HomeMy WebLinkAbout169-00 RESOLUTIONRESOLUTION NO. 169-00 MICROFILMED
A RESOLUTION ADOPTING THE 2001 CITY OF
FAYETTEVILLE ANNUAL BUDGET AND WORK PROGRAM
AND APPROVING AMENDMENT NO. 1, PUBLIC CABLE
ACCESS CONTRACT TRANSFER IN THE AMOUNT OF $6,000;
AMENDMENT NO. 2, UNIVERSITY OF ARKANSAS
RAZORBACK TRANSIT TRANSFER IN THE AMOUNT OF
$10,000; AMENDMENT NO. 3, ARKANSAS AIR MUSEUM
TRANSFER IN THE AMOUNT OF $7,000; AMENDMENT NO. 4,
DOWNTOWN DICKSON STREET IMPROVEMENT DISTRICT
IN THE AMOUNT OF $10,000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby adopts the 2001 City of Fayetteville Annual
Budget and Work Program and approves Amendment No. 1, Public Cable Access contract transfer
in the amount of $6,000; Amendment No. 2, University of Arkansas Razorback Transit transfer in
the amount of $10,000; Amendment No. 3, Arkansas Air Museum transfer in the amount of $7,000;
Amendment No. 4, Downtown Dickson Street Improvement District in the amount of $10,000. A
copy of the budget/work program with amendments is attached hereto marked Exhibit "A" and made
a part hereof.
PASSED AND APPROVED this 19`h day of December , 2000.
ATTEST:
Heather Woodruff, City erk
APPROVED/1,
/64 By:
Fred Hanna, Mayor
NAME OF FILE:
CROSS REFERENCE:
Date
Contents of File
Initials
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City of Fayetteville, Arkansas - 2001 Annual Budget
Amendment #1
General Fund:
Increase - Public Cable Access Contract Transfer (1010-0600) $ 6,000
Amendment #2
General Fund:
Increase - University of Arkansas Razorback Transit Transfer (1010-6600) $ 10,000
Amendment #3
General Fund:
Increase Arkansas Air Museum Transfer (1010-6600) $ 7,000
Amendment #4
General Fund:
Increase - Downtown Dickson Enhancement (1010-6600) $ 10,000
City Clerk's Office
File Copy
/69-c90
MICROFILME)'
2001
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City of Fayetteville, Arkansas 1.1m kal= rrrlIL
Annual Budget
and
Work Program
City of Fayetteville, Arkansas
2001 Annual Budget
and
Work Program
City Council and Other Elected Officials
Robert Reynolds, Ward 1 - Position 1
Ron Austin, Ward 1 - Position 2
Cyrus Young, Ward 2 - Position 1
Kyle Russell, Ward 2 - Position 2
Trent Trumbo, Ward 3 - Position 1
Bob Davis, Ward 3 - Position 2
Kevin Santos, Ward 4 - Position 1
Heather Daniel, Ward 4 - Position 2
Jerry Rose, City Attorney
Heather Woodruff, City Clerk/Treasurer
Rudy Moore, Municipal Judge
Submitted by
Fred Hanna, Mayor
John Maguire, Administrative Services Director
Richard Watson, Police Chief
Mickey Jackson, Fire Chief
Charles Venable, Public Works Director
Prepared by
Stephen Davis, Budget Manager
Kevin Springer, Senior Financial Analyst
Barbara Fell, Research Analyst
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Fayetteville,
Arkansas
For the Fiscal Year Beginning
January 1, 2000
a„,„ , fr14t/Ct
President Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA)
presented an award of Distinguished Budget Presentation to the City of Fayetteville,
Arkansas for its annual budget for the fiscal year beginning January 1, 2000.
In order to receive this award, a governmental unit must publish a budget document that
meets program critena as a policy document, as an operations guide, as a financial plan, and
as a communications device.
The award is valid for a period of one year only We believe our current budget continues
to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
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FAYETTEVILLE
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a volunteer
team of employees charged with creating a mission statement that
expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City employees
were given an opportunity to provide input for the mission statement. The
mission statement was then adopted by the City Council and is as follows:
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
City of Fayetteville
Organizational Chart
Citizens
of
Fayetteville
City Attomcy
-Prosecutor
City Clerk / Treasurer
Mayor
City Council
Airport
Cable Administration
-Economic Dcvclopment
Police
-Cenral Dispatch
-Support Services
-Patrol
-Drug Enforcement
Fire
-Prevention
-Operations
-Training & Education
Public Works
-Engineering
-Inspections
-Parks & Recreation
-Planning
-Public Lands Maintenance
-Solid Waste
-Street
-Traffic
-Wastewater Treatment
-
Water& Sewer
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Administrative Services
Municipal Judge
-Accounting & Audit
-Animal Services
-Budget & Research
-Building Maintenance
-Community Dcvclopment
-Fleet Operations
-Information Technology
-Municipal Court
-Parking Management Program
-Personnel
-Purchasing
-Utility Management
-Water & Sewer Services
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City of Fayetteville, Arkansas
Table of Contents
Budget Message
Transmittal Memo from the Mayor to Council I -XVI
General Fund Requests - Not Funded XVII -XVIII
Budget Resolution XIX
Budget Process and Policies
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 5
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9
Consolidated Fund - Department - Program Summary 10
Fund Summaries
Chart of Fund Types - Governmental 11
Combined Statement of Fund Position - Governmental (Shown by Department) 12
Chart of Fund Types - Proprietary & Fiduciary 13
Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) 14
Sources and Uses of Funds 15
Multi -Year Comparison - Adopted Budget Expenditures 16
Governmental Funds
General Fund:
Sources and Uses of Funds 18
Comparative Budget Summary 19
Expenditure Summary 20-21
Special Revenue Funds
Street Fund:
Sources & Uses of Funds 22
Revenue & Expenditure Summary 23
City Advertising & Promotion Fund:
Revenue & Expenditure Summary 24
Off Street Parking Fund:
Revenue & Expenditure Summary 25
Community Development Block Grant Fund:
Revenue & Expenditure Summary 26
City of Fayetteville, Arkansas
Table of Contents (continued)
Parks Development Fund:
Revenue & Expenditure Summary 27
Drug Law Enforcement Fund:
Revenue & Expenditure Summary 28
Debt Service Funds
Arts Center Bond Fund:
Revenue & Expenditure Summary 29
Capital Projects Funds
Library Construction Fund:
Revenue. & Expenditure Summary 30
Replacement Fund:
Revenue & Expenditure Summary 31
Sales Tax Capital Improvements Fund:
Revenue & Expenditure Summary 32
Capital Project Detail 33-34
Enterprise Funds
Water & Sewer Fund:
Sources & Uses of Funds 36
Revenue & Expenditure Summary 37
Solid Waste Fund:
Sources & Uses of Funds 38
Revenue & Expenditure Summary 39
Airport Fund:
Sources & Uses of Funds 40
Revenue & Expenditure Summary 41
Town Center and Parking Facility Fund:
Revenue & Expenditure Summary 42
C.E.C. and Parking Facility Fund:
Revenue & Expenditure Summary 43
Trust Funds
Police Pension Fund:
Revenue & Expenditure Summary 44
Fire Pension Fund:
Revenue & Expenditure Summary 45
Municipal Judge Retirement Fund:
Revenue & Expenditure Summary 46
Internal Service Funds
Shop Fund:
Revenue & Expenditure Summary 47
Major Revenue Sources 48-50
General Government:
Organizational Structure 51
Overview 52
Department Goals - 2001 53
City of Fayetteville, Arkansas
Table of Contents (continued)
Goals & Results - 2000 54-55
Program Expenditure Summary 56-57
Personnel Summary 58-59
Mayor's Administration 60
City Council 61
City Attorney 62
City Prosecutor 63
Hot Check 64
Municipal Judge 65
Economic Development 66
Cable Administration 67
City Clerk/Treasurer 68
Miscellaneous 69
Airport - Landside Operations 70
Airport - Airside Operations 71
Airport - Capital Expenditures 72
Administrative Services:
Organizational Structure 73
Overview 74
Department Goals - 2001 75-76
Goals & Results - 2000 77-80
Program Expenditure Summary 81-84
Personnel Summary 85-87
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100
101
102
103
104
105
106
107
108
109
Administrative Services Director
Personnel
Accounting & Audit
Budget & Research
Billing and Collections
Internal Audit
Utilities Management
Building Maintenance - General Maintenance
Building Maintenance - Janitorial
Purchasing
Information Technology
Municipal Court - Criminal Cases
Municipal Court - Probation & Fine Collection
Municipal Court - Small Claims & Civil Cases
Animal Services - Patrol/Emergency Response
Animal Services - Animal Shelter
Animal Services - Veterinarian/Clinic
Parking Management Program
Community Development - Administration & Planning
Community Development - Housing Services
Community Development - Home Grant
Community Development - Yvonne Richardson Community Center
City of Fayetteville, Arkansas
Table of Contents (continued)
Community Development - Public Services 110
Community Development - Public Facilities & Improvements 111
Meter Operations 112
Meter Maintenance & Backflow Prevention 113
Fleet Operations - Vehicle Maintenance 114
Fleet Operations - Capital Expenditures 115
Police Department:
Organizational Structure 117
Overview 118
Department Goals - 2001 119
Goals & Results - 2000 120
Program Expenditure Summary 121
Personnel Summary 122
Central Dispatch 123
Police - Support Services 124
Police - Patrol 125
Police - Drug Enforcement 126
Fire Department:
Organizational Structure 127
Overview 128
Department Goals - 2001 129
Goals & Results - 2000 130
Program Expenditure Summary 131
Personnel Summary 132
Fire - Fire Prevention. 133
Fire - Operations 134
Fire - Training & Continuing Education 135
Public Works:
Organizational Structure 137
Overview 138
Department Goals - 2001 139-140
Goals & Results - 2000 141-144
Program Expenditure Summary 145-150
Personnel Summary 151-153
Public Works Director 154
City Engineering - Operations & Administration 155
City Engineering - Right of Way Acquisition 156
City Engineering - Public Construction. 157
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City of Fayetteville, Arkansas
Table of Contents (continued)
Planning 158
Inspections 159
Parks - Administration 160
Parks - Swimming Pool 161
Parks - Athletic/Recreation Transfers 162
Parks - Library 163
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188
189
190
191
Parks - Lake Maintenance
Parks - Parks Maintenance
Traffic - Engineering & Planning
Traffic - Traffic Control & Maintenance
Public Lands Maintenance - Forestry & Square Garden
Street - Operations & Administration
Street - Rights -of -Way Maintenance
Street - Street Maintenance
Street - Drainage Maintenance
Public Lands Maintenance - Sidewalk & Trail Maintenance
Parks - Parks Development & Maintenance
Water Purchased
Water & Sewer Maintenance - Operations & Administration
Water & Sewer Maintenance - Water Distribution Maintenance
Water & Sewer Maintenance - Water Storage & Pump Maintenance
Water & Sewer Maintenance - Sewer Main Maintenance
Wastewater Treatment Plant
Water & Sewer Maintenance - Capital Water Mains
Water & Sewer Maintenance - Capital Expenditures
Water & Sewer Maintenance - Connections
Water & Sewer Maintenance - Sewer Mains Construction
Wastewater Treatment Plant - Capital
Water & Sewer Maintenance - Debt Service
Solid Waste - Operations & Administration
Solid Waste - Commercial Collections
Solid Waste - Residential Collections
Solid Waste - Recycling
Solid Waste - Composting
Capital and Debt
Capital Improvements Program Introduction 193-194
Capital Improvement Program Directional Information 195-199
Summary of Project Requests & Project Resources 200
Capital Improvement Projects by Project Area - All Sources 201
Sales Tax Capital Improvements Funding - By Project Category 202
Capital Improvements Program Comprehensive Detail 203-206
2001 Capital Budget 207-209
Debt Position 210
Description of Outstanding Bonds 211-212
Schedule of Bonds Outstanding 213
City of Fayetteville, Arkansas
Table of Contents (continued)
Legal Debt Margin Calculation 214
Debt to Maturity Schedule 215
Appendix
City of Fayetteville Organizational Chart 217
List of Elected Officials, Administrative Officials, & Management Staff 218
Personnel Summary 219
Personnel. Variation Summary 220-221
Community Overview 222-224
Miscellaneous Statistical Data 225
Acronyms 226-227
Glossary 228-233
Index 234-237
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET DOCUMENT
The City of Fayetteville's budget document is a six -part presentation consisting of the following
sections:
Budget Message
Budget Process and Policies
Fund Summaries
Department Summaries:
- General Government
- Administrative Services
- Police
- Fire
- Public Works
Capital and Debt
Appendix
Budget Message
This section begins with a brief review setting forth the budgetary plan and objectives, as proposed
by the Mayor, for 2001. The budget message section gives the reader the synopsis of the work
program for the City in the next year and provides a guide to the budget document.
Budget Process and Policies
The budget process and policies section gives the reader the procedural insight into the preparation
of the Proposed 2001 Budget and Work Program and financial policies for the City. These policies
include: Budget Adjustment Policy, Revenue Policy, Expenditure Policy, Debt Policy, Reserve
Policy, Investment and Cash Management Policy, Capital Improvement Policy, and Financial
Reporting Policy.
Fund Summaries
The Fund Summaries section contains information concerning fund types and fund position that
depicts the financial activity projected for the City during the coming year for each fund.
Department Summaries
This section consists of the five major departments: General Government, Administrative Services,
Police, Fire, and Public Works. The Department Summaries section contains the following:
il)
Department Overview - This section provides a brief summary of total expenditures and
significant changes for each department.
(2) Goals and Objectives - This section provides a listing of upcoming goals and objectives for
the next budget year In addition, a results section is provided on the goals developed for the
previous year.
(3)
Program Expenditure Summaries - This section reflects expenditures by category for each
program in a Department for Actual 1999, Budgeted 2000, Estimated 2000, and Budgeted
2001.
(4) Personnel Summaries - This section provides a comparison of staffing levels during the past
four years for each department.
(5) Program Performance Pages - These pages reflect the individual performance pages for each
program.
Capital and Debt
This section contains: a synopsis of the 2000-2004 Capital Improvements Program and planned
capital expenditures for 2001; a synopsis of the City's projected debt position as of December 31,
2000; and general information concerning general obligation and revenue bond debt.
Appendix
The Appendix contains a City organization chart, a list of elected City officials and City management
staff, a personnel variation summary for all City departments, an acronym listing, a glossary, and an
index. The glossary provides definitions of frequently used budgeting and accounting terms. The
index cross-references the budget document by division or activity/program.
Printed on recycled and recyclable paper with a minimum of 20
percent postconsumer content.
I FAYETTEVILLE
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THE CITY OF FAYETTEVILLE, ARKANSAS
December 20, 2000
Members of the City Council and
Citizens of Fayetteville:
I hereby present the 2001 Adopted Budget for the City of Fayetteville, Arkansas. It has been
prepared and submitted in accordance with Arkansas statutes, which require that the Mayor, under
the aldermanic form of government, submit to the City Council the annual budget for approval. This
budget contains funding for all operating funds and incorporates the 2001 capital projects from the
approved 2000-2004 Capital Improvements Program.
2000 - A YEAR IN REVIEW
During 2000, City Council and City staff continued work on the Wastewater Treatment Plant
(WWTP) Expansion project, the Town Center project, and continued efforts to reposition
Fayetteville Municipal Airport (Drake Field) after the departure of commercial airline service to the
Northwest Arkansas Regional Airport.
The most significant issue the City continues to face is the planned improvements to our wastewater
collection system and our wastewater treatment plant. During 1999, City Council authorized the
purchase of approximately 300 acres west of Fayetteville and contiguous with our city limits to site
a second wastewater treatment plant. The City's facilities plan consulting engineers, CH2M Hill,
were authorized to apply for a National Pollutant Discharge Elimination System (NPDES) permit
for the second plant. The NPDES permit will stipulate the effluent parameters the new plant must
meet in order to receive an operating permit. Currently, the Paul Noland Wastewater Treatment
Plant processes wastewater for the cities of Fayetteville, Elkins, Farmington, Greenland, and parts
of Johnson.
During 2000, work continued on this project. City Council approved preliminary engineering
contracts in the first quarter and a bond issue in the fourth quarter. The preliminary engineering
contracts will provide the City with increased project details and a more accurate cost estimate. The
Water and Sewer System Subordinate Revenue Bond Issue, Series 2000 will reimburse the City for
expenditures made in prior years on the WWTP expansion project. Through the end of the third
quarter, the City had spent or obligated approximately $7.5 million in expenses in conjunction with
the WWTP expansion project In 1999, the City enacted a resolution expressing the City's intent
to reimburse the Water & Sewer Fund for expenditures made for the project from existing water and
sewer system cash and investments. The time frame for the City to reimburse the Water & Sewer
Fund was getting close to running out. Approximately $6.4 million of bond proceeds will be utilized
to reimburse the Water & Sewer Fund. The remaining money from the bond issue will remain with
the trustee until additional project expenses are approved by City Council. This bond issue is the
113 WEST MOUNTAIN 72701 501-521-7700
FAX 501.575-8257
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first step in developing a complete financing plan for the improvements. The entire project is
estimated to cost between $90 and $105 million. Arkansas Department of Environmental Quality
(ADEQ) has committed to provide the City with a low interest loan in the amount of $80 million.
The interest rate on the loan will be a 3.75% fixed rate for the term of the loan. By mid year 2001,
Fayetteville citizens will be requested to authorize a 0.75 % City Sales and Use Tax to provide the
funding for the ADEQ loan. If the citizens approve the sales tax to provide debt service for the
ADEQ loan, the loan will payoff in approximately eleven years. City Council will be requested to
authorize a special election to seek citizen approval of the sales tax.
The Town Center is expected to be complete by mid year 2001. The construction contract was
awarded in August 1999. Subsequent to the bid award, a lawsuit was filed alleging an illegal
exaction. The Chancery Court found for the City and the plaintiffs have appealed the decision to the
Arkansas Supreme Court.
City staff continues to develop marketing plans and strategies to reposition Drake Field as a general
aviation airport. During 2000, an eight bay T -Hangar unit was contracted and rented in the first
quarter and a contract was awarded in the third quarter for two additional eight bay T -Hangar units.
Also, during the third quarter, City Council approved a contract to extend Emest Lancaster Drive
along the eastern side of Drake Field. The street extension will provide access to additional Airport
property for development.
As a result of the expenditures approved by City Council in the years leading up to 2000 and City
staff effort, the City did not experience any Y2K glitches when the year rolled from 1999 to 2000.
During 2000, Fayetteville citizens approved a 1% City Sales and Use Tax for eighteen months for
the purpose of constructing a new central library. The new library is expected to cost approximately
$23 million for the construction, furnishings, equipment, and increased collections. The new library
will be located on the parcel bordered by School Avenue and West Mountain Street adjacent to City
Hospital. The City Sales and Use Tax is expected to generate approximately $18 million with the
remainder of the cost to be raised from private sources. The architectural contract was approved by
City Council in October.
The City accepted a grant that provided the majority of the funding for five police officers. The five
new police officers were approved by City Council as school resource officers and brings the City's
total school resource officer contingent to eight officers. Additionally, City Council approved a
Soccer & Event Specialist for the Parks & Recreation Division and a custodian for the Building
Maintenance Division.
The City was involved in the national Census 2000 effort by participating in Census Bureau
programs: Local Update of Census Addresses (LUCA) Program, Map Update Program, Targeted
Non -sheltered Outdoor Location Site Information Program and New Construction Program. In
addition, the City participated in the Washington County Complete Count Committee and formed
a City Complete Count Committee. The Census Bureau established an initial response rate goal for
each reporting jurisdiction by adding 5% to the initial response rate from the 1990 Census. The goal
set for the City of Fayetteville was 64% and the City attained a 63% initial response rate.
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Transportation and parking issues were addressed during 2000. The City increased parking rates in
the downtown area. City Council approved an engineering contract on November 21 to determine
if another parking garage needs to be constructed on an existing parking lot owned by the City.
Public transit in Washington and Benton counties is offered by essentially two organizations: Ozark
Regional Transit offers a demand response public transit system within Benton, Washington,
Madison and Carroll counties and Razorback Transit operates a fixed route system in Fayetteville,
primarily around the University of Arkansas campus The current demand response transit provider,
Ozark Regional Transit, has stated that they cannot expand public transit services and that public
ownership of a transit system is the most feasible way to be able to offer more transit services to the
citizens of the region.
During 2000, the City started a second trolley route running in south Fayetteville. The route
averages approximately 70 passengers daily. The City's north trolley route averages approximately
80 passengers daily. The trolley services are offered at no cost to riders. Also, the City is
participating with the cities of Springdale, Rogers, and Bentonville, and the Northwest Arkansas
Regional Planning Commission (NWARPC) to determine the best method of providing public transit
for our service areas. The NWARPC has received a grant for a transit study from the Arkansas
Highway and Transportation Department (AHTD). The NWARPC is expected to sign a contract
with a consulting firm in late 2000 or early 2001 for the consultant to provide a public transit
feasibility study and implementation plan. It is not known at this time what cost, if any, the City of
Fayetteville would have in conjunction with a regional public transit system.
Status of Projects Budgeted for 2000
The City has approximately $51.7 million in capital projects budgeted for 2000. The current status
of the major projects budgeted for 2000 are listed below:
Street, Drainage, and Transportation Improvements $ 14.0 million
• Dickson Street Enhancements ($2.3 Million). The engineering design is essentially complete
and the project is expected to be let for bid early in 2001 with construction getting underway
by mid year. The water and sewer relocations were completed during 2000.
• Highway 16 West Widening ($0.9 Million). The project, a 50% cost share with the AHTD
for the widening of Highway 16 West from Highway 71 to approximately Meadowlands
Drive, was completed during the second quarter of 2000.
• Poplar Street Improvements ($0.9 Million). The project is essentially complete.
• In -House Pavement Improvements ($0.9 Million). Approximately 104,000 square yards of
asphalt has been laid. Because of the increased cost of oil and oil products, the City was not
able to lay as much asphalt as in previous years.
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