The URL can be used to link to this page

Home My WebLink About109-00 RESOLUTION• RESOLUTION Na 109 00 MICROFILMED A RESOLUTION AWARDING BID NO. 00-56 TO WILLIAMS TRACTOR FOR ITEMS NO. 1, 2, 3 AND 4 IN THE AMOUNT OF $94,200, LESS TRADE VALUE OF $31,760 FOR ITEMS, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 AND 18, BRINGING THE TOTAL BID TO $62,440. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards Bid No. 00-56 to Williams Tractor for Items No. 1, 2, 3 and 4 in the amount of $94,200, less trade value of $31,760 for Items, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 and 18, bnnging the total bid to $62,440. A copy of the bid tabulation is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this1s` day of' August , 2000. By: A9/70fc Heather Woodruff, City Cleri� APPROVE By: red Hanna, Mayor • NAME OF FILE: �A�! /D 4 00 CROSS REFERENCE: • A/ Date Contents of File Initials ff.-FDD; - /p 9" D D < 7 -N -DO Z-XiifirT 114 " ( Ad) 7:942a,47-roAD(WOO--S0 «/Ioo A4s1A0 to yl%9yoR //AMA yt CI7U GDztocil. 7tyn Zl o i29A41nnlE /e -a2/ ll2te A -Join IL, 4 1?,4s y,QE ZCI? ,PE : / _z -in h ",rc4 m, AMAL zz DO -tel Aen,;ccr4/4b'D4SPAn*4f44,-P- .11-276-66 MSD %D 12.4 0Es T, ,creg l�,P/t7n j� K��,n LeD .��" : Lrt 44 -A446 -L6-14 / 111$-06 trA LAlPogym' rrDA/ (AA&Es /-4) x g -Day iti,o2n (XTy e% X A/ DESCRIPTION: Tractors & Equipment w/Sale or Trade of Tractor & Equipment 2 z COan § Z « 2 § Z 2 $ P / 2 m 2 A 0 b Z % + ¢ 0 z 4 • R. 0 + 0 K CO ¢ S b z t•••• z - Darrell Lackey Williams Ford Tractor Darrell Lackey Williams Ford Tractor ■ % Pt ■ « § o 2 Z ot z _ 0 k 2 z Darrell Lackey 0 fire William Ford Tractor EXHIBIT A - tXw a!* Thew d V 118 I HXB • FLEET J PI 7 INTER-LOFFICE MEMORANDUM TO: Mayor/City Council THRU: John Maguire, Administrative Services Director THRU: Peggy Vice, Purchasing Manager FROM: W. A. Oestreich, Fleet Operations Superintendent DATE: July 18, 2000 SUBJECT: BID AWARD RECOMMENDATION 00-56 PROJECT # 98065 AND 98068 NS Reference the attached Agenda Request for the Award of Bid 00-56, Items #1, 2, 3, and #4 with the acceptance of the trade allowance offered for Items #5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 & #18. The only qualified bidder meeting specifications is Williams Tractor, P.O.Box 1346, Fayetteville, AR 72702. (Vendor #1346). These are budgeted items for the calendar year 2000. The Bid Tabulation Sheet dated July 18, 2000, is included along with a copy of the formal bid with the attached specifications that was sent to each of the vendors on the Bidders List attached. The items listed have been evaluated for compliance with original specifications along with anticipated Manufacturer and Dealer support necessary to maintain these units in a proper and efficient manner. This bid was sent to 50 prospective bidders, with only two acceptable responses. I spoke to some of the potential bidders for the sale items with the response that they did not feel they would be able to match pricing from a local vendor who would be very competitive. Evaluation of the bid shows that the pricing structure received for the new units is in line with other units on the market in the same size and horsepower category. It has been with an objective attitude that this bid has been evaluated. This recommendation has been reviewed by Pollution Control Plant/Sludge Management Site, Fleet Operations Division and the Equipment Committee. Therefore, the following is submitted for purchase approval by the Council: • • ITEM 1. 145 PTO HP - 4 Wheel Drive Utility Tractor Per Item 1 of Specifications ITEM 2. Mower Conditioner per Item 2 of Specifications ITEM 3. Tedder per Item 3 of Specifications 2 @ $2,850.00 ITEM 4. Rotary Cutter per Item 4 of Specifications TOTAL LESS TRADE ALLOWANCES OFFERED ON THE FOLLOWING: FA# 02306 New Holland Roll -A -Bar Rake VIN: 782843 FA# 02975 Walton Tedder VIN: 2137 7. FA# 02976 Walton Tedder VIN: 2135 8. Unit 537 - John Deere 17 H.P. LX188 Hydrostatic Drive 48" Riding Mower VIN: MOL188X075739 9. FA# 2470 New Holland Pop Up Loader VIN: NSN 10. FA# 2471 Hay Elevator VIN: NSN 11. FA# N/A Service CY-72 Rotary Cutter VIN: NSN 12. FA# N/A 6 Way -7' -Box Blade VIN: 1029 13. FA# 02190 Bush Hog 6' Rotary Cutter VIN: 10125 14. Unit# 968 1411 New Holland Mower Conditioner VIN: 594480 15. Unit#522 John Deere Model 4430 Tractor VIN: 366449R 16. FA# 03048 Rhino Twister TW -72 Rotary Cutter VIN: 10714 $72,500.00 $14,500.00 $ 5,700.00 $ 1,500.00 $94,200.00 $ 2,000.00 $ 1,000.00 $ 750.00 $ 400.00 $ 250.00 $ 100.00 $ 700.00 $ 150.00 $ 500.00 $ 7,500.00 $12,000.00 $ 400.00 • • 17. FA# N/A Land pride 3pt Mower Mdl 25-72 (Less Gearbox) VIN: UNK $ 10.00 18. Unit# 523 1990 Ford Model 1520 Tractor VIN: UH25702 $ 6,000.00 TOTAL CREDIT SUMMARY TO BE DELIVERED AS COMPLETE UNITS: ITEMS 1, 2, 3 & 4 Williams Tractor LESS TRADE CREDIT: ITEMS 5,6,7,8,9.10,11,12,13,14,15,16.17&18 $31,760.00 $94,200.00 <$31,760.00> TOTAL BID AWARD: $ 62,440.00 The budgeted amount for these items is in the Shop Fund Capital Expenditures Program, Vehicles & Equipment, Replacement/Expansion Tractor/Mower Project 98068-001 and Replacement/Expansion Other Vehicles & Equipment Project 98065-001. With the purchase of these items at $62,440.00, a balance of $126,841.00 remains to complete the other items needed in these projects. TO: FROM: DATE: SUBJECT: • Bill Oestreich Roy Reed 20 July, 2000 BID # 2000-56 MEMORANDUM • Mr. Oestreich, After reviewing BID # 2000-56, the 145 h.p.tractor, tedders, mower conditioner, and rotary cutter equipment specifications presented by Williams Ford Tractor have been found to meet the requirements of the Paul R. Noland WasteWater Treatment Facility. Thank you, i/ego..94)\ Roy D. Reed SMS Director City of Fayetteville/OMI • • CITY OF FAYETTEVILLE 113 W. Mountain St. Fayetteville, AR 72701 FLEET OPERATIONS 501-444-3494 INVITATION TO BID BID #: 2000-56 DATE ISSUED: June 28, 2000 DATE & TIME OF OPENING: July 18, 2000 - 11:00 A.M. BUYER: Peggy Vice, Purchasing Manager, Room 306 - (501) 575-8289 DATE REQUIRED AS COMPLETE UNIT: 60 Days from Date of Order F.O.B. Fayetteville, AR ITEM: DESCRIPTION: CITY: • PRICE: *TOTAL 1. 145 PTO HP Tractor per Item #1 of Specifications Attached 1 $ 79 Son nn $ *GUARANTEED DELIVERY SCHEDULE: 60 days 2. Mower Conditioner per Item #2 1 $ 74,500.00 of Specifications Attached *GUARANTEED DELIVERY SCHEDULE: 10 days 3. Tedder per Item #3 2 $ 2,850.00 of Specifications Attached *GUARANTEED DELIVERY SCHEDULE: 10 days 7,5nn nn 5,700.00 1 • • 4. Rotary Cutter per Item #4 of Specifications Attached *GUARANTEED DELIVERY SCHEDULE: 1 $ 1.500.00 $ 1 10 days ITEMS 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 OFFERED FOR EITHER SALE OR TRADE FA# 02306 New Holland Roll -A -Bar Rake VIN: 782843 .snn on 8r 18 ARE *PRICE: $ 2,000.00 6. FA# 02975 Walton Tedder $ 1 Pn0 n0 VIN: 2137 FA# 02976 Walton Tedder VIN: 2135 8. Unit 537 - John Deere 17 H.P. LX188 Hydrostatic Drive 48" Riding Mower VIN: MOL188X075739 9. FA# 2470 New Holland Pop Up Loader VIN: NSN 750.00 $ 400.00 10. FA# 2471 Hay Elevator VIN: NSN 11. FA# NIA Service CY-72 Rotary Cutter VIN: NSN 12. FA# N/A 6 Way -7' -Box Blade VIN: 1029 13. FA# 02190 Bush Hog 6' Rotary Cutter VIN: 10125 14. Unit# 968 1411 New Holland Mower Conditioner VIN: 594480 2sn nn 100.00 700.00 ao u 2 15. Unit#522 John Deere Model 4430 Tractor VIN: 366449R • $ 17 nnn nn 16. FA# 03048 Rhino Twister TW -72 Rotary Cutter 400.00 VIN: 10714 17. FA# N/A Landpride 3pt Mower Mdl 25-72 (Less Gearbox) 10.00 VIN: UNK 18. Unit# 523 1990 Ford Model 1520 Tractor VIN: UH25702 NOTE: ITEMS 5, 6, 7, 9 10, 11, 13,14, & UNITS LISTED IN ITEM #1, 2, 3, & 4. 'BIDDER IMPOSED RESTRICTIONS ON 15 WILL NOT ITEMS 5, 6, 7, $ 61100 nn BE RELEASED PRIOR TO RECEIPT OF THE 8,9,10,11,12,13,14,15,16,17818 Trade only. EXECUTION OF BID - Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Unsigned bids will be rejected. Items marked are mandatory for consideration. *NAME OF FIRM: Williams Tractor P.O. Box 1346 *BUSINESS ADDRESS: *CITY: Fayetteville *PHONE: 501-442-8284 *AUTHORIZED SIGNATURE: P *STAT *ZIP: 727071/46 'TITLE: Virp Pr -pc -iv -lent CO SSNOTE: ALL ITEMS MANDATORY REQUIREMENT IDERATION OF BID. FAILURE TO COMPLETE TTHESEIITEMSMAY RESULT IN REJECTION OF BID. 3 • CITY OF FAYE2TEVILLE BID ATTENDANCE SHEET BID NO. bb S R % COMMODITY +, kb tthEE 4. Qt 5. 6 7. 8. 9 10. 11 12. • COMPANY DATE: TIME: TITL$ LA /1 . ailJi -la-do 6/J eta / 7? 4 • • BIDDERS LIST Tractors 1. Warrior of Arkansas, Inc. 2003 South 8th St. Rogers, AR 72756 Att: Wendell Bridges 501-636-8220 FAX 501-636-1271 2. Springdale Tractor Co. Hwy 68 West Springdale, AR 72764 3 Williams Ford Tractor & Equipment Co. P.O.Box 1346 Fayetteville, AR 72702-1346 4 Aces Inc. Hwy 71 North Springdale, AR 72764 5. E.A.Martin Machinery Co. 802 E. 264 Hwy Springdale, AR 72764 6. Traksan Equipment Co. 1531 E. Ford Ave Springdale, AR 72764 7. J.A.Riggs Tractor Co. 9125 Interstate 30 Little Rock, AR 72209 • • June 19, 2000 BIDDERS LIST SALE ITEMS 1. CULVER TRUCK SALES P.O.BOX 21 GREENLAND, AR 72737 501-521-2870 2. Elliott Equipment Co. 3100 W. 76th Street Davenport, Iowa 52806 Attn: Phil Allen 800-786-4841 FAX 319-391-8823 3. Abdul Waheed 8403 E. 98TH TERRACE KANSAS CITY, MO 64134 816-765-0707 FAX -SAME- WARFORD AUTO WRECKERS INC. PUMP STATION ROAD FAYETTEVILLE, AR 72701 5. DARREL MEREDITH TRUCK SALES 1749 S. SCHOOL FAYETTEVILLE, AR 72701 6. Auto Wholesalers P.O.Box 445 Hollidaysburg, PA 16648 814-696-4343 Fax 814-696-1324 7. Meuser Heavy Equipment 4100 S. Hiway 71B Springdale, AR 72764 501-751-0680 8. CHICAGO MOTORS INC. 2553 WEST CHICAGO AVE. CHICAGO, ILLINOIS 60622 Attn: ANIS GHANIWALA 312-235-6500 (800-942-0005) FAX 312-235-6532 9. GCDC, INC. P.O.BOX 15158 FORT LAUDERDALE, FL 33318 ATTN: ALEX ZAGRUZNY 954.792.7777 FAX 954.792.7050 10. AMI AUTO BROKER 16329 CENTER POINT GROVER, MO 63040 314-458-1380 • • 11. ATLAS AUTO LEASING 750 E. IRVING BLVD. IRVING, TEXAS 75060 972-554-1117 12. Davis Truck & Equipment 4282 Hwy 90 East San Antonio, TX 78219 210.333.5570 Fax 210.333.2217 13. DIXIE SURPLUS EQUIPMENT P.O.BOX 8507 ALEXANDRIA, LOUISIANA 71306 ATTN: KENNETH MCKAY 318-765-3068 FAX:318-765-9312 14. WHITTLE TRUCK SALES P.O.BOX 7061 SPRINGDALE, AR 72766 ATTN: RICK WHITTLE 501-750-9410 15. CENTRAL OKLAHOMA POLICE SUPPLY 1329 N. HARRISON SHAWNEE, OK 74810 ATTN: CHRIS HURLEY 800-259-7177 405-275-7177 16. Trucks & Parts of Tampa 1015 S. 50th St. Tampa, FL 33619 800-488-8889 Attn: Bruce Goldenberg 17. Dale Frederick 6537 Huntsville Rd. Fayetteville, AR 72701 18. Al Coakley 2761 Boxwood Fayetteville, AR 72703 19. Mountain Creek Real Estate Co. P.O.Box 520 Huntsville, AR 72740 Attn: Bill G. Cotton 501-456-2547 Fax 501-738-6262 20. Raymond E. Purser P.O.Box 1489 Huntsville, AR 72740 501-738-6420 • • 21. SITC Services Corp. 18603 E. Hwy. 412 Springdale, AR 72764 Attn: James Dudley 501-751-4001 Fax 303-688-1372 22. Police Cars Unlimited P.O.Box 770893 Woodside, NY 11377 Attn: Tammy 23. Reeder Simco Truck Center, Inc. 3421 South Zero Fort Smith, AR 72908 Attn: Ken Plemmons 800-643-2013 Fax 501-646-0533 24. Dickson Equipment Co., Inc. P. O. Box 565242 Dallas, TX 75356-5242 800.634.7531 Fax 214.741.5515 25. Hancock Farms Equipment & Supply 290 East Main - Hwy 62 Farmington, AR 72730 Attn: Brad Hancock 501-267-3685 26. AG Products 2525 W. Broadway Phoenix, AZ 85041 602-268-8707 27. Methvin Sanitation, Inc. Rte. 1 - Box 271 D Lead Hill, AR 72644 Attn: Mark Methvin 870.436.8095 28. Gary L. Cooper Rte. 1 - Box 356 Prairie Grove, AR 72753 501.761.3686 501.761.3348 29. Fayetteville Tree Service P.O. Box 376 West Fork, AR 72774 Attn: Ken Rogers 501.575.0977 501.443.5407 30. Don Lee Harding 113 Lark Lane Farmington, AR 72730 501.267.2428 • • 31. J. Hall Wood 919 Janelle Fayetteville, AR 72701 32. Travis Dotson Rt. 1 - Box 21 Wesley, AR 72773 501.456.2678 33. Bush Machinery Inc. P.O.Box 850 Blue Springs, MO 64013 800.443.6415 FAX 816.229.9800 34. Unlimited Resources Corporation Highway 63 South Route 1, Box 25E Cairo, MO 65239 800.423.9062 FAX 660.263.1185 Att: Harold Reisch 35. Lawrence Motors P.O.Box 472 Morton Grove, IL 60053 773.693.2060 FAX 773.693.9560 Att: Lawrence Van De Walle Email: l awren cemoto rs@h otmai I. com 36. Asia Motors, Inc. 1659 W. Grand Ave. Chicago, IL 60622 312.733.1777 (888.741.1777) FAX 312.733.1745 37. RDK Truck Sales & Service 3214 Alamo Dr. Tampa, FL 33605 888.735.8789 Fax 813.241.0414 38. Gunter's Services Inc. 7501 Stadium Blvd. Kansas City MO 64129 800.697.3573 Fax 816.921.0194 39. Joe Stevens 429 Sutton Fayetteville, AR 72702 40. Shane Hausam 15483 Riches Road WC841 Fayetteville AR 72704 501.587.1980 501.575.8390 280 SERIES n' CUU'irE Five, Six -and Seven -Foot Models for All Medium Duty Cutting Jobs. Header flotation is ensy to adjust, so you can cut more crop witli lar scalping or Imp damage. 5 New Holland 70 Series GENESIS'*" 145 to 210 PTO hp Tractors 8670 8770 8870 8970 NW HOLLAN.7 • • • CITY OF FAYETTEVILLE 113 W. Mountain St. Fayetteville, AR 72701 FLEET OPERATIONS 501-444-3494 INVITATION TO BID BID #: 2000-56 DATE ISSUED: June 28, 2000 QI Tf-oe DATE & TIME OF OPENING: July 18, 2000 - 11:00 A.M. BUYER: Peggy Vice, Purchasing Manager, Room 306 - (501) 575-8289 DATE REQUIRED AS COMPLETE UNIT: 60 Days from Date of Order F.O.B. Fayetteville, AR ITEM: DESCRIPTION: QTY: " PRICE: *TOTAL 1. 145 PTO HP Tractor per Item #1 of Specifications Attached 1 $ $ *GUARANTEED DELIVERY SCHEDULE: 2. Mower Conditioner per Item #2 of Specifications Attached 1 $ $ *GUARANTEED DELIVERY SCHEDULE: 3. Tedder per Item #3 of Specifications Attached 2 $ $ *GUARANTEED DELIVERY SCHEDULE: 1