HomeMy WebLinkAbout17-00 RESOLUTIONMICROFILMED
RESOLUTION NO. 17_nn
A RESOLUTION APPROVING AN AGREEMENT FOR
ENGINEERING SERVICES TO RJN GROUP, INC., IN THE
AMOUNT OF $638,267 FOR FAYETTEVILLE WASTEWATER
IMPROVEMENTS PROJECT, SEWER COLLECTION SYSTEM
IMPROVEMENTS, WEST SIDE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That The City Council hereby approves an Agreement for Engineering
Services to RJN Group, Inc., in the amount of $638,267 for Fayetteville Wastewater Improvements
Project, sewer collection system improvements, west side; and authorizes the Mayor and City Clerk
to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A" and made
a part hereof.
PASSED AND APPROVED this 1" day of February , 2000.
APPROVED:
By:
ATTEST: /f
By: ./(/- G'
Heather Woodruff, City Cler
Fred Hanna, Mayor
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CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Agreement entered into and executed this day of Faq, 2000, by
and between the City of Fayetteville acting by and through its Mayor her wafter called the
"OWNER" and RJN Group, INC. with offices located in Dallas, Texas hereinafter called the
"ENGINEER".
WITNESSETH:
Whereas, the "OWNER" is planning to construct sanitary sewer improvements to direct
wastewater flows to the proposed West Side Wastewater Treatment Plant; and
Whereas the "OWNER'S" forces are fully employed on other urgent work that prevents their
early assignment to the aforementioned work; and Whereas, the "ENGINEER'S" staff is adequate
and well qualified and it has been determined that its current work load will permit completion of
the plans for the project on schedule;
Now therefore, it is considered to be in the best public interest for the "OWNER" to obtain
assistance of the "ENGINEER'S" organization in connection with said engineering services. In
consideration of the faithful performance of each party of the mutual covenants and agreements
set forth hereinafter, it is mutually agreed as follows:
SECTION I - EMPLOYMENT OF ENGINEER
The "OWNER" agrees to employ the "ENGINEER" to perform, and the "ENGINEER" agrees to
perform, professional engineering services in connection with the project set forth in the Sections
to follow; and the "OWNER" agrees to pay and the "ENGINEER" agrees to accept, as specified
in the Sections to follow as full and final compensation for work accomplished in the specified
time.
SECTION II - DESCRIPTION OF THE PROJECT
The City of Fayetteville has elected to construct a new wastewater treatment facility on the west
side of the city and divert flow originating in the Illinois River Watershed to the proposed plant.
This Project will include the Phase I engineering including development of design flows and
conceptual engineering necessary to implement the sewer improvements. Phase II services will
include the final engineering design, bidding assistance, and construction administration services
for the proposed sewer improvements in the Illinois River Watershed.
City of Fayetteville, AR
January 27, 2000
West Side Wastewater Collection System Improvements liege 1
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SECTION HI - INFORMATION & SERVICES
The "OWNER" will furnish any specifications, standards and other information which may relate
to the project including GPS survey data and water usage information, free of charge, to the
"ENGINEER" on magnetic media.
SECTION IV - SERVICES TO BE FURNISHED BY THE "ENGINEER"
Services to be furnished by the "ENGINEER" during Phase I - Preliminary Design generally
include the development of design flows for the East Side and West Side Wastewater Treatment
Plants and collection system improvements; and conceptual design for the sewer improvements in
the Illinois River Watershed necessary to divert wastewater flow from the East Side Plant to the
West Side Plant. A detailed scope of services to be provided by the "ENGINEER" is included in
Appendix "A" attached hereto and made part of this agreement.
The Phase I work will result in a Preliminary Design Report along with any technical
memorandums that may have been developed during the progress of the work. The City shall be
furnished ten (10) copies of the Preliminary Design Report.
A Preliminary Scope of Services to be provided by the "ENGINEER" during Phase II is included
in Appendix "A-1" attached hereto and made part of this Agreement. Services to be furnished by
"ENGINEER" during Phase II are generally described in Section IV thru Section IX as follows.
If any items described in Section IV thru Section IX conflict with items in Appendix "A-1 ", then
"A-1" will govern. A final Phase II Scope of Services will be negotiated after completion of the
Phase I - "Preliminary Design".
The project will be designed and constructed to meet sewer standards in accordance with the
"OWNER'S" Water and Sewer, and other related Standards. Construction specifications shall be
based on "Standard Specifications for Highway Construction Edition 1996 of the AHTD" and
latest special provisions, Engineer's Technical Specifications, and City of Fayetteville
Specifications relating to the design of this project. The preliminary design report shall be
submitted by the "ENGINEER" and approved by the "OWNER" prior to beginning final design
work.
During the final "design" phase of the project, the "ENGINEER" shall conduct final designs to
prepare construction plans and specifications including final construction details and quantities,
special provisions, cost estimates, make final field inspection with "OWNER", make any needed
plan changes as a result of the final field inspection and all other work required to advertise and
receive bids.
Prior to the start of construction, the "ENGINEER" shall establish benchmark for elevation
control and tie layout work to Fayetteville's GPS.
City of Fayetteville, AR
West Side Wastewater Collection System Improvements
January 27, 2000
Page 2
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SECTION V - COORDINATION WITH "OWNER"
The "ENGINEER" shall hold conferences throughout the design of the project with
representatives of the "OWNER" and other consultants involved in the project to the end that the
design, as perfected, shall have full benefit of the "OWNER'S" knowledge and be consistent with
the current policies and construction practices of the "OWNER". The "OWNER" reserves the
right to accept or reject any or all plans for errors or omissions, but this stipulation will not relieve
the "ENGINEER" of responsibility for the design of the project.
SECTION VI - OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the "OWNER'S"
City Engineer's office.
SECTION VII - PRELIMINARY AND FINAL SUBMISSION
The "ENGINEER" shall submit two (2) sets of preliminary plans and three (3) sets of the final
plans for field inspections.
SECTION VIII - FINAL SUBMISSION
The final submission for the construction contract shall consist of the following:
A. One (1) copy of all design calculations.
B. Three (3) sets of final plans, contract documents and specifications.
The originals of all drawings, specifications and contract documents. All design drawings
on magnetic media shall be submitted on disks compatible with AutoCAD® Release 14
software.
The estimated cost of construction and a detailed estimate of time in calendar days
required for completion of the contract.
SECTION IX - ENGINEER RESPONSIBILITY DURING "BIDDING" AND
"CONSTRUCTION" PHASES
During the "Bidding" phase of the project, the "ENGINEER" shall provide all engineering and
administrative services needed to obtain bids for the construction project, evaluate the bids, and
consult with and advise the "OWNER' as to the acceptability of the best bidder.
During the "Construction" phase of work, the "ENGINEER" shall provide administrative and
engineering services including resident construction observation and inspection services to
City or Fayetteville, AR
West Side Wastewater Collection System Improvements
January 27, 2000
Page 3
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determine whether the Contractor has met the requirements of the design plans and specifications.
The "ENGINEER" shall review the Contractors progress payment requests based on the actual
quantities of contract items completed and accepted, and shall make a recommendation to the
"OWNER" regarding payment.
SECTION X - SUBCONTRACTING
Subcontracting by the "ENGINEER" of any of the services provided herein shall require prior
approval by the "OWNER".
SECTION XI - TIME OF BEGINNING AND COMPLETION
The "ENGINEER" shall begin work under this Agreement within ten (10) days of notice to
proceed and shall complete the Phase I - Preliminary Design within 300 calendar days. Phase II -
Final Design schedule will be determined by the "OWNER" and "ENGINEER" after completion
of the Phase I - Preliminary Design.
SECTION XII - FEES AND PAYMENTS
A. Phase I - Preliminary Design Services
For, and in consideration of, the services to be rendered by the "ENGINEER", the
"OWNER" shall pay the "ENGINEER" on the basis of actual salary costs for work time
directly connected with work chargeable to the project, plus payroll additives and general
overhead costs of 180 % of direct labor costs, plus direct reimbursable expenses
associated with the project, plus a fixed fee which are payable as follows:
1) "Preliminary Design" phase services, not to exceed: $ 587,513.00
2) Fixed fee for "Preliminary Design " services $ 50,754.00
3) Engineering contract amount for "Preliminary Design" phase
services not to exceed $ 638,267.00
The basis of this upper limit and justification for the fee is contained in Appendix "B"
attached hereto. Subject to the City Council approval, adjustment of the upper limit may
be made should the "ENGINEER" establish and the "OWNER" agree that there has been
or is to be a significant change in scope, complexity or character of the services to be
performed; or if the "OWNER" decides to shorten the duration of work from the time
period specified in the Agreement for completion of work and such modification warrants
such adjustment.
City or Fayetteville, AR
West Side Wastewater Collection System Improvements
January 27, 2000
Page 4
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Appendix "C" covers the classification of personnel and the salary rate for all personnel to
be assigned to this project by the "ENGINEER". The breakdown of costs between the
various tasks as given in Appendix C is a convenience and is not intended to set a
maximum cost for any of the work tasks. Costs may be transferred from one work task to
another so long as the maximum cost as given above is not exceeded.
Invoices shall be submitted to the City on a monthly basis. The City will make every effort
to pay such invoices within 30 days of date the invoice is approved. However, payment
within 30 days is not guaranteed and the City will not be held liable for interest or late fees
due to delayed or late payment.
Final payment for Preliminary Design services shall be made upon the "OWNER'S"
approval and acceptance with the satisfactory completion of the "Preliminary Design"
phase for the project.
"Final Design" Services
The fee and payment schedule for "Final Design" Services will be negotiated between the
"OWNER" and "ENGINEER" after completion of the Phase I - "Preliminary Design".
"Bidding" Phase Services:
The fee and payment schedule for "Bidding" Phase Services will be negotiated between
the "OWNER" and "ENGINEER" after completion of the Phase I - "Preliminary Design".
"Construction" Phase Services:
The fee and payment schedule for "Construction" Phase Services will be negotiated
between the "OWNER" and "ENGINEER" after completion of the Phase I - "Preliminary
Design".
E "Geotechnical Investigation" Services:
The extent of geotechnical investigative services associated with final design will be
negotiated after completion of the Phase I - "Preliminary Design".
F. "Special" Services:
The extent of "Special" services, such as preparation of detailed easements and/or
construction staking, will be negotiated after completion of the Phase I - "Preliminary
Design".
City of Fayetteville, Ni
West Side Wastewater Collection System Improvements
January 27 2000
Page 5
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SECTION XIII - CHANGES
The "OWNER" may at any time, by written order, make changes within the general scope of the
contract in the work and services to be performed. If any such change causes an increase or
decrease in the cost of, or the time required for, performance of this contract, an equitable
increase or decrease shall be made in the upper limit contract amount, including fee or time of
required performance, or both, and the contract shall be modified in writing accordingly.
Changes, modifications, or amendments in scope, price, or fees to this contract shall not be
allowed without a formal contract amendment approved by the City Council in advance of the
change in scope, price, or fees.
Any claim by the "ENGINEER" for adjustment under this clause must be asserted with thirty (30)
days from the date of receipt by the "ENGINEER" of the notification of change; provided,
however, that the "OWNER" if it decides that the facts justify such action, may receive and act
upon any such claim assessed at any time prior to the date of final payment under this contract.
Failure to agree to any adjustment shall be cause for a dispute concerning a question of fact within
the meaning of the clause of this contract entitled SECTION XVII MISCELLANEOUS
PROVISIONS, (1) Dispute Resolutions. However, nothing in this clause shall excuse the
"ENGINEER" from proceeding with the contract as changed.
SECTION XIV - OWNERSHIP OF DOCUMENTS
All documents, including original drawings, disks of CADD drawings and/or cross sections,
estimates, specification field notes, and data are and remain the property of the "OWNER" The
"ENGINEER" may retain reproduced copies of drawings and copies of other documents.
SECTION XV - POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the "OWNER" will have the right to suspend or cancel the work at any time.
A. Postponement - Should the "OWNER", for any reason whatsoever, decide to postpone
the work at any time, the "OWNER" will notify the "ENGINEER" in writing, who will
immediately suspend work. Should the "OWNER" decide during such suspension not to
resume the work, or should such suspension not be terminated within a year, the work
shall be cancelled as hereinafter provided.
Cancellation - should the "OWNER", for any reason whatsoever, decide to cancel or to
terminate the use of the "ENGINEER'S" service, the "OWNER" will give written notice
thereof to the "ENGINEER", who will immediately terminate the work. If the "OWNER"
so elects, the "ENGINEER" may be instructed to bring a reasonable stage of completion
to those items whose value would otherwise be lost. The "ENGINEER" shall turn over
all data, charts, survey notes, figures, drawings and other records or information collected
or produced hereunder whether partial or complete. Upon such termination of the
City of Fayetteville, AR
West Side Wastewater Collection System Improvements
January 27, 2000
Page 6
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"ENGINEER'S" services, the "ENGINEER" shall be paid on a proportional amount of
the total fee, less prior partial payments, based on the ratio of work done to the total
amount of work to be performed.
SECTION XVI - MISCELLANEOUS PROVISIONS
A. Any disputes resulting from claims shall be subject to mediation through the Mayor of
Fayetteville, and all efforts shall be made by both parties to settle the dispute prior to any
legal action by either party.
Responsibility for Claims and Liability - The "ENGINEER" shall save harmless the
"OWNER" from and against damages, injuries, claims, property damage, arising out of or
resulting from the performance of work caused by negligent acts or omissions of the
"ENGINEER", or those of its subcontractors, its agents, or its employees rendering of
services under this contract.
General Compliance with Laws - The "ENGINEER" shall comply with all federal, state
and local laws and ordinances applicable to the work. The "ENGINEER" shall be a
professional engineer, licensed in the State of Arkansas.
D. Engineers Endorsement - The "ENGINEER" shall endorse and recommend all plans,
specifications, engineer's opinion of construction costs, and engineering data finished by
it. All design shall be checked in accordance with accepted engineering practices. All plan
quantities shall be checked and verified.
SECTION XVII - SUCCESSORS AND ASSIGNS
The "OWNER" and the "ENGINEER" each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Agreement, except as above, neither the
"OWNER" nor the "ENGINEER" shall assign, sublet or transfer its interest in this Agreement
without written consent of the other. Nothing herein shall be construed as creating any possible
personal liability on the part of any officer or agent of any public body which may be party hereto.
SECTION XVIII - COVENANT AGAINST CONTINGENT FEES
The "ENGINEER" warrants that it has not employed or retained by company or person, other
than a bonafide employee working solely for the "ENGINEER", to solicit or secure this contract,
and that it has not paid or agreed to pay any company or person, other than a bonafide employee
working solely for the "ENGINEER", any fee, commission, percentage, brokerage fee, gifts, or
any other consideration, contingent upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the "OWNER" shall have the right to annul this contract
without liability.
City of Fayetteville, AR
West Side Wastewater Collection System Improvements
January 27, 2000
Page 7
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as
of the date and year first herein written.
CITY OF FAYETTEV LE RJN GROUP, INC.
By: ,/ ti By: in aio
Mayor Aut
ATTEST:
By:
f z^ �� 4A4l
City Clerk
Attachments: Appendix "A"
Appendix "A-1"
Appendix "B"
Appendix "C"
ATTEST:
By:
rized Representative
4«
- Phase I Scope of Services
- Phase II Scope of Services
- Professional Services Cost
- Labor Rates
City of Fayetteville, AR.
West Side Wastewater Collection System Improvements
January 27 2000
Page 8
APPENDIX 'C'
LABOR RATES
ENGINEERING LABOR RATES
CLASSIFICATION
•
RANGE
OF
HOURLY
RATE
Project Director
Project Manager
Senior Engineer
Civil Engineer
Resident Engineer
CADD Technician
Office/Clerical
Engineering Direct Labor Overhead Expenses
$35.05 - $45.50/hr
34.62 - 36.75/hr
24.04 - 32.00/hr
19.25 - 25 50/hr
21.10 - 24.05/hr
19.48 - 23.50/hr
10.00 - 17.80/hr
180%
1/ McClelland Consulting Engineering services will be at cost with no markup.
City of Fayetteville, AR
West Side Wastewater Collection System Improvements
C-1
January 27, 2000
Appendix C
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APPENDIX A
PHASE I
SCOPE OF SERVICES
CITY OF FAYETTEVILLE
WASTEWATER IMPROVEMENT PROJECT
The following is a summary of the tasks that the ENGINEER will perform under this
agreement. The CITY desires to phase in the recommendations of the Facility Plan prepared by
CH2MHiII and RJN Group, Inc. for Year 2000 to Year 2020 to accommodate future development
and rerouting of a portion of the collection system to the proposed Wastewater Treatment Plant
in the Illinois River Watershed (Westside Wastewater Treatment Plant).
This will basically include rerouting the existing system that flows to the Gregg Street,
North Street, Poplar Street, Porter Road, Hamestring Creek, and Farmington Lift Stations to the
proposed West Side Plant site. It may also include rerouting of the flow from the area tributary
to the Old Wire Road Lift Station. Preparation of a final design flow report will also be required.
A summary of tasks associated with each of these items is included in the following sections.
Upon receipt of Notice to Proceed the ENGINEER will perform the following tasks:
PART A - PRELIMINARY ENGINEERING
1. Project Administration
a. Perform Project Initiation activities.
b. Perform general administration and project management activities.
c. Finalize agreements with subconsultants.
d. Perform ENGINEER's internal project control including budgeting, scheduling,
and quality control activities.
2. Coordination Meetings
a. Attend project kickoff meeting with City staff and other consultants involved in
project.
b. Attend monthly meetings with City staff and other design consultants. Provide
written documentation of each meeting. A total of six (6) meetings are included.
c. Meet with City of Farmington early in project to discuss their plans for recently
annexed area
Janumy 27, 2000
A (1)
d. Meetings will also be held with Arkansas DEQ, AHTD, and DOH as necessary.
e. Attend two meetings with City's Water and Sewer Committee.
3. Coordination with Other Consultants
The ENGINEER will coordinate its services with other consultants that the City may
employ for design of other portions of the project. This will include coordination with
treatment plant design firms for design flows and coordination of locations and connections
to various portions of the interceptor sewers. It is anticipated that a total of eight (8)
meetings with other consultants will be required.
4. Public Relations
In conjunction with McGoodwin, Williams, and Yates Consulting Engineers, the
ENGINEER will assist in planning and conducting three public meetings One meeting
will be conducted at the beginning of the preliminary design phase, the second meeting
will be at the completion of the preliminary design. The third meeting will be as
necessary.
5. Design Flow Report
This task will include updating and finalizing existing and projected design wastewater
flows and required capacities of proposed interceptor sewers. This consists of analyzing
existing flows (where available from the City's permanent metering network) tributary to
the Gregg Street, Hamestring Creek, North Street, Old Wire Road, Porter Road, and
Poplar Street lift stations and updating the hydraulic model developed during the Master
Plan Study. The ENGINEER, based in part on information provided by Black & Veatch
for the Nolan Wastewater Treatment Plant, will provide design flows for the proposed
Illinois River Wastewater Treatment Plant and the Nolan Wastewater Treatment Plant.
Specific tasks include:
a. Review flow data provided by City for areas tributary to lift stations listed above.
b. Review previous SSES reports as necessary.
c. Update Year 2000 flow projections by basin. Projections will include water usage,
customer count, and population projection based on water usage data by customer
provided to ENGINEER by OWNER.
d. Update Year 2020 flow projections by basin and watershed.
e. Update hydraulic model geometry to reflect new plant location.
January 27, 2000 A (2)
•
f. Utilizing updated flows and updated model, perform hydraulic capacity analysis to
finalize required interceptor capacities.
g. Evaluate sizing of interceptors for "ultimate buildout" versus 2020.
h. Utilizing the previously developed flow projections and hydraulic model develop
design flow loadings for the Nolan Wastewater Treatment Plant and proposed
Westside Wastewater Treatment Plant including:
1) Average dry -weather flows and hydrographs
2) Five to seven-day extended wet -weather flow
3) Maximum daily and 30 -day flow
4) Peak flow rates for design storm (Will be based on projections for a
5-year/24-hour storm with a concurrent 5-year/60-minute storm event.).
Obtain and review Master Plan flow projection database with CH2MHil1. Review
final flow projections with CH2MHi11.
PART B - CONCEPTUAL DESIGN
1. Conceptual Design
The ENGINEER will evaluate alternatives for the rerouting of the existmg Illinois River
Watershed Wastewater Collection System to the proposed West Side Wastewater
Treatment Plant. The conceptual design will include the following:
• Alignment Study
• Conversion of Existing Force Mains to Gravity Sewers
• Evaluation of Existing Lift Stations
• Construction Methods/Materials
• Utility Coordination
• Survey Work (as required)
• Geotechnical Investigations
• Odor Control Evaluation
• Wetlands Identification
• Preliminary Design Report
For the purpose of developing the Scope of Services, the conceptual design phase is
presented for each of the areas that may be rerouted.
January 27, 2000
A (3)
• •
Old Wire Road Lift Station.
Based on the evaluation of the Nolan Wastewater Treatment Plant by Black & Veatch, a
minimum design flow for the plant will be established. This evaluation should determine
if the Old Wire Road Lift Station will continue to pump to the Nolan Wastewater
Treatment plant for the near future. As the White River Watershed develops and more
flow is transported to the Nolan Wastewater Treatment Plant, then flows to the Old Wire
Road Lift Station may be diverted to the Westside Wastewater Treatment Plant The
conceptual design phase would include the following for this station.
a. Obtain and review as -built records and existing easements for the existing force
main from Gregg Street to Old Wire Road.
b. Obtain and review as -built records and shop drawings for the existing Old Wire
Road Lift Station.
c. Perform drawdown -return test to determine actual capacity of lift station.
d. Based on flow projections developed under previous tasks, evaluate alternative of
converting existing force main from Gregg Street Lift Station to a gravity sewer.
e. Evaluate alternative of keeping Old Wire Road Lift Station in operation to pump
peak wet -weather flow to the existing Nolan Wastewater Treatment Plant.
f. Should task "e" above determine that the existing force main cannot be converted
to a gravity sewer, perform an alignment study to determine location of new
gravity sewer from Old Wire Road to Gregg Street. This task will include an
evaluation of construction methods through the Paradise Valley Golf Course.
g.
Conduct preliminary geotechnical investigations as necessary.
h. Perform preliminary utility investigation.
North Street Lift Station
The North Street Lift Station currently pumps to the White River Watershed via Mini
System 18B/C. Flow tributary to the lift station would be diverted to the proposed plant
by construction of a new interceptor from North Street to the vicinity of the Poplar Street
Lift Station. The conceptual design would include the following.
a. Obtain and review existing easement documents for the Poplar Street Lift Station
Force Main.
b. Complete an alignment study for the proposed interceptor sewer.
January 27, 2000
A (4)
•
c. Conduct preliminary geotechnical investigation as necessary.
d. Perform preliminary utility investigation.
e. Evaluate option of leaving North Street Lift Station in operation to pump excess
wet -weather flow to the White River Wastewater Treatment Plant, thereby
reducing the size of the interceptor to Poplar Street.
f. Develop construction cost estimates.
Poplar Street Lift Station,
The wastewater flow from the areas tributary to the North Street Lift Station and Poplar
Street Lift Station will be rerouted to the proposed Westside Plant by gravity This will
be through a new interceptor along Skull Creek to the vicinity of the Gregg Street Lift
Station or along Poplar Street and the U of A property west to the vicinity of the Porter
Road Lift Station. Specific tasks include:
a. Obtain and review City's planometric maps.
b. Perform alignment study of each alternative.
c. Perform preliminary geotechnical investigation as necessary.
d. Perform field survey as necessary.
e. Perform preliminary utility investigation.
f. Develop construction cost for each alternative evaluated.
g. Perform property ownership research.
Grege Street Lift Station
Wastewater flow from Gregg Street can be rerouted to the proposed plant site whether by
construction of a gravity sewer or by upgrading the pumping capacity of the station and
pumping flow to the headwaters of Clabber Creek. The pumping alternative would result
in the construction of a significant shallower interceptor sewer from along Clabber Creek
to Hamestring Creek. Either option will require a thorough review of the Public Law
1366 requirements. Specific tasks include:
a. Review legal opinion by City Attorney on requirements of Public Law 1366.
b. Identify potential routing alternatives and perform alignment study of each
January 27, 2000 A (5)
alternative.
c. Perform property ownership research.
d. Perform drawdown -return test to determine actual pumping capacity of Gregg
Street Lift Station.
e. Develop cost estimates for leaving lift station in operation alternative.
f. Develop cost estimates for construction of gravity sewer alternative.
g. Evaluate construction methods and materials.
h. Perform preliminary geotechnical investigations as necessary.
i. Perform preliminary utility investigation.
j. Perform surveys as necessary.
Porter Road Lift Station
The Porter Road Lift Station will be abandoned and flow rerouted to the proposed
Wastewater Treatment Plant through an interceptor along Hamestring Creek. The
following conceptual design tasks will be performed:
a. Obtain and review existing easement documents for the Hamestring Creek Lift
Station force main.
b. Obtain and review as -built records for Hamestring Creek Lift Station force main.
c. Obtain and review as -built records for Crystal Springs Lift Station.
d. Perform alignment study for proposed interceptor sewer.
e. Perform property ownership research.
f. Perform preliminary geotechnical investigation as necessary.
g. Perform survey as required.
h. Perform preliminary utility investigation.
i. Develop construction cost estimates.
January 27, 2000
A (6)
• •
Hamestring Creek Lift Station to Proposed Wastewater Treatment Plant Site
Wastewater flow from the Gregg Street, Porter Road, and Hamestring Creek Lift Stations
will be rerouted to the new plant site. The conceptual design will include the evaluation
of alternatives to 1) construct a new lift station near the existing Hamstring Creek Lift
Station and pumping the flow to the new plant site or 2) construct a deep gravity sewer
from the Hamestring Creek Lift Station to the new Wastewater Treatment Plant site and
then construct a lift station at the headworks of the plant. Specific tasks will include:
a. Perform property ownership research
b. Based on previous tasks, finalize peak flows to proposed Wastewater Treatment
Plant.
c. Perform preliminary geotechnical investigations as necessary.
d. Perform surveys as necessary.
e. Perform preliminary utility investigation.
f. Develop preliminary routing alternative.
Evaluate construction methods and materials.
h. Develop construction cost estimates for each alternative.
i. Determine present worth or life cycle cost for each alternative.
g.
Based on flow projections and hydraulic modeling tasks, evaluate flow equalization
basin at the proposed Wastewater Treatment Plant.
Owl Creek and City of Farmington Lift Stations
There are several alternatives that will be evaluated for rerouting of wastewater flow from
these stations. One alternative is to leave the existing Owl Creek Lift Station and force
main in place. A second alternative would be to reroute the Owl Creek and City of
Farmington force mains to the new Wastewater Treatment Plant site. A third alternative
would be to abandon both lift stations and construct a new lift station near the confluence
of Owl Creek and Goose Creek and construct a force main to the proposed plant site. This
alternative would allow the City of Fayetteville and Farmington to serve the areas that are
developing to the west and north of Farmington. Specific tasks include:
a. Perform drawdown -return test to determine actual pumping capacity of each lift
station.
January 27, 2000
A (7)
•
b. Complete property ownership research.
c. Perform preliminary alignment studies of each alternative.
d. Develop construction cost estimates for each alternative described above.
e. Conduct meetings with Cities of Fayetteville and Farmington staff to discuss
alternatives. Two (2) meetings are anticipated.
f. Perform geotechnical investigations as necessary.
g.
Perform survey as necessary.
h. Perform preliminary utility investigation.
2. Wetlands Determination/Endangered Species Determination
During the conceptual design phase, the ENGINEER will perform the following tasks:
a. Conduct review of existing source documents including USGS Maps, Washington
County Soil Surveys, National Wetlands Inventory Maps, and aerial photography
for any features that may indicate likelihood of wetlands.
Compare the proposed routes of sewer/lift station construction with the existing
source document data review, including any alternative routes evaluated in the
preliminary design.
c. Prepare preliminary exhibit of any locations with potential for wetlands in vicinity
of proposed sewers/lift stations.
d. Review preliminary exhibit with City staff.
Conduct field investigation "walk through" of any locations with potential for
wetlands in vicinity of proposed sewers/lift station accompanied by qualified
wetlands ecologist. Document approximate boundaries of any wetlands determined
in walk through, and photograph/video tape findings as appropriate.
f. Update preliminary exhibit of locations with wetlands impact in vicinity of
proposed sewers/lift stations.
g.
Contact regulatory agencies in outlining jurisdictional parameters and wetland
permitting requirements, if applicable.
h. Prepare preliminary design subreport for wetlands summarizing results of data
January 27, 2000
A (8)
•
analysis/walk through and provide preliminary recommendations/cost impacts
related to sewer line/lift station construction in wetlands vicinity.
i. Conduct review of existing data for identification of endangered species in vicinity
of proposed sewers/lift station(s) construction. Contact relevant regulatory
agencies after preliminary review of data.
3. Odor Control Evaluation
In order to identify and mitigate potential odor problems, the ENGINEER will perform the
following tasks during the conceptual design phase:
a. Sewer Lines/Force Mains
January 27,2000
1) Modify hydraulic model developed during Wastewater Collection System
Masterplan as required.
2) Conduct predictive computer modeling of proposed sewer system (15 inches
and larger in diameter) utilizing Pomeroy/Parkhurst Model to predict
sulfide buildup and identify "hot spots" for sewer line/force main odor
control. Conduct sampling of existing sewer system for sulfide content to
calibrate model, where required.
3) Conduct odor control cost/benefit analysis of alternatives for existing
known odor problem areas and potential odor generation locations identified
in predictive computer modeling. Alternatives will include, but will not be
limited to, active controls, chemical addition, oxidant addition,
minimization of turbulence in new design and opportunities for solids
deposition, biofilters, and minimum velocity design.
4) Review cost/benefit analysis with City staff, including recommended
solution(s).
5) Prepare preliminary design report for sewer line/force main odor control
summarizing cost/benefit analysis and recommended plan (with exhibits as
appropriate).
A (9)
b. Lift Station(s)
1) Conduct odor control cost/benefit analysis of alternatives for existing lift
stations (that will remain in service) and proposed Lift Station No. 1.
Alternatives will include, but not be limited to, active controls, chemical
addition, and oxidant addition.
2) Review cost/benefit analysis with City staff including recommended
solution(s).
3) Prepare preliminary design report for lift station(s) odor control
summarizing cost/benefit analysis and recommended plan with schematic
preliminary design diagrams and exhibits where required.
4. Conceptual Design Report
Based on the completion of the above tasks, the ENGINEER will prepare and submit a
detailed report of each alternative evaluated along with the recommended alternatives. The
report will include detailed cost estimates and exhibits for the evaluated alternatives.
Specific tasks are as follows:
a. Prepare Exhibits of recommended alternatives.
b. Prepare draft report.
c. Submit ten (10) copies of draft report for City review.
d. Incorporate City's comments and submit ten (10) copies of final report.
Personnel from an office of the ENGINEER that was not involved in the project will perform
value engineering of the conceptual design.
January3,2= A (10)
APPENDIX A-1
PHASE II
SCOPE OF SERVICES
CITY OF FAYETTEVILLE
WASTEWATER IMPROVEMENT PROJECT
The following is a Preliminary Scope of Services for Phase II - Final Engineering Design,
Bidding, and Construction Administration Services. A final Scope of Services will be developed
after completion of the Phase I - Preliminary Design.
Generally, the project will include the final design of sewer improvements including
interceptor sewers and pump stations necessary to reroute the areas tributary to the Old Wire
Road, Gregg Street, North Street, Poplar Street, Porter Road, Hamestring Creek, Owl Creek, and
City of Farmington Lift Stations. After completion and approval of the Phase I - Preliminary
Design, the ENGINEER will proceed with these services:
PART A - PROJECT ADMINISTRATION AND MANAGEMENT
1. Project Administration
a. Perform Project Initiation activities.
b. Perform general administration and project management activities.
c. Finalize agreements with subconsultants.
d. Perform ENGINEER's internal project control including budgeting, scheduling,
and quality control activities.
2. Coordination Meetings
a. Attend project kickoff meeting with City staff and other consultant involved in
project.
b. Attend monthly meetings with City staff and other design consultants to coordinate
design activities.
c. Meet with Arkansas DEQ, AHTD, and DOH as necessary to obtain permits for
construction of project.
January 16, 2000
A-1 (1)
3. Public Relations
a. In conjunction with OWNER and other design consultant, conduct public meetings
as necessary.
PART B - FINAL ENGINEERING DESIGN
1. Perform design survey for sewer and lift station improvements.
2. Provide the OWNER with the technical information for location of easements required for
construction of the project. Information to include width and general location of the
easements, and distances from the property lines. Property line information shall be
obtained from existing maps provided by the OWNER to the ENGINEER.
3. Perform final geotechnical investigations as necessary for design of the project.
4. Prepare contract design drawings for sewer and lift station improvements. Drawings shall
indicate permanent and temporary easements for construction based on information
supplied by OWNER. Drawings shall include but not be limited to: (1) Title
Sheet/Drawing Index, (2) Location Maps, (3) Plan and Profile of Sewer Improvements,
(4) Special Details, and (5) General Details.
5. Using OWNER's and "ENGINEER"'S basic specifications, prepare project specifications
which shall include but not be limited to: (1) bidding documents, (2) contractual
documents, (3) conditions of the contract, (4) standard project forms, and (5) technical
specifications.
6. Assist the OWNER in obtaining permit approval from regulatory agencies.
7. The ENGINEER will consult with the OWNER, public utilities, private utilities, and
AHTD to determine the approximate location of above and underground utilities and other
facilities that have an impact or influence on the project.
8. The ENGINEER shall deliver three (3) sets of the draft construction plans and
specifications to the OWNER for review.
9. Meet with OWNER throughout the project and after submittal of the draft plans to receive
input from OWNER's staff.
10. Perform final changes to contract documents. Submit final project drawings and contract
specifications to the OWNER for review.
January 16, 2000
A-1 (2)
CI
11. Prepare Engineer's Opinion of Probable Construction Cost by major items.
PART C - BIDDING ASSISTANCE
The following bidding assistance services are included:
1. Assist the OWNER in advertising, obtaining, and evaluating Bid Proposals for the
construction contract and awarding thereof. Provide assistance to the OWNER in
responding to bidder inquiries during advertisement of the construction contract, and
participate in project pre -bid conference. Provide and distribute bidding documents and
addendum.
2. Assist the OWNER in reviewing the bids for completeness and accuracy. Develop bid
tabulations and submit a written recommendation of contract award to the OWNER along
with three (3) copies of the bid tabulations. Consult with and advise the OWNER on the
responsibility and responsiveness of contractors, the acceptability of subcontractors,
substitute materials, and equipment proposed by the project bidders.
PART D - CONSTRUCTION RESIDENT ENGINEERING
The ENGINEER will provide resident engineering services for the construction project(s).
1. Assist the OWNER in conducting a pre -construction conference with the Contractors by
notifying utilities, governmental agencies, and other interested parties, and answer
questions at the conference
2. Resident Engineering
a. Provide the successful bidder(s) with three (3) sets of the contract specifications for
execution and the insertion of the required insurance certificates. Provide the
successful bidder(s) with five (5) sets of the contract documents for construction
purposes.
b. Review shop drawings, scheduling, test results, and other submittals which the
Contractor is required to submit.
c. Consult with OWNER and act as the OWNER's engineering representative in
dealings with the Contractor. Issue instructions of OWNER to Contractor and
issue necessary interpretations and clarification of the contract specifications.
January 16, 20W
A-1 (3)
d. Provide engineering survey(s) for construction to establish horizontal and vertical
reference points which are necessary for the Contractor to construct the work.
Coordinate the taking of preconstruction photos and surface video taping with the
Contractor as necessary.
e. Provide resident observation for sewer and lift station construction for general
conformance to the contract drawings and contract specifications. Also provide
resident observation of acceptance testing and restoration work by the Contractor.
f. Perform permit
follow-up
coordination
and construction observation to ensure
compliance with
conditions
of Section 4.0
Wetlands permit.
g. Review and respond to complaints received by OWNER and report any differences
of opinion between the Contractor, ENGINEER and complaining party.
h. Review applications for partial payment with the Contractor for compliance with
contract specifications and submit to the OWNER a recommendation for payment.
i. Issue field orders to Contractor after consultation with the OWNER. Review any
change orders proposed by the Contractor and provide recommendations to the
OWNER.
j. Conduct an on -site review to determine if the projects are substantially complete
and submit to the Contractor a list of observed items requiring completion or
correction.
k. Conduct a final on -site review, in the company of the OWNER and Contractor, to
verify the projects are fully complete. Submit a recommendation for final
acceptance of the projects to the OWNER.
1. Provide
the OWNER with one
(1) set of record drawings
on reproducible double
matt (4
mil) mylar and two (2)
sets of black line prints of
the record drawings.
m. ENGINEER is not responsible for the means or sequences of the construction work
or the implementation program for safety of the construction contractor and
subcontractors and it will be stipulated as such in the contract documents.
A-1 (4)
January 16, 2000
PART E - ADDITIONAL ENGINEERING SERVICES
1. Wetland Delineation and Permitting
a. Perform detailed field investigation to delineate wetlands boundaries in any case
where the final recommended sewer line routing from the preliminary design is
within the immediate vicinity of a wetlands. Detailed field investigation will
include, but may not be limited to, soils analysis, hydrology and vegetation.
Detailed field investigation/delineation to be performed by a qualified wetlands
ecologist.
b. Develop wetlands plan (if required) including cost/benefit analysis of the following
options.
1) Avoidance
2) Minimization
3) Mitigation
c. Conduct preapplication meeting with Corps of Engineers (if required).
d. Prepare Section 4.0 Wetlands Permit (if required)
2. Odor Control
a. Sewer lines/force main
1) Prepare
plans
and specifications for
final recommended plan for odor
control
for sewer lines/force mains in
the project area.
2) Prepare Engineer's estimate of probable construction cost for sewer
line/force main odor control facilities/features.
b. Lift Station(s)
1) Prepare plans and specifications for final recommended plan for odor
control at existing and proposed lift station(s).
2) Prepare Engineer's estimate of probable construction cost for lift station
odor control facilities.
January L6, 2000 A-1 (5)
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CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Agreement entered into and executed this _ day of 2000, by
and between the City of Fayetteville acting by and through its Mayor hereinafter called the
"OWNER" and RJN Group, INC. with offices located in Dallas, Texas hereinafter called the
"ENGINEER".
WITNESSETH:
Whereas, the "OWNER" is planning to construct sanitary sewer improvements to direct
wastewater flows to the proposed West Side Wastewater Treatment Plant; and
Whereas the "OWNER'S" forces are fully employed on other urgent work that prevents their
early assignment to the aforementioned work; and Whereas, the "ENGINEER'S" staff is adequate
and well qualified and it has been determined that its current work load will permit completion of
the plans for the project on schedule;
Now therefore, it is considered to be in the best public interest for the "OWNER" to obtain
assistance of the "ENGINEER'S" organization in connection with said engineering services. In
consideration of the faithful performance of each party of the mutual covenants and agreements
set forth hereinafter, it is mutually agreed as follows:
SECTION I - EMPLOYMENT OF ENGINEER
The "OWNER" agrees to employ the "ENGINEER" to perform, and the "ENGINEER" agrees to
perform, professional engineering services in connection with the project set forth in the Sections
to follow; and the "OWNER" agrees to pay and the "ENGINEER" agrees to accept, as specified
in the Sections to follow as full and final compensation for work accomplished in the specified
time.
SECTION II- DESCRIPTION OF THE PROJECT
The City of Fayetteville has elected to construct a new wastewater treatment facility on the west
side of the city and divert flow originating in the Illinois River Watershed to the proposed plant.
This Project will include the Phase I engineering including development of design flows and
conceptual engineering necessary to implement the sewer improvements. Phase II services will
include the final engineering design, bidding assistance, and construction administration services
for the proposed sewer improvements in the Illinois River Watershed.
City of Fayetteville, AR January 16.2000
Well Side Wastewater Collection System Improvements Page I
SECTION III - INFORMATION & SERVICES
The "OWNER" will furnish any specifications, standards and other information which may relate
to the project including GPS survey data and water usage information, free of charge, to the
"ENGINEER" on magnetic media.
SECTION IV - SERVICES TO BE FURNISHED BY THE "ENGINEER"
Services to be furnished by the "ENGINEER" during Phase I - Preliminary Design generally
include the development of design flows for the East Side and West Side Wastewater Treatment
Plants and collection system improvements; and conceptual design for the sewer improvements in
the Illinois River Watershed necessary to divert wastewater flow from the East Side Plant to the
West Side Plant. A detailed scope of services to be provided by the "ENGINEER" is included in
Appendix "A" attached hereto and made part of this agreement.
A Preliminary Scope of Services to be provided by the "ENGINEER" during Phase II is included
in Appendix "A-1" attached hereto and made part of this Agreement. Services to be furnished by
"ENGINEER" during Phase II are generally described in Section IV thru Section IX as follows.
If any items described in Section IV thru Section IX conflict with items in Appendix "A-1", then
"A -I" will govern. A final Phase II Scope of Services will be negotiated after completion of the
Phase I - "Preliminary Design".
The project will be designed and constructed to meet sewer standards in accordance with the
"OWNER'S" Water and Sewer, and other related Standards. Construction specifications shall be
based on "Standard Specifications for Highway Construction Edition 1993 of the AHTD" and
latest special provisions, Engineer's Technical Specifications, and City of Fayetteville
Specifications relating to the design of this project. The preliminary design report shall be
submitted by the "ENGINEER" and approved by the "OWNER" prior to beginning final design
work.
During the final "design" phase of the project, the "ENGINEER" shall conduct final designs to
prepare construction plans and specifications including final construction details and quantities,
special provisions, cost estimates, make final field inspection with "OWNER", make any needed
plan changes as a result of the final field inspection and all other work required to advertise and
receive bids.
Prior to the start of construction, the "ENGINEER" shall establish benchmark for elevation
control and tie layout work to Fayetteville's GPS.
SECTION V - COORDINATION WITH "OWNER"
The "ENGINEER" shall hold conferences throughout the design of the project with
representatives of the "OWNER" and other consultants involved in the project to the end that the
design, as perfected, shall have full benefit of the "OWNER'S" knowledge and be consistent with
the current policies and construction practices of the "OWNER". The "OWNER" reserves the
right to accept or reject any or all plans for errors or omissions, but this stipulation will not relieve
the "ENGINEER" of responsibility for the design of the project.
SECTION VI- OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the "OWNER'S"
City Engineer's office.
SECTION VII- PRELIMINARY AND FINAL SUBMISSION
The "ENGINEER" shall submit two (2) sets of preliminary plans and three (3) sets of the final
plans for field inspections.
SECTION VIII- FINAL SUBMISSION
The final submission for the construction contract shall consist of the following:
A. One (1) copy of all design calculations.
B. Three (3) sets of final plans, contract documents and specifications.
C. The originals of all drawings, specifications and contract documents. All design drawings
on magnetic media shall be submitted on disks compatible with AutoCAD® Release 12
software.
D. The estimated cost of construction and a detailed estimate of time in calendar days
required for completion of the contract.
SECTION Ix - ENGINEER RESPONSIBILITY DURING "BIDDING" AND
"CONSTRUCTION" PHASES
During the "Bidding" phase of the project, the "ENGINEER" shall provide all engineering and
administrative services needed to obtain bids for the construction project, evaluate the bids, and
consult with and advise the "OWNER" as to the acceptability of the best bidder.
During the "Construction" phase of work, the "ENGINEER" shall provide administrative and
engineering services including resident construction observation services to determine whether the
Contractor has met the requirements of the design plans and specifications. The "ENGINEER"
shall review the Contractors progress payment requests based on the actual quantities of contract
items completed and accepted, and shall make a recommendation to the "OWNER" regarding
payment.
2000
M
SECTION X - SUBCONTRACTING
Subcontracting by the "ENGINEER" of any of the services provided herein shall require prior
approval by the "OWNER".
SECTION XI - TIME OF BEGINNING AND COMPLETION
The "ENGINEER" shall begin work under this Agreement within ten (10) days of notice to
proceed and shall complete the Phase I - Preliminary Design within 300 calendar days. Phase II -
Final Design schedule will be determined by the "OWNER" and "ENGINEER" after completion
of the Phase I - Preliminary Design.
SECTION XII - FEES AND PAYMENTS
A. Phase I - Preliminary Design Services
For, and in consideration of, the services to be rendered by the "ENGINEER", the
"OWNER" shall pay the "ENGINEER" on the basis of actual salary costs for work time
directly connected with work chargeable to the project, plus payroll additives and general
overhead costs of 180 % of direct labor costs, plus direct reimbursable expenses
associated with the project, plus a fixed fee which are payable as follows:
1) "Preliminary Design" phase services, not to exceed: ............ $ 587,513.00
2) Fixed fee for "Preliminary Design " services: .................. $ 50,754.00
3) Engineering contract amount for "Preliminary Design" phase
services not to exceed :.................................. $ 638,267.00
The basis of this upper limit and justification for the fee is contained in Appendix "B"
attached hereto. Subject to the City Council approval, adjustment of the upper limit may
be made should the "ENGINEER" establish and the "OWNER" agree that there has been
or is to be a significant change in scope, complexity or character of the services to be
performed; or if the "OWNER" decides to shorten the duration of work from the time
period specified in the Agreement for completion of work and such modification warrants
such adjustment.
Appendix "C" covers the classification of personnel and the salary rate for all personnel to
be assigned to this project by the "ENGINEER".
Final payment for Preliminary Design services shall be made upon the "OWNER'S"
approval and acceptance with the satisfactory completion of the "Preliminary Design"
phase for the project.
City of Fayettevilic, AR January 16, 2000
West Side W astewatcr Collection System Improvements Page 4
B. "Final Design" Services
The fee and payment schedule for "Final Design" Services will be negotiated between the
"OWNER" and "ENGINEER" after completion of the Phase I - "Preliminary Design".
C. "Bidding" Phase Services:
The fee and payment schedule for "Bidding" Phase Services will be negotiated between
the "OWNER" and "ENGINEER" after completion of the Phase I - "Preliminary Design".
D. "Construction" Phase Services:
The fee and payment schedule for "Construction" Phase Services will be negotiated
between the "OWNER" and "ENGINEER" after completion of the Phase I - "Preliminary
Design".
E. "Geotechnical Investigation" Services:
The extent
of geotechnical
investigative
services associated with final design will be
negotiated
after completion
of the Phase
I - "Preliminary Design".
F. "Special" Services:
The extent of "Special" services, such as preparation of detailed easements and/or
construction staking, will be negotiated after completion of the Phase I - "Preliminary
Design".
SECTION XM - CHANGES
The "OWNER" may at any time, by written order, make changes within the general scope of the
contract in the work and services to be performed. If any such change causes an increase or
decrease in the cost of, or the time required for, performance of this contract, an equitable
increase or decrease shall be made in the upper limit contract amount, including fee or time of
required performance, or both, and the contract shall be modified in writing accordingly.
Changes, modifications or amendments in scope, price or fees to this contract shall not be allowed
without a formal contract amendment approved by the Mayor or the City Council in advance of
the change in scope, price of fees.
Any claim by the "ENGINEER" for adjustment under this clause must be asserted with thirty (30)
days from the date of receipt by the "ENGINEER" of the notification of change; provided,
however, that the "OWNER" if it decides that the facts justify such action, may receive and act
upon any such claim assessed at any time prior to the date of final payment under this contract.
Failure to agree to any adjustment shall be cause for a dispute concerning a question of fact within
the meaning of the clause of this contract entitled SECTION XVII MISCELLANEOUS
City of Fayetteville, AR January 16, 2000
West Side Wastewater Collection System Improvements Page 5
0
PROVISIONS, (1) Dispute Resolutions. However, nothing in this clause shall excuse the
"ENGINEER" from proceeding with the contract as changed.
SECTION XIV - OWNERSHIP OF DOCUMENTS
All documents, including original drawings, disks of CADD drawings and/or cross sections,
estimates, specification field notes, and data are and remain the property of the "OWNER". The
"ENGINEER" may retain reproduced copies of drawings and copies of other documents.
SECTION XV - POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the "OWNER" will have the right to suspend or cancel the work at any time.
A. Postponement - Should the "OWNER", for any reason whatsoever, decide to postpone
the work at any time, the "OWNER" will notify the "ENGINEER" in writing, who will
immediately suspend work. Should the "OWNER" decide during such suspension not to
resume the work, or should such suspension not be terminated within a year, the work
shall be cancelled as hereinafter provided.
B. Cancellation - should the "OWNER", for any reason whatsoever, decide to cancel or to
terminate the use of the "ENGINEER'S" service, the "OWNER" will give written notice
thereof to the "ENGINEER", who will immediately terminate the work. If the "OWNER"
so elects, the "ENGINEER" may be instructed to bring a reasonable stage of completion
to those items whose value would otherwise be lost. The "ENGINEER" shall turn over
all data, charts, survey notes, figures, drawings and other records or information collected
or produced hereunder whether partial or complete. Upon such termination of the
"ENGINEER'S" services, the "ENGINEER" shall be paid on a proportional amount of
the total fee, less prior partial payments, based on the ratio of work done to the total
amount of work to be performed.
SECTION XVI - MISCELLANEOUS PROVISIONS
A. Any disputes resulting from claims shall be subject to mediation through the Mayor of
Fayetteville, and all efforts shall be made by both parties to settle the dispute prior to any
legal action by either party.
B. Responsibility for Claims and Liability - The "ENGINEER" shall save harmless the
"OWNER" from and against damages, injuries, claims, property damage, arising out of or
resulting from the performance of work caused by negligent acts or omissions of the
"ENGINEER", or those of its subcontractors, its agents, or its employees rendering of
services under this contract.
City of Factteville AR January 16, 2000
West Side Wastewater Collection System Improvements Page 6
.•
C. General Compliance with Laws - The "ENGINEER" shall comply with all federal, state
and local laws and ordinances applicable to the work. The "ENGINEER" shall be a
professional engineer, licensed in the State of Arkansas.
D. Engineers Endorsement - The "ENGINEER" shall endorse and recommend all plans,
specifications, engineer's opinion of construction costs, and engineering data finished by
it. All design shall be checked in accordance with accepted engineering practices. All plan
quantities shall be checked and verified.
SECTION XVII - SUCCESSORS AND ASSIGNS
The "OWNER" and the "ENGINEER" each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Agreement, except as above, neither the
"OWNER" nor the "ENGINEER" shall assign, sublet or transfer its interest in this Agreement
without written consent of the other. Nothing herein shall be construed as creating any possible
personal liability on the part of any officer or agent of any public body which may be party hereto.
SECTION XVIII - COVENANT AGAINST CONTINGENT FEES
The "ENGINEER" warrants that it has not employed or retained by company or person, other
than a bonafide employee working solely for the "ENGINEER", to solicit or secure this contract,
and that it has not paid or agreed to pay any company or person, other than a bonafide employee
working solely for the "ENGINEER", any fee, commission, percentage, brokerage fee, gifts, or
any other consideration, contingent upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the "OWNER" shall have the right to annul this contract
without liability.
City of Fayetteville,
AR
January16, 2000
West Side
Wastewater Cottection
system improvements
Page 7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as
of the date and year first herein written.
CITY OF FAYETTEVILLE
By:
ATTEST:
By:
Mayor
City Clerk
Attachments: Appendix "A"
Appendix "A -I"
Appendix "B"
Appendix "C"
RJN GROUP, INC.
By: M >UGJ
Auti rized Representative
ATTEST:
l�
By:
City of Fayetteville, AR Januaiy 16, 2000
West Side Wastewater Collection System Impravcments Page 8
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APPENDIX A
PHASE I
SCOPE OF SERVICES
CITY OF FAYETTEVILLE
WASTEWATER IMPROVEMENT PROJECT
The following is a summary of the tasks that the ENGINEER will perform under this
agreement. The CITY desires to phase in the recommendations of the Facility Plan prepared by
CH2MHill and RJN Group, Inc. for Year 2000 to Year 2020 to accommodate future development
and rerouting of a portion of the collection system to the proposed Wastewater Treatment Plant
in the Illinois River Watershed (Westside Wastewater Treatment Plant).
This will basically include rerouting the existing system that flows to the Gregg Street,
North Street, Poplar Street, Porter Road, Hamstring Creek, and Farmington Lift Stations to the
proposed West Side Plant site. It may also include rerouting of the flow from the area tributary
to the Old Wire Road Lift Station. Preparation of a final design flow report will also be required.
A summary of tasks associated with each of these items is included in the following sections.
Upon receipt of Notice to Proceed the ENGINEER will perform the following tasks:
PART A - PRELIMINARY ENGINEERING
1. Project Administration
a. Perform Project Initiation activities.
b. Perform general administration and project management activities.
c. Finalize agreements with subconsultants.
d. Perform ENGINEER's internal project control including budgeting, scheduling,
and quality control activities.
2. Coordination Meetings
a. Attend project kickoff meeting with City staff and other consultants involved in
project.
b. Attend
monthly meetings with City staff and other
design consultants.
Provide
written
documentation of each meeting. A total of six
(6) meetings are
included.
c. Meet with City of Farmington early in project to discuss their plans for recently
annexed area.
January 15, 2000
A (1)
0
a
d. Meetings will also be held with Arkansas DEQ, AHTD, and DOH as necessary.
e. Attend two meetings with City's Water and Sewer Committee.
3. Coordination with Other Consultants
The ENGINEER will coordinate its services with other consultants that the City may
employ for design of other portions of the project. This will include coordination with
treatment plant design firms for design flows and coordination of locations and connections
to various portions of the interceptor sewers. It is anticipated that a total of eight (8)
meetings with other consultants will be required.
4. Public Relations
In conjunction with McGoodwin, Williams, and Yates Consulting Engineers, the
ENGINEER will assist in planning and conducting three public meetings. One meeting
will be conducted at the beginning of the preliminary design phase, the second meeting will
be at the completion of the preliminary design. The third meeting will be as necessary.
5: Design Flow Report
This task will include updating and finalizing existing and projected design wastewater
flows and required capacities of proposed interceptor sewers. This consists of analyzing
existing flows (where available from the City's permanent metering network) tributary to
the Gregg Street, Hamstring Creek, North Street, Old Wire Road, Porter Road, and Poplar
Street lift stations and updating the hydraulic model developed during the Master Plan
Study. The ENGINEER, based in part on information provided by Black & Veatch for
the Nolan Wastewater Treatment Plant, will provide design flows for the proposed Illinois
River Wastewater Treatment Plant and the Nolan Wastewater Treatment Plant.
Specific tasks include:
a. Review flow data provided by City for areas tributary to lift stations listed above.
b. Review previous SSES reports as necessary.
c. Update Year 2000 flow projections by basin. Projections will include water usage,
customer count, and population projection based on water usage data by customer
provided to ENGINEER by OWNER.
d. Update Year 2020 flow projections by basin and watershed.
e. Update hydraulic model geometry to reflect new plant location.
JN,uziy 15. 2000 A-2
f. Utilizing updated flows and updated model, perform hydraulic capacity analysis to
finalize required interceptor capacities.
g. Evaluate sizing of interceptors for "ultimate buildout" versus 2020.
h. Utilizing the previously developed flow projections and hydraulic model develop
design flow loadings for the Nolan Wastewater Treatment Plant and proposed
Westside Wastewater Treatment Plant including:
1) Average dry -weather flows and hydrographs
2) Five to seven-day extended wet -weather flow
3) Maximum daily and 30 -day flow
4) Peak flow rates for design. storm (Will be based on projections for a
5-year/24-hour storm with a concurrent 5-year/60-minute storm event.).
i. Obtain and review Master Plan flow projection database with CH2MHi11. Review
final flow projections with CH2MHill.
PART B - CONCEPTUAL DESIGN
1. Conceptual Design
The ENGINEER will evaluate alternatives for the rerouting of the existing Illinois River
Watershed Wastewater Collection System to the proposed West Side Wastewater
Treatment Plant. The conceptual design will include the following:
• Alignment Study
• Conversion of Existing Force Mains to Gravity Sewers
• Evaluation of Existing Lift Stations
• Construction Methods/Materials
• Utility Coordination
• Survey Work (as required)
• Geotechnical Investigations
• Odor Control Evaluation
• Wetlands Identification
• Preliminary Design Report
For the purpose of developing the Scope of Services, the conceptual design phase is
presented for each of the areas that may be rerouted.
January 15, 2000
A-3
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l'
Based on the evaluation of the Nolan Wastewater Treatment Plant by Black & Veatch, a
minimum design flow for the plant will be established. This evaluation should determine
if the Old Wire Road Lift Station will continue to pump to the Nolan Wastewater
Treatment plant for the near future. As the White River Watershed develops and more
flow is transported to the Nolan Wastewater Treatment Plant, then flows to the Old Wire
Road Lift Station may be diverted to the Westside Wastewater Treatment Plant. The
conceptual design phase would include the following for this station.
a. Obtain and review as -built records and existing easements for the existing force
main from Gregg Street to Old Wire Road.
b. Obtain and review as -built records and shop drawings for the existing Old Wire
Road Lift Station.
c. Perform drawdown-return test to determine actual capacity of lift station.
d. Based on flow projections
developed
under
previous tasks, evaluate alternative of
converting existing force
main from
Gregg
Street Lift Station to a gravity sewer.
e. Evaluate alternative of keeping Old Wire Road Lift Station in operation to pump
peak wet -weather flow to the existing Nolan Wastewater Treatment Plant.
f. Should task "e" above determine that the existing force main cannot be converted
to a gravity sewer, perform an alignment study to determine location of new
gravity sewer from Old Wire Road to Gregg Street. This task will include an
evaluation of construction methods through the Paradise Valley Golf Course.
g. Conduct preliminary geotechnical investigations as necessary.
h. Perform preliminary utility investigation.
The North Street Lift Station currently pumps to the White River Watershed via Mini
System 18B/C. Flow tributary to the lift station would be diverted to the proposed plant
by construction of a new interceptor from North Street to the vicinity of the Poplar Street
Lift Station. The conceptual design would include the following:
a. Obtain and review existing easement documents for the Poplar Street Lift Station
Force Main.
January I5, 2000 A-4
.1s
b. Complete an alignment study for the proposed interceptor sewer.
c. Conduct preliminary geotechnical investigation as necessary.
Perform preliminary utility investigation.
e. Evaluate option of leaving North Street Lift Station in operation to pump excess
wet -weather flow to the White River Wastewater Treatment Plant, thereby reducing
the size of the interceptor to Poplar Street.
Develop construction cost estimates.
The wastewater flow from the areas tributary to the North Street Lift Station and Poplar
Street Lift Station will be rerouted to the proposed Westside Plant by gravity. This will
be through a new interceptor along Skull Creek to the vicinity of the Gregg Street Lift
Station or along Poplar Street and the U of A property west to the vicinity of the Porter
Road Lift Station. Specific tasks include:
a. Obtain and review City's planometric maps.
b. Perform alignment study of each alternative.
c. Perform preliminary geotechnical investigation as necessary.
d. Perform field survey as necessary.
e. Perform preliminary utility investigation.
f. Develop construction cost for each alternative evaluated.
g. Perform property ownership research.
Wastewater flow from Gregg Street can be rerouted to the proposed plant site whether by
construction of a gravity sewer or by upgrading the pumping capacity of the station and
pumping flow to the headwaters of Clabber Creek. The pumping alternative would result
in the construction of a significant shallower interceptor sewer from along Clabber Creek
to Hamstring Creek. Either option will require a thorough review of the Public Law 1366
requirements. Specific tasks include:
hnusiy is. 2000 A-5
If
a. Review legal opinion by City Attorney on requirements of Public Law 1366.
b. Identify potential routing alternatives and perform alignment study of each
alternative.
c. Perform property ownership research.
d. Perform drawdown-return test to determine actual pumping capacity of Gregg
Street Lift Station.
e. Develop cost estimates for leaving lift station in operation alternative.
f. Develop cost estimates for construction of gravity sewer alternative.
g. Evaluate construction methods and materials.
h. Perform preliminary geotechnical investigations as necessary.
I. Perform preliminary utility investigation.
j. Perform surveys as necessary.
'ux :f:!-' !'
The Porter Road Lift Station will be abandoned and flow rerouted to the proposed
Wastewater Treatment Plant through an interceptor along Hamstring Creek. The following
conceptual design tasks will be performed:
a. Obtain and review existing easement documents for the Hamstring Creek Lift
Station force main.
b. Obtain and review as -built records for Hamstring Creek Lift Station force main.
c. Obtain and review as -built records for Crystal Springs Lift Station.
d. Perform alignment study for proposed interceptor sewer.
e. Perform property ownership research.
f. Perform preliminary geotechnical investigation as necessary.
g. Perform survey as required.
JAnuA2y 15.2000 A-6
h. Perform preliminary utility investigation.
i. Develop construction cost estimates.
Wastewater flow from the Gregg Street, Porter Road, and Hamestring Creek Lift Stations
will be rerouted to the new plant site. The conceptual design will include the evaluation
of alternatives to 1) construct a new lift station near the existing Hamstring Creek Lift
Station and pumping the flow to the new plant site or 2) construct a deep gravity sewer
from the Hamestring Creek Lift Station to the new Wastewater Treatment Plant site and
then construct a lift station at the headworks of the plant. Specific tasks will include:
a. Perform property ownership research.
b. Based on previous tasks, finalize peak flows to proposed Wastewater Treatment
Plant.
c. Perform preliminary geotechnical investigations as necessary.
d. Perform surveys as necessary.
e. Perform preliminary utility investigation.
f. Develop preliminary routing alternative.
g. Evaluate construction methods and materials.
h. Develop construction cost estimates for each alternative.
i. Determine present worth or life cycle cost for each alternative.
j. Based on flow projections and hydraulic modeling tasks, evaluate flow equalization
basin at the proposed Wastewater Treatment Plant.
There are several alternatives that will be evaluated for rerouting of wastewater flow from
these stations. One alternative is to leave the existing Owl Creek Lift Station and force
main in place. A second alternative would be to reroute the Owl Creek and City of
Farmington force mains to the new Wastewater Treatment Plant site. A third alternative
would be to abandon both lift stations and construct a new lift station near the confluence
of Owl Creek and Goose Creek and construct a force main to the proposed plant site. This
January is, 2000 A-7
alternative would allow the City of Fayetteville and Farmington to serve the areas that are
developing to the west and north of Farmington. Specific tasks include:
a. Perform drawdown-return test to determine actual pumping capacity of each lift
station.
b. Complete property ownership research.
c. Perform preliminary alignment studies of each alternative.
d. Develop construction cost estimates for each alternative described above.
e. Conduct meetings with Cities of Fayetteville and Farmington staff to discuss
alternatives. Two (2) meetings are anticipated.
f. Perform geotechnical investigations as necessary.
g. Perform survey as necessary.
h. Perform preliminary utility investigation.
2. Wetlands Determination/Endangered Species Determination
During the conceptual design phase, the ENGINEER will perform the following tasks:
a. Conduct review of existing source documents including USGS Maps, Washington
County Soil Surveys, National Wetlands Inventory Maps, and aerial photography
for any features that may indicate likelihood of wetlands.
b. Compare the proposed routes of sewer/lift station construction with the existing
source document data review, including any alternative routes evaluated in the
preliminary design.
c. Prepare preliminary exhibit of any locations with potential for wetlands in vicinity
of proposed sewers/lift stations.
d. Review preliminary exhibit with City staff.
e. Conduct field investigation "walk through" of any locations with potential for
wetlands in vicinity of proposed sewers/lift station accompanied by qualified
wetlands ecologist. Document approximate boundaries of any wetlands determined
in walk through, and photograph/video tape findings as appropriate.
Janua,y I5, 2000 A-8
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f. Update preliminary exhibit of locations with wetlands impact in vicinity of
proposed sewers/lift stations.
g. Contact regulatory agencies in outlining jurisdictional parameters and wetland
permitting requirements, if applicable.
h. Prepare preliminary design subreport for wetlands summarizing results of data
analysis/walk through and provide preliminary recommendations/cost impacts
related to sewer line/lift station construction in wetlands vicinity.
i. Conduct review of existing data for identification of endangered species in vicinity
of proposed sewers/lift station(s) construction. Contact relevant regulatory
agencies after preliminary review of data.
3. Odor Control Evaluation
In order to identify and mitigate potential odor problems, the ENGINEER will perform the
following tasks during the conceptual design phase:
a. Sewer Lines/Force Mains
1) Modify hydraulic model developed during Wastewater Collection System
Masterplan as required.
2) Conduct predictive computer modeling of proposed sewer system (15 inches
and larger in diameter) utilizing Pomeroy/Parkhurst Model to predict
sulfide buildup and identify "hot spots" for sewer line/force main odor
control. Conduct sampling of existing sewer system for sulfide content to
calibrate model, where required.
3) Conduct odor control cost/benefit analysis of alternatives for existing
known odor problem areas and potential odor generation locations identified
in predictive computer modeling. Alternatives will include, but will not be
limited to, active controls, chemical addition, oxidant addition,
minimization of turbulence in new design and opportunities for solids
deposition, biofilters, and minimum velocity design.
4) Review cost/benefit analysis with City staff, including recommended
solution(s).
5) Prepare preliminary design report for sewer line/force main odor control
summarizing cost/benefit analysis and recommended plan (with exhibits as
appropriate).
Jarnsaiy 15, 2000 A-9
b. Lift Station(s)
1) Conduct odor control cost/benefit analysis of alternatives for existing lift
stations (that will remain in service) and proposed Lift Station No. 1.
Alternatives will include, but not be limited to, active controls, chemical
addition, and oxidant addition.
2) Review cost/benefit analysis with City staff including recommended
solution(s).
3) Prepare preliminary design report for lift station(s) odor control
summarizing cost/benefit analysis and recommended plan with schematic
preliminary design diagrams and exhibits where required.
4. Conceptual Design Report
Based on the completion of the above tasks, the ENGINEER will prepare and submit a
detailed report of each alternative evaluated along with the recommended alternatives. The
report will include detailed cost estimates and exhibits for the evaluated alternatives.
Specific tasks are -as follows:
a. Prepare Exhibits of recommended alternatives.
b. Prepare draft report.
c. Submit ten (10) copies of draft report for City review.
d. Incorporate City's comments and submit ten (10) copies of final report.
Personnel from an office of the ENGINEER that was not involved in the project will perform
value engineering of the conceptual design.
Jmuvy 3,2000
A-10
APPENDIX A-1
PHASE II
SCOPE OF SERVICES
CITY OF FAYETTEVILLE
WASTEWATER IMPROVEMENT PROJECT
The following is a Preliminary Scope of Services for Phase II - Final Engineering Design,
Bidding, and Construction Administration Services. A final Scope of Services will be developed
after completion of the Phase I - Preliminary Design.
Generally, the project will include the final design of sewer improvements including
interceptor sewers and pump stations necessary to reroute the areas tributary to the Old Wire
Road, Gregg Street, North Street, Poplar Street, Porter Road, Hamestring Creek, Owl Creek, and
City of Farmington Lift Stations. After completion and approval of the Phase I - Preliminary
Design, the ENGINEER will proceed with these services:
PART A - PROJECT ADMINISTRATION AND MANAGEMENT
1. Project Administration
a. Perform Project Initiation activities.
b. Perform general administration and project management activities.
c. Finalize agreements with subconsultants.
d. Perform ENGINEER's internal project control including budgeting, scheduling,
and quality control activities.
2. Coordination Meetings
a. Attend project kickoff meeting with City staff and other consultant involved in
project.
b. Attend monthly meetings with City staff and other design consultants to coordinate
design activities.
c. Meet with Arkansas DEQ, AHTD, and DOH as necessary to obtain permits for
construction of project.
January 16, 2DDD
A-1 (1)
i
3. Public Relations
a. In conjunction with OWNER and other design consultant, conduct public meetings
as necessary.
PART B - FINAL ENGINEERING DESIGN
1. Perform design survey for sewer and lift station improvements.
2. Provide the OWNER with the technical information for location of easements required for
construction of the project. Information to include width and general location of the
easements, and distances from the property lines. Property line information shall be
obtained from existing maps provided by the OWNER to the ENGINEER.
3. Perform final geotechnical investigations as necessary for design of the project.
4. Prepare contract design drawings for sewer and lift station improvements. Drawings shall
indicate permanent and temporary easements for construction based on information
supplied by OWNER. Drawings shall include but not be limited to: (1) Title
Sheet/Drawing Index, (2) Location Maps, (3) Plan and Profile of Sewer Improvements,
(4) Special Details, and (5) General Details.
5. Using OWNER's and "ENGINEER"S basic specifications, prepare project specifications
which shall include but not be limited to: (1) bidding documents, (2) contractual
documents, (3) conditions of the contract, (4) standard project forms, and (5) technical
specifications.
6. Assist the OWNER in obtaining permit approval from regulatory agencies.
7. The ENGINEER will consult with the OWNER, public utilities, private utilities, and
AHTD to determine the approximate location of above and underground utilities and other
facilities that have an impact or influence on the project.
8. The ENGINEER shall deliver three (3) sets of the draft construction plans and
specifications to the OWNER for review.
9. Meet with OWNER throughout the project and after submittal of the draft plans to receive
input from OWNER's staff.
10. Perform final changes to contract documents. Submit final project drawings and contract
specifications to the OWNER for review.
January 16,= A-1 (2)
11. Prepare Engineer's Opinion of Probable Construction Cost by major items.
PART C - BIDDING ASSISTANCE
The following bidding assistance services are included:
1. Assist the OWNER in advertising, obtaining, and evaluating Bid Proposals for the
construction contract and awarding thereof. Provide assistance to the OWNER in
responding to bidder inquiries during advertisement of the construction contract, and
participate in project pre -bid conference. Provide and distribute bidding documents and
addendum.
2. Assist the OWNER in reviewing the bids for completeness and accuracy. Develop bid
tabulations and submit a written recommendation of contract award to the OWNER along
with three (3) copies of the bid tabulations. Consult with and advise the OWNER on the
responsibility and responsiveness of contractors, the acceptability of subcontractors,
substitute materials, and equipment proposed by the project bidders.
PART D - CONSTRUCTION RESIDENT
The ENGINEER will provide resident engineering services for the construction project(s).
1. Assist the OWNER in conducting a pre -construction conference with the Contractors by
notifying utilities, governmental agencies, and other interested parties, and answer
questions at the conference
2. Resident Engineering
a. Provide the successful bidder(s) with three (3) sets of the contract specifications for
execution and the insertion of the required insurance certificates. Provide the
successful bidder(s) with five (5) sets of the contract documents for construction
purposes.
b. Review shop drawings, scheduling, test results, and other submittals which the
Contractor is required to submit.
c. Consult with OWNER and act as the OWNER's engineering representative in
dealings with the Contractor. Issue instructions of OWNER to Contractor and
issue necessary interpretations and clarification of the contract specifications.
J.nuuy 16, moo A-1 (3)
d. Provide engineering survey(s) for construction to establish horizontal and vertical
reference points which are necessary for the Contractor to construct the work.
Coordinate the taking of preconstruction photos and surface video taping with the
Contractor as necessary.
e. Provide resident observation for sewer and lift station construction for general
conformance to the contract drawings and contract specifications. Also provide
resident observation of acceptance testing and restoration work by the Contractor.
f. Perform permit follow-up coordination and construction observation to ensure
compliance with conditions of Section 4.0 Wetlands permit.
g. Review and respond to complaints received by OWNER and report any differences
of opinion between the Contractor, ENGINEER and complaining party.
h. Review applications for partial payment with the Contractor for compliance with
contract specifications and submit to the OWNER a recommendation for payment.
Issue field orders to Contractor after consultation with the OWNER. Review any
change orders proposed by the Contractor and provide recommendations to the
OWNER.
j. Conduct an on -site review to determine if the projects are substantially complete
and submit to the Contractor a list of observed items requiring completion or
correction.
k. Conduct a final on -site review, in the company of the OWNER and Contractor, to
verify the projects are fully complete. Submit a recommendation for final
acceptance of the projects to the OWNER.
1. Provide the OWNER with one (1) set of record drawings on reproducible double
matt (4 mil) mylar and two (2) sets of black line prints of the record drawings.
m. ENGINEER is not responsible for the means or sequences of the construction work
or the implementation program for safety of the construction contractor and
subcontractors and it will be stipulated as such in the contract documents.
Jay 16, 2000 A-1 (4)
C1
PART E - ADDITIONAL ENGINEERING SERVICES
1. Wetland Delineation and Permitting
a. Perform detailed field investigation to delineate wetlands boundaries in any case
where the final recommended sewer line routing from the preliminary design is
within the immediate vicinity of a wetlands. Detailed field investigation will
include, but may not be limited to, soils analysis, hydrology and vegetation.
Detailed field investigation/delineation to be performed by a qualified wetlands
ecologist.
b. Develop wetlands plan (if required) including cost/benefit analysis of the following
options.
1) Avoidance
2) Minimization
3) Mitigation
c. Conduct preapplication meeting with Corps of Engineers (if required).
d. Prepare Section 4.0 Wetlands Permit (if required)
2. Odor Control
a. Sewer lines/force main
1) Prepare
plans
and specifications for
final recommended plan for odor
control
for sewer lines/force mains in
the project area.
2) Prepare Engineer's estimate of probable construction cost for sewer
line/force main odor control facilities/features.
b. Lift Station(s)
1) Prepare plans and specifications for final recommended plan for odor
control at existing and proposed lift station(s).
2) Prepare Engineer's estimate of probable construction cost for lift station
odor control facilities.
January 16, woo A-1 (5)
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APPENDIX `C'
LABOR RATES
RANGE
OF
HOURLY
CLASSIFICATION RATE
Project Director ................................. $35.05 - $42.07/hr
Project Manager ................................ 34.62 - 36.75/hr
Senior Engineer ................................. 24.04 - 32.00/hr
Civil Engineer .................................. 19.25 - 25.50/hr
Resident Engineer ............................... 21.10- 24.05/hr
CADD Technician ............................... 19.48 - 23.50/hr
Office/Clerical.................................. 10.00 - 17.80/hr
Engineering Direct Labor Overhead Expenses .............. 180%
Direct Costs ................................... Invoice+ 10%1'
1/ McClelland Consulting Engineering services will be at cost with no markup.
City of Fayetteville, AR January 16, 2000
West Side Wastewater Collection System Improvements C-1 Appendix C
I
AGENDA REQUEST FORM
Council Meeting of February 1,2000
FROM Don Bunn Public Works Admin Public Works
Name Division Department
ACTION REQUIRED A resolution approving the contract with RJN for
engineering services in connection with sewer system improvements in the
amount of $638,267.00.
COST TO CITY
$ 638,267.00
Cost of this Request
5400-5700-5314-00
Account Number
98047-10
Project Number
BUDGET/CONTRACT REVIEW
g t Coordinator
Purchasing Officer
$ 1,926,111
Category/Project Budget
59,604
Funds Used to Date
$ 1,866,507
Funds Remaining
Wastewater Collection
System Engineering
Category/Project Name
Sewer Mains
Program Name
Water and Sewer
Fund Category
XX Budgeted Item Budget Adj. Attached
� 2/ loon
Dat Admin Services Director Date
l / -j/-od
Date DA Coordinator Date
Z - o /-a/-OD
Date In ernal Auditor Date
(-4 -do
Date
STAFF RECOMMENDATION It is the recommendation of the Staff that the Council
approve the contract with RJN for engineering services in connection with
sewer system improvements in the amount of $638,267.00.
01/19/00
Date Cross Reference
/—e4-oa
Date New Item: Yes No
Prey Ord/Res #
D to
Orig. Contract #
oat Orig. Contract Date
FAYETTEV&LE
DEPARTMENTAL CORRESPONDENCE
From: Don Bunn, Assistant Public Works Director J2 _ -z i
Thru: Charles Venable, Public Works Director
Subject: Contract for Preliminary Engineering
Sewage Collection System Improvements,
RJN and Associates
The City began the procedure of engineer selection in May of 1
memorandum outlines the selection process from May forward.
Attached for your review and approval is the proposed engineering contract between the
City and RJN and Associates from Dallas, Texas. The proposed contract provides for three
separate work elements, the Preliminary Design Report, the preparation of detailed plans
and specifications, and observation/management services during construction. You will not(
that a detailed scope of work and pricing are given only for the Preliminary Design Report
phase. The cost and scope of work for the other two elements will be negotiated after
completion of the Preliminary Design Report.
Scope of Work: Generally the scope of work involves the development of design flows (ft
both the new plant and the existing plant), routing and sizing of new sewer lines in the
Illinois River Basin, and the construction and renovation of sewage pump stations on the
east side. An outline of the scope of work is given below. A detailed scope of work is given
in the proposed contract.
Project Administration
2. Coordination Meetings - This includes regular meetings with the City Staff,
meetings with the regulatory authorities, and City Council and/or Water and Sewer
Committee Meetings.
3. Coordination with Other Consultants
4. Public Relations - This involves preparation for and attendance of public
information meetings held by the City.
0
5. Design Flow Report - Includes the updating of existing wastewater flows and the
projection of final design flows for both the Illinois River Watershed and the White
River Watershed.
6. Conceptual Design - Includes the evaluation of alternatives for the rerouting flows
from the east side to the west side and the analysis of eight (8) sewage pump
stations.
7. Wetlands and Endangered Species Determination
8. Odor Control Evaluation
9. Report Preparation
Cost of Services: The proposed contract price $ 638,267.00. This price is broken down as
follows:
1. Salary Expense $ 151,053.00
2. Overhead Costs (180%) 271,895.00
3. Fixed Fee, 12% 50,754.00
0.12(Salary + Overhead)
4. Expenses (includes subcontracts) 164.565.00
5. Total Cost (Not -to -Exceed) $ 638,267.00
The total cost is a maximum and will not be exceeded without a change order being
approved which also amends the scope of work. Any additional costs (for this part of the
work) will be computed on the same basis as the prices given above. A detailed breakdown
of the costs as it relates to the various items of work is given in the contract. It should be
pointed out that the costs given for each of the items of work is an estimate only and that
funds can be shifted from one work element to another as long as the total price given
above is not exceeded.
Staff Recommendation: The Staff believes the proposed contract price is reasonable and
represents fair compensation in exchange for the work to be furnished. Therefore, it is the
recommendation of the Staff that the Council approve the proposed contract with RJN in the
amount of $ 638,267.00.
Additional Contracts: Engineering contracts with McGoodwin, Williams, and Yates, Black
and Veatch, and with Garver Engineers will be presented to the Council for approval either
at the second meeting in February or early March, 2000.
Fayetteville Wastewater Improvements Project
Consultant Selection Procedure and Contract Negotiation
Last May the City Council authorized the City Staff to purchase about 316.5 acres of land
west of Fayetteville for the purpose of constructing a new wastewater treatment plant. As a
result of that action by the Council, the City Staff began the process of hiring consultants in
connection with our wastewater improvements project.
In late May 1999 a Wastewater Engineering Selection Committee was formed. The
Committee members were:
Charles Venable, Public Works Director Don Bailey, Personnel Director
Trent Trumbo, Council Member Jim Beavers, City Engineer
Sid Norbash, Staff Engineer David Jurgens, W/S Maintenance
Don Bunn, Assistant Public Works Director
On June 13, 1999, advertisements appeared the Northwest Arkansas Times, the Morning
News of Northwest Arkansas, and the Arkansas Democrat -Gazette requesting Statements
Qualifications from consulting firms interested in providing wastewater engineering services
to the City. An advertisement also appeared in the June 14 issue of the Engineering News -
Record requesting Statements of Qualifications. Statements of Qualifications were received
by the City on July 16, 1999.
The Selection Committee met in late July and in early August to review the Qualification
Statements and to decide which engineering firms should be asked to submit detailed
proposals. After careful review, the Committee sent a Request for Proposals (due
September 17, 1999) to eleven engineering firms. They were:
Black and Veatch, Kansas City
RJN, Dallas, Texas
CDM, Dallas, Texas
CH2M Hill, Tulsa, Okla.
Garver Engineers, Fayetteville
McClelland, Fayetteville
McGoodwin, Fayetteville
Carter -Burgess, Little Rock
Burns and McDonnell, Kansas City
Grafton and Tull, Rogers, Arkansas
CTE, Tulsa, Okla.
The Request for Proposals notified the engineering firms that it would be the intent of the
City to award a maximum of four (4) engineering contracts. There would be one engineering
contract awarded in connection with the work at the existing Noland Wastewater Treatment
Facility, one engineering contract awarded in connection with the new treatment facility on
the west side of Fayetteville, and two engineering contracts awarded for work in connection
with the collection system. As a result of our Request for Proposals, the City received nine
detailed proposals. CDM did not submit a detailed proposal and McClelland submitted in
conjunction with RJN of Dallas.
The Selection Committee met in late September and decided to interview all of the firms
submitting proposals. The interview dates were set for Wednesday, October 6 and
Thursday, October 7.
After the last interview on Thursday, October 7, the Committee met and made these
selections:
a) McGoodwin. Williams, and Yates of Fayetteville - Design services related to the
new treatment plant on the west side of Fayetteville.
b) Black
and Veatch
of
Kansas City.
Missouri
-
Design services related to the
improvements at the
existing Noland
Treatment
Plant on the
east side.
c) RJN
and Associates
of
Dallas,
Texas and
McClelland
Engineers of
Fayetteville
-
Design
services related
to
the
sewage collection system.
d) Garver Engineers of Fayetteville - Design services related to the sewage
collection system.
Over the past three (3) months the Staff has been working with the selected consultants,
both individually and jointly, to development an appropriate scope of work and contract price
for each of them. Generally, the form of the contract will be in accordance with the City's
standard engineering contract. The contract will contain a detailed scope of work and
detailed price for a Preliminary Design Report. The contract will contain a provision for the
preparation of plans and specifications, bidding services, and observation/management
services. A detailed scope of work and prices for those services will be negotiated after
completion of the Preliminary Design Report:
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COMMENT SHEET
Project: Wastewater Engineering, West Side Collection System
Engineer: RJN Group, Inc.
Notes to Reviewers:
The following comments have been made by the Public Works Staff, however, they have
not yet been incorporated into the contract:
1. Page 4, Fees and Payments The following language shall be added:
"Invoices shall be submitted to the City for on a monthly basis. The City will
make every effort to pay such invoices within 30 days of date the invoice is
approved. However, payment within 30 days is not guaranteed and the City
will not be held liable for interest or late fees due to delayed or late payment."
2.
Page
4, Section
XII
Please add
this language
(or something similar) to the
paragraph
beginning "Appendix C ......"
(the next to
last paragraph).
"The breakdown of costs between the various work tasks as given in
Appendix C is a convenience and is not intended to set a maximum cost for
any of the work tasks. Costs may be transferred from one work task to another
so long as the maximum cost as given above is not exceeded."
3. Page 2, Section IV Please place this (or language similar thereto) immediately
following the first paragraph under Section IV:
"The Phase I work will result in a Preliminary Design Report along with any
technical memorandums that may have been developed during the progress of
the work. The City shall be furnished ten (10) copies of the Preliminary Design
Report."
4. We have requested copies of all sub -contracts.
FAYETTEV?LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Don Bunn, Assistant Public Works Director
From: Heather Woodruff, City Clerk
Date: March 1, 2000
Attached is a copy of the resolution approving an agreement with RJN Group for engineering
services for sewer collection system improvements. The original will be microfilmed and filed
with the City Clerk. Your purchase requisition has been forwarded to the City Clerk's office.
cc: Yolanda Fields, Internal Auditor
RESOLUTION NO. 17-00
A RESOLUTION APPROVING AN AGREEMENT FOR
ENGINEERING SERVICES TO RJN GROUP, INC., IN THE
AMOUNT OF $638,267 FOR FAYETTEVILLE WASTEWATER
IMPROVEMENTS PROJECT, SEWER COLLECTION SYSTEM
IMPROVEMENTS, WEST SIDE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves an Agreement for Engineering
Services to RJN Group, Inc., in the amount of $638,267 for Fayetteville Wastewater Improvements
Project, sewer collection system improvements, west side; and authorizes the Mayor and City Clerk
to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A" and made
a part hereof.
PASSED AND APPROVED this 1" day of February , 2000.
APPROVEDn/�
By:
Fred Hanna, Mayor
ATTEST:� �
By: !�t�r�i
Heather Woodruff, City Cler