HomeMy WebLinkAbout143-00 RESOLUTIONRESOLUTION NO. 143-00
A RESOLUTION AWARDING BID NO. 00-69IN THE AMOUNT
$125,103.43 TO TOTAL DATA SERVICES, INC. FOR THE
PURCHASE OF AN IBM AS/400 MODEL 720 REPLACEMENT
FOR THE CITY ADMINISTRATION BUILDING, AND IN THE
AMOUNT OF $76,937 TO INFO WORKS, INC. FOR THE
PURCHASE OF AN IBM AS/400 MODEL 270 FOR THE
FAYETTEVILLE POLICE DEPARTMENT; AND APPROVAL OF
A BUDGET ADJUSTMENT FOR SAID COMPUTER
UPGRADES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 00-69 in the amount of
$125,103.43 to Total Data Services, Inc. for the purchase of an IBM AS/400 Model 720 replacement
for the City Administration Building, and in the amount of $76,937 to Info Works, Inc. for the
purchase of an IBM AS/400 Model 270 for the Fayetteville Police Department. A copy of the bid
tabulation is attached hereto marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment by increasing Fixed
Assets, Acct. No. 4470 9470 5801 00, Project No. 98102 1 in the amount of $65,920 and Fixed
Assets, Acct. No. 4470 9470 580100, Project No. 970101 in the amount of $84,271 by decreasing
Fixed Assets, Acct. No. 4470 0947 4708 00 in the amount of $22,400 and Interest Investments, Acct.
No, 4470 0947 4708 00 in the amount of $127,791. A copy of the budget adjustment is attached
hereto marked Exhibit "B" and made a part hereof.
PASSED AND APPROVED this 17i° day of October , 2000.
APPROVEqv
By:
Fred Hanna, Mayor
ATTES '
By:
0
u
NAME OF FILE:
CROSS REFERENCE:
Date
Contents of File Initials
- GO
d
-k0D-6
• CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
TABLE OF CONTENTS
SECTION TITLE PAGE
COMPUTER SYSTEM AND APPLICATION SOFTWARE
1 INTRODUCTION 1
2 BID SCHEDULE 2
3 BID SUBMISSION PROCEDURE 3
4 AWARD OF BID 5
A. EVALUATION 5
B. REFERENCES 6
5 GENERAL REQUIREMENTS 6
6 WARRANTY & MAINTENANCE 7
8 HARDWARE/OPERATING SYSTEM
INFORMATION AND BID FORM
A. Information 7
Vendor Criteria 8
B. Bid Information and Costs - City Hall AS/400
8
Scope of Work
9
Existing hardware
10
Target System Hardware
11
Existing Operating System
13
Target System Operating System
14
Additional Hardware/software
17
C. Bid Information and Costs - Police Dept. AS/400
17
Scope of Work
17
Lotus Domino Installation
18
Existing hardware
19
Target System Hardware
20
Other Related Hardware
22
Existing Operating System
22
Target System Operating System
22
Software to be moved from old to new
24
Additional Hardware/Software
24
9. Bid Summary Form
10. Financing Options
25
26
i
0
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
1. INTRODUCTION
The City of Fayetteville, Arkansas (hereafter called "The City") is
requesting Bids from qualified respondents to provide computer
equipment, operating system, application software, and maintenance to
upgrade/replace two of The City's current IBM AS/400 computer systems,
operating systems, and application software. This bid document provides
the necessary information for vendors to submit to The City a bid for
these items.
vendors may submit a bid for all or part of these items.
These specifications exhibit the intent and purpose of The City
regarding the requirements to be met; and they shall be so considered by
the vendor. Accordingly, the vendor admits and agrees that they are not
complete in every detail and that work and materials not indicated or
expressly mentioned in these specifications, but which are manifestly
necessary for the full and faithful performance of the systems in
accordance with the true intent, will be included in their bid and
incorporated into the work the same as if indicated and specified. The
systems offered shall be complete in every respect, inclusive of all
design, components, auxiliary equipment, hardware, parts and labor,
manuals, and maintenance, whether or not specifically defined herein,
which are necessary to achieve a completely operational system.
It is The City's intent to commence final negotiations with the
respondent whose response is deemed most advantageous to The City. The
City may conduct post -bid discussions with any or all respondents.
"Post -bid discussions" may include but are not limited to:
a. Request for additional information;
b. Demonstrations;
The City may reject any or all bids.
The City, currently, has two IBM AS/400 systems to be upgraded/replaced.
One AS/400 is a 9406-310 serial number SlOA2507 located in City Hall,
and is used primarily for finance and accounting functions. The City
Hall AS/400 currently has eight remote sites connecting to communication
lines. The second AS/400 is a 9402-400 serial number S1005LKG used by
the Police Department for public safety and courts. Both systems
utilize New World Systems software and are connected together via
passthrough line.
Page 1 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
2, BID SCHEDULE
The following BID Schedule will be observed in this REQUEST FOR BID.
Advertise bid document
Receive Bids
At:
Open Bids
retiz
City of Fayetteville
Purchasing Dept., Room 306
113 W. Mountain St.
Fayetteville, Ar 72703
City Hall
Room 306
113 W. Mountain St.
Fayetteville, Ar 72703
ADDroximate Dates for:
DATE
September 15, 2000
September 28, 2000, 11:00 am
September 28, 2000, 11:00 am
Bid Review September 28, 2000
Vendor Selection September 28, 2000
Contract Negotiations September 28,29, 2000
Recommendation to Board Agenda Session October 10, 2000
To Board of Directors for Approval October 17, 2000
Notify Vendor(s) October 18, 2000
Page 2 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
3, BID SUBMISSION PROCEDURE
Two copies of the bid documents must be submitted in sealed envelopes
clearly marked with the name of the vendor and titled as shown below:
BID # 00-69
COMPUTER SYSTEMS UPGRADE
FOR THE
CITY OF FAYETTEVILLE, ARKANSAS
The "INVITATION TO BID" form in front of the Table of Contents must be
completely filled in.
11. Respondent must provide The City with his/her bid signed
by an employee having legal authority to submit bids on
behalf of the respondent. The entire cost of preparing
and providing responses shall be borne solely by the
respondent.
12. The City reserves the right to request any additional
information it deems necessary from any or all
respondents after the submission deadline.
13. The City reserves the right to reject any or all bids
submitted in response to this request for bid.
14. All materials submitted in response to this request
becomes the property of The City upon delivery.
15. The City reserves the right to issue amendments and/or
addendums to the original request for bid.
16. The request for bid is not to be construed as an offer,
a contract, or a commitment of any kind; nor does it
commit The City to pay for any costs incurred by
respondent in preparation of bid.
17. Errors in bid: Respondent and their authorized
representative or agent shall be deemed to have full
knowledge of the conditions, requirements, and
specifications of this request for bid.
Page 3 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
8. Default: In case of default after bid acceptance, The City may, at
its option, hold the accepted bidder or respondent liable for any
and all resultant increase costs as penalty for such default.
9. Submission procedure: Respondent will use the format of this bid
document when responding. Use of the numbering and headings in the
bid document will be used and fall in the same sequence whenever
using the comments page or additional pages.
All responses must be organized in the same manner as this bid
document. A blank is provided next to each question, statement, or
request for information. ALL BLANKS WILL BE ASSUMED TO MEAN "NO
RESPONSE",
If you cannot meet the requirement, you will place the word
"EXCEPTION" in the blank. You will also note each exception on a
"COMMENTS" page by stating the section and number of the
requirement excepted.
The order of the material to be returned will be as follows:
a. "Invitation to Bid" page in front of the Table of Contents
summarizing bid and identifying vendor;
b. The completed bid document provided by The City in its
entirety.
C. Detailed narrative of those items ("EXCEPTIONS") needing
further explanation.
d. Any additional materials necessary to further define your
product(s).
10. RECEIPT OF BIDS
All bids are to be received at the following address on or before
the scheduled date and time listed below:
PURCHASING DEPARTMENT
ROOM 306
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN
FAYETTEVILLE, ARKANSAS 72701
Page 4 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
BIDS MUST BE RECEIVED BY:
BIDS WILL BE OPENED AT
4. AWARD OF BID
A. EVALUATION
11:00 am, September 28, 2000
11:00 am, September 28, 2000
The intent of this
request for bid is to enable The City
to acquire
computer
hardware, system and application software that meets
or exceeds
the requirements of
The City as stated in the bid document.
The City
reserves
the right
to accept the best bid for The City
and is not
required
to accept
the lowest priced bid. The City also reserves the
right to
reject any
or all bids.
All Respondents will be evaluated on their experience, reputation,
proposed design, costs quoted, services offered, financial strength and
ability to provide the system which best meets the needs of The City.
The City will be the sole judge of what comprises the best and most
advantageous bid.
The following considerations will be used to evaluate each bid:
1. FUNCTIONS
2.
Compliance with the provisions of the bid document.
The ability of the bid to meet or exceed The City's requirements.
Emphasis will be placed on the ability to meet The City's
anticipated future needs. The ability of the hardware to provide
a growth path that will allow expansion of memory and disk storage
and not require future conversion to a different operating system
or application programming language.
Ability of the Respondent to directly support the system, including
installation, training, and maintenance.
Maintenance reliability and response time.
Cost of maintenance.
3. SUPPORT
The amount and quality of support that the vendor will provide The
City.
Page 5 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
The amount of vendor support that will be available for
implementation assistance, and on -going modifications.
4. COST
All of the costs required to purchase, install, train, modify, and
update the proposed hardware, system software, and application
software along with any professional services required and their
associated expenses.
5. EXPERIENCE/REPUTATION
Vendor's performance record in meeting the requirements of their
existing customers.
Number of satisfied customers using proposed hardware and/or
software in local government.
The financial stability of the vendor.
Number of experienced vendor support personnel.
6. FINANCING OPTIONS
Most cost effective use of City funds.
7. ABILITY TO MEET DEADLINES
Determined by contact with vendor's existing customers.
B.
Respondents must provide a list of references of locations where
the respondent has installed a system of similar size and design as
the one they are proposing.
5. GENERAL REQUIREMENTS
A. Any and all pre -contract verbal agreements and/or commitments will
be reduced to written form and all written agreements will be
signed by an authorized representative of the bidding company and
included as a part of the attached bid and any ensuing contract.
B. The attached bid, including all addenda, will become a part of any
resulting contract and shall control in the event of any conflicts
with any other provision of the contract.
C. In the event of default on either party, all litigation shall take
place and be governed by the laws of the State of Arkansas and
Washington County.
D. All prices/costs included in this bid must be guaranteed not to be
increased for at least 90 days from the bid opening date for
contracting purposes.
E. All materials submitted by the bidder as a part of its bid shall be
Page 6 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
considered the property of The City. The City reserves the right
to request any additional information necessary for clarifying the
bid as submitted.
F. The City reserves the right to accept and/or reject any, all, or
part of any bid that it deems not in the best interest of The City.
G. The bid MUST include the following right of cancellation:
"For any financed and/or long term purchase, rental, lease or
lease/purchase, The City reserves the right of cancellation,
on any annual contract anniversary date, of any or all
contract items if adequate funds are not appropriated."
All information submitted by any vendor, in addition to that
required herein, must refer to the section number and specific item
number. Any bidder may submit "General Comments" provided they are
brief and specific.
6. WARRANTY & MAINTENANCE
Warranty and Maintenance to be covered by IBM Corp. Bid
prices for maintenance will reflect the IBM Maintenance price.
7. HARDWARE/OPERATING SYSTEM INFORMATION AND BID FORM
The City has surveyed the marketplace for possible hardware options to
accomplish the objectives of The City. All equipment included in the
REQUEST FOR BID must be NEW. ORIGINAL EQUIPMENT in current production by
the manufacturer.
Bid of this project will include removal of the AS/400's from packing
materials, initial startup of all electrical systems of the units,
installation of the operating system, migration of all our current data,
peripherals, software and testing to ensure that setup; and migration
were successful. Installation will also include the setup and testing
of the IBM ECS line.
Both the IBM AS/400's (and all specified components) and the specified
setup and installation are to be bid according to the bid form as
individual line items. However, the vendor who receives the bid will be
responsible for the AS/400 hardware, delivery, setup, installation,
reloading of previous software, reloading of previous data, installation
of v4r5 and testing to see if system is completely operational. The
system will be awarded as a whole unit including conversion and
installation, parts will not be purchased separately.
Page 7 of 27
• •
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Vendor criteria:
For consideration any vendor wishing to Bid on the specified units must
be a
1. IBM Premier Partner
2. The person submitting the bid must be hold a current
certification from IBM and submit a copy of the certifications
with the bid - in the following areas
1. IBM certified Specialist AS/400 Technical Solutions
design V4R4 (or above)- test 366
b. IBM Certified Specialist - AS/400 Technical Solution
Implementation V4R4 (or above) - test 367
This is to ensure that all technical guidelines for IBM equipment
are followed and understood.
10. The vendor must be able to install the unit (IBM will not be
involved in the installation of a 8xx box) and the vendors
employee who does the installation must hold a current
certification from IBM and submit a copy of the certification
with the bid - in the following:
a. IBM certified Specialist AS/400 Technical Solutions
design V4R4 (or above)- test 366
b. IBM Certified Specialist - AS/400 Technical Solution
Implementation V4R4 (or above) - test 367
This is to ensure that all technical guidelines for IBM equipment
are followed and understood.
4. For Domino installation and configuration the person
installing Domino should hold the following IBM certification
and it should be submitted with the bid: AS/400 Domino for
AS/400 Specialist - test #353
B. City Hall AS/400 Upgrade/Replacement
The following pages contain information and bid form for the
upgrade/Replacement of the City's AS/400 located in City Hall. The
bid will include installation including the CISC to RISC upgrade.
Page 8 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
City Hall AS/400 CISC to RISC Upgrade
Scope of Work
The Vendor will assist The City of Fayetteville with planning, preparation and
performing the CISC to RISC upgrade on the AS/400 system. The Vendor's involvement
in this project will consist of the following work steps:
1. Creation of the written project task plan
2. Telephone support for project tasks
3. General planning tasks
Physical planning
AS/400 CISC system preparation
4. AS/400 RISC system upgrade tasks performed onsite
RISC system installation support confirming hardware and software
received
Analysis of RISC upgrade preparation
Document application software RISC upgrade requirements
Pre -conversion tasks preparing, planning and reviewing for RISC
conversion
Conversion tasks from source CISC system to the new RISC system
Initial load tasks on RISC system from CISC system tape backup
Licensed program installation tasks for RISC program products
Final RISC system upgrade tasks
5. System Synchronization tasks performed onsite
Test converted RISC system software and user applications
Identify and perform re -sync tasks for programs and data to complete
upgrade to RISC system
Perform final RISC upgrade testing
Confirm completion of RISC upgrade
The City of
Fayetteville
will
be
responsible
for the following project
tasks.
These tasks
are required
for
the
successful
completion of the project
upgrade:
1. Review and approval of project plan
2. Creation of system testing plan
3. Performing AS/400 backups as defined
4. Support of The Vendor's personnel, as
project tasks
5. Perform system testing after upgrade
operational status
in the project plan
required, in execution of
completed to confirm user
Page 9 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
EXISTING CITY HALL AS/400 HARDWARE
Product
Description
Qty Purchase Price
Monthly
Maint.
9406-310
System Unit W/D 11/19 SIOA2507
1
507.00
0022
9348-001 Lcl Src Rack Mnt
1
0090
FC.5052 Located on System Unit
1
1105
Single Disk Kit (320 MB) W/D 6/
4
2043
64MB Processor W/D 3/1998
1
2612
EIA 232/V.24 One -Line Adapter W
1
2619
16/4 Mbps Token -Ring Adapter W/
1
2621
Removable Media Device Attach W
1
2623
Six Line Comm Controller W/D 12
2
2654
EIA 232/V.24 Two -Line 20E W/D 8
2
2655
EIA 232/V.24 Two -Line 20 W/D 8/
3
2961
240Vf 10A, 6ft linecord
1
3103
32MB Main Storage W/D 3/1999
1
28.00
5042
System Unit Expansion Rack W/D
1
5043
Cnvrt Prmry Rk to Scdry Rk W/D
1
5052
Storage Exp Unit (16 Units)
1
203.00
5143
Power Supply (400W)
1
5514
Alt IPL Specify for 8MM
1
5520
Complete System Specify W/D 3/1
1
5540
Sys Console on Twinax WSC
1
6112
Mag Storage Device Controller
1
6140
Twinaxial Workstation Controlle
3
6390
7.OGB 8mm Cart Tape Unit (SPD)
1
6501
Tape/Disk Device Controller
1
6512
Disk Unit Ctir for RAID W/D 6/2
1
6606
1.96GB Disk Unit W/D 6/1998
5
9023
V.24 Cable 20 ft enhanced W/D 3
2
9083
Locking Line Cord Plug Specify
1
9153
STD MFIOP W/D 6/1998
1
9240
400 Watt standard PS W/D 6/2000
1
9243
Std Feature Power Supply W/D 6/
1
9245
Std Battery Back Up W/D 6/2000
2
9304
Base 64MB Main Storage W/D 6/19
1
9503
8mm MULIC Mod Upgrade W/D 6/199
1
9612
Std EIA 232/V.24 One-Line/A W/D
1
9337-225
1.94 GB Usk (2 DRV-RA 000024677
1
175.00
0044
Device Parity Protection
1
1213
970Mb Disk Unit Feature
5
9877
6.Om Attachment Cable
1
9902
Do Not Integrate
1
9337-225
1.94 GB Usk (2 DRV-RA 000024680
1
175.00
0044
Device Parity Protection
1
1213
970Mb Disk Unit Feature
3
9877
6.Om Attachment Cable
1
9902
Do Not Integrate
1
9348-001
1/2" Reel to Reel Tap 000026938
1
152.00
9331-001
8-inch Diskette Unit 000033507
1
218.00
Total Monthly Maintenance
1,240 00
Annual Maintenance
$14,880.00
Page 10 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Proposed Hardware City Hall Target System
Product Description Qty Purchase Monthly
Price Maint
9406-720 AS400e Server
0008 7208 Ultra SCSI Attachment
0024 9348-002 Lcl Src Stnd Alone
0044 Device Parity Protection (RAID)
0203 Side by Side Install
0348 PCI Cable - V.24/EIA232 20-Ft
0367 Operations Console PCI Cable
0381 Remote Control Panel Cable
1501 Interactive Card (70 CPW)
2062 Model 720 Processor (256MB)
2729 PCI External Tape Controller
2745 PCI Two -Line WAN ICA
2746 PCI Twinax Workstation IOA
2748 PCI Raid Disk Unit Controller
2824 PCI LAN/WAN/Workstation IOP
2924 English
3004 256MB Main Storage
5027 Software Version V4R5
5153 Redundant Power Supplies
5514 Alt IPL Specify for 8MM
6817 8.58GB 10k rpm Disk Unit (S/
7128 DASD Expansion Unit
8817 Opt Base 8.58GB l0k rpm Disk(S/
9082 14 Foot Line Cord Specify
1
1
1
1
1
8
1
1
1
1
2
4
1
1
2
1
4
1
1
1
7
1
1
1
Page 11 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9083 14 Locking Line Cord Specify 1
9330 PCI Integrated Expansion Unit 1
9364 System Unit Expansion 1
9738 PCI Base 100/10Mbps Ethernet IO 1
9745 Base PCI Two -Line WAN IOA 1
9406-720 Price
Monthly Maintenance
7852-40Z External V.34 (AS/400 TSP Model 1
38.00A
7852-40Z Price
Annual Maintenance
7208-342 20GB 8MM Cartridge Tape 1
7019 5-8mm AME Data Cartrdge Media K 2
9212 12 Meter SCSI Cable 1
9300
Publication
Language
- English/
1
9800
9ft.(2.7M)
125V, 15A
US/Canada
1
7208-342 Price
Monthly Maintenance
Hardware Target System Price
Monthly Maintenance
Annual Maintenance
Current City Hall Software Base System software
Product Description Serial Qty
5763-DCT Language Dictionaries OOOOL8912 1
1592 Basic One -Time UpgChg P30 1
9001 Asset Registration 1
Page 12 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
5763-PT1 Performance Tools/400 OOOOL8916
1082 Basic One -Time UpgChg P30
1114 Basic One -Time UpgChg P30 PTM
9001 Asset Registration
5763-PW1 Application Developme OOOOM1592 1
1146
Basic OTC UPG P30
1
9001
Asset Registration
1
5763-QU1
Query/400 W/D 2/2000 OOOOL8914
1
2235
Basic OTC UPG P30
1
9001
Asset Registration
1
5763-RG1
ILE RPG/400 W/D 2/200 OOOOL8915
1
0217
Basic One -Time UpgChg 230
1
9001
Asset Registration
1
5763-WP1
OfficeVision W/D 2/20 OOOOL8913
1
0268
No Charge Users in Base
1
0270
OTC UserBase Upg Per User Chg
24
1666
Basic One -Time UpgChg P30
1
9001
Asset Registration
1
5763-XW1 Client Access Windows OOOOGV792 1
2874
P30 Max User Cap
1
2876
Full Price per use
81
9001
Asset Registration
1
5755-AS3
AS400 System Software
OOOOB3255
1
1411
C/A Windows Family (5763-XW1)
1
1412
C/A (5763-XY1)
1
1413
C/A (5763-XA1)
1
1504
OfficeVision
5763-WP1
1
1505
Language Dictionary
5763-DCT
1
1508
Query
5763-QU1
1
1512
ILE RPG
5763-RG1
1
1525
Performance Tools/400
5763-PT1
1
1526
Application DevToolset
5763-PW1
1
1610
Performance Tools Mgr
5763-PT1
1
1984
OS/400 DASD HW update
1
2924
English Upper/Lower Case
(SBCS)
1
3407
8MM Data Cartridge
1
3508
Refresh
1
3520
Ship Release V3R2
1
7550
SoftCopy Lib on CD-ROM
Media PU
1
7594
Pub - ADTS for OS/400
1
9001
Asset Registration
1
Proposed
Software City Hall Target System
Product
Description
Qty
5716-DCT Language Dictionaries
License
Page 13 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
0772
Basic
OTC Upg P20
1
9001
Asset
Registration
1
5769-PT1
Performance
Tools/400 V4
1
0817
Upg P20 BOTC
Perf Tools (From V
1
0877
Upg P20 BOTC
PT/400 Mgr (From V
1
9001
Basic Asset
Registration
1
5769-PT1 OTC
5769-PW1 ADTS
1
0912
Upg P20 ADTS
5763PW1,5716PW1
1
9001
Basic Asset
Registration
1
5769-PW1 OTC
5769-QU1 Query 1
0123 Basic OTC P20 UPG (5716/5763-QU 1
9001 Asset Registration 1
5769-QU1 OTC
5769-RG1 ILE RPG for AS/400 1
1002 Upg P20 BOTC ILE RPG (From V3) 1
9001 Basic Asset Registration 1
5769-RG1 OTC
5769-XW1 Client Access Windows Family 1
1731 Upg P20 BOTC CA WINDOWS (From X 1
9001 Asset Registration 1
Page 14 of 27
• CITY OF FAYETTEVILLE .
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
5769-XW1 OTC
5733-SM3
IBM SW
Subscription 3 Yr Prepay
1
2222
Basic
OTC P20
1
5733-SM3 OTC
5769-SS1 Operating System 1
0277 P20 Basic OTC OS/400 1
1476 Upg chg PSF AnySpeed 1
9001 Basic Asset Registration 1
5769-SS1 OTC
5769-AC3 Cryptographic Access Provider 1 1
0005 IPLA CRYPTO 128 1
9001 Basic Asset Registration 1
5769-CE3 IBM AS/400 Client Encryption 12 1
1644 Per Use Client Encryption 128-B 1
9001 Basic Asset Registration 1
5755-AS5
SYSTEM PROGRAM ORDER
1
2105
LANG DICTNRIES OS/400 (DCT)
1
2501
OS/400 (5769-SS1)
1
2504
OV/400 (5769-WP1)
1
2508
Query (5769-QU1)
1
2512
ILE RPG (5769-RG1)
1
2516
CA WINDOWS (5769-XW1)
1
Page 15 of 27
. CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
2525
Perf Tools (5769-PT1)
1
2526
ADTS (5769-PW1)
1
2529
TCP/IP/400 (5769-TCl)
1
2553
IBM HTTP Server for AS/400
1
2556
Perf Manager (5769-PM1)
1
2562
Crypto Acc Prov 128 bit(5769-AC
1
2582
Client Encryption 128-bit(5769-
1
2585
Java Tools
1
2586 Java Kit (5769-JV1) 1
2591 WebSphere Application Server(57 1
2610 PT/400 Mgr (5769-PT1) 1
2683 Any speed Print Support 1
2924 English U/L SBCS Primary 1
3410 CD-ROM Media 1
3550 Version 4 Release 5 1
8136 OS/400 Backup and Recovery 1
9001 Basic Asset Registration 1
5755-AS5 OTC
Software Target System OTC
ADDITIONAL HARDWARE/SOFTWARE NOT LISTED
If additional hardware or software is required that is not listed in
the bid forms please check here and attach listing to bid form.
Page 16 of 27
• CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
C. Police Department AS/400
The following pages contain information and bid form for the
upgrade/replacement of the City of Fayetteville Police Department's
AS/400 located in the Police Building. The bid will include
installation price, however installation may be done in house.
AS/400 Unload / Reload
Scope of Work
The Vendor will assist Fayetteville Police with planning, preparation for
and upgrading the AS/400 system hardware to a model 270. The Vendor's
involvement in this project will consist of the following work steps:
4. Creation of a written project task plan
5. Telephone support for system preparation tasks
6. Performance of system upgrade preparation tasks
Research IBM PTF PSP databases
Develop Memory Pool Sizes and Activity Level Values
Map IOP connections from model 400 to model 270
Develop configuration for moving Ethernet line to 100 MB
Ethernet line
Develop configuration for twinax controllers and devices moved to
new IOP
Confirm planning for system objects (outqueues, job queues, data
queues, journals, message queue entries) not saved for restore on
the model 270
7. Confirm system hardware upgrade and configuration
Verify operational status of upgraded hardware
Create configuration objects for new hardware components
8. Unload / Reload from the model 400 to the new model 270
Restore model 400 system backups on 8mm tape to the new model 270
Move system connections from the model 400 to the new model 270
Modify LAN network communications line to use the ethernet IOP
Modify the twinax controllers and devices to use the new IOP
Correct any configuration problems after system upgrade
Fayetteville Police will be responsible for the following project tasks.
These tasks are required for the successful completion of the project
upgrade:
Review and approval of project plan
Page 17 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Creation of system test plan
Performance of system preparation tasks; backups, scheduling outages,
etc.
Support of The Vendor's personnel, as required, in execution of project
tasks
Perform system testing after each upgrade to confirm the system
operational status
Lotus Domino Installation on AS/400
Objective:
1. Install Lotus Domino for AS/400 to run as a native application on
an existing AS/400.
2.
Configure
AS/400 dial -up connection to local ISP for
e-mail
exchange.
3.
Configure
Lotus Domino for AS/400 SMTP to provide the
ability to
send and
receive internet mail via Domino Server.
4.
Configure
Domino Server for access by standard Notes
Client via
Ethernet
LAN.
5.
Configure
Domino Administrative Client.
6.
Configure
(5) Lotus Notes Clients.
Tasks: (minimum to be performed)
1. Conduct a planning meeting with the assigned resources.
2. Resources should include: Customer Project Manager, PC
Administrator, Network Administrator, AS/400 Administration,
AS/400 Programming.
3. Research and apply applicable PTF's.
4. Review and verify TCP/IP configuration.
5. Verify that a PC is available and configured for use as
Administrative Client.
6. Install the Domino for AS/4000 software.
7. Verify the installation completed successfully.
8. Setup the Domino Server (First Server).
9. Setup 5 Domino Clients and verify e-mail functions, including
internet mail.
10. Provide documentation of all tailoring parameters, names,
address, etc..
11. Conduct a training session for up to 5 people for administration
of the Domino system.
12. Conduct a training meeting for up to 5 end users on how to use
Notes (2-3 hours)
EXISTING POLICE DEPARTMENT AS/400 HARDWARE
Product Description Qty Monthly
Maint
Page 18 of 27
CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9402-400
System Unit W/D 6/1998 000055LKG
1
97.00
0044
Device Parity Protection (RAID)
1
2131
Model 400 Processor (32MB) W/D 3/1
1
2609
EIA 232/V.24 2-Line Adapter W/D 3/
2
10.00
2612
EIA 232/V.24 1-Line Adapter W/D 3/
1
2617
Ethernet/IEEE 802.3 CSAM/CD W/D 3/
1
2623
Six -line Communications Cntrl W/D
1
2960
120V, 15A, 6ft linecord
1
3110
64MB Main Storage
2
5025
Software Version V4R3
1
5135
Feature Power for System Unit W/D
1
5514
Alt IPL Specify for 8MM
1
5520
Complete System Specify W/D 3/1999
1
6050
Twinaxial Workstation Controller
3
6148
Twinaxial 8-port Workstation Exp W
1
6390
7.OGB 8mm Cart Tape Unit (SPD) W/D
1
6522
Disk Unit Controller for RAID W/D
1
6606
1.96GB Disk Unit W/D 6/1998
1
6607
4.19GB Disk Unit
6
7000
Panel Keylock W/D 6/2000
1
7108
Expansion Gate W/D 6/2000
1
7117
Integrated Expansion Unit W/D 6/20
1
51.00
9023
V.24 Cable 20 ft enhanced W/D 3/19
6
9172
Base Twinax MFIOP W/D 8/1998
1
9244
320 Watt Pwr Sup - 7117 Exp Unit W
1
9319
Std Disk Package System Unit W/D 6
1
9520
CDROM W/D 2/2000
1
9606
Base Disk Unit 1.967GB W/D 3/1999
1
9612
Base EIA 232/V.24 1-Line Adapter W
1
Total
Monthly Maintenance
158.00
HARDWARE
TARGET SYSTEM - Police Department AS/400
Upgrade
Product Description Qty Purchase Monthly
Price Maint
9406-270 AS400e Server 1
0008 7208 Ultra SCSI Attachment 1
0041 Device Parity Protection -All 1
0205 RISC to RISC Data Migration 1
0348 PCI Cable - V.24/EIA232 20-Ft 3
0367 Operations Console PCI Cable 1
Page 19 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
0382
Remote Control Panel Cable
1
1413
125V 14-Ft Line Cord
3
1460
3m HSL Cable
2
1463
2m SPCN Cable
1
1518
Interactive Capacity Card
1
2250
Model 270 Processor
1
2749
PCI Ultra Mag Media Ctlr
1
2763
PCI RAID Disk Unit Ctlr
1
2842
PCI Hot -Plug IOP
1
2924
English
1
3025
512ME Main Store
2
4317
8.58GB 10k rpm Disk Unit (PCI)
9
4525
CD-ROM
1
4745
PCI WAN IOA
2
4746
PCI Twinaxial Workstn IOA
1
4838
PCI 100/10Mbps Ethernet IOA
1
5027
Software Version V4R5
1
5075 PCI Expansion Tower 1
5514 Alt IPL Specify for 8MM 1
5544 Sys Console on Op Console 1
7002 HSL enabler 1
7104 System Unit Expansion G/A Sep 01 2
7133 DASD Concurrent Maint Cage 1
9771 Base PCI 2-Line WAN w/Modem 1
Page 20 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9406-270
Monthly Maintenance
7208-342
20GB
8MM Cartridge
Tape
1
7019 5-8mm
AME
Data Cartrdge
Media
Kit 2
9212 12 Meter SCSI Cable 1
9300
Publication
Language
- English/US
1
9800
9ft.(2.7M)
125V, 15A
US/Canada
1
7208-342 Price
Monthly Maintenance
9910-P15 PW9125 1500va 1
EXT110-127V,50/60Hz
Hardware Target System Price
Monthly Maintenance
OTHER RELATED HARDWARE
IBM InfoPrint 40 Laser Printer 1
4402
Duplex
1
4162
Ethernet 10/100Base TX
1
4332
Memory SIMM - 32MB
1
4530
Printer Stand
1
IBM InforPrint 40 Laser Printer Total
Page 21 of 27
CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
SOFTWARE BASE SYSTEM - Police Department AS/400
Product Description Serial Qty
5716-DCT Language Dictionaries OOOOQ2318 1
0721 Basic One -Time Charge P10 1
9001 Asset Registration 1
SOFTWARE TARGET SYSTEM - Police Department AS/400
Product Description Serial Qty License
5716-DCT
Language Dictionaries OOOOQ2318
1
0721
Basic One -Time Charge P10
1
9001
Asset Registration
1
5716-DCT
OTC
5769-SS1 Operating System
1
0276
P10 Basic OTC OS/400
1
9001
Basic Asset Registration
1
5769-LNT
Lotus Domino Enterprise for AS/400
1
1903
IPLA Per Use Notes
50
1906
IPLA Per Use Designer
2
2011
Enterprise
1
2924
English Upper/Lower Case (SBCS)
1
5859
V5.0 128-Bit CDROM (Encryption)
1
9001
Asset Registration
1
5769-LNT
OTC
5733-SM1 IBM SW Subscription 1 Yr Prepay
1
2211
Basic OTC P10
1
5733-SM1
OTC
5755-AS5
SYSTEM PROGRAM ORDER
1
Page 22 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
1925
V3R6/7 or V4R1/2 to V4R3/4 PTFs
1
2105
LANG DICTNRIES OS/400 (DCT)
1
2501
OS/400 (5769-SS1)
1
2504
OV/400 (5769-WP1)
1
2508
Query (5769-QU1)
1
2511
DB2 Qry Kit (5769-ST1)
1
2512
ILE RPG (5769-RG1)
1
2516
CA WINDOWS (5769-XW1)
1
2526
ADTS (5769-PW1)
1
2529
TCP/IP/400 (5769-TC1)
1
2547
Integr. For WindowsServer 5769-WSV
1
2553
IBM HTTP Server for AS/400
1
2556
Perf Manager (5769-PM1)
1
2585
Java Tools
1
2586
Java Kit (5769-JV1)
1
2591
WebSphere Application Server(5769-
1
2924
English U/L SBCS Primary
1
3410
CD-ROM Media
1
3550
Version 4 Release 5
1
8136
OS/400 Backup and Recovery Fc
1
9001
Basic Asset Registration Fc
1
5755-AS5 OTC
Software Target System OTC
Page 23 of 27
• CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
SOFTWARE MOVED FROM OLD HARDWARE
User must RPO-remove these products from the inventory of the base system:
5769-WP1
5755-AS5.2504
5769-QU1
5755-AS5.2508
5769-ST1
5755-AS5.2511
5769-RG1
5755-AS5.2512
5769-XW1 5755-AS5.2516
5769-PW1
5755-AS5.2526
ADDITIONAL HARDWARE/SOFTWARE NOT LISTED
If
additional
hardware or
software
is required that
is not
listed
in
the
bid forms
please check
here
and attach
listing
to bid
form.
Page 24 of 27
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9 . HARDWARE/OPERATING SOFTWARE BID SUMMARY
A. City Hall AS/400 9406-720e Server
OPERATING SYSTEM
ADDITIONAL HARDWARE/SOFTWARE
ANNUAL MAINTENANCE
INSTALLATION
I" 040 414Y0lDIN HmidoIM 3btvnON0P
TOTAL HARDWARE/OPERATING SYSTEM/INSTALLATION
B. Police Department AS/400 9406-270e Server
OPERATING SYSTEM
ADDITIONAL HARDWARE/SOFTWARE
ANNUAL MAINTENANCE
INSTALLATION
INSTALLATION, SETUP, TRAINING LOTUS DOMINO
ESTIMATED DELIVERY DATE
TOTAL HARDWARE/OPERATING SYSTEM/INSTALLATION
W
Sq
A
COST
COST
Page 25 of 27
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
10. HARDWARE FINANCING INFORMATION
As an option, the City requests that all of the hardware and software of
this bid be shown acquired through a Lease agreement. Show the following
information for the Hardware Lease.
A. City Hall AS/400
LEASE
Option 1 - 36 Monthly Payments:
Monthly Payment:
Option 2 - 48 Monthly Payments:
Monthly Payment:
Option 3 - 60 Monthly Payments:
Monthly Payment:
Option 4 - Other:
If you have alternative financing options, you may attach additional
information.
B. Police Department AS/400
VVkT:1i31yV#N0to) ZI
Option 1 - 36 Monthly Payments:
Monthly Payment:
Option 2 - 48 Monthly Payments:
Monthly Payment:
Option 3 - 60 Monthly Payments:
Monthly Payment:
Option 4 - Other:
LEASE
If you have alternative financing options, you may attach additional
information.
Page 26 of 27
11
City Hall AS/40 System Upgrade
Bid 00-69
9406-720 AS/400e Server
0008
7208 Ultra SCSI Attachment
0024
9348-002 Lcl Src Stnd Alone
0044
Device Parity Protection (RAID)
0203
Side by Side Install
0348
PCI Cable - V.24/EIA232 20-Ft
0367
Operations Console PCI Cable
0381
Remote Control Panel Cable
1501
Interactive Card (70 CPW)
2062
Model 720 Processor (256MB)
2729
PCI External Tape Controller
2745
PCI Two -Line WAN IDA
2746
PCI Twinax Workstation IDA
2748
PCI Raid Disk Unit Controller
2824
PCI LANNVANNVorkstation IOP
2924
English
3004
256MB Main Storage
5027
Software Version V4R5
5153
Redundant Power Supplies
5514
Alt IPL Specify for 8MM
6817
8.58GB 10k rpm Disk Unit (St
7128
DASD Expansion Unit
8817
Opt Base 8.58GB 10k rpm Disk(S/
9082
14 Foot Line Cord Specify
9330
PCI Integrated Expansion Unit
9364
System Unit Expansion
9738
PCI Base 100/10Mbps Ethemet 10
9745
Base PCI Two -Line WAN IDA
78624OZ External V.34 (AS/400 TSP Model
1
7208-342 20GB 8MM Cartridge Tape 1
7019 5-8mm AME Data Cartrdge Media K 2
9212 12 Meter SCSI Cable 1
9300 Publication Language - English/ 1
9800 9ft.(2.7M) 125V, 15A US/Canada 1
Total Hardware
T • i�i i�rii%
Total Data, Inc
Info Works, Inc
REAL
Huber & Assoc
17,250.00
$ 17,020.00 $
17,940.00 $
19,090.00
750.00
740.00
780.00
830.00
93.75
93.00
97.50
130.75
93.75
93.00
97.60
103.75
21,000.00
20,720.00
21,840.00
23,240.00
13,125.00
12,950.00
13,650.00
14, 525.00
1,950.00
1,924.00
2,028.00
2,158.00
1,275.00
1,258.00
1,326.00
11411.00
562.50
555.00
585.00
622.50
4,500.00
4,440.00
4,680.00 -
4,980.00
2,700.00
2,664.00
2,808.00
2,988.00
7,680.00
7,578.00
7,987.20
8,499.20
3,000.00
2,960.00
3,120.00
3,320.00
10,500.00
10,360.00
10,920.00
11,620.00
637.50
629.00
663.00
705.50
712.50
703.00
741.00
788.50
85,830.00
84,687.00
89,263.20
95,012.20
414.75
420.00
409.50
435.75
414.75
420.00
409.50
435.75
5,135.00
5,070.00
5,070.00
5,395.00
796.32
786.00
786.24
836.64
5,931.32 5,856.00 5,856.24 6,231.64
$ 92,176.07 $ 90,963.00 $ 95,528.94 $ 101,679.59
------------- ------------- ------------- -------------
5716-DCT
Lnguage Dictionaries
1
0772
Basic OTC Upg P20
1
9001
Asset Registration
1
5769-PT1
Performance Tools/400 V4
1
0817
Upg P20 BOTC Perf Tools (From V
1
260.70
251.00
257.40
273.90
0877
Upg P20 ROTC PT/400 Mgr (From V
1
430.55
414,00
425.10
452.35
9001
Basic Asset Registration
1
5769-PW1
ADTS
1
0912
Upg P20 ADTS 5763PW1,5716PW1
1
3,100.75
2,983.00
3,061.50
3,257.75
9001
Basic Asset Registration
1
5769-QU1
Query
1
0123
Basic OTC P20 UPG (5716/5763-OU
1
758.40
730.00
748.80
796.80
9001
Asset Registration
1
5769-RG1
ILE RPG for AS/400
1
1002
Upg P20 ROTC ILE RPG (From V3)
1
2,944.00
2,736.00
2,808.00
2,988.00
9001
Basic Asset Registration
1
5769-XW1
Client Access Windows Family
1
1731
Upg P20 BOTC CA WINDOWS (From X
1
4,345.00
4,180.00
4,290.00
4,565.00
9001
Asset Registration
1
5733-SM3 IBM SW Subscription 3 Yr Prepay 1 15,720.21 15,919.00 15,521.22 16,516.17
2222 Basic OTC P20 1
5769-SS1 Operating System 1
0277 P20 Basic OTC OS/400 1
1476 Upg chg PSF AnySpeed 1 948.00 4,556.00 4,975.85 936.00
9001 Basic Asset Registration 1
5769-AC3 Cryptographic Access Provider 1
0005 IPLA CRYPTO 128 1
9001 Basic Asset Registration 1
5769-CE3 IBM AS/400 Client Encryption 12 1
1644 Per Use Client Encryption 128-B 1
9001 Basic Asset Registration 1
5755-AS5 SYSTEM PROGRAM ORDER 1
2105 LANG DICTNRIES OS/400 (DCT) 1
2501 OS1400 (5769-SS1) 1
2504 OV1400 (5769-WP1) 1
2508 Query (5769-QU 1) 1
2512 ILE RPG (5769-RG1) 1
2516 CA WINDOWS (5769-XW1) 1
2525 Pert Tools(5769-PTi) 1
2526 ADTS (5769-PWt) 1
2529 TCP/IP/400 (5769-TC1) 1
2553 IBM HTTP Server for AS/400 1
2556 Pert Manager (5769-PM 1) 1
2562 Crypto Acc Prov 128 bil(5769-AC 1
2582 Client Encryption 128-bN(5769- 1
2585 Java Tools 1
2586 Java Kit (5769JV1) 1
2591 WebSphere Application Server(57 1
2610 PT/400 Mgr(5769-PT1) 1
2683 Any speed Print Support 1
2924 English U/L SBCS Primary 1
3410 CD-ROM Media 1
3550 Version 4 Release 5 1
8136 OS1400 Backup and Recovery 1 19.75 25.00 25.00 25.00
9001 Basic Asset Registration 1
Total Software $ 28,427.36 $ 31,794.00 $ 32,112.87 $ 29,810.97
------------- ------------- ------------- -------------
Total Hardware $ 92,176.07 $ 90,963.00 $ 95,528.94 $ 101,679.59
Total Software 28,427.36 31,794.00 32,112.87 29,810.97
Installation 4,500.00 7,300.00 5,500.00 ' 6,500.00
Total System - City Hall $ 125.103.43 $ 130,057.00 $ 133,141.81 $ 137,990.56
•
Police Department AS/400 Upgrade
Bid 00-69
Integrated
Total Data
Inforworks
REAL
Huber &Assoc
Tech. Inc.
9406-270
AS400e Server
1 $
2,960.00 $
2,960.00 $
3.120.00 $
3,320.00
0008
7208 Ultra SCSI Attachment
1
0041
Device Parity Protection -All
1
0205
RISC to RISC Data Migration
1
0348
PCI Cable - V.24/EIA232 20-Ft
3
277.50
278.00
292.50
311.25
0367
Operations Console PCI Cable
1
92.50
93.00
97.50
103.75
0382
Remote Control Panel Cable
1
92.50
93.00
97.50
103.75
1413
125V 14-Ft Line Cord
3
1460
3m HSL Cable
2
666.00
666.00
702.00
747.00
1463
2m SPCN Cable
1
1518
Interactive Capacity Card
1
14,430.00
14.430.00
15,210.00
16,185.00
2250
Model 270 Processor
1
2,960.00
2,960.00
3,120.00
3,320.00
2749
PCI Ultra Mag Media Ctlr
1
962.00
962.00
1,014.00
1,079.00
2763
PCI RAID Disk Unit Ctlr
1
2,220.00
2,220.00
2,340.00
2,490.00
2842
PCI Hot -Plug IOP
1
1.332.00
1,332.00
1,404.00
1,490.00
2924
English
1
3025
512MB Main Store
2
3,031.04
3,031.00
3,194.88
3,399.68
4317
8.58GB 101k rpm Disk Unit (PCI)
9
13,320.00
13,320.00
14,040.00
14,940.00
4525
CD-ROM
1
307A0
307.00
323.70
344.45
4745
PCI WAN IDA
2
629.00
629.00
663.00
705.50
4746
PCI Twinaxial Workstn IDA
1
555.00
555.00
585.00
622.50
4838
PCI 100110Mbps Ethernet IDA
1
666.00
666.00
702.00
747.00
5027
Software Version V4R5
1
5075
PCI Expansion Tower
1
4,440.00
4,440.00
4,660.00
4,980.00
5514
Aft IPL Specify for 8MM
1
5544
Sys Console on Op Console
1
7002
HSL enabler
1
148.00
148.00
156.00
166.00
7104
System Unit Expansion G/A Sep 01
2
1,110.00
1,110.00
1,170.00
1,245.00
7133
DASD Concurrent Maint Cage
1
629.00
627.00
663.00
705.50
9771
Base PCI 2-Line WAN w/Modem
1
50,827.64
50,827.00
53,575.08
57,005.38
6866
20GB 8MM Cartridge Tape
1
4,810.00
5,070.00
5,070.00
5,395.00
7019
5-8mm AME Date Cartrdge Media Kit
2
745.92
786.00
786.24
836.64
9212
12 Meter SCSI Cable
1
9300
Publication Language - English/US
1
9800
9ft.(2.7M) 125V, 15A US/Canada
1
5,555.92
5,856.00
5,856.24
6,231.64
9910
PW91251500va
1
1,081A4
1,315.00
1, 139.58
1,212.63
EXT110-127V,50160Hz
--
----
1,081.14- ---
1,315.00-
1,139.58
1,212.63
Total AS/400 Hardware
57,464.70
57,998.00
60,570.90
64,449.65
Other Related Hardware
IBM InfoPdnt
40 Laser Printer
1
2,675.00
2,743.20
2,914.65
2137
4402 Duplex
1
443.00
455.20
449.65
426.75
4162 Ethernet 10I10oBase TX
1
412.00
423.20
476.10
396.75
4332 Memory SIMM - 32MB
1
319.00
327.20
347.65
306.75
4530 Printer Stand
1
344.00
352.80
396.90
330.75
0.00
4,193.00
4,301.60
4,584.95
3,598.00
Total Hardware
$
57,464.70 $
62,191.00 $
64,872.50 $
69,034.60
$ 3,598.00
Software
5716-DCT
Language Dictionaries 000002318
1
0721
Basic One -Time Charge P70
1
9001
Asset Registration
1
ERR
Operating System
1
276
P10 Basic OTC OSI400
1
386A0
410.85
9001
Basic Asset Registration
1
ERR
Lotus Domino Enterprise for ASI400
1
•
1903
IPLA Per Use Notes
1906
IPLA Per Use Designer
2011
Enterprise
2924
English Upper/Lower Case (SBCS)
5859
V5.0 128-Bit CDROM (Encryption)
9001
Asset Registration
5733-SMI
IBM SW Subscription 1 Yr Prepay
2211
Basic OTC P10
5755
SYSTEM PROGRAM ORDER
1925
V3R6/7 or V4R112 to V4R314 PTFs
2105
LANG DICTNRIES OS/400 (OCT)
2501
OS1400 (5769SS1)
2504
OV/400 (5769-WP1)
2508
Query(5769-QU1)
2511
062 Cry Kit (5769ST7)
2512
ILE RPG (5769-RG1)
2516
CA WINDOWS (5769-XW1)
2526
ADTS (5769-PW7) 1
2529
TCP/IP/400(5769-TCl)
2547
Integr. For WindowsServer 5769-WSV
2553
IBM HTTP Server for AS/400
2556
Perf Manager(5769-PMl)
2585
Java Tools
2586
Java Kit (5769JV7)
2591
WebSphere Application Server(5769-
2924
English U1L SBCS Primary
3410
CD-ROM Media
3550
Version 4 Release 5
8136
OS1400 Backup and Recovery Fc
9001
Basic Asset Registration Fc
Total Software
Additional Software reaquired
Police System
Total System Hardware
Total Software
Installation
Installation, setup training Domino
Total System - Police Department
is
3,948.00 4,230.OD 3,666.00 470.OD
957.60 1,026.00 889.20 946.20
4,254.60 4,558.00 3,950.70 4,203.95
1,680.00 1,600.00 1,560.00 1,660.00
21.00 25.00 25.00 25.00
$ 10,861.20 $ 11,439.00 $ 10,477.00 $ 7,716.00
4,700.00
$ 57,464.70 $
57,998.00 $
60,570.90 $
69,149.65 $
0.00
10,861.20
11,439.00
10,477.00
7,716.00
0.00
3,600.00
2,700.00
4,500.00
2,500.00
0.00
6,800.00
4,800.00
6,000.00
2,500.00
0.00
-___-_-_-_------------------
S 78,725.90 $
---------------
76,937.00 $
----------------
81,547.90 $
---------------
81,865.65 $
0.00
Total Additional Hardware (printer awarded separately) $ 0.00 $ 4,193.00 $ 4,301.60 $ 4,584.95 $ 3,598.00
INVITATION TO BID •
BID # DATE ISSUED: DATE AND TIME OF OPENING:
00-69 Sept. 18, 2000 September 28, 2000 at 11:00 a.m.
BUYER: DATE REQUIRED:
City of Fayetteville, AR 30 DAYS ARO
F.O.B BUYER'S PHONE # GUARANTEED DELIVERY DATE:
Fayetteville, AR 501)575-8289 Within five weeks of placing order with IBM orp.
ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL
Per Attached Specifications
Please indicate pricing as requested in
the body of the bid document.
9. A City Hall AS/400 9406-720e 1 $ 847687.00
OS/400 Operating System Upgrade I $ 31,794.00
7852-40Z 1 $ 420.00
7208-342 1 $ 5,856.00
Annual Maintenance 1 $ 6,415.00
Installation Services 1 $ 73300.00 $1369472,00
B Police Department AS/400 9406-270 1 $ 503827.00
9910-1,15 UPS 1 $ 1,315.00
OS/400 Operating System 1 $ I L439.00
7208-342 8mm Tape Drive 1 $ 5,856.00
IBM InfoPrint 40 Laser Printer 1 $ 4,193.00
Installation Services 1 $ 7,500.00 $ 81,130.00
TOTAL BID PRICE $ 2175602,00
RESTRICTIONS OR EXCEPTIONS IBM Rebate Form
TO THE BID MUST BE NOTED: 1
EXECUTION OF BID
Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid
proposal, including specifications, terns and standard conditions, and pertinent information regarding the articles
being bid on, and agree to furnish these articles at the prices stated.
UNSIGNED NAME OF FIRM: PHONE: FEDERAL ID#:
BEDS WELL BE Info Works, Inc. 501-228-9631 640840819
REJECTED BUSINESS ADDRESS: CITY AND STATE: ZIP:
3 Office Park Drive, Suite 103 Little Rock, Arkansas 72211
AUTH ED SIGNA TITLE: DATE:
Thomas M. Stovall, PRESIDENT 9/28/2000
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
TABLE OF CONTENTS
SECTION TITLE PAGE
COMPUTER SYSTEM AND APPLICATION SOFTWARE
1 INTRODUCTION 1
2 BID SCHEDULE 2
3 BID SUBMISSION PROCEDURE 3
4 AWARD OF BID 5
A. EVALUATION 5
B. REFERENCES 6
5 GENERAL REQUIREMENTS 6
6 WARRANTY & MAINTENANCE 7
8 HARDWARE/OPERATING SYSTEM
INFORMATION AND BID FORM
A. Information 7
• Vendor Criteria 8
B. Bid Information and Costs - City Hall AS/400 8
Scope of Work 9
Existing hardware 10
Target System Hardware 11
Existing Operating System 13
Target System Operating System 14
Additional Hardware/software 17
C. Bid Information and Costs - Police Dept. AS/400 17
Scope of Work 17
Lotus Domino Installation 18
Existing hardware 19
Target System Hardware 20
Other Related Hardware 22
Existing Operating System 22
Target System Operating System 22
Software to be moved from old to new 24
Additional Hardware/Software 24
9. Bid Summary Form
10. Financing Options
•
i
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
1. INTRODUCTION
The City of Fayetteville, Arkansas (hereafter called "The City") is
requesting Bids from qualified respondents to provide computer
equipment, operating system, application software, and maintenance to
upgrade/replace two of The City's current IBM AS/400 computer systems,
operating systems, and application software. This bid document provides
the necessary information for vendors to submit to The City a bid for
these items.
Vendors may submit a bid for all or part of these items.
These specifications exhibit the intent and purpose of The City
regarding the requirements to be met; and they shall be so considered by
the vendor. Accordingly, the vendor admits and agrees that they are not
complete in every detail and that work and materials not indicated or
expressly mentioned in these specifications, but which are manifestly
necessary for the full and faithful performance of the systems in
accordance with the true intent, will be included in their bid and
incorporated into the work the same as if indicated and specified. The
systems offered shall be complete in every respect, inclusive of all
design, components, auxiliary equipment, hardware, parts and labor,
manuals, and maintenance, whether or not specifically defined herein,
which are necessary to achieve a completely operational system.
• It is The City's intent to commence final negotiations with the
respondent whose response is deemed most advantageous to The City. The
City may conduct post -bid discussions with any or all respondents.
"Post -bid discussions" may include but are not limited to:
a. Request for additional information;
b. Demonstrations;
The City may reject any or all bids.
The City, currently, has two IBM AS/400 systems to be upgraded/replaced.
One AS/400 is a 9406-310 serial number SlOA2507 located in City Hall,
and is used primarily for finance and accounting functions. The City
Hall AS/400 currently has eight remote sites connecting to communication
lines. The second AS/400 is a 9402-400 serial number S1005LKG used by
the Police Department for public safety and courts. Both systems
utilize New World Systems software and are connected together via
passthrough line.
Page 1 of 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
2, BID SCHEDULE
The following BID Schedule will be observed in this REQUEST FOR BID.
Advertise bid document
Receive Bids
At:
City of Fayetteville
Purchasing Dept., Room 306
113 W. Mountain St.
Fayetteville, Ar 72703
Open Bids
At:
City Hall
Room 306
• 113 W. Mountain St.
Fayetteville, Ar 72703
Approximate Dates for:
Bid Review
Vendor Selection
Contract Negotiations
Recommendation to Board Agenda Session
To Board of Directors for Approval
Notify Vendor(s)
•
DATE
September 15, 2000
September 28, 2000, 11:00 am
September 28, 20000 11:00 am
September 28, 2000
September 28, 2000
September 28,29, 2000
October 10, 2000
October 17, 2000
October 18, 2000
Page 2 of 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
3, BID SUBMISSION PROCEDURE
Two copies of the bid documents must be submitted in sealed envelopes
clearly marked with the name of the vendor and titled as shown below:
BID # 00-69
COMPUTER SYSTEMS UPGRADE
141010 V6101
CITY OF FAYETTEVILLE, ARKANSAS
The "INVITATION TO BID" form in front of the Table of Contents must be
completely filled in.
11. Respondent must provide The City with his/her bid signed
by an employee having legal authority to submit bids on
. behalf of the respondent. The entire cost of preparing
and providing responses shall be borne solely by the
respondent.
12. The City reserves the right to request any additional
information it deems necessary from any or all
respondents after the submission deadline.
13. The City reserves the right to reject any or all bids
submitted in response to this request for bid.
14. All materials submitted in response to this request
becomes the property of The City upon delivery.
15. The City reserves the right to issue amendments and/or
addendums to the original request for bid.
16. The request for bid is not to be construed as an offer,
a contract, or a commitment of any kind; nor does it
commit The City to pay for any costs incurred by
respondent in preparation of bid.
17. Errors in bid: Respondent and their authorized
representative or agent shall be deemed to have full
knowledge of the conditions, requirements, and
specifications of this request for bid.
•
Page 3 of 26
CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
8. Default: In case of default after bid acceptance, The City may, at
its option, hold the accepted bidder or respondent liable for any
and all resultant increase costs as penalty for such default.
9. Submission procedure: Respondent will use the format of this bid
document when responding. Use of the numbering and headings in the
bid document will be used and fall in the same sequence whenever
using the comments page or additional pages.
All responses must be organized in the same manner as this bid
document. A blank is provided next to each question, statement, or
request for information. ALL BLANKS WILL BE ASSUMED TO MEAN "NO
RESPONSE".
If you cannot meet the requirement, you will place the word
"EXCEPTION" in the blank. You will also note each exception on a
"COMMENTS" page by stating the section and number of the
requirement excepted.
The order of the material to be returned will be as follows:
a. "Invitation to Bid" page in front of the Table of Contents
summarizing bid and identifying vendor;
. b. The completed bid document provided by The City in its
entirety.
C. Detailed narrative of those items ("EXCEPTIONS") needing
further explanation.
d. Any additional materials necessary to further define your
product(s).
10. RECEIPT OF BIDS
All bids are to be received at the following address on or before
the scheduled date and time listed below:
PURCHASING DEPARTMENT
re• l;
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN
FAYETTEVILLE, ARKANSAS 72701
•
Page 4 of 26
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
BIDS MUST BE RECEIVED BY:
BIDS WILL BE OPENED AT
4, AWARD OF BID
A. EVALUATION
11:00 am, September 28, 2000
11:00 am, September 28, 2000
The intent of this request for bid is to enable The City to acquire
computer hardware, system and application software that meets or exceeds
the requirements of The City as stated in the bid document. The City
reserves the right to accept the best bid for The City and is not
required to accept the lowest priced bid. The City also reserves the
right to reject any or all bids.
All Respondents will be evaluated on their experience, reputation,
• proposed design, costs quoted, services offered, financial strength and
ability to provide the system which best meets the needs of The City.
The City will be the sole judge of what comprises the best and most
advantageous bid.
The following considerations will be used to evaluate each bid:
1. FUNCTIONS
Compliance with the provisions of the bid document.
The ability of the bid to meet or exceed The city's requirements.
Emphasis will be placed on the ability to meet The City's
anticipated future needs. The ability of the hardware to provide
a growth path that will allow expansion of memory and disk storage
and not require future conversion to a different operating system
or application programming language.
Ability of the Respondent to directly support the system, including
installation, training, and maintenance.
2. MAINTENANCE
Maintenance reliability and response time.
Cost of maintenance.
3. SUPPORT
• The amount and quality of support that the vendor will provide The
City.
Page 5 of 26
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
The amount of vendor support that will be available for
implementation assistance, and on -going modifications.
4. COST
All of the costs required to purchase, install, train, modify, and
update the proposed hardware, system software, and application
software along with any professional services required and their
associated expenses.
5. EXPERIENCE/REPUTATION
Vendor's performance record in meeting the requirements of their
existing customers.
Number of satisfied customers using proposed hardware and/or
software in local government.
The financial stability of the vendor.
Number of experienced vendor support personnel.
6. FINANCING OPTIONS
Most cost effective use of City funds.
7. ABILITY TO MEET DEADLINES
Determined by contact with vendor's existing customers.
• B. REFERENCES
Respondents must provide a list of references of locations where
the respondent has installed a system of similar size and design as
the one they are proposing.
5. GENERAL REQUIREMENTS
A. Any and all pre -contract verbal agreements and/or commitments will
be reduced to written form and all written agreements will be
signed by an authorized representative of the bidding company and
included as a part of the attached bid and any ensuing contract.
B. The attached bid, including all addenda, will become a part of any
resulting contract and shall control in the event of any conflicts
with any other provision of the contract.
C. In the event of default on either party, all litigation shall take
place and be governed by the laws of the State of Arkansas and
Washington County.
D. All prices/costs included in this bid must be guaranteed not to be
increased for at least 90 days from the bid opening date for
contracting purposes.
• E. All materials submitted by the bidder as a part of its bid shall be
Page 6 of 26
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00-69
Aulk COMPUTER SYSTEMS UPGRADE
considered the property of The City. The City reserves the right
to request any additional information necessary for clarifying the
bid as submitted.
F. The City reserves the right to accept and/or reject any, all, or
part of any bid that it deems not in the best interest of The City.
G. The bid MUST include the following right of cancellation:
"For any financed and/or long term purchase, rental, lease or
lease/purchase, The City reserves the right of cancellation,
on any annual contract anniversary date, of any or all
contract items if adequate funds are not appropriated."
I. All information submitted by any vendor, in addition to that
required herein, must refer to the section number and specific item
number. Any bidder may submit "General Comments" provided they are
brief and specific.
6. WARRANTY & MAINTENANCE
1. Warranty and Maintenance to be covered by IBM Corp. Bid
• prices for maintenance will reflect the IBM Maintenance price.
7. HARDWARE/OPERATING SYSTEM INFORMATION AND BID FORM
A. INFORMATION
The City has surveyed the marketplace for possible hardware options to
accomplish the objectives of The City. All equipment included in the
REQUEST FOR BID must be NEW, ORIGINAL EOUIPMENT in current production by
the manufacturer.
Bid of this project will include removal of the AS/400's from packing
materials, initial startup of all electrical systems of the units,
installation of the operating system, migration of all our current data,
peripherals, software and testing to ensure that setup; and migration
were successful. Installation will also include the setup and testing
of the IBM ECS line.
Both the IBM AS/400's (and all specified components) and the specified
setup and installation are to be bid according to the bid form as
individual line items. However, the vendor who receives the bid will be
responsible for the AS/400 hardware, delivery, setup, installation,
reloading of previous software, reloading of previous data, installation
of v4r5 and testing to see if system is completely operational. The
system will be awarded as a whole unit including conversion and
• installation, parts will not be purchased separately.
Page 7 of 26
• Vendor Criteria:
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00 - 69
COMPUTER SYSTEMS UPGRADE
InfoWorks acknowledges and accepts.
For consideration any vendor wishing to Bid on the specified units must
be a
1. IBM Premier Partner
- InfoWorks is Currently an IBM Premier AS/400 Business Partner
2. The person submitting the bid must hold a current certification from
IBM and submit a copy of the certifications with the bid - in the
following areas:
a. IBM Certified Specialist AS/400 Technical Solutions Design V4R4
JOHN SYMONDS - Copy of Test 366 included in bid.
b. IBM Certified Specialist AS/400 Technical Solution Implementation
V4R4. JOHN SYMONDS - Copy of Test 367 included in bid.
This is to insure that all technical guidelines for IBM equipment are
followed and understood.
3. The vendor must be able to install the unit (IBM will not be
involved in the installation of a Bxxbox) and the vendors employee
who does the installation must hold a current certification from IBM
• and submit a copy of certifications with the bid - in the following:
a. IBM Certified Specialist AS/400 Technical Solutions Design V4R4.
JOHN SYMONDS - Copy of Test # 366 included in the bid.
b. IBM Certified Specialist AS/400 Technical Solution
Implementation V4R4. JOHN SYMONDS - Copy of Test #367 included.
This is to insure that all technical guidelines for IBM equipment are
followed and understood.
4. For Domino installation and configuration the person installing
Domino should hold the following IBM Certification and it should be
submitted with the bid: AS/400 Domino for AS/400 Specialist
JOHN SYMONDS - Copy of Test #353 include in this bid.
Response:
InfoWorks W-2 Full-time Salaried Employee, John Symonds, is responsible
for submitting all technical aspects and systems assured this Bid response
and he will be responsible for managing, as well as, providing his own
technical skills in all aspects requested for technical labor in this
contract. Ginger Paul, Certified Lotus Notes Developer and Cathy Rose who
holds the following certifications will assist John: Certifified Lotus
Instructor & Developer.
B. City Hall AS/400 Upgrade/Replacement InfoWorks Acknowledges & Accepts
• The following pages contain information and bid forms for the upgrade /
Replacement of the City's AS/400 located in City Hall. The bid will
include installation, including the CISC to RISC Upgrade.
Page 8 of 26
• CITY OF FAYETTEVILLE •
REQUEST FOR BID # 00 - 69
COMPUTER SYSTEMS UPGRADE
• City Hall AS/400 CISC to RSIC UPGRADE:
SCOPE OF WORK
InfoWorks acknowledges and accepts.
InfoWorks will assist The City of Fayetteville with planning, preparation and
performing the CISC to RSIC Upgrade on the AS/400 System. InfoWorks involvement
in this project will consist of the following work steps:
1. Creation of the written project task plan Accepted by IWI
2. Telephone Support for project tasks Accepted by IWI
3. General Planning Tasks Accepted by IWI
Physical Planning
AS/400 CISC System Preparation
4. AS/400 RISC System Upgrade Tasks to be Performed by InfoWorks, Onsite:
Risc system installation support confirming hardware & software received
- Analysis of RISC upgrade preparation, including 5798-TBU for Version 3.2.
- Document application software RISC upgrade requirements
- Pre -conversion tasks preparing, planning and reviewing for RISC conversion
- Conversion Tasks from source CISC system to the new RISC system
- Initial Load tasks on RSIC system from CISC system tape backup
Licensed program installation tasks for RSIC program products
Final RISC system upgrade tasks
5. System Synchronization tasks to be performed by InfoWorks, onsite.
Test converted RISC system software and user applications
Identify and perform re -sync tasks from programs and data to complete the
Upgrade to the RISC system
Perform final RISC upgrade testing
Confirm completion of RISC upgrade Accepted by IWI.
6. InfoWorks will have Buddy Robinson and Bruce Flowers available for telephone
Support and for backup services onsite if necessary. Both technicians have been
involved in many CISC TO RISC Upgrades. The City can call our references and
inquire about each of our technicians, i.e., Call Baptist Medical Center for Pat
Given and ask about the 9406-F80 to 9406-720 CISC to RISC in May, 2000, which was
performed by Buddy Robinson. Or, Call Madison County, Canton, MS for Todd Cameron
and ask about John Symonds skills and how valuable of an asset he has been to their
county governments overall AS/400's & WAN. See the tabbed section in this bid for
a partial list of InfoWorks references.
The City of Fayetteville will be responsible for the following project tasks. These
tasks are required for the successful completion of the project upgrade:
1. Review and approval of project plan
2. Creation of system testing plan
3. Performing AS/400 backups as defined in the project plan
• 4. Support of the Vendor's personnel, as required, in the execution of project tasks
5. Perform system testing after upgrade completed to confirm user operational status
Page 9 of 26
ty of Fayetteville
R QUBST FOR BID # 00 - 69
COMPUTER SYSTEMS UPGRADE
is
EXISTING CITY HALL AS/400 HARDWARE
Product Description Serial Qty
LJ
InfoWorks acknowledges and accepts.
Purchase Maint
9406-310 System Unit W/D 11/19 OOOOA2507 1 507.00
0022 9348-001 Lcl Src Rack Mnt 1 N/O
0090 FC.5052 Located on System Unit 1 N/O
1105 Single Disk Kit (320 MB) W/D 6/ 4 N/O
2043 64MB Processor W/D 3/1998 1 N/O
2612 EIA 232/V.24 One -Line Adapter W 1 N/O
2619 16/4 Mbps Token -Ring Adapter W/ 1 N/O
2621 Removable Media Device Attach W 1 N/O
2623 Six Line Comm Controller W/D 12 2 N/O
2654 EIA 232/V.24 Two -Line 20E W/D 8 2 N/O
2655 EIA 232/V.24 Two -Line 20 W/D 8/ 3 N/O
2961 240V, 10A, 6ft linecord 1 N/O
3103 32MB Main Storage W/D 3/1999 1 N/O
5042 System Unit Expansion Rack W/D 1 28.00
5043 Cnvrt Prmry Rk to Scdry Rk W/D 1 N/O
5052 Storage Exp Unit (16 Units) 1 203.00
5143 Power Supply (400W) 1 N/O
5514 Alt IPL Specify for 8MM 1 N/O
5520 Complete System Specify W/D 3/1 1 N/O
5540 Sys Console on Twinax WSC 1 N/O
6112 Mag Storage Device Controller 1 N/O
6140 Twinaxial Workstation Controlle 3 N/O
6390 7.OGB 8mm Cart Tape Unit (SPD) 1 N/O
• 6501 Tape/Disk Device Controller 1 N/O
6512 Disk Unit Ctlr for RAID W/D 6/2 1 N/O
6606 1.96GB Disk Unit W/D 6/1998 5 N/O
9023 V.24 Cable 20 ft enhanced W/D 3 2 N/O
9083 Locking Line Cord Plug Specify 1 N/O
9153 STD MFIOP W/D 6/1998 1 N/O
9240 400 Watt standard PS W/D 6/2000 1 N/O
9243 Std Feature Power Supply W/D 6/ 1 N/O
9245 Std Battery Back Up W/D 6/2000 2 N/O
9304 Base 64MB Main Storage W/D 6/19 1 N/O
9503 8mm MULIC Mod Upgrade W/D 6/199 1 N/O
9612 Std EIA 232/V.24 One-Line/A W/D 1 N/O
9348-001 1/2" Reel to Reel Tap 000026938 1 152.00
9337-225 1.94 GB Dsk (2 DRV-RA 000024680 1 175.00
0044 Device Parity Protection 1 N/O
1213 970Mb Disk Unit Feature 3 N/O
9877 6.Om Attachment Cable 1 N/O
9902 Do Not Integrate 1 N/O
9337-225 1.94 GB Dsk (2 DRV-RA 000024677 1 175.00
0044 Device Parity Protection 1 N/O
1213 970Mb Disk Unit Feature 5 N/O
9877 6.Om Attachment Cable 1 N/O
9902 Do Not Integrate 1 N/O
• 9331-001 8-inch Diskette Unit 000033507 1---_----- 218.00A
Total Monthly Maintenance 1,240.00
Annual Maintenance 14,880.00
Page 10 of 26
0
CITY OF FAYETTEVILLE
• REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Proposed Hardware City Hall Target System
Product Description Serial Qty
9406-720 AS400e Server 1
0008 7208 Ultra SCSI Attachment 1
0024 9348-002 Lcl Src Stnd Alone 1
0044 Device Parity Protection (RAID) 1
0203 Side by Side Install 1
0348 PCI Cable - V.24/EIA232 20-Ft 8
0367 Operations Console PCI Cable 1
0381 Remote Control Panel Cable 1
1501 Interactive Card (70 CPW) 1
• 2062 Model 720 Processor (256MB) 1
2729 PCI External Tape Controller 2
2745 PCI Two -Line WAN IOA 4
2746 PCI Twinax Workstation ICA 1
2748 PCI Raid Disk Unit Controller 1
2824 PCI LAN/WAN/Workstation IOP 2
2924 English 1
3004 256MB Main Storage 4
5027 Software Version V4R5 1
5153 Redundant Power Supplies 1
5514 Alt IPL Specify for 8MM 1
6817 8.58GB 10k rpm Disk Unit (S/ 7
7128 DASD Expansion Unit 1
8817 Opt Base 8.58GB l0k rpm Disk(S/ 1
9082 14 Foot Line Cord Specify 1
InfoWorks acknowledges and
accepts.
Purchase
Monthly
Price
Maint
17,020.00
195.00
F
N/C
N/O
N/C
N/O
N/C
N/O
N/C
N/O
740.00
N/O
93.00
N/O
93.00
N/O
20f720.00
145.00
F
12,950.00
94.00
F
1,924.00
N/O
1,258.00
N/O
555.00
N/O
4,440.00
N/O
2,664.00
N/O
N/C
N/O
7,578.00
N/O
N/C
N/O
2,960.00
N/O
N/C
N/O
10,360.00
N/O
629.00
69.00
F
703.00
N/O
N/C
N/O
Page
11 of 26
r]
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9083
Locking Line Cord Plug Specify
1
N/C
N/O
9330
PCI Integrated Expansion Unit
1
N/C
N/O
9364
System Unit Expansion
1
N/C
N/O
9738
PCI Base 100/10Mbps Ethernet IO
1
N/C
N/O
9745
Base PCI Two -Line WAN IOA
1
N/C
N/O
9406-720 Price
---------
---------
84,687.00
------
------
•* PRICE
INCLUDES IBM PACKING THE OLD 9406-310
SYSTEM AND PAYING
FOR FREIGHT REMOVAL !
Monthly Maintenance
503.00
7852-40Z External V.34 (AS/400 TSP Model 1 420.00 38.00A P
--------- ------
--------- ------
7852-40Z Price 420.00
Annual Maintenance 38.00
7208-342 20GB 8MM Cartridge Tape 1 50070.00 78.00 F
7019 5-8mm AME Data Cartrdge Media K 2 786.00 N/O
9212 12 Meter SCSI Cable 1 N/C N/O
9300 Publication Language - English/ 1 N/C N/O
9800 9ft.(2.7M) 125V, 15A US/Canada 1 N/C N/O
--------- ------
--------- ------
7208-342 Price 5,856.00
Monthly Maintenance 78.00
--------- ------
Hardware Target System Price $ 90,963.00
Monthly Maintenance 581.00
Annual Maintenance 38.00
Current City Hall Software Base System Software
Product Description Serial Qty
5763-DCT Language Dictionaries 0000L8912 1
1592 Basic One -Time UpgChg P30 1
9001 Asset Registration 1
5763-PT1 Performance Tools/400 OOOOLS916 1
• 1082 Basic One -Time UpgChg P30 1
1114 Basic One -Time UpgChg P30 PTM 1
9001 Asset Registration 1
Page 12 of 26
I
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Product Description Serial Qty
5763-PW1 Application Developme OOOOMI592 1
1146
Basic OTC UPG P30
1
9001
Asset Registration
1
5763-QU1
Query/400 W/D 2/2000
OOOOL8914
1
2235
Basic OTC UPG P30
1
9001
Asset Registration
1
5763-RG1
ILE RPG/400 W/D 2/200
OOOOL8915
1
0217
Basic One -Time UpgChg
P30
1
9001
Asset Registration
1
5763-WP1
OfficeVision W/D 2/20
OOOOLS913
1
0268
No Charge Users in Base
1
0270
OTC UserBase Upg Per User Chg
24
1666
Basic One -Time UpgChg
P30
1
9001
Asset Registration
1
5763-XW1
Client Access Windows
OOOOGV792
1
2874
P30 Max User Cap
1
2876
Full Price per use
81
9001
Asset Registration
1
5755-AS3 AS400 System Software 0000B3255 1
1411 C/A Windows Family (5763-XW1) 1
1412 C/A (5763-XY1) 1
• 1413 C/A (5763-XA1) 1
1504 OfficeVision 5763-WP1 1
1505 Language Dictionary 5763-DCT 1
1508 Query 5763-QU1 1
1512 ILE RPG 5763-RG1 1
1525 Performance Tools/400 5763-PT1 1
1526 Application DevToolset 5763-PW1 1
1610 Performance Tools Mgr 5763-PT1 1
1984 OS/400 DASD HW update 1
2924 English Upper/Lower Case (SBCS) 1
3407 8MM Data Cartridge 1
3508 Refresh 1
3520 Ship Release V3R2 1
7550 SoftCopy Lib on CD-ROM Media PU 1
7594 Pub - ADTS for OS/400 1
9001 Asset Registration 1
Proposed Software City Hall Target System
Product Description Serial Qty
5716-DCT Language Dictionaries 1
0772 Basic OTC Upg P20 1
9001 Asset Registration 1
• 5769-PT1 Performance Tools/400 V4 1
0817 Upg P20 BOTC Perf Tools (From V 1
InfoWorks acknowledges and accepts.
License
N/C
N/C
251.00
Page 13 of 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
InfoWorks acknowledges and accepts.
0877 Upg P20 BOTC PT/400 Mgr (From V 1 414.00
9001 Basic Asset Registration 1 N/C
5769-PT1 OTC 665,00
5769-PW1 ADTS 1
0912 Upg P20 ADTS 5763PW1,5716PW1 1 2,983.00
9001 Basic Asset Registration 1 N/C
5769-PW1 OTC 2,983.00
5769-QU1 Query 1
0123 Basic OTC P20 UPG (5716/5763-QU 1 730.00
9001 Asset Registration 1 N/C
5769-QU1 OTC 730,00
5769-RG1 ILE RPG for AS/400 1
1002 Upg P20 BOTC ILE RPG (From V3) 1 2,736.00
9001 Basic Asset Registration 1 N/C
5769-RG1 OTC 2,736.00
5769-XW1 Client Access Windows Family 1
1731 Upg P20 BOTC CA WINDOWS (From X 1 4,180.00
9001 Asset Registration 1 N/C
5769-XW1 OTC 4,180,00
5733-SM3 IBM SW Subscription 3 Yr Prepay 1
2222 Basic OTC P20 1 150919.00
5733-SM3 OTC 15,919.00
Page 14 of 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
InfoWorks acknowledges and accepts.
5769-SS1
Operating System
1
0277
P20 Basic OTC OS/400
1
N/C
1473
F1atFee Basic OTC PSF AnySpeed
1
4,556.00
9001
Basic Asset Registration
1
N/C
5769-SS1 OTC
4,556.00
5769-AC3
Cryptographic Access Provider 1
1
0005
IPLA CRYPTO 128
1
N/C
9001
Basic Asset Registration
1
N/C
5769-CE3 IBM AS/400 Client Encryption 12 1
1644 Per Use Client Encryption 128-B 1 N/C
9001 Basic Asset Registration 1 N/C
• 5755-AS5 SYSTEM PROGRAM ORDER 1
2105 LANG DICTNRIES OS/400 (DCT) 1 N/C
2501 OS/400 (5769-SS1) 1 N/C
2504 OV/400 (5769-WP1) 1 N/C
2508 Query (5769-QU1) 1 N/C
2512 ILE RPG (5769-RG1) 1 N/C
2516 CA WINDOWS (5769-XW1) 1 N/C
2525 Perf Tools (5769-PT1) 1 N/C
2526 ARTS (5769-PW1) 1 N/C
2529 TCP/IP/400 (5769-TC1) 1 N/C
2547 Integr. For WindowsServer 5769- 1 N/C
2553 IBM HTTP Server for AS/400 1 N/C
2556 Perf Manager (5769-PM1) 1 N/C
2562 Crypto Acc Prov 128 bit(5769-AC 1 N/C
Page 15 of 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
2582 Client Encryption 128-bit(5769- 1 N/C
2585 Java Tools 1 N/C
2586 Java Kit (5769-JV1) 1 N/C
2591 WebSphere Application Server(57 1 N/C
2610 PT/400 Mgr (5769-PT1) 1 N/C
2683 Any speed Print Support 1 N/C
2924 English U/L SBCS Primary 1 N/C
3410 CD-ROM Media 1 N/C
3550 Version 4 Release 5 1 N/C
8136 OS/400 Backup and Recovery 1 25.00
9001 Basic Asset Registration 1 N/C
• 5755-AS5 OTC-_--25.00
Software Target System OTC $ 310794.00
ADDITIONAL RARDWARE/SOFTWARE NOT LISTED InfoWorks acknowledges &
accepts.
If additional hardware of software is required that is not listed in
the
Bid forms, please check here X and attach listing to bid form.
5798-TBU Interest/Upgrade Kit Cisc to Risc 1
5902 V3R2 to RISC on 8MM 1 N/C
9406-820 AS ALTERNATE BID FOR PROCESSOR ONLY VERSUS 9406-7201 SEE BID
PAGE 27
C. Police Department AS/400 InfoWorks acknowledges and
accepts.
The following pages contain information and bid form for the upgrade
Replacement of the City of Fayetteville Police Department's AS/400
Located in the Police Building. The bid will include installation
price, however, installation may be done in house.
AS/400 Unload / Reload
Scope of Work
InfoWorks will assist Fayetteville Police with planning, preparation for and
Page 16 of 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Upgrading the AS/400 system hardware to a Model 270. InfoWorks, Inc. involvement in
this project will consist of the following work steps:
4. Creation of a written project task plan - InfoWorks acknowledges and accepts.
5. Telephone support for system preparation tasks
6. Performance of System upgrade preparation tasks
InfoWorks acknowledges and accepts.
InfoWorks acknowledges and accepts.
• Research IBM PTF PSP databases
• Develop Memory Pool Sizes and Activity Level Values
• Map IOP connections from Model 400 to Model 270
• Develop configuration for moving Ethernet Line to 100MB Ethernet Line
• Develop Configuration for twinax controllers and devices moved to new IOP
• Confirm planning for system objects (outqueues, job queues, data queues,
Journals, message queue entries) not saved for restore on the Model 270.
7. Confirm system hardware upgrade and configuration
InfoWorks acknowledges and accepts.
• Verify operational status of upgraded hardware
• Create configuration objects for new hardware components
8. Unload /Reload from the Model 400 to the new Model 270
InfoWorks acknowledges and accepts.
• Restore Model 400 system backups on 8mm tape to the new Model 270
• Move System connections from the Model 400 to the new Model 270
• Modify LAN network communications line to use the Ethernet IOP
• Correct any configuration problems after system upgrade
Fayetteville Police will be responsible for the following project tasks;
These tasks are required for the successful completion of the project
Upgrade:
InfoWorks acknowledges and accepts,
• Review and approval of project plan
• Creation of system test plan
• Performance of system preparation tasks; backups, scheduling outages, etc.
• Support of InfoWorks personnel, as required, in execution of project tasks
• Perform system testing after each upgrade to confirm the system operational
status.
Lotus Domino Installation on AS/400
Objective:
0
InfoWorks acknowledges and accepts.
Page 17 of 26
•
•
•
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
Lotus Domino Installation on AS/400
InfoWorks acknowledges and accepts.
Objective
1. Install Lotus Domino for AS/400 to run as a native application on an
existing AS/400.
2. Configure AS/400 dial -up connection to local ISP for e-mail exchange.
3. Configure Lotus Domino for AS/400 SMTP to provide the ability to send
and receive internet mail via Domino Server.
4. Configure Domino Server for access by standard Notes Client via
Ethernet LAN.
5. Configure Domino Administration Client.
6. Configure (5) Lotus Notes Clients.
InfoWorks Tasks: ( Minimum to be performed ) InfoWorks acknowledges and accepts.
1. Conduct a planning meeting with assigned resources.
2. Resources should include: Customer Project Manager, PC Administrator,
Network Administrator, AS/400 Administration and AS/400 Programming.
3. Research and apply applicable PTF's
4. Review and verify TCP/IP configuration.
5. Verify that a PC is available and configured for use as Administrative Client.
6. Install the Domino for AS/400 software
7. Verify the installation completed successfully.
8. Setup the Domino Server (First Server)
9. Setup 5 Domino Clients and verify e-mail functions, including internet mail.
10. Provide documentation of all tailoring parameters, names, address, etc.
11. Conduct a training session for up to 5 people for administration of the
Domino System ( Three days on site education ) includes (2)Books; One on
maintaining a Domino Server & one on Implementing a Domino Infrastructure.
Books are $300 & $ 225 each - Included in Bid Services Charge.
12. Conduct a training meeting for up to 5 end users on how to use notes,
( ONE DAY CLASS, includes (10)Books; Five on Introducing Notes Client and Five
on Calender & Scheduling. Books are $20 each - Included in Bid Services Charge.
* InfoWorks will provide Cathy Rose with Technology Associates from Little Rock, AR
to handle all training, Cathy is a Certified Lotus Notes Instructor & Developer.
Cathy's backup will be Ginger Paul who is a Certified Lotus Notes Developer,
EXISTING POLICE DEPARTMENT AS/400 HARDWARE
InfoWorks acknowledges and accepts.
Product Description Serial Qty Purchase Maint
9402-400
System Unit W/D 6/199 000055LKG
1
97.00
0044
Device Parity Protection (RAID)
1
N/O
2131
Model 400 Processor (32MB) W/D
1
10.00
2609
EIA 232/V.24 2-Line Adapter W/D
2
N/O
2612
EIA 232/V.24 1-Line Adapter W/D
1
N/O
2617
Ethernet/IEEE 802.3 CSAM/CD W/D
1
N/O
2623
Six -line Communications Cntrl W
1
N/O
2960
120V, 15A, 6ft linecord
1
N/O
3110
64MB Main Storage
2
N/O
5025
Software Version V4R3
1
N/O
5135
Feature Power for System Unit W
1
N/O
5514
Alt IPL Specify for 8MM
1
N/O
5520
Complete System Specify W/D 3/1
1
N/O
Page 18 of 26
• •
• CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
6050
Twinaxial Workstation Controlle
3
N/O
6148
Twinaxial 8-port Workstation Ex
1
N/0
6390
7.OGB 8mm Cart Tape Unit (SPD)
1
N/0
6522
Disk Unit Controller for RAID W
1
N/0
6606
1.96GB Disk Unit W/D 6/1998
1
N/0
6607
4.19GB Disk Unit
6
N/O
7000
Panel Keylock W/D 6/2000
1
N/O
7108
Expansion Gate W/D 6/2000
1
N/O
7117
Integrated Expansion Unit W/D 6
1
51.00
9023
V.24 Cable 20 ft enhanced W/D 3
6
N/0
9172
Base Twinax MFIOP W/D 8/1998
1
N/O
9244
320 Watt Pwr Sup - 7117 Exp Uni
1
N/0
9319
Std Disk Package System Unit W/
1
N/O
9520
CDROM W/D 2/2000
1
N/O
9606
Base Disk Unit 1.967GB W/D 3/19
1
N/O
9612
Base EIA 232/V.24 1-Line Adapte
1
N/O
--------- ------
Total Monthly Maintenance 158.00
HARDWARE TARGET SYSTEM - Police Department AS/400 II.Dorade
Product Description Serial Qty Purchase
9406-270 AS400e Server 1 2,960.00
0008 7208 Ultra SCSI Attachment
0041 Device Parity Protection -All
0205 RISC to RISC Data Migration
0348 PCI Cable - V.24/EIA232 20-Ft
0367 Operations Console PCI Cable
0382 Remote Control Panel Cable
1413 125V 14-Ft Line Cord
1460 3m HSL Cable
1463 2m SPCN Cable
1516 Interactive Capacity Card
2250 Model 270 Processor
2749 PCI Ultra Mag Media Ctlr
1
1
1
3
1
1
3
2
1
1
N/C
N/C
N/C
278.00
93.00
93.00
N/C
666.00
N/C
14,430.00
Maint
92.00 F
N/O
N/O
N/O
N/O
N/O
N/O
N/O
N/O
N/O
76.00 F
1 2,960.00 69.00 F
1 962.00 N/O
InfoWorks acknowledges and accepts.
Page 19 or 26
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
• COMPUTER SYSTEMS UPGRADE
2763 PCI RAID Disk Unit Ctlr 1 2,220.00 N/O
2842 PCI Hot -Plug IOP 1 1,332.00 N/O
2924 English 1 N/C N/O
3026 512MB Main Store 2 30031.00 N/O
4317 8.58GB l0k rpm Disk Unit (PCI) 9 13,320.00 N/O
4525 CD-ROM 1 307.00 N/O
4745 PCI WAN IOA 2 629.00 N/O
4746 PCI Twinaxial WOrkstn IOA 1 555.00 N/O
4838 PCI 100/10Mbps Ethernet ICA 1 666.00 N/O
5027 Software Version V4R5 1 N/C N/O
5075 PCI Expansion Tower 1 4,440.00 122.00 F
5514 Alt IPL Specify for 8MM 1 N/C N/O
• 5544 Sys Console on Op Console 1 N/C N/O
7002 HSL enabler 1 148.00 N/O
7104 System Unit Expansion 1 1,110.00 51.00 F
7133 DASD Concurrent Maint Cage 1 627.00 N/O
9771 Base PCI 2-Line WAN w/Modem 1 N/C N/O
--------- ------
9406-270 Price 50,827.00
Monthly Maintenance 410.00
7208-342 20GB 8MM Cartridge Tape 1 5,070.00 78.00 F
7019 5-8mm AME Data Cartrdge Media K 2 786.00 N/O
9212 12 Meter SCSI Cable 1 N/C N/O
9300 Publication Language - English/ 1 N/C N/O
9800 9ft.(2.7M) 125V, 15A US/Canada 1 N/C N/O
--------- ------
--------- ------
7208-342 Price 5,856.00
• Monthly Maintenance 78.00
Page 20 of 26
InfoWorks acknowledges and accepts.
•
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9910-P15 PW9125 1500va EXT110-127V,50/60 1 1/315.00 N/O P
9910-P15 Price 1,315.00
--------- ------
--------- ------
Hardware Target System Price $ 57,998.00
Monthly Maintenance 488.00
Infoworks acknowledges and accepts.
OTHER RELATED HARDWARE
Info Works acknowledges and accepts.
IBM InfoPrint 40 Laser Printer
1
2,675.00
4402 Duplex
1
443.00
4162 Ethernet 10/100 Base TX
1
412.00
4332 Memory SIMM - 32MB
1
319.00
4530 Printer Stand
1
344.00
IBM InfoPrint 40 Laser Printer Total
$ 4,193.00
Annual Maintenance
720.00
SOFTWARE BASE SYSTEM - Police Department
AS/400
Product Description Serial
Qty
5716-DCT Language Dictionaries OOOOQ2318
1
0721 Basic One -Time Charge P10
1
9001 Asset Registration
1
SOFTWARE TARGET SYSTEM - Police Department AS/400
Product Description Serial Qty License
5716-DCT Language Dictionaries OOOOQ2318 1
0721 Basic One -Time Charge P10 1 N/C
0771 Basic OTC Upg P10 1 N/C
9001 Asset Registration 1 N/C
• 5716-DCT OTC N/C
Page 21 of 26
Infoworks acknowledges and accepts.
• CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
5769-SS1
Operating System
1
0276
P10 Basic OTC OS/400
1
N/C
9001
Basic Asset Registration
1
N/C
5769-LNT Lotus Domino Enterprise for AS/ 1
1903 IPLA Per Use Notes 50 4,230.00
1906 IPLA Per Use Designer 2 1,026.00
2011 Enterprise 1 4,558.00
2924 English Upper/Lower Case (SBCS) 1 N/C
5859 V5.0 128-Bit CDROM (Encryption) 1 N/C
9001 Asset Registration 1 N/C
• 5769-LNT OTC 9,814.00
5733-SM1 IBM SW Subscription 1 Yr Prepay 1
2211 Basic OTC P10 1 1,600.00
5733-SM1 OTC 1,600.00
5755-ASS
SYSTEM PROGRAM ORDER
1
1925
V3R6/7 or V4R1/2 to V4R3/4 PTFs
1
N/C
2105
LANG DICTNRIES OS/400 (DCT)
1
N/C
2501
OS/400 (5769-SS1)
1
N/C
2504
OV/400 (5769-WP1)
1
N/C
2508
Query (5769-QU1)
1
N/C
2511
DB2 Qry Kit (5769-ST1)
1
N/C
2512
ILE RPG (5769-RG1)
1
N/C
• Info Works acknowledges and accepts.
Page 22 of 26
. CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
2516 CA WINDOWS (5769-XW1) 1 N/C
2526 ADTS (5769-PW1) 1 N/C
2529 TCP/IP/400 (5769-TCI) 1 N/C
2547 Integr. For WindowsServer 5769- 1 N/C
2553 IBM HTTP Server for AS/400 1 N/C
2556 Perf Manager (5769-PM1) 1 N/C
2562 Crypto Acc Prov 128 bit(5769-AC 1 N/C
2582 Client Encryption 128-bit(5769- 1 N/C
2585 Java Tools 1 N/C
2586 Java Kit (5769-JV1) 1 N/C
2591 WebSphere Application Server(57 1 N/C
• 2924 English U/L SBCS Primary 1 N/C
3410 CD-ROM Media 1 N/C
3550 Version 4 Release 5 1 N/C
8136 OS/400 Backup and Recovery 1 25.00
9001 Basic Asset Registration 1 N/C
5755-AS5 OTC 25.00
Software Target System OTC
And
New Software /MES Upgrade OTC 11,439.00
N/O - Not Offered N/C = No Charge A = Annual Maintenance Price
F = ESA 7x24 Full Coverage P - ESA 9x5 Prime Coverage
SOFTWARE MOVED FROM OLD HARDWARE InfoWorks acknowledges and accepts.
User must RPO-remove
these products
from the
inventory of the base system:
5769-XW1
5755-AS5.2526
5716-DCT
5755-AS5.2516
5769-PW1
5755-AS5.2105
5769-WP1
5769-RG1
5769-AC3
5755-AS5.2504
5755-AS5.2512
5755-AS5.2562
5769-ST1
5769-QUI
5769-CE3
• 5755-AS5.2511
5755-AS5.2508
5755-AS5.2582
Page 23 of 26
CITY OF FAYETTEVILL
REQUEST FOR BID # 00-69
• COMPUTER SYSTEMS UPGRADE
ADDITIONAL HARDWARE / SOFTWARE NOT LISTED InfoWorks acknowledges and accepts.
If additional hardware or software is required that is not listed in the bid
forms, please check here x and attach listing to bid form as follows:
SOFTWARE SUBSCRIPTION OPTIONAL PRICES:
Type of Charge Model 270/P10 Model 720/P20
1 Year Charge $ 1,600.00 $ 5o600.00
2 Year Charge 3,893.00 10,900.00
3 Year Charge 4,547.00 15,919.00
4 Year Charge 5,905.00 20o669.00
5 Year Charge 7,188.00 25,166.00
* SEE BID PAGE # 27 FOR ALTERNATE BID FOR ADDITIONAL MEMORY FOR THE 9406-270 PROCESSOR,
MAY BE NEEDED TO HAVE BETTER SPEED FOR THE DOMINO NOTES SERVER.
** HARDWARE EXTENDED MAINTENANCE OPTION - ONE, THREE & FIVE YEAR EXAMPLES **
IBM (EMO) Pre -Paid Extended Maintenance Options which may be financed with Lease
Hardware Monthly Charge Annual 3-Yr. Charge 5-Yr. Charge
Products CHARGE Pre -Paid Pre -Paid
9406-720 $ 503.00 $ 5,507.22 $10,496.66 $ 18,868.68
7208-342 $ 78.00 $ 854,00 $ 1,627.71 $ 2,925.96
9406-270 $ 410.00 $ 4,488,97 $ 8,555.91 $ 15,380,03
**ALL Hardware Quoted has a 16L year, 1-year onsite warranty at no charge. All
Pre -Paid Maintenance quotes are for 2nd and subsequent years as applicable.
9. HARDWARE / OPERATING SOFTWARE BID SUM[KARY
A. CITY HALL AS/400 9406-720e SERVER C 0 S T
HARDWARE (Includes removal of old 9406-310) $ 90,963.00
OPERATING SYSTEM & Software Subscription $ 31,794.00
ADDITIONAL HARDWARE / SOFTWARE $ N/A
ANNUAL MAINTENANCE - Pre -PAID EMO for 2v° Year $ 6,415.00
(Includes 9406-720, 7582 & 7208)
INSTALLATION $ 7,300,00
ESTIMATED DELIVERY DATE: 45 Days +
( Within five weeks of order entry )
• TOTAL HARDWARE / OPERATING SYSTEM / INSTALLATION $ 136,472.00
Page 24 of 26
InfoWorks acknowledges and accepts.
•
•
•
CITY OF FAYETTEVILLE
REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
9. HARDWARE / OPERATING SOFTWARE BID SUMMARY (CONTINUED)
B. Police Department AS/400 9406-270e Server C O S T
OPERATING SYSTEM & Software Subscription
ADDITIONAL HARDWARE (Printer) / SOFTWARE
ANNUAL MAINTENANCE - Pre -PAID EMO for 2nd Year
(Includes 9406-270 & 7208)
INSTALLATION
INSTALLATION, SETUP, TRAINING LOTUS DOMINO
ESTIMATED DELIVERY DATE: 45 DAYS
TOTAL HARDWARE / OPERATING SYSTEM / INSTALLATION
$ 57,998.00
$ 11,439.00
$ 4,193.00
$ 5,343.00
$ 2,700.00
$ 87,273.00
10. HARDWARE FINANCING INFORMATION
As an option, the City requests that all of the hardware and software of this
Bid be shown acquired through a Lease agreement. Show the following information
for the Hardware Lease and/or IBM State & Local Government IPMA Financing.
InfoWorka acknowledges and accepts.
A. City Hall AS/400 9406-720
Amount
Monthly
INFORMATION
Financed
Payment
Option 1 -
36 Month Lease
IBM HARDWARE
90,963.00
$
2,723.00
IBM SOFTWARE
31,794.00
986.89
TOTAL
Monthly Payment:
$
3,710.72
Option 2 -
48 Month Lease
IBM HARDWARE
90,963.00
$
2,105.71
IBM SOFTWARE
31,794.00
759.06
TOTAL
Monthly Payment:
$
2,864 77
Option 3 -
60 Month Lease
IBM HARDWARE
90,963.00
$
1,729.48
IBM SOFTWARE
31,794.00
$
622.64
TOTAL
Monthly Payment:
$
2,352.12
Option 4 -
60 Month Lease
IBM HARDWARE
90r963.00
$
1,729.48
IBM SOFTWARE
31,794.00
$
622.64
IBM SERVICE 5-Yr EMO
21,794.64
$
416.30
InfoWorks Services
7,300.00
$
141.10
TOTAL
Monthly Payment:
$
2,909.52
( See attached IBM Global Financing rate chart for specifics )
Page 25 of 26
CITY OF FAYETTEVILLE
• REQUEST FOR BID # 00-69
COMPUTER SYSTEMS UPGRADE
•
B. Police Department AS/400
Amount
Monthly
INFORMATION
Financed
Payment
Option 1 -
36 Month Lease
IBM HARDWARE
57,998.00
$
1,705.21
IBM SOFTWARE
11,439.00
390.72
TOTAL
Monthly Payment:
$
2,095,93
Option 2 -
48 Month Lease
IBM HARDWARE
57,998.00
$
1,318.25
IBM SOFTWARE
11,439.00
300.52
TOTAL
Monthly Payment:
$
1,618.77
Option 3 -
60 Month Lease
IBM HARDWARE
57,998.00
$
1,082.77
IBM SOFTWARE
11,439.00
$
246.51
TOTAL
Monthly Payment:
$
1,329.22
Option 4 -
60 Month Lease
IBM HARDWARE
57,998.00
$
lo082.77
IBM SOFTWARE
11,439.00
$
246.51
IBM 9406-720 5-Yr EMO
15,380.00
$
293.78
IBM 7208-342 5-Yr EMO
2,926.00
$
55.89
IBM Printer Hardware
4,193.00
$
80.09
InfoWorks Services
7,500.00
$
144.96
TOTAL Monthly Payment: $ 1,904.00
NOTE: SEE ATTACHED IBM SERVICE SUITE QUOTES FOR PRE -PAID MAINTENANCE CONTRACTS (EMO)
Terms of financing from IBM Credit Corporation:
(See attached IBM Global Financing rate chart for specifics, located behind this page.)
IBM Global Services will allow the City of Fayetteville the right of cancellation
"For any financed and/or long term purchase, rental, lease, or lease/purchase;
The City reserves the right of cancellation, on any annual contract anniversary
date, of any or all contract items if adequate funds are not appropriated."
Note: All prices quoted will
remain firm for 90
days from
9/28/2000
and include
all
freight, installation charges,
and setup charges.
Interest
rates are
firm for 30
days.
InfoWorks acknowledges and accepts all terms and conditions of the bid.
SEE PAGE 27 FOR ALTERNATE BID - OPTION
Page 26 of 26
FAYETTEVIPLLE 0
THE CITY OF FAYETTEVIEEE, ARKANSAS
October 2, 2000
TO: Mayor Hanna
THRU: John Maguire, Administrative Se ' s irector
FROM: Scott Huddleston. Information Technology Manager�
SUBJECT: AGENDA ITEM FOR APPROVAL OF PURCHASE OF IBM AS/400 COMPUTER SYSTEMS
UPGRADES.
Staff recommends the purchase of an IBM AS/400 Model 720 from Total Data Services, Inc. for $125,103.43 to
replace the current AS/400 located at City Hall, and the purchase of an IBM AS/400 Model 270 from Info Works,
Inc. for $76,937 to replace the current AS/400 located at the Fayetteville Police Department.
The City currently utilizes two IBM AS/400 midrange computer systems for its primary business applications. One
system, located at City Hall, primarily runs New World Systems, Inc. Finance and Accounting software. This
software includes applications for General Ledger transactions, Budget, Accounts Receivable, Accounts Payable,
Inventory, Project Accounting, Purchasing, Utility Billing, Vehicle Maintenance, Payroll, Human Resources,
Inventory, Animal Licensing, and Parking Enforcement. The City Hall system and application software were
originally purchased in 1991. The processor and operating system were upgraded in 1995 and additional disk drives
were added in 1996. Thoughout this time period, several upgrades to the application software were also
implemented. Each software upgrade, while increasing functionality and utility, increased demand on the system's
resources. This increased demand along with the increased number of transactions being processed and stored on
the system, have caused this system to reach ninety plus percent of its capacity. Additionally, the operating system
for this AS/400 is no longer supported by IBM as of March 2000, and will not be supported by New World Systems
software after January of 2001.
The City's second AS/400 system, located at the Fayetteville Police Department, runs New World Systems, Inc.
Public Safety software, which currently includes Police Records, Computer Aided Dispatch, Property Evidence,
and interfaces to mobile computers in the police vehicles. This system is also reaching ninety percent capacity.
Additional capacity is needed to bring the Fayetteville Municipal Court on-line and to integrate their court records
system with the Fayetteville Police Department's record system. Currently the Court and Police Department are
on separate non -compatible platforms. The integration would allow the court personnel to enter court related data,
query booking records, etc. as needed and utilize pass-thru capabilities to City Hall records. Preliminary review
of upcoming Public Safety software upgrades indicate that these upgrades will require more disk space and
113 WEST MOUNTAIN 72701 501 521-7700
• 0
processing power than is available on the current system.
In conclusion, both of the City's AS/400 systems have reached their capacity and are in need of upgrade. The City
Hall AS/400 currently has disk drives and controllers, tape drives, and communication cards that have been
basically running non-stop for almost ten years. Its current operating system was installed six years ago and is no
longer supported. The Police Department AS/400, through heavy utilization, has no more capacity for software
upgrades or new software additions. These system upgrades will update and replace hardware and operating systems
software expanding capacity and providing capacity for future growth.
Attached are the Agenda Request, a budget adjustment, and a summary of the bid responses.
City of Fayetteville, Arkansas
• Budget Adjustment Form •
Budget Year Department: Sales Tax Capital Improv. Date Requested
2000 Division: Information Technology 10/04/2000
Project or Item Requested:
Additional funding is requested for AS400
Upgrades.
Justification of this Increase:
The funding will provide the additional
mainframe capacity to allow installation
of the Municipal Court package and to
upgrade processors on the general
application AS400.
Account Name
Fixed Assets
Fixed Assets
Account Name
Fixed Assets
Project or Item Deleted:
EXHIBIT B
Adjustment #
The funds for this adjustment are from
increased investment earnings and from the
remainder of Live Scan Fingerprint project..
Justification of this Decrease:
The Live Scan project is being postponed.
Increase Expense (Decrease Revenue)
Amount Account Number _ P_rJo'ect Number
65,920 4470 9470 5801 00 98102 1
84,271 4470 9470 5801 00 _ 97010 1
Decrease Expense (Increase Revenue)
Amount Account Number ProjectNumber
22,400 4470 0947 4708 00 _
Interest Investments 127, 791 4470 0947 4708 00
Approval Signatures
_ /6 - y_ Z-CP6
Requeste2 By Date
�o_��
Bud t Manager Date
e lrtment Dj for
A n. a ices ' Jer
C
y ate
IDale�
Mayor Date
Blue Copy: Budget & Research / Yellow Copy: Requester
Budget Office Use Only
Type: A B
Date of Approval
Posted to General Ledger
Posted to Project Accounting
C 0 E
Entered in Category Log
H. I BUDGE71 PROJEC7SI Bad_AdjWA_20001A400_UPG. WK4
�=..i■
STAFF REVIEW FORM
X Agenda Request
Contract Review
Grant Review
FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF October 17, 2000
FROM:
Scott Huddleston Information Technology Administrative Services
ame ivision epartment
ACTION REQUESTED:
Approve attached Budget Adjustment, and Award Bid# 00-69 to Total Data Services, Inc for an
IBM AS/400 model 720 and to Info Works, Inc for an IBM AS/400 model 270..
COS ITOTHE CITY:
$ 202,040.43 $ 65,0000 AS/400 System Upgrade
Cost of this request Category/Project Budget Category/Project Name
4470-9470-580100 $ 0.00
Account Number Funds used to date Program Name
99010-1 $ 65,000 Sales Tax Capital Imp.
Project Number Remaining Balance Fund
BUDGET REVIEW:
Budgeted Item X Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: (G�R,ANTING AGENCY:
/D S�� 11 1Cr u cH,�i�,B� 10L5Irsa
Accou ' ga r Date Internal A ditor Date
'd-S" - Do
ADA Coordinator Date
0
STAFF RECOMMENDATION:
Award Bid 00-69 and approve attached Budget Adjustment
_A I
ril61 . ..
Za y.?-ea Cross Reference
Date
New Item Yes No
Date
Prev Ord/Res #:
D t
Orig Contract Date:
�ae
S
FAYETTEVILLE 0
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Scott Huddleston, Information Technology
From: Heather Woodruff, City Clerk
Date: October 23, 2000
Attached is a copy of Resolution No. 143-00 awarding Bid No. 00-69 to Total Data Services, Inc.
The original will be microfilmed and filed with the City Clerk. The original budget adjustment
has been forwarded to the Budget & Research Division.
cc: Nancy Smith, Internal Auditor
John Maguire, Administrative Services Director
Peggy Vice, Purchasing Division
Steve Davis, Budget & Research Division
RESOLUTION NO. 143-00
A RESOLUTION AWARDING BID NO.00-69 IN THE AMOUNT
$125,103.43 TO TOTAL DATA SERVICES, INC. FOR THE
PURCHASE OF AN IBM AS/400 MODEL 720 REPLACEMENT
FOR THE CITY ADMINISTRATION BUILDING, AND IN THE
AMOUNT OF $769937 TO INFO WORKS, INC. FOR THE
PURCHASE OF AN IBM AS/400 MODEL 270 FOR THE
FAYETTEVILLE POLICE DEPARTMENT; AND APPROVAL OF
A BUDGET ADJUSTMENT FOR SAID COMPUTER
UPGRADES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council' hereby awards Bid No. 00-69 in the amount of
$125,103.43 to Total Data Services, Inc.. for the purchase of an IBM AS/400 Model 720 replacement
for the City Administration Building, and in 1the amount of $76,937 to Info Works, Inc. for the
purchase of an IBM AS/400 Model 270 for the Fayetteville Police Department. A copy of the bid
tabulation is attached hereto marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment by increasing Fixed
Assets, Acct. No. 4470 9470 5801 00, Project No. 98102 1 in the amount of $65,920 and Fixed
Assets, Acct. No. 4470 9470 580100, Project No. 970101 in the amount of $84,271 by decreasing
Fixed Assets, Acct. No. 4470 0947 4708 00 in the amount of$22,400 and Interest Investments, Acct.
No. 4470 0947 4708 00 in the amount of $127,791. A copy of the budget adjustment is attached
hereto marked Exhibit "B" and made a part hereof.
PASSED AND APPROVED this 17ih day of October , 2000.
APPROVEV.
By:
Fred Hanna, Mayor
ATTES
By:
lee