8AM to 4:30 PM Monday through Friday O 8 7 0) 01 a 3 2 3 Requester: Bill Oestreich/ A. I Okorafor S -u c 5 o Address: Vendor #: 2857 CITY OF FAYETTEVILLE Purchase Requisition C (not a purchase order) C D4;0110 SHIPPING/HANDLING Trolley Services - South Route Description: 0) Vendor Name: Jones Transportation Services O Quantit month L Unit of issue Unit cost N x 69 co 4 01 O O co $0.001 Extended Cost EA co V 171 0 b O 0 6666 O 000 b O O O 69 O O O b O O b o O O O O O O O O 1010-6600-5315-01 Adcount Number: R qupstets E loyee#: f l mil 330 Ship To Code: FOB Point: Fayetteville, AR ProjeCVSubProject Number: m m N '° CO R 0) y 0 W 0 m m 3 0 = Z Requisition No.: Date:ay 2, coo P.O... Number: Expected Deli ery Date: trll-f 02 ibtotal: $37,500.00 Tax: N/A rOTAL: $37,500.00 roVij--D Inventor Fixed Asset # FAYETTEVII,LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Bill Oestreich, Fleet Maintenance From: Heather Woodruff, City Clerk Date: February 18, 2000 Attached is a copy of the resolution approving an amendment to the contract with Jones Transportation. The onginal will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the Internal Auditor. cc: Yolanda Fields, Internal Auditor • • RESOLUTION NO. 20-00 A RESOLUTION APPROVING AMENDMENT NO. 2 WITH JONES TRANSPORTATION TO INITIATE A PILOT TROLLEY ROUTE FOR SOUTH FAYETTEVILLE IN AN AMOUNT NOT TO EXCEED $37,500; AND APPROVING $12,000 FOR FUEL, MAINTENANCE AND OTHER EXPENSES FOR THE SOUTH ROUTE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves a contract amendment with Jones Transportation to initiate a pilot trolley route for south Fayetteville in an amount not to exceed $37,500. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves an additional $12,000 for fuel, maintenance and other expenses for the south route. PASSED AND APPROVED this 15th day of February , 2000. By: ic/tli1, l / tic Heather Woodruff, City Cler APPROVE): By: 1Wv` red Hanna, Mayor • r