HomeMy WebLinkAbout117-00 RESOLUTION•
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RESOLUTION NO. 117-00
MICROFILMED
A RESOLUTION ALLOWING CREDIT /DEBIT CARDS TO BE
USED WHEN MAKING CERTAIN PAYMENTS TO THE CITY
OF FAYETTEVILLE, AND ESTABLISHING A CONVENIENCE
FEE FOR SUCH USE.
WHEREAS, §34.02, Collection of Funds, of the Code of Fayetteville, provides that the
department of finance shall have the responsibility for collection of funds for the City of Fayetteville
in accordance with the rules and regulations adopted by the City Council, and;
WHEREAS, the City Council wishes to amend the rules and regulations to allow for the use
of credit/debit card and to establish a convenience fee for such use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. Credit/debit cards may be used for the payment of utility deposits, monthly utility
bills, municipal court fines and fees, park fees, and other City fees. A convenience fee shall be
charged for such use of a credit/debit card in an amount more or less equivalent to the discount fee
charged by the servicing bank or financial institution.
AND APPROVED this 15"' day of August , 2000.
gust , Le
By:
Fr Hanna, Mayor
eather Woodruff, City
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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TO: Mayor Fred Hanna and City Council
THRU: John Maguire, Administrative Services Director
FROM: Budget & Researc`li
DATE: August 9, 2000
SUBJECT: Credit/Debit Card Acceptance
The City has solicited proposals for credit/debit card processing services to enable the City to
accept credit/debit cards as an additional payment method of utility deposits, monthly utility
bills, municipal court fines and fees, park fees, and other City fees. The City is prohibited by
state statute from absorbing the discount fees assessed by credit card companies for transactions
paid with credit cards.
The attached ordinance proposes establishing a convenience fee when a credit or debit card is
used to pay utility deposits, monthly utility bills, municipal court fines and fees, and other City
fees.
Also attached as part of this agenda item is a copy of the Credit/Debit Card Service Request for
Proposal and a copy of the state statute allowing payment of municipal court fines and fees with
a credit card.
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CITY OF FAYETTEVILLE
RFP 00-14
CREDIT/DEBIT CARD SERVICE
The City of Fayetteville wishes to accept credit/debit cards for certain transactions. The City
requests proposals from qualified credit card processing firms to provide credit card accepting
services to the City that will comply with state law and any rules and/or regulations of the credit
card issuing companies. The City will begin this credit/debit card service for monthly utility
bills, deposits, and other fees as listed on "Schedule of Typical Fees" as soon as practical.
Respondents must be on list of banks eligible to accept public deposits as pubhshed by the
Arkansas State Bank Department.
1. List and cost of equipment and supplies required to implement program. Only electronic
systems will be considered.
2. Number of phone lines, special line or modem requirements.
3. Describe what procedures are used for deposits.
4. Do deposits have to be segregated by issuing bank?
5. Does your bank have a courier service?
6. Is there a charge for courier service, if available?
7. Is any financial affiliation or banking relationship required other than for this service?
8. Cancellation requirements.
9. Please provide a copy of your proposed contract with proposal.
10. List of credit/debit cards your bank will accept.
11. What type of training will your bank provide to get the program up and running and are
there any cost associated with training?
12. Are debit cards handled any different from credit cards? Are the transaction fees the
same for debit cards as they are for credit cards?
13. List of any other fees that may not be listed above.
14. Please attach a schedule of your fees as they would apply to this request for proposal.
1
Any conditions or expectations on the part of the proposer for performance by the City must be
set forth in the proposal. The City is not obligated to consider the proposer's past submittal
terms and conditions. The City does not guarantee specific amounts of purchases as a result of
this request for proposal.
The evaluation criteria used in selection of the firm is as follows:
1) 20 Qualifications in Relation to Specific Project to be Performed:
Information reflecting qualifications of the firm. Indicate specialized
experience and technical competence of the firm in connection with the
type and complexity of the service required
2) 20 Experience, Competence, and Capacity for Performance: Information
reflecting the names, titles, and qualifications (including experience and
technical competence) of the major personnel assigned to this specific
project.
3) 20 Proposed Method of Doing Work: A proposed work plan (description of
how the project would be conducted as well as other facts concerning
approach to scope you wish to present) indicating methods and schedules
for accomplishing each phase of work.
4) 20 Past Performance: Previous evaluations. If previous evaluations with the
City are not available, the professional firm's past performance records
with City and others will be used, including quality of work, timely
performance, diligence, ability to meet past budgets, and any other
pertinent information. Fern will provide a list of similar jobs performed
and person whom we can contact for information.
5) 20 Price
At the discretion of the City, one or more firms may be asked for more detailed information
before final ranking of the firms, which may also include oral interviews.
Six copies of the proposal shall be mailed or hand delivered to the following address:
City of Fayetteville Telephone: 501/575-8289
Peggy Vice Fax: 501/575-8241
Purchasing Manager
113 West Mountain
Fayetteville, AR 72701
The envelope must be clearly marked "RFP 00-14, Request for Credit/Debit Card Service".
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A mandatory pre proposal meeting to discuss the request for proposal will be July 26, at 10:30
a.m. Proposals will be due August 3, 2000 by 5:00 p.m.
Schedule of Typical Fees
Type of Fee
Building Permits
Planning Fees
Drainage/Grading
Animal Licenses
Athletic Field Rentals
Parks Tournament Fees
Parks Soccer Participant
Parks Team Fees-Softball/Soccer
Boarding -Shelter
Impound -Shelter
Adoption -Shelter
Water Tap Fees
Sewer Tap Fees
Rural Water Tap
Residential W/Sewer Utihty Bill
Residential W/Sewer Deposits
Swimming Lessons
Tree & Landscape
Court Fines & Fees
Health Insurance -Cobra Payments
Planning- Lot Splits
Planning -Conditional Use Permit
Planning -Rezoning Fee
Planning -Annexation Fee
Hot Checks & Fees
3
Range of Fees as of 6/5/00
$20 - $1000
$200 - $300
$75 - $200
$5-$15
$25/ Y2 hr.
$115 - $135/team
$25 - 55/participant
$350 - $450/team
$5/day
$15-$100
$50
$425 - $1,200/tap
$425 - $625/tap
$475 - $1,250/tap
$55/average
$50/average
$25/session
$120/development
$25- $1300
$115- $500/month
$200/application
$100/application
$325/application
$325/application
$20- $50 plus
hot check amount
fLi
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4.0:04 PAX 50
4 2418 FT 5111111 YOB-lr.U. WUXI1 1
`V
16-17-123 PRACTICE. PROCEDURE. AND COURTS 122
nidpal court administration; additional
costa fi: beas8t of judicial retirement sys-
tem; additional costs for administration of
justice porpoise; 4nd intergovernmental
aeraemente, warn repealed by Ada 1995.
No. 1256, § 20, as amended by Acta 1995
(1st Es Seas.), No. 18. 1 4. They Quare
derived from the following sources:
16-27-109. Acte 1951, No. 273, 44 1-3;
1971, No. 290, § 1; A.S.A. 1947 §§ 22-
706.1 — 22-706.3; Acts 1991, No. 904,
44 5.20.
16-17-110. Acta 1983, No. 918, 4 1;
1995, No. 1032, 4§ 2,9; A.5A.1947, 4 75-
2531.
16.17-123. [Repealed.]
Pubiisheta Nates. This section, con-
cerning the filing fee for dell actions, was
repealed by Acte 1995, No. 1256,4 20, se
amended by Ade 1995 (eat Ex Seal, No.
16.17-1.28. Payment of in by credit card.
(a) All municipal courts may accept payment of fovea and associated
coats by an approved credit card.
(b)(1) All municipal courts are authorized to enter into contracts
with credit card companies and to pay those companies fees normally
charged by those companies for allowing the court to accept their credit
cards iu payment as authorized by subsection (a) of this section.
(2XA) Where the offender pays fines by an approved credit card, the
court shall asseea a service fee equal to the amount charged to the'
'court by the credit card issuer.
(B) This charge may added to, and become a part of, any
underlying obligation:
History Acta 1997. No. 864, 4 1.
Stracaarta 2 — Earaausmae er w Cmzs OP 2,400 oa Meas aim
Comm -Sur Iberia or Lass Tsar/ 2,400
16.17.111. Acte 1981, No. 942, §4 I, 2;
1983, No. 860,.§4 1, 2;1985, No. 246, § 1:
ASA. 1947, 44 22-706.4. 22.706.5; Acta
1987, No. 580, § 1; 1987 (lat Ex. Semi,
No. 49, 44 1, 2; 1987 (1st Es. Segal, No.
61,§§ 1, 2;1991, No. 35714 1: 199I, No.
904 44 6, 20.
16-17-112. Acts 1983, No. 621, 4§ 1.3;
ASA 1947,44 22-706.6 — 22-706.8; Ads
1987, Ne. 139, § 1.
16-17-113. Acts 1983, No. 860, 4 3;
A.S.A. 1947, § 22-706.9; Acts 1987, No.
868, § 2; 1991, No. 904, 44 7, 20. For
present law, see § 1640301 et seq.
13. § 4. The section was derived LromActs
1989, No. 816, § 1. For present law, sec
4 I6 -I0-301 et seq.
1647-206. Jurisdiction of municipal
court&
16-17.211. Court Berks general'''.
16-17-206. Jurisdiction of municipal courts. •
(a) Municipal courts and justices of the peace shall not have juris-
diction= civil eases where a lien on land or title or possession thereto
is involved.
(b) The jurisdiction of a municipal court shall be coextensive with the
county in which it is situated, except in counties having two (2) judicial
1
is
123
districts, t e jurisdiction
court in si ted.
Matoal% 1927. No. 60,
1929, No. § 2; Pope's Dig.,
9907;Aciz 19 No. L60. ii 1;A:
64 22.709 2710, 22-712; Acts
431.4 S. 19!9. No. 142, § 1;
1296, § u0. `i
Felonies. I
Judicial imm
Personal pro
Felonies.
Municipal
man to tryfe
County Circa
473, 872 5. W.
rooms
upheld.
are without
y cues. State v.
Chancery Court,
854 (1944).
Judicial unity Upheld.
Becaua s Ar law authosi
aidpal jc to issue arrest Is
where =tuna judge issued we
enforce a ci 'L mat judgmen
16-17.211. ort clerks g
(a) The j dge of any mu
court, who be designat
(b) The ty council of thi
the salary the municipal
to be comp ted on an ear
inatallmen . However, win
is to pay ally portion of tl
approved bj j the quorum cot
and sals:deg of any mtmicip
which the *tort is located, t
quorum court of the county
(c) The municipal court c
done and proceedings had in
the court, u4der the directtc
(d) The municipal court t
(1) Ad.nal rister oaths;
(2) Take affidavits requu
action; Ap e bond in crimi
(4) Keep complete dock'
the manaer'ected by the I
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RFP 00-14
Credit/Debit Card Services
July 21, 2000
Proposers:
There is a mandatory pre proposal meeting on
July 26th, 2000 at 10:30 a.m. in Room 326 of the
City Administration Building. Please send a
staff person to this meeting that is
knowledgeable in this area and who has the
authority to structure this proposal to meet the
City's needs.
Proposals are due on or before August 3rd,
2000, by 5:00 p.m.
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STAFF REVIEW FORM
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of August 15, 2000
FROM:
Stephen Davis
Name
Budget & Research Admin Services
Division Department
ACTION REQUIRED:
convenience fees.
Enactment of an o ance' establishing credit/debit card
COST TO CITY:
S -0 -
Cost of this Request
Account Number
Project Number
Category/Project Budget Category/Project Name
Funds Used To Date Program Name
Remaining Balance Fund
B GET REVIEW: Budgeted Item Budget Adjustment Attached
dget Manager Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Date Internal Auditor Date
Date ADA Coordinator Date
Purchasing Officer Date Grant Coordinator Date
STAFF RECOMMENDATION: Staff recommends approval of an ordinance authorizing
credit/debit card acceptance convenience fees.
Divi ion Head
rvices Director
Mayor
Date
Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
Orig Contract Number:
FAYETTEVkLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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To: Stephen Davis, Budget Manager
From: Heather Woodruff, City Clerk
Date: August 17, 2000
Attached is a copy of Resolution No. 117-00 allowing credit/debit cards to be used when making
certain payments to the City of Fayetteville. The original will be microfilmed and filed with the
City Clerk.
cc: John Maguire, Administrative Services Director
Marilyn Cramer, Accounting Manager
Rainy Laycox, Business Office Supervisor
Dena Stockalper, Head Municipal Court Clerk
Connie Edmonston, Parks Supervisor
Nancy Smith, Internal Auditor
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RESOLUTION NO..1.17-00
A RESOLUTION ALLOWING CREDIT /DEBIT CARDS TO BE
USED WHEN MAKING CERTAIN PAYMENTS TO THE CITY
OF FAYETTEVIL.LE; AND ESTABLISHING A CONVENIENCE
FEE FOR SUCH USE.
WHEREAS, §34.02, Collection of Funds, of the Code of Fayetteville, provides that the
department of finance shall have the responsibility for collection of funds for the City of Fayetteville
in accordance with the rules and regulations adopted by the City Council, and;
WHEREAS, the City Council wishes to amend the rules and regulations to allow for the use
of credit/debit card and to establish a convenience fee for such use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. Credit/debit cards may be used for the payment of utility deposits, monthly utility
bills, municipal court fines and fees, park fees, and other City fees. A convenience fee shall be
charged for such use of a credit/debit card in an amount more or Tess equivalent to the discount fee
charged by the servicing bank or financial institution.
AND APPROVED this 15'" day of August , 2000.
APPROVED
By:
Fre Hanna, Mayor
eather Woodruff, City