HomeMy WebLinkAbout173-00 RESOLUTIONRESOLUTION NO. 173-00
MICR.O]FILMED
A RESOLUTION APPROVING AMENDMENT NO. 3 TO THE
AGREEMENT WITH JONES TRANSPORTATION SERVICE,
INC., FOR THE PROVISIONS OF AMENDMENT NO. 3 TO
CONTRACT NO. 695 FOR THE PERIOD OF JANUARY 1, 2001
THROUGH DECEMBER 31, 2001, IN THE AMOUNT OF
$91,562.80 AND APPROVING $35,880 FOR FUEL,
MAINTENANCE AND OTHER EXPENSES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves Amendment No. 3 to the agreement
with Jones Transportation Service, Inc., to continue the operation of the "Fayetteville Trolley
Service", for the period of January 1, 2001 through December 31, 2001, in accordance with the
provisions of Contract No. 695 and Amendment No. 1 and Amendment No. 2, in an amount not to
exceed $91,562.80; and authorizes the Mayor and City Clerk to execute said agreement. A copy
of Amendment No. 3 is attached hereto marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves an additional $35,880 for fuel, maintenance
and other expenses.
PASSED AND APPROVED this 19th day of December , 2000.
ATTEST:
By:
APPROVED:
By:
F ed Hanna, Mayor
tc
NAME OF FILE:
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l,det h /73-00
CROSS REFERENCE:
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Contents of File Initials
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EXHIBIT A
AMENDMENT TO THE AGREEMENT WITH
JONES TRANSPORTATION SERVICE. INC.
AMENDMENT#3
This is an amendment to the Agreement for Trolley Services executed on the 2nd
day of February 19 99 between the City of Fayetteville, Arkansas and Jones
Transportation Service, Inc. (Contract #695)
Item 1.
This amendment will change the days of operation of the Poppy Route (North Route) of
the City of Fayetteville Trolley Service beginning on January 1, 2001. Regular
Scheduled Service will be eliminated on the following days: New Years Day, Memorial
Day, 4'h of July, Labor Day, Veterans Day, Thanksgiving Day and Christmas Day.
Item 2.
This amendment will also change the Rate of Payment as listed in Section 9 of the
above stated agreement, effective January 1, 2001. Rates will be increased by 6% as
follows:
(a) $17.50 will be changed to $18.55
(b) $25.00 will be changed to $26.50
(c) $29.90 will be changed to $31.70
Item 3.
This amendment will provide a Renewal Agreement between the City of Fayetteville and Jones
Transportation Service Inc. for the Trolley Operations as originally set in Contract #695 dated February
2, 1999 and approved as Resolution 11-99, along with the provisions of Amendment #1 dated January
31, 2000, Amendment #2 dated February 2, 2000 and the provisions of Amendment #3 listed herein.
This Renewal Agreement shall be effective from January 1, 2001 through December 31, 2001 inclusive.
%<
RESOLUTION NO.
•
A RESOLUTION APPROVING THE ACCEPTANCE OF
THE AGREEMENT WITH JONES TRANSPORTATION
SERVICE, INC , FOR THE PROVISIONS OF AMENDMENT
#3 TO CONTRACT #695 FOR THE PERIOD OF JANUARY
1, 2001 THROUGH DECEMBER 31, 2001 IN THE
AMOUNT OF $91,562.80 AND APPROVING $35,880.00
FOR FUEL, MAINTENANCE AND OTHER EXPENSES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves Contract Amendment #3
with Jones Transportation Service Inc. to continue the operation of the "Fayetteville
Trolley Service for the period of January 1, 2001 through December 31, 2001 in
accordance with the provisions of Contract #695 and Amendment #1 and Amendment
#2 in an amount not to exceed $91,562.80. A copy of Amendment #3 is attached hereto
marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves an additional $35,880.00 for fuel,
maintenance and other expenses.
PASSED AND APPROVED this
ATTEST:
By:
Heather Woodruff, City Clerk
day of , 2000
APPROVED:
By:
Fred Hanna, Mayor
A.
•
JONES TRANSPORTATION SERVICE, INC
1617 Ramsey Avenue
Eayetteiiiie, AR 72703
501.443.6646
fAX.- 501.443.7144
Cellular: 501, 841.9801
Fred Hanna, Mayor
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Reference: Trolley Operation Agreement Dated February 2, 1999 - Provision #13
and Renewal Agreement dated December 21, 1999.
In accordance with Item #13 of the Operating Agreement (Resolution #11-99) dated February
2, 1999, Amendment #1 dated January 31, 2000 and Amendment #2 Dated February 2, 2000.
Please be advised that the Jones Transportation Service, Inc., will provide continuing service
for the period of January 1, 2001 through December 31, 2001 with a "cost of living" increase of
6% to the current rate schedule.
The provisions of this increase are detailed in "Amendment 3" attached.
Please note that the initial bid rate has been adhered to for a total of 21 months without any
request for a rate increase. Therefore it is with sincere regret that the need has presented
itself to ask for an increase at this time. This is due to increased costs incurred by Drivers
salary, Dispatch and Operations Equipment and Personnel Costs and the costs of providing
altemate equipment when passenger capacity of City Equipment is exceeded by scheduling
requests.
Harold Jone . Pre ent
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Dogwood Poppy Park & Total w/ Total w/
South North Ride Park & Park &
Total Total Ride Ride
Hours @ Hours @ Hours Dollars Hours @ Hours Dollars
$18.55 $18.55 $18.55
77 456
$1,428.35 $8,458.80
66.5 399
$1,233.58 $7,401.45
77 465.5
$1,428.35 $8,635.03
73.5 437
$1,363.43 $8,106.35
77 456
$1,428.35 $8,458.80
73.5 446.5
$1,363.43 $8,282.58
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ENTER=OFFICE MEMORANDUM
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i PA WM
FLEET OPE
TNONS
tea /fri
TO: Mayor/City Council
THRU: John Maguire, Administrative Services Director
THRU: Steve Davis, Budget Manager
FROM: W. A. Oestreich, Fleet Operations Superintendent
DATE: December 3, 2000
SUBJECT: COST ANALYSIS OF CONTRACT RENEWAL #695 - Jones Transportation
Service
Reference the attached Agenda Request for the Acceptance of Amendment #3 with the Contract
Renewal for the Period of January 1, 2001 through December 31, 2001 with Jones Transportation
Service, Inc., 1617 Ramsey Ave., Fayetteville, AR 72703 (Vendor #2857). Please note that Mr.
Jones has reduced the days of operation for the Poppy Route (North Route) to assist in
compensating for the increase desired for operational expenses.
Also attached is the proposed hour of operation schedule for the Poppy (North) Route, Dogwood
(South) Route and the Park & Ride Operation. It is anticipated that the Park & Ride will be needed
only thru June due to the scheduled opening of the Town Center.
This schedule shows the number of hours that the trolley will be operated by month, broken down
by Dogwood (South), Poppy (North) and Park & Ride. The total for hourly operation of the current
units amounts to $91,562.80. This figure does not include a contingency to cover additional
operating time caused by adverse weather condition, mechanical problems, accident situations,
special ADA requirements and unusual handicap requirements of disabled or physically
challenged passengers. In addition to the regular scheduled route, special operations are
anticipated such as, but not limited to the following: Planning Commission Tours, City Council
Tours, Visiting Dignitary Tours and Special Events such as Spring Fest, Autumn Fest, Parades
such as Veterans Day and special transportation needs such as Hillcrest Tower Resident transport
to dinners that are scheduled for their benefit at no charge such as Thanksgiving and Christmas.
This schedule is not included with the attached hours of operation schedule for the Poppy (North),
Dogwood (South) and Park & Ride. Please note that special functions such as these occasionally
require the use of a vehicle with a seating capacity in excess of those operated by the City. The
need for units such as these will be based on the charge of Jones Transportation Service Vehicles
per the schedule listed in Amendment #3. Additional route requirements will need to be
addressed as funding is made available.
The total operating requirement can therefore be summarized as follows:
CITY OF I`AYETTEVILLE
FLEET' QP O A QO5
INTER -OFFICE MEMORANDUM
TO: Mayor/City Council
THRU: John Maguire, Administrative Services Director
THRU: Steve Davis, Budget Manag
FROM: W. A. Oestreich, Fleet Operations Superintendent
DATE: February 2, 2000
SUBJECT: AMENDMENT TO CONTRACT #695 - Jones Transportation Service
Attached is the Agenda Request for an amendment to the Trolley Services Contract originally issued
as Contract 695, Resolution 11-99 on March 21, 1999 with renewal for calendar year 2000 on
December 21, 1999 with Resolution 163-99. This amendment will provide No Charge Trolley service
to the southem portion of Fayetteville. The proposed route with stops is also attached. This route
has been timed at 1 hour and provides transfer capability at the City Administration Building to the
Downtown Trolley route, Razorback Transit Red route and Razorback Transit Orange route.
The route is scheduled to operate from 8:30 A.M. to 4:00 P.M. Monday through Friday and 8:30 A.M.
to Noon on Saturday except for the following days: Memorial Day, 4th of July, Labor Day, Veterans
Day, Thanksgiving Day and Christmas Day. The initial starting point of the route will be from the
Fleet Operations Facility at 1525 S. Happy Hollow Road with the first stop at the comer of
Armstrong/Curtis and 15th Street. This will eliminate any deadhead mileage on the unit or
unnecessary operations time.
Transferring to the above listed services will provide the opportunity to travel from the stops listed
to the University Area and to the Northwest Arkansas Mall. Maps showing the routes and stops are
also attached.
Razorback Transit and Ozark Regional Transit have reviewed this proposal and have provided input.-
on
nputon coordination of service delivery and route operations.
The proposed primary unit for the south route will be #213, a 15 seat ADA compliant vehicle. We
will keep Unit #210 as a spare unit for both routes.
Funding for this amendment and for the operating costs will be provided by the General Fund and
Community Development funding.
COP POATAMPCI.i.Ni®.RIOLIACIO
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' T�e O(eve ITPe%Wte/I 44 emyrl.vc;r1i,uc6tact nccs+c �r,wd
is clue Ai -a 410 a41 Uetl:tle Aksialoitt.s G-e6cAA- eimci ae e,,
4-44.
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Dogwood Route (South) $44,714.78
Poppy Route (North) $38,602.55
Total for Scheduled Routes $83,317.33
Park & Ride $ 8,245.48
Total Park & Ride $ 8,245.48
Total Funds Required for Operation Contract #695 - Jones Transportation Service, Inc.
$91,562.80
All of the above listed projections are based on continuing current operations. At the present rate
of ridership gains, it may be necessary to reevaluate the Dogwood (South) Route operations.
Future needs may require the addition of an additional vehicle on this route.
Therefore any future changes to the current schedule of operations will require a re-evaluation of
this request.
The projected fuel and maintenance cost for the units presently being utilized in the current
operations will result in an approximate expenditure of $16,560.00 per unit on route and an
additional $2,760.00 per unit to maintain stand by equipment. This gives a total estimated cost
of $35,880.00 for fuel and maintenance.
Total projected cost of the above listed trolley routes is approximately $127,000.00. The 2001
Budget contains $109,000.00 in funding, therefore to continue to provide the minimum of services
in the trolley program an additional $18,000.00 will be needed.
Trolley Riders lb
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Poppy Route (North) Dogwood Route (South) Park & Ride
January
February
March
April
May
June
July
August
September
October
November
December
2009 528
2517 1115 609
2345 1224 572
2466 1075 688
2485 1236 602
2420 1124 645
2251 1523 707
2175 1048 636
1926 1371 617
1668 1244 623
22262
Total Riders for the period 211100 thru 11130100
10960 6227
39449
AMENDMENT TO THE
AGREEMENT WITH Jones Transportation
AMENDMENT i oQ-/
This is an amendment to the Agreement for
Trolley Services
executed on the / day of glAiP__ between the City of
Fayetteville, Arkansas and Jones Transportation
•
Additional services required due to expansion of trolley servires ro inrlude
- a south route. The south route will begin operation on/after February 28, 2000 and
operate Monday through Friday, Eight (8) AM to Four Thirty (4:30) PM and Saturday
Eight (8) AM to One (1) PM except for the following days. Memorial Day,
4th of July, Labor Day, Veterans Day, Thanksgiving Day and Christmas Day.
The charge for the additional services shall not exceed:.Thirty Seven
Thousand Five Hundred and no/100 dollars.
$37,500.00
CITY OF FAYETTEVILLE:
/174e4orm—
Mayor
T;PAT 977;4 7,,
Company
Title
Date v// 2%2
Date 2 )- m 6
CO/
92%
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FOR OFFICE USE ONLY
Existing P.O. #
Contract #
CO/
92%
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RESOLUTION NO. 20-00
A RESOLUTION APPROVING AMENDMENT NO. 2 WITH Cd
JONES TRANSPORTATION TO INITIATE A PILOT TROLLEY RE.
ROUTE FOR SOUTH FAYETTEVILLE IN AN AMOUNT NOT
TO EXCEED $37,500; AND APPROVING $12,000 FOR FUEL,
MAINTENANCE AND OTHER EXPENSES FOR THE SOUTH
ROUTE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1. That the City Council hereby approves a contract amendment with Jones
Transportation to initiate a pilot trolley route for south Fayetteville in an amount not to exceed
$37,500. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves an additional $12,000 for fuel, maintenance
and other expenses for the south route.
PASSED AND APPROVED this 15th day of February , 2000.
ice. A croyi
Heather Woodruff, City Clerhel
APPROVE
441/14
red Hanna, Mayor
By:
STAFF REVIEW FORM
XX AGENDA REQUEST
XX CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of February 15, 2000
FROM:
Bill Oestreich
Name
Fleet Operations Admin Services
Division Department
ACTION REQUIRED: Approval of a contract amendment with Jones Transportation
is requested. The contract amendment is needed to initiate a pilot trolley route
for south Fayetteville. The contract amendment with Jones Transportation is NTE
$37,500.00. An additional $12,000 is requested for fuel, maintenance and other
expenses.
COST TO CITY:
$49,500 estimated
Cost of this Request
2180-4960-5315-01
1010-6600-5315-01
Account Number
Project Number
40,000.00
20,000.00
Category/Project Budget
- 0-
- 0-
Services & Charges
Services & Charges
Category/Project Name
Public Services
Miscellaneous
Funds Used To Date Program Name
40,000.00 Community Dev.
20,000.00 General
Remaining Balance
Fund
BUDGET REVIEW:
XX Budgeted Item
Budget Adjustment Attached
Administrative Services Director
TeoP
.stA
City qie-Q
Purchasing Officer
Date
c2 loo
Date
In ernal Auditor
ADA Coordinator
0 3 -CO
Date
Date
STAFF RECOMMENDA'
( -
iic« C)(-5 -4-e�rlC/l
Division Head
Staff recommends approval of contract amendment.
Date
De tm n Director Date
�23
-�
Adm istratidriSe Ices Director Date
Mayor
Date
Cross Reference
New Item: Yes No
Prey Ord/Res #:
Orig Contract Date:
•
EXHIBIT A
JONES TRANSPORTATION SERV/CE, INC.
1617 RAMSEY AVENUE
EAYETTEV/LLE, AR 72703
501.443.6646
FIRED HANNA, MAYOR
CITY OF FAYETTEVILLE
I 13 WEST MOUNTAIN ST.
FAYETTEVILLE, AR 72701
REFERENCE: TROLLEY OPERATION AGREEMENT DATED FEBRUARY 2,
1 999 - PROVISION # 1 3
IN ACCORDANCE WITH ITEM # 1 3 OF THE OPERATING AGREEMENT DATED
FEBRUARY 2, 1999, PLEASE BE ADVISED THAT THE JONES
TRANSPORTATION SERVICE INC. WILL PROVIDE CONTINUING SERVICE FOR
THE PERIOD OF JANUARY I , 2000 THROUGH DECEMBER 3 1 , 2000 AT
THE TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT No INCREASES
OR CHANGES ARE PLANNED FOR THIS TIME PERIOD.
//-3v--i
HAROLD W. J ES, PRESIDENT DATE
JONES TRA PORTATION SERVICE, INC.
cQ6
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
yRE sIEIEW FORM
DEC 0 6 1999
CITY OF FAYETTEVILLE
For the Fayetteville City tDU6TSli r§%€ing of December 21, 1999
FRnM•
W.A.Oestreich Fleet Qperatlons Administrative Services
Name Division Department
pf TTAN RF.QT1TRR71 •
Acceptance of Renewal Agreement for Trolley Operations for the period of
January 1, 2000 through December 31, 2000. This is in accordance with the
provisions of Resolution 11-99, Item 13 dated February 2, 1999. The vendor
for this Agreement will be Jones Transportation Service, Inc., 1617 Ramsey
Ave., Fayetteville, AR 72703 (Vendor #2857)
rngt Tn MTV,
S Alt a4 t, coo
Cost of this Request
1.170 -4110 -,TW -0
Account Number
Project Number
1S,00 te
$ JO, Cot, t.
Category/Project Budget
Funds Used To Date
14 coo
Sae 00o
Remaining Balance
Category/Project
H,sCG,U-N,CEa>S
Name
Program Name
A4 -P
Fund
BUDGET REVIEW:
dget Coordinator
XX Budgeted Item
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
12
Accountin Ma ager
Cit} Attorney
Purchasing Officer
q TAFF RrrnMMFNAAT TAN•
GRANTING AGENCY:
Date ADA Coordinator
Date
Date
Internal Auditor
Date
/z- z�-9y
Date
Acceptance of Attached
Agreement
D'vision Head
ervices Director
/ �9
Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
co
5 7
R41
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163-99
RESOLUTION NO
A RESOLUTION ACCEPTING A RENEWAL AGREEMENT
WITH JONES TRANSPORTATION SERVICE FOR TROLLEY
OPERATIONS FOR THE PERIOD OF JANUARY 1, 2000
THROUGH DECEMBER 31, 2000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 That the City Council hereby accepts a renewal agreement with Jones
Transportation Service for Trolley Operations for the period of January 1, 2000 through December
31, 2000. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 21st day of December , 1999.
ice.
nt.;.
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ATTE
By.�k �APr �e
Heather Woodruff, City C 44rk
APPROVE .
By
red Hanna, Mayor
CoP
FAYETTEVPLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Bill Oestreich, Fleet Operations
From: Heather Woodruff, City Clerk
Date: January 3, 2001
Attached is a copy of the resolution approving the amendment with Jones Transportation. The
original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Audit
•
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RESOLUTION NO.
11-99 MICROFILMED
A RESOLUTION APPROVING AN AGREEMENT WITH JONES
TRANSPORTATION SERVICE, INC., FOR THE PROVISION OF
TROLLEY OPERATIONS FOR THE PERIOD OF MARCH 1,1999
THROUGH DECEMBER 31, 1999, WITH FOUR ONE YEAR
RENEWAL OPTIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 That the City Council hereby approves an agreement with Jones
Transportation Service, Inc., for the provision of trolley operations for the period of March 1, 1999
through December 31, 1999, with four 1 -year renewal options; and authorizes the Mayor and City
Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A”
and made a part hereof.
PASSED AND APPROVED this day of February , 1999.
APPROVfriP4114-11 nna, Mayor
/uol2� 444 Ly
Bather Woodruff, City Clerk
By.
"co
REs
P 12/29/98 10:01 FAX 5014428538
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AGREEMENT
THIS AGREEMENT, entered into as of this day of 7/C =/L� 199 by and
WITS" between Jones Transportation Service, Inc. hereinafter referred to ITS" and The City of
Fayetteville, Arkansas, hereinafter referred to as "the City".
®ol
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EXHIBIT A
WITNESSETH THAT*
JTS and the City will jointly provide transportation service for the City in accordance with guidelines
contained herein:
1. TYPE OF SERVICE
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The service shall be open to members of the general public and shall not be operated exclusively for
any one group or organization.
2, ROUTE DEVELOPMENT
JTS will assist the City in developing the most time and mileage efficient routing and scheduling for
the service
3.___VERICLESAIESIIRANU
JTS will operate vehicles owned by the City for service provided under this Agreement. Vehicles will
be operated in accordance with routes approved by the City. In no instance will vehicles be operated
by the City for services not provided under this Agreement, or outside the State of Arkansas, unless
the City shall segue adequate insurance covering such operation and operate under its own authority.
JTS's use of said vehicles shall be limited to service provided under this Agreement unless approved
by the City. a oe
RSR
Because it is not immune from tort liability, JTS agrees to maintain the following vehicle insurance
coverage on all vehicles operated under this agreement:
Liability: $1,000,000.00 combined single limit.
Medical: 55,000.00.
Uninsured Motorist: $500,000.00.
Underinsured Motorist: $500,000.00.
Comprehensive: Deductible: 525.00.
Collision: Deductible: $500.00.
JTS will provide for insurance as specified above on the three (3) City owned vehicles in place at the
time of initiation of this contract that are used for the provision of trolley services. During the term
of this contract, should the City decide to replace equipment or expand the number of vehicles in
service, the City and JTS will conduct an insurance cost review to determine if rate of payment
adjustments should be made as defined in Section Nine (9) of this agreement.