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Home My WebLink About164-00 RESOLUTIONRESOLUTION NO. 164-00 4 MICROFILMED A RESOLUTION APPROVING AN AMENDMENT NO. 1 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR DRAKE FIELD, FAYETTEVILLE MUNICIPAL AIRPORT WITH MCCLELLAND CONSULTING ENGINEERS, INC.; APPROVING TASK ORDER NOS. 3, 4, 5 AND 6; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves Amendment No. 1 to the Agreement for Engineering Services for Drake Field, Fayetteville Municipal Airport, extending the contract expiration to March 7, 2002; and authorizing the Mayor and City Clerk to execute said agreement. A copy of the agreement amendment is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves Task Order Nos. 3, 4, 5 and 6; and authorizes the Mayor and City Clerk to execute said task orders. A copy of the task orders are attached hereto marked Exhibit "B", "C", "D" and "E" and made a part hereof. Section 3. The Council also approves a budget adjustment in the amount of $143,664 increasing Professional Services, Acct. No. 5550 3960 5314 00, Project No. 98054 1 by decreasing Use of Fund Balance, Acct. No. 5550 0955 4999 99. A copy of the budget adjustment is attached marked Exhibit "F" and made a part hereof. PASSED AND APPROVED this 19th day of December , 2000. APPROVED. By:2%lG,1�/7�14i./ ATTEST: Heather Woodruff, City e7'erk ed Hanna, Mayor NAME OF FILE: 41) %.. f f . /61- DD CROSS REFERENCE: Date Contents of File Initials / 2- q-00 Syr JO. /6 4/- Qo 41900 (c,./ (�C�� fid/v/�v��1� lj G,C/y/,,,,,, %'4 / / ND. 4w ;b fr (.7,,,Jg , 3D tai_ie.z;1\'„ L I&4 vi .fro. ) sa l a 'E" Si o a,a4. ala. ' G 6,li t i "I- (L s _ / Ali/At/ 11-2k a /tee/ O &A 14 , i'll A.P. dige /E9 -0o Jir Yee lAnen 01-8-0/ _,�� ir.�-7,� ("Pi.,V3-11Y-06 /� � � C l/�D�i /6J / • • • • EXHIBIT A. - EX"' AMEE 10/10.3 AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES DRAKE FIELD, FAYETTEVILLE MUNICIPAL AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON The basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, is hereby amended. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Amendment entered into and executed on the date indicated beneath the signature blocks, by and between the City of Fayetteville (OWNER) and McClelland Consulting Engineers (ENGINEER) extends the duration of the contract for the second of a possible three years, as allowed in the first paragraph on page 1 of the basic agreement. This action is taken to allow the Engineer to undertake design and construction administration services beyond the current contract expiration date of March], 2001. As a result, the amended contract expiration date becomes March 7, 2002, extendable for one additional year thereafter. SECTION I - PROJECT DESCRIPTION The types of projects to be undertaken during this extended period include, but are not necessarily limited to, Large Scale Development Planning, hangar additions, and m pavement rehabilitation and improvements >C w J:\99\99164\AmendltoBAS_AGR.doc • • SECTION 1I - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: /ialA/) / Mayor Date: /2l9hd Attest:- FOR McCLELLAND CONSULTING ENGINEERS, INC.: By: Date: President il/47400 J:\99\99164\Amend1toBAS AGR.doc Attest TASK ORDER NO 3 LARGE SCALE DEVELOPMENT SERVICES DRAKE FIELD, FAYETTEVILLE MUNICIPAL AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON EXHIBIT B This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on March 7, 2000. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville (OWNER) and McClelland Consulting Engineers (ENGINEER) sets forth the project description, project schedule, and engineering fees related to the formulation and submittal of a Large Scale Development Plan for Drake Field, Fayetteville, Arkansas. SECTION I - PROJECT DESCRIPTION In general, a Large Scale Development Plan for four separate "hangar projects" is to be undertaken as described below: Priority #1 — An 80' x 80' (approximate) corporate hangar is to be designed to occupy the vacant area, which used to be the site of the old fuel farm (before that facility was relocated), on the western side of the runway. The hangar should be equipped with a 70' wide aircraft door opening ("slider") to accommodate a King Air 350. The hangar J:\99t991 &1ko3LSO.wpd:jm E Xf rhok ,Jo 4 • • shall also have a 20' x 20' office space partitioned -off in either the southwestern or northwestern corner. The office shall be heated and cooled, and equipped with a restroom. Also, along the western side of the hangar, a pedestrian door and a garage door should be provided. A floor drain is to be installed in the middle of the hangar. Priority #2 — A 17,000 SF engine overhaul shop is to be designed for the eastern side of the runway, just west of the general aviation aircraft apron. The facility, which is to be composed of approximately 8,000 SF of high -bay hangar space, 5,000 SF of office space, and 4,000 SF of low -bay shop area, must be directly accessible by both aircraft and ground transportation. The office shall be heated and cooled, and equipped with a restroom. The location must be such that a 'companion facility" can be built fairly close to it in the future. Priority #3 — Four (4) corporate hangars are to be designed for the eastern side of the runway. They are to be located along the eastern side of the existing general aviation aircraft apron (to be extended eastward under a separate project), starting with the northern end of that site. Each hangar is to be approximately 50' x 50' and equipped with a plumbing stub -up (for the tenant's use in the future installation of a restroom, breakroom, etc.). Priority #4 — A corporate hangar, approximately 100' wide x 80' deep, is to be designed for a site on the western side of the runway, immediately north of the existing Terminal JA991e9164lto3LSO.wpd:lm 2 • • • • Building. The aircraft doorway should accommodate a Lear -35 jet aircraft. No provision for an office is needed in this plan; nor is there any particular reason to protect the existing parking lot pavement in this vicinity. A part of this project will be to develop an overall "hangar -layout plan", with taxiway and landside access. The plan should show an efficient scheme for fitting as many similar -sized hangars as practical along each side of the taxiway extension which is to serve this general area (northwest of the Terminal Building). All hangars are to be accessible to aircraft via asphalt aprons (maximum gradient of 1.0% to 1.5%) which shall be constructed to drain away from the buildings wherever possible. Hangars are to be constructed of pre-engineered metal components, designed to meet the City's codes and ordinances, with review being provided to the OWNER prior to releasing the project to bidders. A. The project associated with this specific Task Order No. 3 is to include a Large Scale Development Plan for the proposed Hangar improvements. B. Specifically excluded from the project scope for this Task Order is the detailed engineering design work associated with each specific hangar. That work is to be included under separate Task Orders. J:\99L99164Vo3LSD.wpd:Jm 3 • • SECTION 11 - PROJECT SCHEDULE From the time the OWNER issues the Notice To Proceed to the ENGINEER, the project will be executed within the following time periods: Large Scale Development Plan — Submitted to City: Complete process: 30 calendar days 90 calendar days SECTION 111 - SCOPE OF SERVICES The ENGINEER shall, generally, provide those services listed in the City's ordinance dealing with the requirements for Large Scale Development Plans This effort is to be undertaken with respect to the specific projects listed hereinbefore under this Task Order. However, it is understood that a detailed grading and drainage report will not be required; but, the Engineer will write a letter which explains that the proposed projects will involve a minimal amount of grading and that the impact on drainage will be insignificant when compared to the entire drainage basin. Furthermore, only trees larger than 24" in diameter and within the proposed construction areas will be individually located; but, "tree canopies" will be indicated for the overall site. Existing utilities, including water and sewer lines and storm sewers, will be located only within J:1991991641ta3LSD.wpd:jm 4 • • the proposed work areas. A new property survey (with Professional Land Surveyor's seal) will not be required, nor will a description of leases, covenants, nor restrictions. SECTION IV - FEES AND PAYMENTS A. Title 1 Services (Engineering Planning Services). The ENGINEER shall provide Large Scale Development services for a total not -to -exceed fee of $14,762, including a total fixed payment of $1,850. 1. Large Scale Development Plan: For, and in consideration of, the services to be rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of actual salary costs for work -time directly connected with work chargeable to the project, plus payroll additives and general overhead costs of 178% of direct labor costs, plus direct reimbursable expenses associated with the project, plus a fixed payment which are payable as follows: a) Large Scale Development services costs not to exceed: $ 12,912 b) Fixed payment for Large Scale Development services: $ 1,850 c) Engineering contract amount for LSD services not to exceed:$ 14,762 J:1B8\98113eNo3LSD.wpd:lm 5 • • The basis of this upper limit and justification for the fee is contained in Appendix A attached hereto. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been, or is to be, a significant change in scope, complexity or character of the services to be performed. Appendix B covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. Up to 90% of the fee is payable on a monthly basis as work progresses. Final payment for the Large Scale Development services shall be made upon the OWNER's approval and acceptance of the satisfactory completion of the LSD phase services. B. Title II Services (Construction Phase Services): Not applicable for this Task Order. SECTION V - BASIC AGREEMENT IN EFFECT: Except as specifically amended herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. J: 1991991644o3LS0.wpd:jm 6 • • FOR THE CITY OF FAYETTEVILLE: B : 64eA42r Attest: OB S. By: �4'� di Mayor Date: a-hi/DD FOR McCLELLAND CONSULTING ENGINEERS, INC.: B • President Date: o/zz/ao J:19919916IVo3LSD.wpd:01 Attest: 1 rn1 • • • , :i ,....,S,i,rnatte'd g�!�h�h$]}|� 5' § R '} 2 j� j 1 sr ` / G |G•2 s /- 2 E: § 1t:_Rr .E 42'� |,,:. .•-- ^ t117 { ® y - •° |'1E|- |F}^` ;\ 1 kale ell Ma ed.UlQ 5 Propose& keIIY elnNue. 3e locate all edelYq 6 propose. Ba+mlonle .ae 'Late rra nyorarxr, nwtea valve., backflow pre enlarr f � f . § 8NN / § ! | \0: 48 Fluxing floor areae andseabed' &stances 25 ReNim block , • /ƒ : \ . . ƒ (00-00 i | %. E1 ; E& „ |!: k,-� \} / ) E !� | 05 o ƒk ��.;. - ; 05 I ; I 0.5 I 05 ;- YORJENOR. ........a.. . _ . . . w ■E1 - - . . TECHNICIAN th | =OPERA .4 - - .: ., . ow, ;; ; .0 0 - 0 025 ; 1 I SURVEYOR I a 1 0 a- I 1 6 0,0mn 1k( - 1 SUB.CONS. FEE 4 \SZ :mN 83- --- .es5a- az. mz _ w - • • APPENDIX B • Salary Ranges Drake Field, Fayetteville Municipal Airport CATEGORY Principal Engineer / Project Director Project Manager Project Engineer Registered Surveyor Computer Technician Engineering Technician Service Engineer Technician Survey Crew (2 man) Clerical Support CADD Draftsman 1 CADD Draftsman 2 CADD Draftsman 3 Soils Lab Supervisor Soils Technician II Soils Technician I J:\99\991641:\99199164Wppendix B Salary Rates TOBR.doc HOURLY RATE RANGE $40 to $45 $25 to $33 $18 to $26 $14 to $18 $17 to $21 $12 to $18 $15 to $20 $18 to $23 $9to$14 $15 to $20 $10 to $16 $8 to $12 $12 to $15 $8 to $12 $6 to $8 • Exhibit "C" • Task Order No. 4 TASK ORDER NO 4 WEST SIDE HANGAR @ OLD FUEL FARM SITE STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on March 7, 2000. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville (OWNER) and McClelland Consulting Engineers (ENGINEER) sets forth the project description, project schedule, and engineering fees related to new hangar construction, Drake Field. SECTION I - PROJECT DESCRIPTION An 80' x 80' (approximate) corporate hangar is to be designed for the vacant area, which used to be the site of the old fuel farm (before that facility was relocated), on the western side of the runway. The hangar should be equipped with a 70' wide aircraft door ("slider") to accommodate a King Air 350. The hangar shall also have a 20' x 20' office space partitioned off in either the southwestern or northwestern corner. The office shall be heated and cooled, and equipped with a restroom. Also, along the 1 J:199199/9<YN.wpd:lm • • western side of the hangar, a pedestrian door and a garage door should be provided. A floor drain should be installed in the middle of the hangar. The project is to include: A. Hangar design using prefabricated metal components. B. Reinforced concrete foundations. C. Interior electrical lighting and receptacles. D. Electrical grounding system. E Exterior, building -mounted electrical lighting. F. Storm drainage and paving plans to integrate the new hangars into the overall landside and airside paving schemes . Specifically excluded from the project scope: Storm Water Pollution Prevention Plan (as currently planned, less than a 5 -acre area is to be disturbed). SECTION 11 - PROJECT SCHEDULE From the time the OWNER issues the Notice To Proceed to the ENGINEER, the project will be executed within the following time periods: Surveying: 15 calendar days Preliminary Design (35%): 15 calendar days Design Development (65%): 45 calendar days Final Design (95%): 60 calendar days Submittal to City (100%): 90 calendar days J:1991991 N\toil. W OE:jm 2 • • SECTION III - SCOPE OF SERVICES The ENGINEER shall provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically included are: A. Construction staking of budding corners. B. Air spacing submittals to FAA. SECTION IV - FEES AND PAYMENTS A. Title I Services (Engineering Planning and Design Services Preceding Construction). The ENGINEER shall provide, as hereafter enumerated, geotechnical investigation, surveying, design, bidding, and air spacing services for a total not -to -exceed fee of $19,185 including a total fixed payment of $2,307. 1. Surveying and Design Phase Services: For, and in consideration of, the services to be rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of actual salary costs for work -time directly connected with work chargeable to the project, plus payroll additives and general overhead costs of 178% of direct labor costs, plus direct reimbursable expenses associated with the J:V7919919dv041.wpd:jm 3 • • project, plus a fixed payment which are payable as follows: a) Surveying and Design phase services costs not to exceed: $ 14,708. b) Fixed payment for Surveying and Design phase services: $ 2,170. c) Engineering contract amount for Surveying and Design phase services not to exceed: $ 16,878. The basis of this upper limit and justification for the fee is contained in Appendix A attached hereto. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed; or if the OWNER decides to shorten the duration of work from the time period specified in the Agreement for completion of work and such modification warrants such adjustment. Appendix B covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. Final payment for the Surveying and Design phase services shall be made upon the OWNER's approval and acceptance with the satisfactory completion of the Surveying and Design phase services. J199‘99164U W.wpd:lm 4 • • 2. Geotechnical Investigation Phase Services: For Geotechnical Investigation phase services rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 178% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed payment, which are as follows: a) Geotechnical phase services costs not to exceed: b) Fixed payment for Geotechnical phase services: c) Engineering contract amount for Geotechnical phase services not to exceed: $ 1,345. $ 13. $ 1,358. The basis of this upper limit and justification for the fee is contained in Appendix A attached hereto. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in the services to be performed by the ENGINEER and such modification warrants such adjustment. Appendices B and C cover the classifications of personnel and the salary rates for all personnel anticipated to be assigned to this project by the ENGINEER. Final payment for geotechnical phase services shall be made upon the OWNER's approval and acceptance with the satisfactory completion of the J?991991941to4.wpd:jm • • geotechnical phase of the project. 3. Bidding Phase Services: For Bidding phase services rendered by the ENGINEER, the OWNER shall pay the ENGINEER on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 178% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed payment, which are as follows: a) Bidding phase services costs not to exceed: b) Fixed payment for Bidding phase services: c) Engineering contract amount for Bidding phase services not to exceed: $ 579. $ 87. $ 666. The basis of this upper limit and justification for the fee is contained in Appendix A attached hereto. The fee has been based upon bidding the project one time under a single contract section. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in the services to be performed by the ENGINEER and such modification warrants such adjustment. Appendix B covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. Final payment for Bidding phase services shall be made upon the OWNER's J:100%00184VW.WWpd:Im 6 • • approval and acceptance with the satisfactory completion of the Bidding phase of the project. 4. Air Spacing Application Services: For Air Spacing Application phase services, the OWNER shall pay the ENGINEER on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 178% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed payment which are as follows: a. Air spacing phase services costs not to exceed: b. Fixed payment for air spacing phase services: c Engineering Contract amount for air spacing phase services not to exceed: $ 246. $ 37. $ 283. The basis of this upper limit and justification for the fee is contained in Appendix A attached hereto. Adjustment of the upper limit may be made should the ENGINEER establish and the OWNER agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed and such modification warrants such adjustment. Appendix B covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the ENGINEER. Final payment for Funding Application phase services shall be made upon the J:9929194Vo&.wpd:lm 7