HomeMy WebLinkAbout108-00 RESOLUTION• •
RESOLUTION NO. 108-00
MICROFILMED
A RESOLUTION AWARDING BID NO. 00-54IN THE AMOUNT
OF $11,747 TO AMERI-KAN, FOR THE INITIAL PURCHASE OF
SOLID WASTE CONTAINERS; AND APPROVING FUTURE
PURCHASES AS NEEDED FOR INVENTORY AT THE
ATTACHED PER UNIT PRICE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 00-54 in the amount of $11,747
to Ameri-Kan, for the initial purchase of solid waste containers; and approves future purchases as
needed for inventory at the attached per unit pnce. A copy of the bid tabulation is attached hereto
marked Exhibit "A" and made a part hereof.
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PASSED AND APPROVED this151 day of August , 2000.
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By:
F ed Hanna, Mayor
Heather Woodruff, City
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FAYETTEV&LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fayetteville City Council
Thru: Fred Hanna, Mayor
Charles Venable, Public Works Director
From: Cheryl Zotti, Environmental Affairs Administrator]
Date: July 10, 2000
Re: Award and Approval of Bid # 00-54 for Solid Waste Containers
Staff requests the award and approval of bid # 00-54 to Ameri-Kan in the amount of $11,747 for the
purchase of solid waste containers for the container lease program and approval of future purchases
as needed at the attached per unit pricing. Initially, this purchase will cost the City $11,747,
however, the costs of containers will be recovered through selling and leasing the containers to
businesses in our container lease/purchase program. The bid price for the purchase of solid waste
containers will be valid through July 31, 2001. Previously, solid waste container purchases have
averaged approximately $45,000 per year depending on demand.
Four companies submitted bids. Two of the companies (Wastequip Teem and Wastequip May Fab)
were omitted from consideration due to their no bid on various sizes of containers. It is our intent
to make all container purchases from one vendor. Two of the bidders were evaluated on price and
specifications. One of the bidders (Gregory Manufacturing) constructs containers to be collected
with fork/sleeve collection vehicles. We use containers which require a triangle lifting frame for
collection. Gregory's containers are designed to retro fit triangle lifting frames. We have had a
problem in the past with containers which have retro fitted triangle lifting frames In 1995, staff
purchased 28 containers from a low bidder and within three months returned six containers for
warranty work. This supplier retro fitted the triangle lifting frame on their containers. To date, staff
has returned 15 of the 28 containers for warranty work. Furthermore, Gregory does not meet
specifications for overlapping corners to eliminate corner welds. Overlapping comers strengthens
and stabilizes the containers.
On average, Ameri-Kan's bid is 6.8% higher. Ameri-Kan has been our container supplier for the
past eight years, other than the brief period of time in 1995. During this time, staff has never
returned an Ameri-Kan container for warranty work. Ameri-Kan has an excellent history with the
City and meets or exceeds all specifications.
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Amery -Kan is not the lowest bidder, however, staff recommends awarding the bid to them based on
past working experience and lack of experience with the triangle frame lifting mechanism from the
other bidder. Please see the attached bid tabulation sheet for the per unit prices. If this bid is
awarded, we will be restocking our inventory immediately and continue purchasing containers from
Ameri-Kan as needed. Staff will be present at the agenda and City Council meetings to answer any
questions you might have in regards to this bid. If you have questions or comments, please contact
me at 444-3498. Thank you.
STAFF REVIEW FORM
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XXX AGENDA REQUESS
CONTRACT REVIEW
GRANT REVIEW
For the Council meeting of August 1, 2000
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FROM:
Cheryl Zotti
Name
Solid Waste Public Works
Division Department
ACTION REQUESTED:
Award and approval of bid # 00-54 to Ameri-Kan, Inc. in the amount of $11,747 for the
initial purchase of solid waste containers and approval of future purchases as needed
for inventory at the attached per unit prices. These containers are sold/leased to
commercial businesses for use in our commercial container and commercial recycling
programs.
COST TO CITY:
$ 11,747*
Cost of this request
$ 90,000 Dumpster Lease Program
Category/Project Budget Category/Project Name
5500- -0800.00 $ 0 Inventory
Account Number
99038-0001
Project Number
Funds Used to Date Program Name
$ 90,000 Solid Waste
Remaining balance Fund
BUDGET REVIEW:
/\ Budgeted Item
B get Coir inator�
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE
REVIEW:
Acc
City ttorne
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Purchasing Officer
Date
Date
1 -al -bo
Date
GRANT AGENCY:
ADA Coordinator Date
� 1 kthAJ —7/RC1/aQ
Internal ditor Date
STAFF RECOMMENDATION:
1-tl-Z(co
Date
7-CJt-OD
Date
11)
Date
Cross Reference
New Item:
Yes No
Prev Ord/Res #:
Orig Contract Date:
* Initially, this purchase will cost the City $11,747; however, the cost will be
recovered through selling and leasing these containers to the businesses.
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Page 2
STAFF ROHIRM FORM
Description /-dam 1500 —5-21 % ziz - Sty✓ Meeting Date Cr -/-0 O
Contents:
Budget Coordinator
Reference Counts:
Accounting Manager
7 Baa.
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City ttorney
Purchasing Officer
ADA Coordinator
Internal Auditor
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FAYEZ'TEV1ILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Cheryl Zotti, Solid Waste
From: Heather Woodruff, City Clerk
Date: August 8, 2000
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Attached is a copy of the resolution awarding Bid No. 00-54 to Ameri-Kan for the purchase of
containers. The original will be microfilmed and filed with the City Clerk.
Your purchase requisition has been forwarded to the Internal Auditor.
cc: Nancy Smith, Internal Audit
Date:
03/15/01
Expected Delivery Date:
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$21,325.00
51,412.78
$22,737.78
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Yes XX_ No
Project/SubProject
Number:
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Vendor #: 'Vendor Name:
3266 lAmeri-Kan
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'Requester's Employeet
Account Number:
5500 0800 00
5500 0800 00
Special Instructions:
BID #00-54
Admin. Services Director: Budget Coordinator:
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Zip:
67301
Requester.
Delia Foster
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CITY OF FAYETTEVILI
Purchase Requisition
(not a purchase order) -.
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State:
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[SW Dumpster (4) Cu Yd Bid #00-54
SW Dumpster (6) Cu Yd Bid #00-54
SHIPPING/HANDLING
City:
Independance
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• •
RESOLUTION NO. 108-00
A RESOLUTION AWARDING BID NO. 00-54 IN THE AMOUNT
OF $11,747 TO AMERI-KAN, FOR THE INITIAL PURCHASE OF
SOLID WASTE CONTAINERS; AND APPROVING FUTURE
PURCHASES AS NEEDED FOR INVENTORY AT THE
ATTACHED PER UNIT PRICE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 00-54 in the amount of $11,747
to Ameri-Kan, for the initial purchase of solid waste containers; and approves future purchases as
needed for Inventory at the attached per unit price. A copy of the bid tabulation is attached hereto
marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 1" day of August , 2000.
Heather Woodruff, Ci
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