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Home My WebLink About09-00 RESOLUTIONRESOLUTION NO 9-00 A RESOLUTION APPROVING AN AGREEMENT WITH THE FAYETTEVILLE PUBLIC SCHOOLS FOR CONSTRUCTION OF AN 8 INCH WATER MAIN FROM MT. COMFORT ROAD TO THE MIDDLE SCHOOL PROPERTY WITHIN THE RUPPLE ROAD RIGHT-OF-WAY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l That the City Council hereby approve an agreement with the Fayetteville Public Schools for construction of an 8 inch water main from Mt. Comfort Road to the middle school property within the Rupple Road right-of-way; and authorizes the Mayor and City Clerk execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 18th day of January , 2000. APPROVED By. ATTEST: By: Heather Woodruff, City Cle Fred Hanna, Mayor NAME OF FILE: • (>O CROSS REFERENCE: Date Contents of File Initials di -/g -De >4. _, : /4. 7- DO 5 G ?-v44/141Y)0 '1,✓7 ID D/OPO/;, ' 7 � 41( 71,10}6 at Y 7i� 110V 1/1 /�29 9 64,Xl%h.Q. 9/ -IX -0 0 , d//V i�'(ne/i-- \%Az/i i • • AGREEMENT • DRAFT The AGREEMENT executed this day of ,2000, by and between the City of Fayetteville, Arkansas, hereinafter called "City" and the Fayetteville Public Schools, hereinafter called "School", WITNESSETH: WHEREAS, A.C.A. §25-20-108 allows one public agency to contract for governmental •services, activities, or undertakings with another public agency when each of the public agencies entenng into the contract is authorized by law to perform alone; and, WHEREAS, the City is currently involved in a street and water line construction project along Rupple Road; and, WHEREAS, the School wishes to contract with the City for certain water main extension services, activities and undertakings along Rupple Road to provide water to the new school; and, WHEREAS, both the City and the School are authorized by law to perform alone. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. The City agrees to furnish or cause to be furnished all labor, matenals and equipment required for the performance of the following described work in connection with installment of a complete eight inch water main to extend to the School's south property line on the new Rupple Road. The water main shall be to the City's standards with the required 12x8 tap, bore and encasement under Mount Comfort Road (if required by Washington County), eight inch main within the Rupple right-of-way, fittings, valves, fire hydrants and any appurtenances necessary for a complete water main installation to extend to the School's south property line on the new Rupple Road. Further, the City shall provide all normal engineering services including design and construction management for the eight inch water main extension. 2. The School agrees to compensate the City for the actual costs incurred for services, activities and undertakings, including, but not limited to, construction and testing. Such costs are estimated to be as set forth below: A. Tap existing 12" water line and bore Mt. Comfort Road in rock. 1. 12"x8" Tapping Sleeve, Valve and Tap $ 3,532.00 2. 75 L.F. Highway Bore per plans in rock 16,438.00 B. Water System Improvement Rupple Road 1. Install 8" waterline with valve and fittings Per plans and specs approximately 720 L.F. $20,058.00 • • • • • AGREEMENT PAGE 2 2. Rock Excavation -unit price Estimated quantity 35 C.Y. @ $120 C.Y. $4,200.00 * Rock excavation -work shall be measured by the cubic yard of rock excavated. Rock shall be computed by cross section method and venfied by the Project Engineer. C. Fire Hydrant D. Project Contingency (15%) for an amount not to exceed $53,334.70. 2,150.00 6,956.70 3. Payment shall be due within thirty (30) days from the acceptance by the City of the eight inch water main extension. IN WITNESS WHEREOF, the City and the School have executed this AGREEMENT on the date above stated. CITY OF FAYETTEVILLE, ARKANSAS By: Fred Hanna, Mayor ATTEST: By: Heather Woodruff, City Clerk FAYETTEVILLE PUBLIC SCHOOLS By: Title: ATTEST: By: • FA3'ETTEVA.LE THE CITY OF FAYETTEVIUE, ARKANSAS DEPARTMENTAL CORRESPONDENCE r To: Fred Hanna, Mayor Thni: Charles Venable, Public Works Director Contract Review From. Jim Beavers, City Engineer Date: January 10, 2000 Re: Water main extension to serve the westside middle school. Proposed reimbursement agreement. Proposed authority to approve a construction contract. The westside middle school is under construction north of Mount Comfort Road and west of the new Rupple Road extension (also under construction). The School was to receive water from an agreement with the developer from whom the property was purchased. The developer has been unable to fulfill this requirement. In order to provide water to the School and to keep from delaying both the School and the City's contractor on the Rupple Road extension the following two Resolutions are requested: 1. Approval of an agreement with the Fayetteville Public Schools for construction of an 8 inch water main from Mount Comfort Road to the Middle School property within the Rupple Road right-of-way. Such agreement is attached as exhibit "A". 2. Authorize the Mayor to approve a construction contract change order with APAC (McClinton- ' Anchor) the City's contractor for the Rupple Road construction project up to $53,334.70 for the installation of the proposed 8 inch water main from Mount Comfort Road to the Middle School property, contingent upon approval of the agreement in item one above. Page 1 of 1 6 • • STAFF REVIEW FORM X AGENDA. REQUEST X CONTRACT REVIEW (Change -order) GRANT REVIEW For the Fayetteville City Council meeting of January 18, 2000 PRAM* Jim Beavers Name Engineering public Works Division Department ACTION REQUIRED: Approval of two (2) Resolutions: 1. Approval of an agreement with the Fayetteville Public Schools for construction of an 8 inch water main from Mount Comfort Road to the Middle School property within the Rupple Road right-of-way. Such agreement is attached as exhibit "A". 2~. Authorize the Mayor to approve a construction contract change -order with APAC (McClinton -Anchor) the City's contractor for the Rupple Road construction project up to $53,334.70 for the installation of the proposed 8 inch water main from Mount Comfort Road to the Middle School property contingent upon approval of the agreement in item one above. COST TO CITY: $53,334.70 <53,334.70> 0 after reimbursement* cost of this Request 80,000 Water cost share Category/Project Budget Category/Project Name 5400-5600-5808.00 0 Capital mains Account Number Funds Used To Date Program Name 97021-0020 Project Number * refer to agreement 80,000 Water/Sewer Remaining Balance Fund BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Accounting Manager City Attorney Date ADA Coordinator Date Date Internal Auditor Date Purchasing Officer Date STAFF RECOMMENDATION: Approval FAYETTEVALE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Jim Beavers, City Engineer From: Heather Woodruff, City Clerk Date: January 21, 2000 Attached is a copy of the resolution for construction of water main for the Middle school property for your records. The original will be microfilmed and filed with the City Clerk. cc: Yolanda Fields, Internal Auditor • • RESOLUTION NO 9-00 • A RESOLUTION APPROVING AN AGREEMENT WITH THE FAYETTEVILLE PUBLIC SCHOOLS FOR CONSTRUCTION OF AN 8 INCH WATER MAIN FROM MT. COMFORT ROAD TO THE MIDDLE SCHOOL PROPERTY WITHIN THE RUPPLE ROAD RIGHT-OF-WAY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby approve an agreement with the Fayetteville Public Schools for construction of an 8 inch water main from Mt. Comfort Road to the middle school property within the Rupple Road right-of-way; and authorizes the Mayor and City Clerk execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 18'" day of January , 2000. APPROfr/% By: ATTEST: By Heather Woodruff, City Cle a, Mayor