HomeMy WebLinkAbout126-00 RESOLUTIONRESOLUTION NO. 1 26 -pp
MICR OFTLMED
A RESOLUTION AWARDING BID NO. 00-59 IN AN AMOUNT
NOT TO EXCEED$306,421 TO PHOENIX RECYCLING, FOR
THE PURCHASE OF PLASTIC GARBAGE BAGS TO BE USED
IN THE 2001 VOLUME BASED PROGRAM; AND APPROVAL
OF A BUDGET ADJUSTMENT IN THE AMOUNT OF $140,421.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 00-59 in an amount not to
exceed $306,421 to Phoenix Recycling, for the purchase of plastic garbage bags to be used in the
2001 volume based program A copy of the bid tabulation is attached hereto marked Exhibit "A"
and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$140,421 increasing Recycling Supplies, Acct. No. 5500 5020 5225 00 by decreasing Use of Fund
Balance. A copy of the budget adjustment is attached hereto marked Exhibit "B" and made a part
hereof.
06 P AND APPROVED this
•
ATTEST:
By:f%�-�
Heather Woodruff, City Cletk
5th day of September , 2000.
APPROVED•
e
By:
F Hanna, Mayor
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City of Fayetteville, Arkansas
Budget Adjustment Form
EXHIBIT B
: Budget Year
2000
Department:
Division:
Program:
Public Works
Solid Waste
Residential
Date Requested
September 5, 2000
Adjustment #
Project or Item Requested:
$140,421 in the Recycling Supplies account
of the Solid Waste Residential Program.
Project or Item Deleted: Eeti
gu,a
None. $140,421 from the Solid Waste Fund 445riIS
Use of Fund Balance account.
Justification of this Increase:
The funding is for the purchase of plastic
garbage bags to be used in the volume
based program The increase is needed to
cover an overall 29% increase in cost and
also a change in bag specifications.
Justification of this Decrease:
The Solid Waste Fund has sufficient
Cash & Investments to comply with
City policy.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
Recycling Supplies 140,421
5500 5020 5225 00
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Use of Fund Balance 140,421
5500 0950 4999 99
C
Requested
Artyrarall
dirt ager
Approval Signatures
St -30-4W
Date
t -3e• -7492O
Date
--
Department Director Date
Admin. Services Director Date
Mayor Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester
C:\DATA\FORM.PBA-ADARADfFI22. WKI
FAYETTEVIIii,LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: Fayetteville City Council
THRU• Fred Hanna, Mayor
Charles Venable, Public Works Director oell
FROM: Cheryl Zotti, Environmental Affairs Administrator
DATE: August 29, 2000
SUBJECT: Approval of Bid #00-59 and Budget Adjustment for Plastic Garbage Bags
Staff requests the approval of bid #00-59 to the only qualified bidder, Phoenix Recycling, in the
amount of $306,421 (tax included) for the purchase of plastic garbage bags to be used in the 2001
volume based program and a budget adjustment in the amount of $140,421. Staff received four bids;
however, the two lowest bids did not meet bid specifications. The Frontier Bag bid of $214,295 was
for a bag without draw tape closures. Phoenix Recycling submitted an alternate bid in the amount
of $279,571 for bags in a buff color. Buff is a light tan color. Dyna Pak, which was originally
recommended in the August 23, 2000 memorandum, notified staff on August 29, that they were
retracting their bid and instructed staff to remove them from consideration. Therefore, the only
remaining qualified bidder is Phoenix Recycling. Phoenix Recycling supplied the bags last year and
staff has confidence they will supply high quality bags in the specified time -frame.
Staff released a city wide survey requesting feedback on the volume based program. Prior to
advertising for the purchase of garbage bags, staff evaluated the responses to determine citizen
satisfaction with the size and quality of garbage bags provided. The survey indicated that 46% of
the respondents would like a larger size garbage bag, so that it will fit a standard 32 gallon garbage
can. Many residents also commented that the existing bags are too large for a standard kitchen can
(13 gallons) and the 30 gallon bag is too heavy when full. Staff also received numerous complaints
that the garbage bags are too thin resulting in bags splitting when carried to the curb for collection.
Staff agrees with these concerns and is recommending modifications to the garbage bags. Staff
recommends purchasing 33 gallon garbage bags for distribution and allowing residents to trade their
33 gallon bags for 13 gallon bags if that size better fits their household. Staff further recommends
increasing the thickness of each bag to 1.2 mils in order to minimize breaks and punctures. All other
bag charactenstics will remain the same. Staff presented these recommendations to the
Environmental Concerns Committee on August 16, 2000.
• •
The cost of the garbage bags has increased significantly over last years $182,114 cost. A portion
of the cost is from increased bag size, mil thickness, and total number of bags. However, there is
in general an overall 29% increase in cost. Staff anticipates 2001 to be the last year bags will be
purchased and distributed by the City.
Staff requests approval of bid #00-59 and a budget adjustment. Purchase of these garbage bags are
necessary to continue our volume based program Staff will be present at the council meeting to
answer any questions that may arise. If you should have questions prior to these meetings, please
contact me at 444-3498.
08/29/2000 14:24
19317661814
•
112 Hellon Drive • P. 0. Box 967 • Lawrenceburg, Tennessee 38464
To Whom It May Concem: Cheryl
DYNA PAK CORP/•
PAGE 01
Mruu>«Auu alRecyded
Canes Reline it &cyan Bags
PH: 1-800.759-3962 • 931-762-4016 • FAX: 931-766.1614
8-29-00
Due to the limited time constraints for delivery of product, and a back log on an
automatic winder that DYNA-PAK has ordered. We regretfully must retract our bid on
Bid # 00-59 for the City of Fayetteville, AR.
We certainly apologize for any inconvenience this has caused you and your staff.
The missing piece of equipment has been a let down to us as we have been to you.
Again we do apologize and regret that we have all been put in this position.
Sincerely,
Dale Mildich
VP Sales
DYNA-PAK Corp.
Z ET7
•
• •
CITY OF FAYETTEVILLE
113 West Mountain Street
Fayetteville, Arkansas 72701
Solid Waste Division
(501) 444-3498
BID #: 00-59 DATE ISSUED: July 31, 2000
DATE & TIME OF OPENING: August 17, 2000 - 2:30 P.M. —
BEA
M-G1Q
BUYER: Peggy Vice, Purchasing Manager, Room 306, (501) 575-8289 C#z»
DELIVERY DATE: October 18, 1999
F.O.B.: Fayetteville, Arkansas
ITEM DESCRIPTION BAGS PER ROLL ROLLS UNIT PRICE TOTAL PRICE
1. Plastic Garbage Bags, 33 gal. 52 33,000 $ $
2. Plastic Garbage Bags, 33 gal. 20 2,000 $ $
3. Plastic Garbage Bags, 13 Gal. 66 12,000 $ $
4. Plastic Garbage Bags, 13 Gal. 20 1,000 $ $
Subtotal $
Tax $
Total Bid Price: $
EXECUTION OF BID - Upon signing this Bid, the bidder certifies that they have read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish these
articles at the prices stated. Unsigned bids will be rejected. Items marked * are mandatory for
consideration.
• •
*NAME OF FIRM:
*BUSINESS ADDRESS:
*CITY: *STATE: *ZIP:
*PHONE: *FAX:
*AUTHORIZED SIGNATURE:
*TITLE:
*FEDERAL TAX IDENTIFICATION NUMBER:
PLEASE NOTE: ALL ITEMS MARKED * ARE CONSIDERED MANDATORY
REQUIREMENTS FOR CONSIDERATION OF BID FAILURE TO COMPLETE THESE
ITEMS MAY RESULT IN REJECTION OF BID
• •
CITY OF FAYETTEVILLE, ARKANSAS
BID # 00-59
SPECIAL TERMS & CONDITIONS
This request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the city to pay any costs incurred by the bidder in the preparation of this bid.
1. All bids shall be submitted on forms provided by the City with the item bid and the bid
number stated on the face of the sealed envelope. Bidders MUST provide the City with their
bids signed by an employee or officer having legal authority to submit bids on behalf of the
bidder. The entire cost of preparing and providing responses shall be borne by the bidder.
2. Bidders shall include all applicable local, state, and federal tax in this bid. The responsibility
of payment shall remain with the successful bidder. Tax amount MUST show as a separate
item.
Bids received after the date and time set for receiving bids will NOT be considered. The
City will NOT be responsible for misdirected bids. Vendor should call the Purchasing Office
at (501) 575-8289 to insure receipt of their bid documents prior to opening date and time
listed on the bid form.
The City reserves the right to accept or refect any or all bids, waive formalities in the bidding
and make a bid award deemed to be in the best interest of the City. The City shall be able
to purchase more or less than the quantity indicated subject to availability of funds.
5. Time is specifically made of the essence of this contract and failure to deliver on or before
the time specified in the contract may subject the contractor to the payment of damages in
the amount of $500 per calendar day.
6. All bid prices shall be FOB Solid Waste Division, 1560 South Happy Hollow Road,
Fayetteville, Arkansas, 72701, and shall include all labor, materials, overhead, profit,
insurance, shipping, etc., to cover the furnishing of the unit(s) bid.
7. Manufacturers Warranty shall apply to each unit as specified A copy of the applicable
warranty MUST accompany the bid with any exception to the warranty clearly noted on the
Bid Form.
Any exception to the requirements of the City of Fayetteville MUST be noted on the Bid
Form. If products other than those described on the bid document are proposed, the bidder
must include complete descriptive literature and technical specifications. The City reserves
the right to request any additional information it deems necessary from any or all bidders
after the submission deadline.
9. All items marked "MANDATORY REOUIREMENTS FOR CONSIDERATION OF
BID" MUST be completed and returned with the bid or the bid may be considered an non-
• •
responsive and rejected on that basis.
10. The bidder shall comply with all applicable Federal and Arkansas State Laws, the Charter
and Ordinances of the city of Fayetteville, as amended, and all applicable rules and
regulations promulgated by all local, state and national boards, bureaus and agencies.
• •
GENERAL SPECIFICATIONS
PLASTIC GARBAGE BAGS
FOR VOLUMETRIC WASTE COLLECTION
General specification requirements are as follows for PLASTIC GARBAGE BAGS FOR
VOLUMETRIC WASTE COLLECTION. These are MINIMUM SPECIFICATIONS ONLY and
are not limited or restricted to the following.
ALL UPGRADE OR DOWNGRADE VARIATIONS/DEVIATIONS/SUBSTITUTIONS
MUST BE CLEARLY ANNOTATED IN THE ABSENCE OF SUCH STATEMENTS, THE
BID SHALL BE ACCEPTED AS IN STRICT COMPLIANCE WITH ALL TERMS,
CONDITIONS, AND SPECIFICATIONS AND THE SUPPLIER SHALL BE HELD LIABLE
Alternates will be considered provided each Supplier clearly states on the face of his proposal
exactly what he proposes to furnish and forwards necessary descriptive material which will clearly
indicate the character of the article covered by his/her bid. All bids are subject to Staff analysis.
All Units Bid shall show deviations to line item specifications on the "Minimum Specification"
attached with referral to each item. Utilizing a copy of these specifications with variations
"highlighted" and specifics noted is suggested.
Fifteen (15) examples of your plastic garbage bag with examples of graphics and text shall
accompany all bids.
The City of Fayetteville reserves the right to accept the best bid for the City, and is not required to
accept the lowest priced bid. The City also reserves the right to reject any or all bids and will be the
sole judge of what comprises the best and most advantageous unit to meet the needs of the City.
1. GENERAL: It is the intent and purpose of these specifications to secure for the purchaser
the necessary products which will be capable of performing in a safe, practical and efficient
manner consistent with accepted commercial standards.
2. MATERIALS AND WORKMANSHIP • All products, materials, and workmanship shall be
of the highest grade in accordance with modern practices.
• •
MINIMUM SPECIFICATIONS
PLASTIC GARBAGE BAGS
1. SCOPE:
a. The scope of this section is to list the minimum acceptable features and performance
specifications for plastic garbage bags for volumetric waste collection. Bidders are
to have thoroughly read and understood these specifications prior to bid submission.
Bidder certification of its bid document signifies that bidder meets or exceeds all
specifications. If the product being bid does not meet all specifications, the bidder
must submit with bid, a separate page with a complete explanation of each variance.
If not identified on such list, then that bid will be disqualified.
2. GENERAL:
a. Estimated Quantity: 33 Gallon Garbage Bags -1,704,000,13 Gallon Garbage Bags
- 812,000. Delivery to be made in full truck loads with a release schedule to be
supplied by the City.
b. Delivery: The shipment must occur within six (6) weeks of the official notification
of the Bid Award.
c. Substance: Bags are to be constructed of 75% prime, virgin linear low blend resin
and 25% recycled content.
d. Film Thickness: The gauge of the film used to fabricate plastic bags shall be a
minimum of 1.2 mils in thickness.
e. Film Strength: The film shall meet the strength to failure specification of film, folds,
and seals specified in testing (h) below.
f. Bag Dimension: The bag must measure 33" in width and 38" in height.
g.
Bag Weight: The weight of 1,000 bags shall not be less than 98 pounds.
h. Testing: We reserve the right to weigh and in other ways test random samples of any
shipments received, and will refuse the entire shipment if the bags do not meet these
minimal specifications.
Dart Impact 120
Machine Direction Tear 175
Transverse Direction Tear 475
Load Capacity
Lifted by drawtape
Lifted by body of bag
50 lbs.
65 lbs.
Bag Color: The plastic garbage bags shall be purple in color and non -transparent.
Sample purple color to be provided by the City.
• •
J. Bag Printing: Each bag must have one complete impression of artwork (100 square
inches) printed one color.
k. Packaging: As specified on front page. 33 Gallon size: 32,000 rolls @ 52 bags per
roll and 2,000 rolls @ 20 bags per roll; 13 Gallon size: 12,000 rolls @ 66 bags per
roll and 1,000 rolls @ 20 bags per roll. Each roll shall be placed in a clear plastic bag
with appropriate closure.
1. Construction: Bags shall have a flat bottom seal. No side seams. Closure is to be
of drawtape.
m. Samples: Fifteen (15) samples with the above specifications must be provided with
Bid.
References: Five (5) references by the bidder must be submitted of municipalities
where successful bag programs are in progress using bags similar to those you are
bidding.
• •
BIDDERS LIST
PLASTIC Garbage BAGS
Unisource EnviroBag
Attn: Larry Minot Attn: Gordon Dancy
400 Shall 35 Capers Way
Little Rock, AR 72203 Pawleys Island, SC 29585
Dyna -Pak Corporation Jedstock, Inc.
Attn: Dale Mikich Attn:
P.O. Box 967 1149 W. Front St.
Lawrenceburg, TN 38464 Plainfield, NJ 07063
World Class Film Corporation Sandbagger Corp.
Attn: Trevor B. Power Attn:
130 Fembrook Street P. O. Box 626
Yonkers, NY 10705 Wauconda, IL 60084
Mobil Chemical Company Union Camp Corp.
Plastic Division Attn:
1169 Pittsford -Victor Road 2200-D Ave. "E" Freeman Field
Pittsford, NY 14534-3877 Seymour, IN 47274
First Brands United Receptacle, Inc.
Attn: Josey Randan7o, Sales Manager Attn:
6402 NW Fifth Way P. O. Box 870
Fort Lauderdale, FL 33309 Pottsville, PA 17901
Bar Marketing
Attn: Duane Davis
P.O. Box 1109
Fayetteville, AR 72702
Frontier Bags, Inc
Attn: Mark Gurley
P. O. Box 200
Grandview, MO 64030
• •
STAFF REVIEW FORM
XXX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Council meeting of September 5, 1999
FROM:
Willie Newman
Name
Solid Waste Public Works
Division Department
ACTION REQUESTED:
Approval of bid #00-59 to the only qualified bidder, Phoenix Recycling, for the
purchase of plastic garbage bags to be used in the 2001 volume based program in the
amount of $306,421 and approval of a budget adjustment in the amount of $140,421.
COST TO CITY:
$306,421
Cost of this request
5500-5020-5225.00
Account Number
Project Number
$ 166,000 Sanitation Supplies
Category/Project Budget Category/Project Name
S 0
Residential Collections
Funds Used to Date Program Name
$ 166,000 Solid Waste
Remaining balance
Fund
BUDGET REVIEW:
\10Budgeted Item
Budget Adjustment Attached
B4dget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
/LENger ID OD -, lit)/ov
Date Internal uditor Date
C6-30cC
Date ADA Coordinator Date
City Attorn
Purchasing Officer
B-30-00
Date Grants Coordinator Date
STAFF RECOMMENDATION:
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
Orig Contract Number:
FAYETTEVTLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Willie Newman, Solid Waste
From: Heather Woodruff, City Clerk
Date: September 12, 2000
Attached is a copy of the resolution awarding Bid 00-59 to Phoenix Recycling. The original will
be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Auditor
Steve Davis, Budget and Research
nj
• •
a•
I
l
RESOLUTION NO. '26-00
A RESOLUTION AWARDING BID NO. 00-59 IN AN AMOUNT
NOT TO EXCEED$306,421 TO PHOENIX RECYCLING, FOR
THE PURCHASE OF PLASTIC GARBAGE BAGS TO BE USED
IN THE 2001 VOLUME BASED PROGRAM; AND APPROVAL
OF A BUDGET ADJUSTMENT IN THE AMOUNT OF $140,421.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 00-59 in an amount not to
exceed $306,421 to Phoenix Recycling, for the purchase of plastic garbage bags to be used in the
2001 volume based program. A copy of the bid tabulation is attached hereto marked Exhibit "A"
and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$140,421 increasing Recycling Supplies, Acct. No. 5500 5020 5225 00 by decreasing Use of Fund
Balance. A copy of the budget adjustment is attached hereto marked Exhibit B and made a part
hereof.
4. p•AND APPROVED this 5t° day of September , 2000.
h •.
le
-C�, APPROVED;
re.
en
' • �`
ATTEST: • •
By."* .4,19P lk
Heather Woodruff, City Cle
•
By: