HomeMy WebLinkAbout168-00 RESOLUTIONRESOLUTION NO. 168-00
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MICROFILMED
A RESOLUTION ACCEPTING AN AGREEMENT WITH THE
ACCESS 4 FAYETTEVILLE, INC. a/k/a COMMUNITY
ACCESS TELEVISION, FOR PUBLIC ACCESS TELEVISION
SERVICES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby accepts an agreement with Access 4 Fayetteville,
Inc. a/ka Community Access Television, for public access television services; and authorizes the
Mayor and City Clerk to execute said agreement. A copy of the agreement is attached hereto marked
Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 19th day of December , 2000.
ATTEST:
By: �� ���
eather Woodruff, City Cler
APPROVED:'/ 0
By: /�:�1/�ll/'✓1'Y���
Fr/Hanna, Hanna, Mayor
NAME OF FILE:
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CROSS REFERENCE:
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PUBLIC ACCESS ADMINISTRATION A."
AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE
AND ACCESS 4 FAYETTEVILLE, INC.
A.K.A.COMMUNITY ACCESS TELEVISION
THIS AGREEMENT is made and entered into this /9 day of
12E447b3cnZ , 2000, by and between the City of Fayetteville, a
municipal corporation of the State of Arkansas (hereafter City),
and Community Access Television, (hereafter Contractor) for the
operation of the public access channel.
SECTION I.
CONTRACT PERIOD.
A. The contract period shall begin the 1st day of January,
2001 and shall continue until the 31st day of December,2001.
However, this agreement may automatically renew for one (1)
additional one (1) year term. Each such annual renewal term shall
be subject to a favorable recommendation from the
Telecommunications Board to the City Council, approval of renewal
by the City Council, and budget approval by the City Council.
SECTION II.
SERVICES/DUTIES.
A. The Contractor hereby agrees and shall be responsible for
operating the public access channel, which shall entail the
following:
1. Scheduling and teaching of video production and
telecommunications workshops for the Fayetteville
general public.
2. Scheduling of programs on the public access channel.
3. Cablecasting of programs on the public access
channel.
4. Promoting use of the Public Access Channel.
B. The Contractor shall provide, oversee, administer, and
carry out all of the activities and services set out in this
Agreement with such satisfactory performance as is determined
solely by the City in accordance with all the terms, provisions and
requirements of the Agreement.
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C. In furtherance of the above referenced services and 1
duties, the parties hereby agree as follows:
1 Facility:
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a. The City shall provide a facility to which the
Contractor shall have access for the performance of their duties
hereunder. Such facility shall be known as the Access Center.
b. The City shall be responsible for the payment
of the Access Center utilities, routine building and grounds
maintenance and maintenance of the structure.
c. Use of the Access Center conference/breakroom
will be scheduled through the City.
2. Copier:
a. The Contractor may use the City's current
copier at the Access Center for a charge of $.015 per copy.
Additionally, the Contractor may use the copier located at the City
Administration Building for the standard charge as is allocated per
copy to the City Departments and Divisions. If the City upgrades
the copier located in the Access Center, Contractor shall pay an
adjusted charge per copy, up to, but not to exceed the standard
City rate charged to City Departments and Divisions as determined
annually.
the City.
b. Copy machine maintenance costs will be paid by
3. Video Equipment:
a. The City and the Contractor shall each bear
one-half of each separate maintenance expense incurred on the video
equipment used by the Contractor. Contractor's total liability
shall be limited to $1,000 cash and up to $1,000 in-kind
maintenance on equipment. All in-kind maintenance shall be
mutually agreed upon by City and Contractor.
b. One camera, to be designated by the City, and
one tripod shall not be available for public access checkout. The
reserved equipment shall be used only for government production,
Contractor's contract productions, and contractor's promotional
programs. Use of the reserved camera and tripod will be as
scheduled by the City. Additional reservation of equipment may be
required should it be determined, by the City, that the equipment
was not available as needed for government channel productions.
c. The City will be responsible for scheduling use
of the equipment. After hours scheduling must be confirmed by the
City the next business day before it is finalized. Weekend
checkout of equipment must be confirmed with the City by 5:00
Friday afternoon.
d. The Contractor is responsible for training all
public access users on the equipment, certifying their ability to
use the equipment, checking the equipment out to users, and
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checking it back into the facility. Contractor will make sure all
of the City's equipment used for public access purposes is checked -
out and returned in good working order. Contractor will notify the
City immediately of any problems with equipment.
e. All video production equipment owned by the
City and used for public, educational and/or government access
productions shall be covered under the City's insurance policy.
4. Phone:
a. The City shall make one telephone line
available for Contractor's business use. Contractor shall be
responsible for reimbursing the City, on a quarterly basis, for
this expense at a rate of $20 per month.
b. Contractor shall be responsible for their own
long distance telephone calls.
c. Contractor shall be responsible for paying the
costs of their listing in the telephone directory.
d. Contractor shall be responsible for answering
their own phone line. Contractor will have an answering machine on
their line when they are unable to answer calls.
e. Contractor shall not be required to answer the
City's telephone lines at the Access Center.
5. Fees:
a. There shall be no charge to citizens of
Fayetteville for the use of cable casting time on the public access
channel, nor for the use of the facilities or equipment. However,
Contractor's fees and charges may apply for such services as, but
not limited to, instructions on video production and internet use,
video tapes, video tape duplication, annual producer's fee and
contracts for video productions.
6. Other/Misc.:
a. All communication between the City and the
Contractor with regard to contractual matters will be directed
through the Cable Administrator, or any other such representative
as may be appointed by the City, and the Contractor's duly
appointed representative. In the event of a disagreement over the
administration of this agreement, either party may appeal to the e
board who shall make recommendations to the Mayor or City Council,
as may be required.
b. The use of alcohol, tobacco products, and
illegal drugs is strictly prohibited in the Access Center.
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c. Contractor's and City's employees shall not
park in the spaces in front of the Access Center.
d . Contractor shall have at least one paid staff
person or a designated volunteer in the Access Center whenever a
program is being produced in the studio. Contractor shall have a
paid staff person on site during the production of live programming
at the Access Center.
e. Contractor and City shall each bear one-half of
the costs of supplies used by everyone in the facility's breakroom.
f. Contractor's staff shall do their part to keep
the Access Center clean by keeping the breakroom clean after use by
their staff and public access users.
g . Contractor shall be responsible for placing
messages from non-profit groups and organizations on the public
access channel.
h . Contractor will follow the City's rules for the
use of the Access Center.
I. Live shows will be taped by the Contractor and
held for four days. All other shows are on tape and available for
review at the Access Center. The owners of the taped programs will
be asked to leave them for four days if they are not in the tape
library. Accurate cablecast logs will be kept by Contractor as
proof of what programs were cablecast.
7. Ownership title to all capital acquisition,
supplies, material or any other property purchased with funds
received under this Contract, is vested with the City and
possession of such property shall, upon termination of the
Contract, revert to the City unless otherwise provided for by the
City, in writing. Donations of goods to the Contractor remain with
the Contractor.
SECTION III.
LEGAL AUTHORITY.
A. The Contractor assures and guarantees that it possesses
the legal authority to enter into this Agreement. Further, that
the person or persons signing and executing this Contract on behalf
of the Contractor have been fully authorized by the Contractor to
execute this Agreement on behalf of the Contractor. That such
authority is evidenced pursuant to a proper, appropriate and
official motion and resolution, which was passed and approved
specifically to enter into this Agreement and shall legally bind
the Contractor to all the terms, performances and provisions herein
set forth. A copy of such resolution shall be provided upon
execution of this Agreement.
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B. The City may exercise its right to either temporarily
suspend or permanently terminate this Agreement if there is a
dispute as to the legal authority of either the Contractor or the
person signing the Agreement to enter into this Agreement. The
City shall not be obligated to pay Contractor for any performance
of the provisions of this Agreement after the City has suspended or
terminated this Agreement as provided in this Section.
SECTION IV.
COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS.
A. The Contractor shall comply with all applicable laws,
regulations, procedures and policies of the Federal, State and
local governments.
SECTION V.
FUNDING/CONSIDERATION.
A. Consideration.
1. The City hereby agrees to pay Contractor the
monthly sum of $5/750 for services performed under the terms of
this contract. Each monthly payment will be remitted on or before
the 15th day of each month, beginning January 15th ,2001.
SECTION VI.
PROGRAMMING.
A. Public access equipment shall be provided on a first
come, first served, non-discriminatory basis, subject only to any
restrictions set forth herein. Public access channel time shall be
made available on a non-discriminatory basis, with consideration
being given to an appropriate scheduling time.
B. Contractor shall require access producers to sign an
agreement warranting that the program they are submitting does not
contain:
1. any violation of any state or federal law relating
to obscenity;
2. any material that is libelous, slanderous, or other
defamation of character, or an unlawful invasion of
privacy;
3. any advertising or material which promotes any
commercial product or service;
4. any use of material which violates copyright law;
or,
5. any material contrary to local, state or federal
laws, regulations, procedures and policy.
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SECTION VII.
PERSONNEL.
A. Contractor shall adequately staff the public access
operation to meet the services and duties outlined in this
agreement.
B . During the contract period, the staff for the public,
educational and government channels will be working together at the
Access Center. The Contractor's staff will be expected to work in
a cooperative manner with all groups using the facility.
SECTION VIII.
REPORTS AND INFORMATION.
A. At such times and in such form as the City may require,
the Contractor shall furnish such statements, records, reports,
data and information, as the City may request and deem pertinent to
matters covered by this Agreement.
B . The City shall provide the Contractor with equipment
usage forms which are to be completed by Contractor's staff as well
as public access users each time equipment is used. Contractor is
responsible for submitting these completed forms to the City within
one working day after the equipment is used.
C. Contractor shall submit quarterly reports on the
operations of the public access channel to the City.
D . Contractor shall submit an annual report which shall
include a summary of all quarterly reports, review contract
requirements and document compliance with contract requirements.
The annual report will be due sixty (60) days following the end of
the contract year.
E . In addition to the above listed reports, the Contractor
shall provide the following additional information to the City:
1. Reports of stolen or damaged equipment within one
working day of learning of each occurrence.
2. Requests for changes in any procedures or rules
pertaining to protection or preservation of City owned equipment
and facilities.
3. All corporate documents, including but not limited
to the Contractor's by-laws, articles of incorporation,
certification of compliance with affirmative action plan and EEO
standards, and a list of Board members.
4. Amendments or changes to programming policies.
SECTION IX.
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AUDIT/REVIEW
A. The Contractor agrees to provide the City with a
monthly financial report summarizing activity during the
preceding 30 day period. Said report shall include income and
balance sheet statements.
B. Contractor shall have a certified public accountant
complete an official review of its financial records annually.
This report shall be submitted to the City by the last day of the
third month after the end of Contractor's fiscal year.
SECTION X.
ACCESSIBILITY OF RECORDS.
A. At any reasonable time and as often as the City may
deem necessary, the Contractor shall make available to the City,
or any of its authorized representatives, all of Contractor's
records related to all matters covered by this Agreement and
shall permit the City to audit, examine, make excerpts and copies
of such records, and to make audits of all contracts, invoices,
materials, payrolls, records of personnel, conditions of
employment and other data relating to matters covered by this
Contract.
SECTION XI.
INSURANCE.
A. Contractor shall obtain and keep in force during the
term of this agreement a policy or policies of public liability
and property damage insurance. The coverage, at a minimum, shall
be in the following amounts:
1. General Liability:
a. General Aggregate
b. Products/Completed Oper. Aggr.
c. Personal & Advertising Injury
d. Each Occurrence
e. Fire Damage (any one fire)
f. Medical Expense (any one person)
$1,000,000
$1,000,000
$1,000,000
$100,000
$50,000
$5,000
2. Worker's Compensation for all employees as
required by Arkansas Statutes.
B. Contractor shall furnish the City with a certificate
showing that such coverage has been obtained and is currently in
effect. Contractor shall not change or cancel any policy of
insurance obtained for the purposes of this agreement except
after thirty (30) days written notice to City and written
acceptance by the City of such changes or cancellation.
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SECTION XII.
DIRECTOR'S MEETINGS
A. During the term of this Contract, the Contractor shall
cause to be delivered to the City copies of all notices of
meetings of its Board of Directors, setting forth the time and
place thereof. Such notice shall be delivered to the City in a
timely manner to give adequate notice and shall also include an
agenda.
B. Minutes of all meetings, if taken, and materials
distributed in meetings of the Contractor's Board of Directors,
or committees thereof, shall be submitted to the City.
C. The Contractor's Board meetings and records shall be
subject to the provisions of the Arkansas Freedom of Information
Act, Ark. Code Ann., §25-19-101 et. seq.
SECTION XIII.
BONDING.
A. The Contractor shall obtain a fidelity bond covering
all persons handling funds received or disbursed and/or signing
or co-signing checks to disburse funds under this Agreement,
within ten (10) days of Contract execution. The fidelity bond
shall be in an amount equal to ten percent (10%) of the City
grant award or $5,000, whichever is less. The Contractor shall
furnish the City proof of an adequate fidelity bond prior to the
first payment of funds under this Agreement.
SECTION XIV.
EQUAL OPPORTUNITY.
A. Contractor shall comply with all applicable equal
opportunity, affirmative action and ADA laws or regulations,
including those of the City of Fayetteville.
B. The Contractor will furnish all information and reports
requested by the City, and will permit access to its books,
records, and accounts for purposes of investigation to ascertain
compliance with such rules and regulations.
C. In the event of the Contractor's non-compliance with
the non-discrimination requirements of this Agreement, this
Agreement may be canceled, terminated, or suspended in whole or
in part, and the Contractor may be debarred from further
agreements with the City.
SECTION XV.
PERSONNEL POLICIES.
A. Personnel policies shall be established by the
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Contractor and shall be available for examination by the City.
Public access operations shall be open to the public the maximum
hours permitted by resources available but at least forty (40)
hours per week. In planning these times, Contractor shall take
into consideration the needs of the public to include evening and
weekend hours.
B. Upon termination of an employee by the City Cable
Administrator, and in the event that the contractor's manager
wishes to hire the employee over the objections of the Cable
Administrator, an appeal of the action may be brought by the
Cable Administrator to the contractor's Board of Directors.
Similarly, upon termination of an employee by the contractor, and
in the event that the Cable Administrator wishes to hire the
employee over the objections of the contractor's manager, an
appeal of the action may be brought by the contractor's manager
to the Telecommunications Board.
SECTION XVI.
CONFLICT OF INTEREST.
A. The Contractor covenants that neither it nor any member
of its Board of Directors currently has any interest or shall
acquire any interest, direct or indirect, which would conflict in
any manner or degree with the performance of services required to
be performed under this Agreement. The Contractor further
covenants that in the performance of this Agreement no person
having such interest shall be employed or appointed as a member
of its Board of Directors.
B. The Contractor further covenants that no member of its
Board of Directors or its staff or employees shall possess any
interest in or use their position for a purpose that is or gives
the appearance of being motivated by desire for private gain for
themselves, or others particularly, those with which they have
family, business, or other ties.
C. No officer, member, or employee of the City and no
member of its governing body who exercises any functions or
responsibilities in the review or approval of the undertaking or
carrying out of this Agreement, shall:
1. Participate in any decision relating to the
Agreement which affects his or her personal interest or the
interest of any corporation, partnership, or association in which
he has a personal financial direct or indirect interest; or
2. have any personal financial interest, direct or
indirect, in this Agreement or the proceeds thereof.
SECTION XVII.
POLITICAL ACTIVITY.
A. No portion of the funds received by the Contractor
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hereunder shall be used by the Contractor to directly produce any
programs nor to participate in any Contractor -sponsored
activities of a political nature (including, but not limited to,
any activity to further the appointment, election, defeat or
removal of any applicant, incumbent, or candidate for public
office or any activity undertaken to influence the passage,
defeat or final content of any legislation). However, Contractor
will cablecast programs made by the public which express opinions
on issues or candidates.
SECTION XVIII.
SECTARIAN ACTIVITY.
A. No portion of the funds received by the Contractor here
under shall be used by the Contractor to directly produce any
programs nor participate in any Contractor -sponsored activities
which establish any religion or prohibit the free exercise
thereof.
SECTION XIX.
PUBLICITY.
A. In any news release, sign, brochure, or other medium
disseminating information prepared or distributed by or for the
Contractor, mention shall be made of the City of Fayetteville
having made the project possible, i.e. `'Community Access
Television' is a project partially funded by the City of
Fayetteville."
SECTION XX.
HOLD HARMLESS.
A. It is expressly understood and agreed by both parties
hereto that the City is contracting with the Contractor as an
independent contractor and that as such, the Contractor shall
save and hold the City, its officers, agents and employees
harmless from all liability of any nature of any kind, including
costs and expenses for, or on account of, any claims, audits
exceptions, demands, suits or damages of any character whatsoever
resulting from injuries or damages sustained by persons or
property, resulting in whole or in part from the performance or
omission of any employee, agent or representative of the
Contractor. This Agreement shall not be construed in any manner
or form as a waiver of that Tort Immunity as set out under
Arkansas Law.
SECTION XXI.
USE OF CITY PROPERTY.
A. Contractor hereby recognizes that it is performing
services for the City on City -owned property and that while on
such property, Contractor shall not engage in any activity that
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is not directly related to services provided pursuant to this
Agreement.
SECTION XXII.
OPERATIONAL POLICIES AND PROCEDURES.
A. Contractor's policies relating to the use of City owned
equipment and facilities shall be submitted to the
Telecommunications Board for approval and may be reviewed
periodically as needed.
SECTION XXIII.
CONTRACT ENTIRE AGREEMENT.
A. This Agreement constitutes the entire agreement between
the parties hereto, and any prior agreement, assertion,
statement, understanding, or other commitment antecedent to this
Agreement, whether written or oral, shall have no force or effect
whatsoever, nor shall any agreement, assertion, statement,
understanding, or other commitment occurring during the term of
this Agreement, or subsequent thereto, have any legal force or
effect whatsoever unless properly executed in writing and if
appropriate, recorded as a addendum to, or amendment of, this
Agreement.
SECTION XXIV.
TERMINATION OF AGREEMENT.
A. This contract may be terminated by either party with a
thirty day written notice.
SECTION XXV.
SEVERABILITY.
A. If any section, subsection, sentence, clause, phrase or
word of this agreement is held to be invalid or unconstitutional
by any court of competent jurisdiction, such section, subsection,
sentence, clause, phrase or word will be deemed a separate,
distinct and independent provision, and such holding will not
affect the validity of the remaining provisions of this
agreement.
COMMUNITY ACCESS TELEVISION
11
ATTEST:
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CITY OF F ETTEVILLE, ARKANSAS
By:
12
Fred Hanna, Mayor
FAYETTEALLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO:
THRU:
City Council
Fred Hanna, Mayor
John Maguire, Administrative Se e
FROM: Stephen Davis, Budget Manag
DATE: October 2, 2000
SUBJECT: Community Access Television Contract Funding - 2001 Budget
ir@ttor
Budget & Research Division recommends City Council postpone determining the final funding level
for the Community Access Television (CAT) contract for 2001 until all funding recommendations
for all City functions can be presented. The contract before City Council for CAT calls for funding
of $69,000 for 2001. Currently, the City staff prepared 2001 budget work papers contain $63,000
for the contract for 2001. If the CAT contract is approved at the $69,000 level, staff will have to
reduce funding for other planned services. The CAT contract is budgeted in the Cable
Administration Division. Additional information concerning the Cable Administration Division
2001 budget is on page two.
As background information, the City of Fayetteville's 2001 budget process began on July 27 with
a budget preparation training session for City staff. The budget submissions are currently in staff
review. The City's annual budget must be submitted to City Council on or prior to December 1.
Traditionally, the proposed budget has been submitted to City Council the last Tuesday in
November. Budget hearings are scheduled as needed until City Council approves the budget during
the last City Council meeting in December.
Each Division is given a target budget that is intended to provide funding for ongoing operations.
If a Division cannot fund all of its operational expenditures within the target budget, the Division
Head completes a target overrun form. The target overrun form lists the Department requesting the
additional funding, the fund and program where the request will be budgeted, who prepared the
request, the account number the expenditure should be budgeted in, the cost of the expenditure, the
Division's priority, a description of the request, and a justification of the request.
The City's budget is driven by revenues available to fund operations. Projected revenues are used
as the basis for establishing each target budget for ongoing operations Based on current revenue
trends, the target budget set for each division for 2001 is the same as the 2000 Annual Budget except
for City Council authorized changes made subsequent to the adoption of the annual budget. As no
increases were given from the prior year's budget, essentially all City Divisions have had to complete
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target overrun forms listing expenditure items necessary for ongoing operations. For example, the
following table shows the adopted 2000 Budget, the 2001 target budget, and the target overrun
listing for the Cable Administration Division.
2000 Adopted Budget $217,890
2001 Target Budget $217,900
Target overrun for batteries, tapes, and office supplies. $4,131
Target overrun for equipment maintenance. $4,180
Target overrun for NATOA Conference, Alliance of
Community Media, etc. $4,480
The example above shows that Cable Administration Division needs an additional $12,791 in
funding for 2001 to have the same resources as they have in 2000. If City Council approves the CAT
contract at $69,000 Cable Administration Division will need $18,791 more funding than currently
programmed for their operations in 2001.
The City's budget is impacted by several significant uncontrollable cost increases for 2001. For
example, fuel cost for City vehicles has become unpredictable and the cost has escalated
tremendously over prior years, utility costs are projected to increase, and the City's group health
insurance premiums have increased. The one area that has presented the most confusion in past
budget years has been funding for services provided by not for profit agencies and funding for
services provided by other governmental entities. This year, most of the not for profit agencies and
other governmental entities that perform services for the City have requested additional funding for
2001.
Below is a table that outlines the City's funding for not for profit agencies and governmental entities
since 1997 until present, including requests for funds in 2001:
1997
Name of Agencies Funding
Central EMS
Ozark Transit
First Night
Cable Access Television
Arkansas Athletic Outreach
Fayetteville Boys & Girls Club
Downtown Dickson
Council on Aging
$144,380
39,690
550
52,000
5,000
108,824
15,000
30,000
1998 1999 2000
Funding Funding Funding
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$143,545 $143,545 $143,545
42,780 19,468 39,468
9,748 15,000 12,000
63,000 63,000 63,000
10,000 15,000 10,000
123,634 205,036 210,799
15,000 15,000 25,000
31,000 31,000 35,000
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Other Governmental Agencies
Fayetteville Public Library 389,513 476,200 558,322 594,300
Razorback Transit 20,000 20,000 0 20,000
NW AR Regional Planning 35,910 28,244 28,244 28,244
The funding requested for 2001 is as follows.
2001 2001 2001
Funding Target Funding
Not For Profit Agencies Requested Budget Difference
Central EMS $143,545 $143,545 $0
Ozark Transit:
Operations 41,406 35,000 (6,406)
Capital 25,217 0 (25,217)
First Night 15,000 0 (15,000)
Cable Access Television 69,000 63,000 (6,000)
Arkansas Athletic Outreach 10,000 10,000 0
Fayetteville Boys & Girls Club 193,107 186,362 (6,745)
Downtown Dickson 35,000 25,000 (10,000)
Botanical Gardens 58,700 0 (58,700)
Council on Aging 35,000 31,000 (4,000)
Other Governmental Agencies
Fayetteville Public Library 741,508 594,300 (147,208)
Razorback Transit 30,000 20,000 (10,000)
NW AR Regional Planning 28,244 3,378 (24,866)
Budget meetings and discussions are generally conducted with most City Divisions and agencies
requesting funding from the City. These discussions are normally conducted in October and early
November.
The purpose for providing the above information is to assist City Council in the difficult decisions
faced in the coming budget year. If you have any questions or need additional information, please
call me, Stephen Davis at 575-8296.
Page -3-
FAYETTEVtLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: MAYOR HANNA
FROM: MARVIN HILTON, CABLE ADMINISTRATOR
SUBJECT: COMMUNITY ACCESS TELEVISION CONTRACT
f2 9-oo
DATE: September 28, 2000
The Telecommunications Board, at their September 27, 2000 meeting, voted 5-1 to
recommend to the City Council that the contract with Community Access Television
for public access services be. renewed for 2001. The present contract, for the year
2000, is the third of five automatic renewals . The contract for 2001will be the
fourth year with automatic renewal for one additional automatic renewal for 2002.
A new request for proposal will need to be issued for the renewing the 2003 C.A.T.
contract.
The recommended contract budget includes an amount of $69,000 annually for
community access television for 2001. This is $6,000 more than the 2000 budget.
See the attached excerpt from the minutes of the Telecommunications Board
meeting of September 27, 2000 and the attached contract for public access
television.
Telecommunications Board Meeting
Minutes: excerpt of motions and votes on the C.A.T. Contract
September 27, 2000
City Administration Building
113 West Mountain Street
1. Meeting was called to order at 5:55 PM.
2. Telecommunications Board Members present: James Alford, Kevin McDonald,
Barbara Stripling, Doug Wright, Jim Bemis, Rowland McKinney and Bruce Hawkins. Also
present were Marvin Hilton, Cable Administrator and various members of the press and public.
3. C.A.T. CONTRACT: Bob Emenegger, C.A.T. Board Chairman, requested that the C.A.T.
budget be increased by 7% to cover such things as one full time and two part time production
people for community requests to film events, for outreach and promotion of C.A.T., for
education, permanent teachers, new manuals and classes at the high schools and the Walton Art
Center. The 7% would be a total increase of about $67,400.
Kevin McDonald indicated that CAT might be better served by obtaining a level of self -funding.
Bob Emenegger said that Access has such a wide range of programming that is not consistent,
and so it's difficult to maintain a steady audience and self-sufficiency. It is much more difficult for
CAT than say a station like KUAF which has much more control over their program schedule, to
be self-sufficient.
Barbara Stripling said that the problem is we can't tie funding to programming because we are not
allowed to determine content. C.A.T. has to be content neutral.
Doug Wright moved that the C.A.T contract be approved with the 7% increase requested which
would bring the total city funding to $67,500.
The motion failed for lack of a second.
James Alford moved that the C.A.T. contract be approved with a 9% increase for a total of
$69,000.
Kevin McDonald seconded the motion.
Motion passed with a 5 to 1 vote.
STAFF REVIEW FORM
X Agenda Request
_ Contract Review
Grant Review
FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF October 17, 2000
FROM:
Marvin Hilton
Cable Administration
Administration
Name
Division
Department
ACTION REQUESTED: Passage of a resolution accepting a contract with the Community Access Television for
public access television services.
COST TO THE CITY:
$ $69,000.00
Cost of this request
1010-0600-5713-00
Account Number
63, coo
$ -69490-
Category/Project Budget
$0.00
Funds used to date
63, o00
S697909790
Public Access Contract
Category/Project Name
Cable Admirnstration Division
Program Name
General
Project Number
Remaining Balance
Fund
BUDGET REVIEW-
Budgeted
EVIEWBudgeted Item
Budget Adjustment Attached
Meu-o A-cteku-ia4
Budget Coordinator Administrative Services Director
ICCONTRACT/GRANT/LEASE REVIEW
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Accounting Manager Date
Ctye. Attorney
Purchasing Officer
Date
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Date
GRANTING AGENCY:
ncuAli kti
lfitemal Auditor
/0r3Itrn
Date
ADA Coordinator
Date
STAFF RE OMMEN 1A
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Division Head
g1rill,' irector
L: -rvices Director
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Date
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Date
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