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Home My WebLink About146-00 RESOLUTIONRESOLUTION NO. i 46-00 • A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $50,900 FOR THE WHITE RIVER BASEBALL COMPLEX. 1_Lk/ ED BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council hereby approves abudget adjustment in the amount of $50,900 by increasing Building Improvements, Acct. No. 4470 9470 5804 00, Project No. 99024 1 decreasing Park Improvements, Acct. No. 4470 9470 5806 00, Project No. 970171, for the White River Baseball Complex. A copy of the budget adjustment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 17ih day of October , 2000. APPROVED: By: /' (1 i F'ed Hanna, Mayor • NAME OF FILE: CROSS REFERENCE: Date Contents of File Initials /6 /7•Do . < A.. 2 . /-/4-,l� , d /Z-ca%Oaten ,fin if ,�f _GG, /�.GP [ f,frl!i� 1.7,,,,a/,i4,372-31 //�4r— �d421 � 70-77..„ i . ..,.. /th ,,,, /,:;3-60 %% ;',D b / L!C/ l City of Fayetteville, Arkansas Budget Adjustment Form EXHIBIT A Budget Year Department: Sales Tax Capital Improvements 2000 Division: Park Improvements Program: Date Requested Oct 17, 2000 Adjustment # Project or Item Requested: Additional funding is requested for the White River Baseball Complex. Project or Item Deleted: None. A portion of the funding for Lake Fayetteville/ Sequoyah Improvements is proposed for this adjustment. Justification of this Increase: The adjustment is requested to adjust the budget for the White River Baseball Complex. Justification of this Decrease: Sufficient funds exist to fund this request and perform improvements planned for this year. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number 50,900 4470 9470 5804 00 99024 1 Building Improvements Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Park Improvements 50,900 4470 9470 5806 00 97017 1 Approval Signatures Requested By Budget Manager Date 2I"Lc oa Date Department Director Date Admin. Services Director Date Mayor Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Blue Copy.. Budget & Research / Yellow Copy.. Requester It IBUDGE7IPROJECTSIBud_AdjIBA_20001WHITERVR.WK4 SX/ Atszr V 1ISIWXE FAYETTEVPL.LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Mayor Fred Hanna and City Council THRU: Charlie Venable, Public Works Director afr FROM: Connie Edmonston, Parks & Recreation Superintendent DATE: October 2, 2000 RE. Budget Adjustment for White River Baseball Complex Project The Parks and Recreation Division is requesting a budget adjustment in the amount of $50,900 for the White River Baseball Complex project located on Armstrong Drive. This park was formerly known as Babe Ruth Park or Industrial Park. The Parks and Recreation Advisory Board were briefed of the issues involved with this project. The Parks and Recreation Division does not like to bring this budget adjustment to the City Council after the fact, but hope you understand the unforeseeable circumstances described below. The project began in 1999 with replacement of the baseball field backstops and construction of a new concession/restroom facility located between the two baseball fields. A local contractor from the Babe Ruth Baseball Board had proposed to the Parks and Recreation Advisory Board that he would build the concession stand and solicit donations for the project if the city would provide $40,000 in materials. The project experienced lengthy time constraints in receiving an architect stamp on the drawings and approval from the Arkansas Health Department. When applying for the building permit, it was found that the city did not own enough land south of the fence as speculated. There was not room to place the building further north due to the safety zone required from the ballfield fence and the 100 year floodway zone. Therefore, park staff visited with the property owner on the south, which is Process Systems Integration, Inc.(PSI), to determine if they would be interested in donating or selling the easement to the fence line. Rick Caywood, PSI Owner, concurred to donate .235 acres to the city. He understood our city's need for a concession stand/restroom facility and had a love for baseball since his son played in the Elkins league. The city received a Quitclaim Deed and was ready to proceed with the project when the volunteer contractor withdrew from the project. • • Parks staff discussed the project with West Campus Building Trades students and they agreed to frame, roof and complete the interior work as a class project. This project was still a win-win community project in which the high school students would contribute to the City, as well as the City providing a valuable learning experience to the students. In the fall of 1999, the city installed the slab and the students framed and installed the trusses. By late February, West Campus withdrew from the project due to the lack of experienced students. The city was now faced with finishing the facility with park maintenance staff. Cost for labor and motor pool from the parks staff was $31,192. Several jobs had to be contracted out to general contractors for bricking, drywall, heating and air, plumbing, electrical, and concrete finishing which cost the city more than planned. These labor contracts were originally planned to be donated. In addition, the entryway and parking lot sub -project contributed to this budget adjustment. The Street Division paved the entryway and parking lots in February of 2000. The scope of work was expanded to include paving the area between fields #1 and #2 and the area from the west parking lot by field #1 down to field #2. (See attached map.) This cost an additional $12,499. Originally, these areas were gravel and used by the park staff to provide maintenance to the fields. The slope on the south side of the fields leading from the industrial plants caused a lot of drainage problems. After a rain, the gravel in the road would often wash onto the fields creating a safety problem for both participants and maintenance problem for staff. The paved area also serves as our sidewalk to provide ADA access from the bleachers on fields #1 and #2 to the concession\restroom building and parking lots. Staff had decided it would be best to complete the project while the Street Division was available. This paved area has expanded the park's usage since it's construction. It now serves as a hard surface walking path for parents waiting for a ball game, workers in the industrial area during the noon hour and after work hours, and the adjoining neighborhoods. Two other sub -projects also contributed to this budget adjustment request. In 2000, a new 10 foot high fence was installed on field #2 and three new bleachers were installed at the complex. Due to safety standards, the fence was raised from 8 foot to 10 foot. Both of these projects cost approximately $3,000 more than planned. The concession stand/restroom opened for the State AAU 14 and 15 Year Old Tournaments held in August. The improvements made to White River Baseball Complex have greatly enhanced the area and the ball players are now proud of their facility. There are additional improvements that need to be made at a later date. The budget adjustment would be taken from the Lake Improvements project. At this time, this fund has ample funding to borrow. 2 STAFF REVIEW FORM xx _ AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of October17,2000 FROM: Connie Edmonston Name Parks & Recreation Division Public Works Department ACTION REQUIRED: Approval of $50,900 budget adjustment for White River Baseball Complex COST TO CITY: Cost of this Request 4470_94711-5RnR-n0 Account Number 99n?4 Project Number $151,14R Category/Project Budget Funds Used To Date Remaining Balance Park Imprnvements Category/Project Name Rahn Ruth Rallpark Improvements Program Name Sales Tax Fund BUDGET REVIEW: Budge anager _xx Budgeted Item xx Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Accoun Citg Attorn Q Purchasing Officer /-02/26 Date /U-3-60 Date fU-3-o0 Date GRANTING AGENCY. ADA Coordinator /nl310 Date Date STAFF RECOMMENDATION: Approval of budget adjustment ivision Head ices Director �b•1-Do Date Cross Reference New Item: Prev Ord/Res #: Orig Contract Date:_ Orig Contract Number: FAYETTEVPLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Connie Edmonston, Parks & Recreation From: Heather Woodruff, City Clerk Date: October 23, 2000 Attached is a copy of Resolution No. 146-00 approving a budget adjustment for the White River Baseball Complex. The original will be microfilmed and filed with the City Clerk. The budget adjustment has been forwarded to the Budget & Research Division. cc: Nancy Smith, Internal Auditor Steve Davis, Budget & Research • • • • • • 0 • • • RESOLUTION NO. 146-00 A RESOLUTION. APPROVING' A BUDGET ADJUSTMENT IN THEA AMOUNT' OF $50,900 FOR THE WHITE RIVER BASEBALL'COMPLEXt. ' • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves a budget adjustment in the amount of $50,900 by increasing Building Improvements, Acct. No. 4470 9470 5804 00, Project No. 99024 1 decreasing Park Improvements, Acct. No. 4470 9470 5806 00, Project No. 97017 1, for the White River Baseball Compleic. A copy of the budget adjustment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 17th day of October 2000. APPROVED�•/ /M By: F ed Hanna, Mayor