HomeMy WebLinkAbout137-00 RESOLUTIONRESOLUTION NO. 137-00
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A RESOLUTION AWARDING BID NO. 00-66 IN THE AMOUNT
OF $68,908 TO RON BLACKWELL FORD FOR THE PURCHASE
OF ONE CAB/CHASSIS WITH MOUNTED UTILITY BODY AND
LIFT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 00-66 in the amount of $68,908
to Ron Blackwell Ford for the purchase of one cab/chassis with mounted utility body and lift. A
copy of the bid tabulation is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 17th day of October , 2000.
APPROVED
By:
Fid Hanna, Mayor
ATTEST:
By: "it���4�c f
r Woodruff, City Cle
NAME OF FILE:
CROSS REFERENCE:
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Date
Contents of File
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INVITATION
TO
BID
BID
00-69
#
DATE
ISSUED:
Sept. 18,
2000
DATE
AND
TIME
September
OF
OPENING:
28,
2000
at
11:00 a.m.
BUYER:
City
of
Fayetteville,
AR
30
DATE
DAYS
REQUIRED:
ARO
F.
Fayetteville,
0
B.
AR
BUYER'S
(501)
575
PHONE
8289
#
Normal
GUARANTEED
IBM
delivery
DELIVERY DATE:
is 30 days
afterPO.
ITEM
#
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
1
Per
Please
requested
bid
RESTRICTIONS
TO
document.
THE
Attached
indicate
in
BID
the
Specifications
MUST
pricing
body
OR
BE
of
EXCEPTIONS
as
the
NOTED:
Upon
requirements
conditions
furnish
signing
and
these
this
set
articles
pertinent
Bid,
forth
the
in this
information
at the
bidder
bid
prices
certifies
proposal,
stated.
EXECUTION
regarding
that
including
they
OF
the
have
articles
BID
specifications,
read
being
and
agree
terms
bid
to the
and standard
on and agree to
UNSIGNED
BIDS
WILL
REJECTED
BE
NAME
Total
OF FIRM:
Data
Service,
Inc.
PHONE
918-582-9377
FEDERAL ID#:
73125516
BUSINESS
1516
South
ADDRESS.
Boston
Ave,
STE
21E
CITY
Tulsa
AND
STATE:
OK
ZIP:
74119
THORIZED
Y'--1
��•,•
SIGNATURE:
TITLE:
President
DATE:
9/28/2000
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TOTAL DATA SERVICE INC
September 28, 2000
The City of Fayetteville, Arkansas
Purchasing Department, Room 306
113 W. Mountain Street
Fayetteville, AR 72701
To Whom It May Concern:
Please find attached our response to your Bid # 00-69 for Computer Systems Upgrade.
If there are any questions please contact me at 918-582-9377x128, or, 918-633-9225.
Sincerely
Robert L. Stoven Gary Collins
Certified AS/400 Sales Professional President
1516 South Boston, Suite 216 • Tulsa, Oklahoma 74119 • Phone (918) 582-9377
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
1. Introduction
Total Data Service, Inc. is pleased to respond to the Request for Bid # 00-69, Computer Systems Upgrade.
This response is developed in the same format as the bid document. If there were any questions we would
be pleased to discuss / clarify any points.
2. Bid Schedule
3. BID SUBMISSION PROCEDURE
4. AWARD OF BID
A. EVALUATION
Total Data Service, Inc. being an AS/400 Premier Business Partner is very qualified to meet the needs of
the City of Fayetteville in installing and migrating your existing applications to the new replacement
systems. We have been involved with the AS/400 since it's announcement in 1988. Over the past four years
we have implemented dozens of CISC to RISC migrations for our customers. Frankly since most installed
systems are now RISC in the past 12 months we have implemented 7 RISC to RISC migrations as the
practice of totally replacing machines has become more commonplace. We believe in through planning and
conservative implementation practices to insure the migrations are completed on time and with a minimum
of problems.
In addition, we are a LOTUS Partner and have extensive experience in implementing LOTUS Domino on
the AS/400.
Total Data Service, Inc. has operated in the Tulsa, OK, and Northwest Arkansas area for several years and
count many satisfied customers in this area.
1. FUNCTIONS
To the best of our ability we have complied with the provisions of the bid. We noticed a few
typographical errors and noted them in the EXCEPTIONS area.
The systems being bid here represent current production machines from the IBM Corporation.
Both systems as specified are expandable to meet the needs of The City for many years. While we
believe these systems represent a very reasonable upgrade from your current systems we make no
representation as to the length of time they will continue to meet your needs.
Total Data Service, Inc. Page 1 of 23
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
2 MAINTENANCE
Maintenance services quoted are for IBM Maintenance services. In the case of the 9910-P15 UPS
the service is provided by the Powerware Corporation coordinated through the IBM Corporation.
This unit has a 5 -Year warranty and any service action required will be handled on an exchange
basis.
The equipment being bid carries a 12 -month warranty from the IBM Corporation. Beyond this
warranty period The City should contract with IBM to provide maintenance services. The Monthly
/ Annual List price maintenance prices are shown in this bid response. However, the cost for
contracting maintenance beyond the warranty period is not included in this response.
IBM offers several discounted maintenance offerings. We would be happy to work with The City
to develop a ServiceSuite Contract on a month to month or long term -prepaid basis.
3. SUPPORT
Total Data Service, Inc. will provide general planning and coordination of delivery during the
installation process at no charge. We will setup the machines that IBM declares to be "Customer
Setup". This involves basic setting in place and cabling together the units. An IBM Customer
Engineer will install the 9406-720, as this is not a Customer Setup unit.
The City must provide proper electrical connections and service in the rooms that will house the
machines. Order and install an Internet Service connection connected to your Ethernet network so
that Domino Mail can send / receive mail from the Internet.
4. COST
See Section 9.
5. EXPERIENCE / REPUTATION
6. FINANCING OPTIONS
We have not submitted financing options as the IBM Global Financing can not provide the Annual
Out clause as you have specified. We would be happy to work with any other leasing company
that can meet those conditions.
7. ABILITY TO MEET DEADLINES
Total Data Service, Inc. believes in through planning so that we can meet predictable and agreed
upon deadlines. Please review our planning documents for the migrations and I think you will see
an example of what our planning process produces. This insures that all parties in the migration
process have a good understand of what is happening when.
Total Data Service, Inc. Page 2 of 23
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
B. REFERENCES
Sebastian County, Fort Smith, AR Leslie Harris
Arkansas Valley Electric, Ozark, AR Dennis Terry
PRADCO, Fort Smith, AR John French
Arvest Bank Operations, Lowell, AR Cary Parker
Norvell-Marcum, Tulsa, OK Joel Norvell
Tulsa Adjustment Bureau, Tulsa, OK Charles Garrison
Contact Information provided upon request.
5. GENERAL REQUIREMENTS
6. WARRANTY / MAINTENANCE
Maintenance services quoted are for IBM Maintenance services. In the case of the 9910-P15 UPS
the warranty is provided by the Powerware Corporation coordinated through the IBM Corporation.
This unit has a 5 -Year warranty and any service action required will be handled on an exchange
basis.
The equipment being bid carries a 12 -month warranty from the IBM Corporation. Beyond this
warranty period The City should contract with IBM to provide maintenance services. The Monthly
/ Annual list price maintenance prices are shown in this bid response. However, the cost for
contracting maintenance beyond the warranty period is not included in this response.
IBM offers several discounted maintenance offerings. We would be happy to work with The City
to develop a ServiceSuite Contract on a month to month or long term -prepaid basis.
Total Data Service, Inc. Page 3 of 23
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
7. HARDWARE / OPERATING SYSTEM INFORMATION AND BID
FORM
A. INFORMATION
The AS/400 Model 720 is not a Customer Setup unit. An IBM Customer Engineer will install the unit. The
remaining pieces are Customer Setup and Total Data Service; Inc. will coordinate and setup those units in
the location designated by The City. Once setup / installed any further movement of the systems will be the
responsibility of The City.
The City must provide the building power and receptacles for the systems. Specifications will be provided
as part of the installation planning process.
The UPS for the City Hall system will need to be modified to support the Model 720. The replacement UPS
suggested was not included in this bid.
Removal of the existing systems will be the responsibility of The City. These units may have some residual
value. If that is not the case IBM has a No Charge Removal program for replaced equipment. We will work
with you on setting up this service if you want to use it.
Installation of V4R5 on the Police Department system is required to execute the RISC to RISC migration.
The City will be responsible for upgrading to this level prior to the migration.
The Police System specified using the Operations Console function of OS/400. This dictates using a
Windows 95/98/NT PC. This PC is not a part of this bid and is to be provided by The City with the
appropriate operating system level installed.
VENDOR CRITERIA:
1. Total Data Service, Inc. is an IBM Premier AS/400 Business Partner. In addition we are also a Lotus
Partner and a Tivoli Partner.
2. The person submitting the bid, Robert L. Stoven, holds both the AS/00 Technical Solutions Design
V4R4, and, AS/400 Technical Solutions Implementation V4R4. Copies of the Certification documents
are attached.
3. The installation / migrations proposed will be performed by Danny Anderson, a Total Data Service,
Inc. employee. Danny holds both the AS/00 Technical Solutions Design V4R4, and, AS/400 Technical
Solutions Implementation V4R4. Copies of the Certification documents are attached.
4. Gary Collins will perform the Domino installation and configuration. Gary holds the AS/400 Domino
R5 for AS/400 Certification, and, is a Certified Lotus Professional. Copies of the Certification
documents are attached.
Total Data Service, Inc. Page 4 of 23
Tue 9/26/00 10:04 AM CISC-to-RISC Page 1
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Conversion Tasks:
Conversion upgrade tasks from the CISC system to the RISC system
user application software
RISC system remote communications -
j WAN interfaces
LAN interfaces
RISC system hardware configuration devices
OS/400 system softwarefunctions _
Plan the test procedures to be performed after the RISC system upgrade and migration
perform a copy spool file command for each spool file to be saved
create a physical file for each spool file to be saved on the CISC system
create a save spool file !library if needed on the CISC system
identify if any current CISC system spool files to be saved
1 is there a current
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Review the CISC system for any special considerations for saving spool files
confirm using the CISC system EnhancMUpgrade Assistant task QP150 .
Plan the CISC system save procedures to be used for the RISC system upgrade migration
or prompt for the RISC restore command and change the FRCOBJCVN parm to "YES IRQD
set the system value QFRCCVNRST to force conversion when ob
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review the PSP document for special considerations to install the V4R5 R
order the PSP information for software installs
review the PSP document for sped ifc information or instructions needed for the RISC upgrade
order the Preventive Service Planning Informs
order the current corrections and clarifications for the RISC Road Map
order the current OS/400 V4R3 cumulative PTF -level package SF99450
1 Preparation for the CISC to RISC system upgrade conversion
Pre -conversion Tasks:
Document
programs on the list cannot be converted to the RISC system
Create a list of the non -observable programs on the CISC system without source code
non -observable program source code to be used on RISC system recompiles 1
Search the source files on the CISC system for non -observable program source code
Identify the software vendor applications to be replaced with R SC versions
General Planning Tasks:
Create the detail pro
Project number # - Convert the CISC system and software to RISC
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identify any critical restore PTE
review the "Service Recommendations" section of RISC Road Map document
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restore authority and set system �nfnr rreduction settings
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perform task 91 in the RISC Upgrade RoadMap on page 226
this procedure installs the IBM -supplied libraries QGPL and QUSRSYS
follow the instructions on page 492 (replacing installed licensed programs)
perform task 90 in
user RISC libraries and obj
follow your application software provider's instructions
perform task 66 in the RISC Upgrade RoadMap on page 225
follow instructions on page 479 (restoring libraries, documents, and directories)
perform task 83 in the RISC Upgrade Road
follow instructions on page 478 (preparin
perform task 82 in the RISC Upgrade RoadMap on page 225
follow instructions on page 475
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perform task 79 in the RISC Upgrade RoadMap on I
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] restore your upgrade environment from the CISC save tape
perform task 78 in the RISC Upgrade
] configuring media devices in the RISC Upgrade RoadMap on page 467
perform task 77 in the RISC Upgrade RoadMap on page 224
configure the Initial tape and/or optical device if they don't exist
document any programming application modifications made on the CISC system
Initial Load Tasks -Installation Phase
document any user profile maintenance performed on the CISC system
freeze the CISC system user profiles and programming applications
GO UPGRADE2 Option 51 QP160 (reset values after save)
perform task 70 in the RISC Upgrade RoadMap on page 223
GO UPGRADE2 Option 51 QP150 (perform final save)
confirm that there are no active users before starting the dedicated system save
end Client Access connections --
sign -on at the system console using the QSECOFR user profile
dean the 8mm tape drive unit - - --
perform task 69 in the RISC Upgrade RoadMap on page 223
GO UPGRADE2 Option51 QP140 (set values for save) - --- -- -
perform task 68 in the RISC Upgrade RoadMap on page 223
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;tions in the RISC Upgrade Roadl
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ISC Upgrade RoadMap on page 225
ion Phase --
page' ',0 taumng aooiuonai nuenseu ployianrs,
(correcting system resource names) - ----
le RoadMap on page 226
1pgrade RoadMap on pages 470, 471, 472, 473, 474
1e CISC system final save tape
RoadMap on page 225
tion Phase
pplication software vendors
page 225 --
Nap on pages 469 and 470
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• City of Fayetteville, Arkansas
Request for BID # 00-69
Computer Systems Upgrade
PROPOSED HARDWARE — CITY HALL TARGET SYSTEM
Product
9406-720
8
24
44
203
348
367
381
1501
2062
2729
2745
2746
2748
2824
2924
3004
5027
5153
5514
6817
7128
8817
9082
9083
9330
9364
9738
9745
Description
AS400e Server
7208 Ultra SCSI Attachment
9348-002 Lcl Src Stnd Alone
Device Parity Protection (RAID)
Side by Side Install
PCI Cable - V.24/EIA232 20 -Ft
Operations Console PCI Cable
Remote Control Panel Cable
Interactive Card (70 CPW)
Model 720 Processor (256MB)
PCI External Tape Controller
PCI Two -Line WAN IOA
PCI Twinax Workstation IOA
PCI Raid Disk Unit Controller
PCI LAN/WAN/Workstation IOP
English
256MB Main Storage
Software Version V4R5
Redundant Power Supplies
Alt IPL Specify for 8MM
8.58GB 10k rpm Disk Unit (SIU)
DASD Expansion Unit
Opt Base 8.58GB 10k rpm Disk(S/U)
14 Foot Line Cord Specify
Locking Line Cord Plug Specify
PCI Integrated Expansion Unit
System Unit Expansion
PCI Base 100/10Mbps Ethernet IOA
Base PCI Two -Line WAN IOA
9406-720 Price
Monthly Maintenance
7852-40Z External V.34 (AS/400 TSP Model)
7852-40Z Price
Annual Maintenance
•
Qty Purchase Monthly
Price Maint
1 $17,250.00 $195
1 $0.00
1 $0.00
1 $0.00
1 $0.00
8 $750.00
1 $93.75
1 $93.75
1 $21,000.00 $145
1 $13,125.00 $94
2 $1,950.00
4 $1,275.00
1 $562.50
1 $4,500.00
2 $2,700.00
1 $0.00
4 $7,680.00
1 $0.00
1 $3,000.00
1 $0.00
7 $10,500.00
1 $637.50 $69
1 $712.50
1 $0.00
1 $0.00
1 $0.00
1 $0.00
1 $0.00
1 $0.00
Total Data Service, Inc. Page 6 of 23
1
$85,830.00
$503
$414.75 $38 A
$414.75
$38
7208-342
7019
9212
9300
9800
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
20GB 8MM Cartridge Tape
5 -8mm AME Data Cartrdge Media Kit
12 Meter SCSI Cable
Publication Language - English/US
9ft.(2.7M) 125V, 15A US/Canada
7208-342 Price
Monthly Maintenance
New Hardware /MES Upgrade Price
Monthly Maintenance
Annual Maintenance
1 $5,135.00 $78
2 $796.32
1 $0.00
1 $0.00
1 $0.00
Total Data Service, Inc. Page 7 of 23
$5,931.32
$78
$92,176.07
$581
$38
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
PROPOSED SOFTWARE — CITY HALL TARGET SYSTEM
Product Description
5716 -DCT Language Dictionaries
772 Basic OTC Upg P20
9001 Asset Registration
5716 -DCT OTC
5769 -PTI Performance Tools/400 V4
817 Upg P20 BOTC PerfTools (From V3)
877 Upg P20 BOTC PT/400 Mgr (From V3)
9001 Basic Asset Registration
5769-PT1 OTC
5769-PW1 ADTS
912 Upg P20 ADTS 5763PW1,5716PW1
9001 Basic Asset Registration
5769-PW1 OTC
5769-QU1 Query
123 Basic OTC P20 UPG (5716/5763-QU1)
9001 Asset Registration
5769-QU1 OTC
5769-RG1 ILE RPG for AS/400
1002 Upg P20 BOTC ILE RPG (From V3)
9001 Basic Asset Registration
5769-RG1 OTC
5769-XWI Client Access Windows Family
1731 Upg P20 BOTC CA WINDOWS (From XW11XA1)
9001 Asset Registration
5769-XW1 OTC
5733-SM3 IBM SW Subscription 3 Yr Prepay
2222 Basic OTC P20
5733-SM3 OTC
Total Data Service, Inc. Page 8 of 23
Qty Purchase
1
1 $0.00
1 $0.00
1
1
1
1
$0.00
$260.70
$430.55
$0.00
$691.25
1
1 $3,100.75
1 $0.00
$3,100.75
1
1 $758.40
1 $0.00
$758.40
1
1 $2,844.00
1 $0.00
$2,844.00
1
1 $4,345.00
1 $0.00
$4,345.00
1
1 $15,720.21
$15,720.21
•
City of Fayetteville, Arkansas
Request for BID # 00-69
Computer Systems Upgrade
5769-SS1 Operating System
277 P20 Basic OTC OS/400
1476 Upg chg PSF AnySpeed
9001 Basic Asset Registration
5755-AS5
2105
2501
2508
2512
2516
2525
2526
2529
2547
2553
2556
2585
2586
2591
2610
2683
2924
3410
3550
8136
9001
5769-SS1 OTC
SYSTEM PROGRAM ORDER
LANG DICTNRIES OS/400 (DCT)
OS/400 (5769-SS1)
Query (5769-QU1)
ILE RPG (5769-RG1)
CA WINDOWS (5769-XW1)
Pert Tools (5769-PT1)
ADTS (5769-PW1)
TCP/IP/400 (5769-TC1)
Integr. For WindowsServer 5769-WSV
IBM HTTP Server for AS/400
Perf Manager (5769-PM1)
Java Tools
Java Kit (5769-JV1)
WebSphere Application Server(5769-AS1)
PT/400 Mgr (5769-PT1)
Any speed Print Support
English U/L SBCS Primary
CD-ROM Media
Version 4 Release 5
OS/400 Backup and Recovery Fc8136
Basic Asset Registration Fc9001
5755-AS5 OTC
New Software /MES Upgrade OTC
Total Data Service, Inc. Page 9 of 23
•
1
1
1
1
$0.00
$948.00
$0.00
$948.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$19.75
$0.00
$19.75
$28,427.36
• City of Fayetteville, Arkansas •
Request for BID # 00-69
Computer Systems Upgrade
ADDITIONAL HARDWARE / SOFTWARE — NOT LISTED
1. The existing system has an IBM 9348-001 9 -Track Tape Drive installed in a rack. This tape is to be
migrated to the new system and attached to one of the FC2729 Tape attachment features. To
accomplish this an additional cable is needed.
P/N 59h3460 at a cost of $225.00
2. The existing 9348 Tape Drive can remain in the current rack or be converted to a tabletop unit. The bid
did not mention which method was preferred so I a not going to include the cost to convert the unit to a
tabletop in this bid. It is not mandatory to convert the unit to achieve operational status.
For your information only it is estimated that the cost to convert the unit is: $1,200.00
$600 for the 9348-001 to 9348-002 Conversion Kit, and,
$600 for IBM Customer Engineer to install the conversion Kit.
3. Modification of the existing UPS to be able to service the new Model 720. The City will have to have
this done with the UPS vendor. It is not a part of this bid.
4. The new 7208-342 Tape Drive requires new media cartridges. Ten pieces are included with the drive
as defined in the specifications. These can achieve operational status but are not adequate for the
longer term. You should plan on purchasing additional tapes outside the scope of this bid. This drive
can READ your existing 8MM tapes.
Total Data Service, Inc. Page 10 of 23
M400M720 Tue 9/26/00 Page 1
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Clean tape drive (7208 8mm)
System backups
ENDSBS *ALL *IMMED (after business hours)
Confirm the test plan for after the upgrade
Review the test plan for after the upgrade
Create test plan foster the upgrade
print outqueues, job queues, data queues, journals, message queue entries)
Develop configuration for twinax controllers and devices moved to new IOP
Confirm planning for system objects not saved for restore on the model 270
Map IOP connections from Model 400 to model 270
Machine Pool, Base Pool, Spool Pool and InteractivePool
Phase 3 Upgrade Preparation
Research IBM PTF PSP databases
SF98450, MF98450, (RISC to RISC V4R5)
Confirm Memory Pool Sizes and Activity Level Values
Research 270 -hardware and New IOP Card PTF's
Research and Review AS/4400 RISC to RISC CD book for model 270 configuration
test restore from 8mm tape created on the model 400
Create Device Configuration for external 8mm tape drive
Model 270 preparation tasks
Manual IPL to DST tools
Confirm Disk Configuration - RAID device parity protection status
IBM CEs prepare the new model 270 hardware for the upgrade
IBM preparation tasks
IBM CEs inventory the model 270 order received
Confirm new Ethernet network switches and cabliing connections
Confirm plan for layout of Computer room
Confirm system console monitor for the 270
Confirm new UPS power circuits for model 270
Phase 2: Site Preparation
Schedule IBM CE support for the install
IConfirm Model 400 to be operational during and after the model 270 upgrade
Phase 1: Upgrade Planning -
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Wed 10/11/00
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Mon 10/9/00
Mon 10/9/001
Mon 10/9/001
Mon 10/9/001
Mon 10/9/00
Mon 10/9/00
Mon 10/9/00
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Fri 10/6/00
Fri 10/6/00
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Wed 10111/00
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Wed 10/11/00
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M400M720 Tue 9/26/00 Page 2
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Connect PC to AS/400rirs el 270 system
Network connections
Client Access PC workstations
AS/400 system functions
Connect the 270 to the network and phone line
Disconnect the 400 from the network and phone line
Set up Network Configuration -
Perform 270 Test Plan Tasks
Configure SNADS and Communications
[Correct any configuration problems after completing system hardware upgrade
create configuration for ethernet line, controllers and devices
Modify twinax controllers and devices to use the new IOPs
Move system connections from model 400 to the new model 270
Restore Authorities
Restore all objects which did not restore listed in Job logs
Restore SAV FS -Directories
Restore DLO's
Restore User Libraries
Restore Configuration Obj
Restore User Profiles
Install Operating System
keep existing DASD configuration and protection
Install Licensed Internal Code
Perform Manual IPL from Source D
Perform Initial Load from external 8 mm tape drive
Backup set #1 (7208 8mm).
Task Name
3uration objects and correct label descriptions
mum Block parm *NO
allation
plan tasks:
- don't restore model 400 system resource management data
ID
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Wed 10/11/00
Fri 10/13/00
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