HomeMy WebLinkAbout133-00 RESOLUTION•
RESOLUTION NO. 133-00
MICROFILMED
A RESOLUTION AUTHORIZING THE PURCHASE OF PANEL
SYSTEM, AR112A, FROM THE ARKANSAS CORRECTIONAL
INDUSTRIES IN THE AMOUNT OF $20,588.52; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$5,000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authorizes the purchase of Panel System,
AR112A, from the Arkansas Correctional Industnes in the amount of $20,588.52. A copy of the
purchase requisite is attached hereto marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$5,000 increasing Fixed Assets, Acct. No. 4470 9470 5801 00, Project No. 99023 by decreasing
Fixed Assets, Acct. No. 4470 9470 5801 00, Project No. 99013. A copy of the budget adjustment
is attached hereto marked Exhibit "B" and made a part hereof.
PASSED AND APPROVED this 3rd day of October , 2000.
APPROVED•
By:
Fed Hanna, Mayor
ATTEST:
By:
Heather Woodruff, City Cl
•
•
NAME OF FILE: /1/ATGZrC X33e
•
CROSS REFERENCE:
Date
Contents of File Initials
49t8D61
_Z.._ 1 /13-46)
i 00
_
�7 i�vz_ i • . _.� D
/evi�lflXar /i�
ezz
t,
9I-AO/y/,4Z4-4
2j
ica z i
4-
.
47_46e /*a' a-4Sr i%���j19Ai
1-466
`4.0-m
� 1
,) a
6)
M-9-60
l a G��
O
O
r
O
0
m O
0 a
Expected Delivery Date:
9�
a
% N
LL .
0 0' CO
O N
Approvals: stints office use only)
Mayor: Department Director: Purchasing Manager.
Admin. Services Director: Budget Coordinator. Data Processing Mgr.
o
gt
a
PI
0 0)
rn r o
tal: $1!
_
Q
O
Prolect/SubProlect
Number:
0
t•-•-i
co
d�
Z
en
Zc
O
a
o
2
i >
Taxable:
Yes_XX_ No
a
Vendor Name:
Ark Correctional Industries
FOB Pdnt:
r
N
ui
1
o.
c
0
'Requesters Employee#:
75
Account Number:
4470-9470-5890.00
Address:
P.O. Box 1000
Zjp:
72183
Requester.
J. Cohea
y
a
N H
W i
o
f0
O
0
0)
69
O
O
O
O
0
O
49
.O
O
6
O
0
O
O
0
O
69
O
co
O
O
O
O
0
O
O
00.0$
0
0
6
00'0$
M
69
M
1A
to
e
6
CITY OF FAYET1
Purchase Requisition
(not• parch.= order).
Unit
cos
0
O
6
0)
O
ai
63
0
8
EA
tq
Quantity
r-
Description:
AR112A Panel System Rev8-11
SHIPPINGIHANDLING
Vendor #:
3063
_
qo
O
U
0
2
curw
o)
a
v)
<o
n
8
0)
0
r
a)
y
City of Fayetteville, Arkansas
Budget Adjustment Form
EXHIBIT $
Budget Year
2000
Department: Police
Division: Police
Program: Capital Improvements
Date Requested
Adjustment #
Project or Item Requested:
Funds to complete the purchase of the panel system for
the Juvenile Division and accessories
Project or Item Deleted:
Live Scan Fingerprinting
Justification of this Increase:
This panel system will convert current three office space into
a five office space and provide a file room.
Justification of this Decrease:
Washington County fingerprints all felony
arrest and the State may furnish these
systems in the future.
Account Name
Fixed Assets
Increase Expense (Decrease Revenue)
Amount Account Number
Project Number
5000 4470 9470 5801 00 99023
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
5000 4470 9470 5801 00 99013
Fixed Assets
Approval Signatures
Date
Date
q -
D e
!�D
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester
E
6UM
to
FAYET FEV1! LE
THE CITY OF FAYETTEVIU ARKANSA
DEPARTMENTAL CORRESPONDENCE
•
MEMORANDUM
To: Mayor Hanna and Members of the City Council
bit
From: Richard L Watson, Chief of Police
Subject: Approval of Purchase of Panel System
Date: September 6, 2000
I am requesting your approval to purchase AR112A Panel System from Arkansas
Correctional Industries. This system will be used to better organize our Juvenile Division.
The Juvenile Division is an open area with three make -shift office cubicles. With current
staffing we need to increase the office areas from three to five. I feel we can best accomplish this
by purchasing the panel system. This system will enable each Juvenile Officer to have a private
work area in which interviews and other work can be conducted. Additionally, this system will
provide the Juvenile Officers with a file room.
Accompanying this memo is a Staff Review Form and a Budget Adjustment Form.
Thank you for your attention in the matter.
08/14/2000_11:56
15818975469
AR CORK IND
• •
ARKANSAS CORRECTIONAL INDUSTRIES
FURNITURE DIVISION
P.O. BOX 1000
WRIGHTSVILLE, AR 72183
PHONE897-5806
9OFAX
897-5469
TIM LOWERY/FURNITUREPROGRAM MANAGER
* ***************************
* OFFICE SYSTEM QUOTE BID *
* ***************************
CUSTOMER NAME: FAYE3 TTEVILLE
SICE CEEDEPAR
ADDRESS:
CITY/STATE/ZIP: FAYETTEVILLE AR 72047 -
PHONE* :
ITEM #
AR112A
REVISED 8-11-00
DESCRIPTION
PANEL SYSTEM REV8-11
QUOTE PRICES ARE VALID FOR 30 DAYS FROM DATE
OFFICE PANEL SYSTEM REDESIGN AFTER
TO COVER EXPENSE OF AUTOCAD REDRAW
SALESMAN:
DATE PREPARED:
QUOTE # :
FAX#:
PAGE 01/02
08/14/2000
Q0376
QTY UNIT COST LINE TOTAL
1 $20,663.79 820,663.79'—
Sr
nit?
SUBTOTAL:
STATE TAX 4.625%
LOCAL TAX 1.0%
TOTAL:
Less:
OF QUOTE
INITIAL QUOTE WILL INCUR
IF CUSTOMER DOES NOT OPERATE OFF OF A PURCHASE ORDER
SIGNATURE AUTHORIZES PURCHASE OF ABOVE MENTIONED ITEM
IF CUSTOMER DOES OPERATE OFF OF PURCHASE ORDER, THEN
NON-STANDARD, MODIFIED, OR CUSTOM ITEMS REQUIRE A DRAWING AUTHORIZATION
SIGNATURE ON EACH DRAWING TO AUTHORIZE PRODUCTION.
$20,663.79
$955.70
$25.00
$21,644.49
i11o!5.14>
K 4119%
Z o(S 43. r2-
ADDITIONAL
ZADDITIONAL COST
SYSTEM, THEN YOUR
S.
PLEASE SEND P. 0.
SIGNATURE OF PURCHASING OFFICIAL/TITLE
0
4uII-11-00 .04:45pm
cLminA to VAltL Ht\t IU SAVE COST. it WAS NEI' NEEDED
Pron INDIANA'CNAIR FRAIE
•
+2195223091 1-179 P.08/08 F-344
•
Aur -11-00 04:44pm From-INDIANAAIR FRAIE
CUMNAMEO PANEL MERE FO SAVE 6051. II WAS WI
n
F
3-111A3JJ3AVJ
+2105223081
7-170 P.07/08 F-344
irrAlnraradrarangArAPPAIMAW
ARKANSAS CORRECTIONAL INDUSTRIES
e t Y ....} t .: Y: A � t
00 A a
�„ ORDER ONLINE!
` J �� "' &
RECEIVE 5% DISCOUNT 0
0 0
0 ON YOUR FIRST ORDER. 0
0 0
LOG ON TODAY! !
y .
1. � � r�� � � � �
�.� � �� ��� iii ��� 1
} 1
..
1 €TM f''' Qui .e
J• OS
1 www.ark.org/doc/catalog/
Or
1 E-mail us at: adc.industr Y@ mail.state 1
`•
®®ioeiioiiis®San _s
• •
STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of October 3, 2000
FROM:
Richard L. Watson Police
Name
Division
Police
Department
ACTION REQUIRED:
City Council approve purchase of AR112A Panel System from Arkansas Correctional
Industries in the amount of $20,588.52 and a budget adjustment.
COST TO CITY:
$20,563.52 $ 16,708.00
Cost of this Request
4470-9470-5890.00
Account Number
Capital Improvements
Police Office
Partitions
Category/Project Budget Category/Project Name
$294.00 Capital/Police
Office Partitions
Funds Used To Date Program Name
Capital Improvements
99023 $16,414.00
Project Number
Remaining Balance Fund
BUDGET
Manager
Budgeted Item X Budget Adjustment Attached
Administrative Services Director
CO RACT/G T// /
A c•unting n ager
tem%
•H .
Purchasing Officer
SE REVIEW: GRANTING AGENCY:
91/4/00 aM 0
Date Internal/ Auditor
9
u
Date
00
clQD
Date
ADA Coordinator Date
STAFF RECOMMENDATION: Approval of purchase of AR112A Panel System for the Juvenile
Division at the Police Department and the budget adjustment in the amount of $5,000.00
Division Head
Services Director
Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Richard Watson, Chief of Police
From: Heather Woodruff, City Clerk
Date: October 9, 2000
Attached is a copy of the resolution authorizing the purchase of a panel system from Arkansas
Correctional Industries. The original will be microfilmed and filed with the City Clerk.
Your purchase requisition has been forwarded to the Internal Auditor.
cc: Nancy Smith, Internal Audit
Steve Davis, Budget and Research
_t
• • „ r..
•
RESOLUTION NO. 133-00
A RESOLUTION AUTHORIZING THE PURCHASE OF PANEL
SYSTEM, ARI 12A, FROM THE ARKANSAS CORRECTIONAL
INDUSTRIES IN THE AMOUNT OF $20,588.52; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$5,000. - '
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authonzes the purchase of Panel System,
AR112A, from the Arkansas Correctional Industries in the amount of $20,588.52. A copy of the
purchase requisite is attached hereto marked Exhibit "A" and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$5,000 increasing Fixed Assets, Acct. No. 4470 9470 5801 00, Project No. 99023 by decreasing
Fixed Assets, Acct. No. 4470 9470 5801 00, Project No. 99013. A copy of the budget adjustment
is attached hereto marked Exhibit "B" and made a part hereof.
PASSED AND APPROVED this3rd day of October , 2000.
APPROVED,
By:
ATTEST: //jj�
By:a de
eather Woodruff, City CI
Ffed Hanna, Mayor
•