HomeMy WebLinkAbout07-00 RESOLUTIONRESOLUTION NO. 7-00
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MICROFILMED
A RESOLUTION APPROVING CONTINUED MATCHING
FUNDS FOR THE FEDERAL GRANT THAT SUPPORTS THE
LOCAL DRUG TASK FORCE; AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE THE FEDERAL GRANT
APPLICATION IN THE AMOUNT OF $383,794; APPROVAL OF
A BUDGET ADJUSTMENT IN THE AMOUNT OF $17,338 TO
BRING THE CITY'S MATCHING FUNDS TO $63,338; AND
ADDING ONE SWORN OFFICER POSITION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1 That the City Council hereby approves continued matching funds for federal
grant that supports the local Drug Task Force and authorizes the Mayor and City Clerk to execute
the federal grant application in the amount of $383,794. A copy of the grant application is attached
hereto marked Exhibit A and made a part hereof.
Section 2 The City Council hereby approves a budget adjustment in the amount of
$17,338 to bring the City's matching funds to $63,338 and increase one sworn officer position by
increasing Transfer to Drug Enforcement, Acct. No. 1010 2900 7602 93 decreasing Use of Fund
Balance, Acct. No. 1010 0001 4999 99. A copy of the budget adjustment is attached hereto marked
Exhibit B and made a part hereof.
The City Council hereby approves adding on sworn officer position.
D APPROVED this 18th day of January 2000.
APPROVED.
ATTEST:
By: ./ % i, , i 1/
Heather Woodruff, City C rk
By:
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NAME OF FILE: K,c.S 7.00 Ai) 6.4 £gA/JT
CROSS REFERENCE:
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Date
Contents of File
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1-18-06
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•
APPLICATION FOR
FEDERAL ASSISTANCE
OMB Approval No. 0348-0043
2. DATE SUBMITTED
January 23, 2000
Applicant Identifier
EX
AA
rP,
1. TYPE OF SUBMISSION:
Application
Preapplication
3. DATE RECEIVED BY STATE
State Application Identifier AI
Construction
❑ Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
11
Non -Construction
•
Non -Construction
5.
APPLICANT
INFORMATION
Legal Name:
City of Fayetteville
Organizational Unit:
Fayetteville Police Department
Address (give city, county, State, and zip code):
113 W. Mountain Street
Fayetteville
Washington County, Arkansas 72701
Name and telephone number of person to be contacted on matters involvin
this application (give area code)
Judy Cohea, Fiscal Officer
(501) 587-3510
6. EMPLOYERIDENTIFICATION NUMBER (FIN):
7. TYPE OF APPLICANT: (enter appropriate letter in box)
711
—16 10
1 18
4
92LOYER
6
C
A. Stale H. Independent School Dist.
8. TYPE OF APPLICATION:
B. County I. State Controlled Institution of Higher Lg
C. Municipal J. Private University
❑ New
1
Continuation ❑ Revision
�/
/�
D. Township K. Indian Tribe
11 Revision, enter appropriate letter(s) in box(es)I
I
'
E. Interstate L. Individual 2
A. Increase Award B. Decrease Award C. Increase Duration
F. Intermunicipal M. Profit Organization
G. Special District N. Other (Specify) , 433
D. Decrease Duration Other(specity):
9. NAME OF FEDERAL AGENCY:
U. S. Department of Justice
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER.
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Edward Byrne State and
16
I
5
71
—
I9
Organized Crime/Narcotics Program
Local Law Enforcement
r1TLE: Assistance & Formula Grant
Multi -Jurisdictional Drug Task Force
12. AREAS AFFECTED BY PROJECT(Cafes, Counties, States, etc.):
Washington and Madison Counties, Arkansas
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date
04/01/00
Ending Date
3/31/01
a. Applicant
Third Congressional District
b. Project
Third Congressional District
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
$ •00
383,794
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b. Applicant
6 .00
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c. State
m
$
01/20/00
DATE
d. Local
$ 00
1272931
b. No.
■
PROGRAM IS NOT COVERED BY E. 0. 12372
e. Other
$ .00
0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income
S •00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
00
g. TOTAL
$
Yes 11 Yes, attach an explanation.
iN
No
511,725
18. TO THE BEST OF MY KNOWLEDGE
DOCUMENT HAS BEEN DULY
ATTACHED ASSURANCES IF
AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
THE ASSISTANCE IS AWARDED.
a. Type Name of Authorized Representative
Fred Hanna
b. Title
Mayor
c. Telephone Number
(501) 575-8330
d. Signature of Authorized Representative
e. Date Signed
01/20/00
Previous Edition Usable
Authorized for Local Reproduction
DI FP FY '00
.,•
Prescribed by OMB Circular A-102
ARKANS-EPARTMENT OF FINANCE AND ADMIRATION
CE OF INTERGOVERNMENTAL SERVICES
ATTACHMENT 'A'
FORM IGS 1
GENERAL PROJECT INFORMATION
Applicant Agency: Fayetteville Police Department
•
Address: . P.O. Box 1988, Fayetteville, AR 72702-1988
2. Project Director. Lieutenant Tim Helder Tele 4501)587-3502Faxf 501) 587-3522
Address: P.O. Box 1988, Fayetteville; AR 72702-1988
E -Mail Address:
3. Fiscal Officer: Judy Cohea Tele#501.587-3510Fax#(501) 587-3522
Address: P.O. Box 1988. F.yetteville. AR 72702-1988
E -Mail Address:orbitre@aol. com
4. Project Period: From April 01, 2000
To March 31, 2001
5. Federal Purpose Number 2 Approved Program Abstract Title
Organized Crime/Narcotics (OC/N)
6. Identify Counties and/or Cities in Which Program Will Operate'
Washington and Madison Counties, Arkansas
7. If the Project is Multi-County/City indicate the Contracting Applicant Agency
City of Fayetteville Police Department
Washington County Sheriff, University of Arkansas/Fayetteville
Otherinvolved Agencies Cities of Fayetteville, Springdale, Prairie Grove, Johnson
Lincoln West Fork Greenland, Elm Springs, Elkins, Farmington & 4th Judicial Prosecutor
8. Population or Clients to be Served 166,787
This Program will be a
New Activity, Enhancement of Existing Activities,
or x Continuation of Project # 99-32
Ending Date 03/31/00
10. Federal Funds Requested $383,794.00 State Match $ 00.00
Local Match $ 127,931.00 Total $ 511, 725.00
11. Prior 12 -Month Budget for the Service or Activity $343.939.00
12. Source of Matching Funds Individual participating agencies have appropriation
documents to be included.
13. ProjectSummary Continue the multi-iurisdictional Task Force with a five member
Control Group representing all law enforcement agencies in Washington County.
Target maior narcotics distributors with an emphasis nn methamphetamine dealers
and manufacturers. Also, continue to maintain a data base of drug related
information received from all law enforcement agencies in Washington and Madison
Counties, prevent duplication of investigations between agencies K31.31
and provide to othe law DLEP FY'00
enforcement agencies when requested.
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. • •
PROGRAM JUSTIFICATION/EVALUATION
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE
1991
In February 1991, the Fourth Judicial District Drug Task Force
(Fourth DTF) was formed. The membership included the Washington
County Sheriff, Fourth Judicial Prosecutor, University of Arkansas
Police, and the municipal police departments of Fayetteville,
Springdale, Johnson, Farmington, Lincoln, Prairie Grove, West Fork,
and Greenland. The unit consisted of seven sworn officers, a
secretary, and a fiscal officer.
During 1991, the combined unit of the Fourth DTF opened 206 cases.
These cases resulted in the arrest of 130 individuals with 129
convictions and a combined total of 279 years of prison time.
1992
In February of 1992 the 4th DTF continued operations but with a
reduced investigative staff. The budget cuts for the grant period
forced the reduction of one officer. During the year an additional
$10,000 was added to the grant to enhance the confidential funds
available to purchase evidence. The City of Johnson dropped out of
the control group, which left it a ten -member organization.
The Fourth Judicial DTF opened 177 cases and made 155 arrests.
These cases resulted in 66 convictions with a combined total of
103.5 years of prison time, 121.5 years in suspended sentences and
91 years deferred prison time.
Overall in 1992, the Fourth DTF seized directly or assisted in
seizing approximately 123 pounds of marijuana, 12 ounces of
cocaine, 8.5 ounces of methamphetamine and 14.6 grams of crack
cocaine. Also during 1992, 654 marijuana plants were destroyed.
1993
During this grant period the Task Force worked several major cases
which resulted in the disruption of inter -state narcotics
trafficking organizations. Three separate investigations were
conducted which involved several suspects who were trafficking in
large quantities of methamphetamine. One of the cases involved a
clandestine methamphetamine lab.
The Task Force investigated a major crack/cocaine distribution
organization. Three separate out-of-state sources and one southern
Arkansas source were identified. Five separate "crack house"
locations were also identified. Approximately 23 suspects were
arrested on various crack/cocaine charges. The quantity and
DLEP FY '00
. • •
PROGRAM JUSTIFICATION/EVALUATION
availability of crack/cocaine in the Fayetteville area had been on
the rise in our jurisdiction for the past several months. These
violators were prosecuted to the fullest extent of the law
beginning with bonds $100,000 each being set for the individuals
charged as suppliers.
During 1993 the 4th JDTF identified and charged numerous suspects
relating to inter -state drug trafficking operations. These numbers
have increased from previous years due in part to the availability
of illicit narcotics in our area. The main factor, however, is the
availability of trained officers devoted to narcotics
investigations. The availability of trained narcotics officers
would not be possible in this jurisdiction without federal grant
funding. Local law enforcement agencies involved supported our
efforts with additional officers on an as needed basis to complete
operations.
1994
In 1994 the Task Force, working with intelligence received during
a 1993 investigation of a methamphetamine bust and information from
a confidential informant, ran a search warrant in the southeast
part of Washington County which netted three arrests, the seizure
of $15,000 in currency, nine guns and other assets valuing $36,250.
The DEA and the IRS in Sioux City, Iowa City were also
investigating these suspects.
A second major investigation was a methamphetamine dealer located
in Fayetteville. It was established through confidential
informants that this individual was dealing several ounces of
methamphetamine per week. This investigation resulted in service
of search warrant which netted seizures $5,700 in U.S. Currency, 4
guns and other assets totaling $3,500. This individual was
prosecuted through the federal system and was sentenced to 30 years
in a federal prison.
A third investigation involved a marijuana distribution
organization, which targeted high school age buyers in west
Washington County. The information and undercover buys lead to a
search warrant being served and the arrest of four individuals and
the seizure of $4,000 U. S. Currency, three guns, and $3,250 in
other assets.
During 1994, the Task Force opened 292 cases with several being
tied to inter -state organizations. Approximately 2.5 ounces of
crack/cocaine was seized.
1995
DLEP FY '00
. • •
PROGRAM JUSTIFICATION/EVALUATION
During 1995 the Task Force worked several investigations which
involved interstate narcotic rings. The first major case involved
marijuana, which was being brought into Crawford County from Mexico
in brick form. The marijuana was then being brought to the
Fayetteville area and distributed. The investigation netted in
excess of 120 pounds of bricked marijuana and the arrest of six
suspects.
Another case was the direct result of information received from a
suspect following a traffic stop. A search warrant was obtained
and approximately five ounces of methamphetamine and over $16,000
in cash was seized. Three arrests were made.
Acting on information received from an anonymous caller, the Task
Force located an indoor growing operation, which reportedly
supplied processed marijuana to individuals in Iowa. At the time
the search warrant was served two arrests were made 193 mature
plants and approximately $4,900 was seized.
Another search warrant was executed based on narcotics charges and
netted the recovery of approximately $30,000 in stolen computers.
The merchandise was stolen from a single location in Springdale.
During the search warrant four arrests were made and one-half gram
of methamphetamine was seized.
In 1995 the Fourth DTF opened 388 cases and arrested 312 suspects.
Two hundred forty seven (247) suspects were convicted on drug
charges. These convictions resulted in approximately 417 years of
prison time and 303 years of probation.
1996
The 4th DTF added the ELM Springs Police Department to the Task
Force in 1996. This makes a total of eleven law enforcement
agencies providing information to the task force.
The task force officers worked several cases involving interstate
drug trafficking. The most prevalent drug being transported into
Northwest Arkansas has changed from marijuana to methamphetamine.
The drug quantities our confidential informants are able to
purchase have risen from grams and 1/8 ounce to ounces and pounds.
This trend clearly indicates more drugs are available in the area.
The largest methamphetamine suppliers arrested to date have been
Hispanic males. They transport the methamphetamine from
California, Texas and Mexico on a weekly basis. .The following
modes of transporting drugs into our area have been.
DLEP FY '00
• 1 •
PROGRAM JUSTIFICATION/EVALUATION
♦ AIRPLANE - Individuals carry it on their person or in carry on
luggage.
♦ BUSES - Packaged in their luggage.
♦ PERSONAL VEHICLES - Various compartments, hidden and
otherwise.
♦ U.S. MAIL AS WELL AS OTHER DELIVERY SERVICES.
Heroin is being reintroduced into the area. There were three
deaths attributed to heroin overdoses. The task force gained
information on the supplier and ran a search warrant and made an
arrest.
Methamphetamine is definitely being transported into the area
however; locals manufacture the substance as well. Three
methamphetamine labs have been seized this past year.
1997
During 1997 the task force was able to increase staffing by the
addition of an officer assigned from the University of Arkansas.
This has increased the amount of information received from the
officers at the University. Using this information and other
information collected several cases have been worked on and around
campus.
While working methamphetamine cases in the Hispanic community, the
Fourth Judicial District, the Nineteenth Judicial District, State
Police Narcotics and the DEA have pooled resources and shared
officers working in an undercover capacity to make cases in
Northwest Arkansas. These efforts resulted in the purchase or
seizure of over eight pounds and arrested sixteen individuals
capable of selling pounds of methamphetamine.
Another cooperative effort is interdiction. The Fourth Judicial
Task Force provides manpower when the DEA receives information
about suspicious packages or individuals coming to Fayetteville or
Springdale. Also agencies in Texas and California contact our task
force directly with information. The largest seizure was thirty-
five pounds of marijuana found in luggage at the airport.
Fayetteville Police Department assigned a full time K-9 team to the
task force for part of 1997.
The Task Force works closely with all law enforcement agencies in
the area including the DEA and State Police. The grant funds under
which the Task Force operates allows our agency to effectively
share manpower and information with other law enforcement agencies.
DLEP FY '00
•
• •
PROGRAM JUSTIFICATION/EVALUATION
This, in turn, reduces the amount of drug trafficking in our area
and subsequently reduces the amount of violence, which stems from
drug addiction.
1998
In the 1998 fiscal year, the Task Force saw a tremendous increase
in methamphetamine trafficking, manufacture and abuse. During this
fiscal year the Task Force purchased and seized approximately 19.41
pounds of methamphetamine. This amount is approximately 9.63 pounds
more than the Task Force dealt with in 1997. Approximately 16
pounds of the 19.41 pounds of methamphetamine purchased and seized
by the Task Force came from Hispanic suspects that have moved into
our area.
A joint investigation between the Task Force and the DEA
Fayetteville Resident Office yielded the largest single seizure of
methamphetamine in the Western District of Arkansas. Officers
seized 6.5 pounds of methamphetamine from a Hispanic subject flying
into the Fayetteville Airport from California.
The Task Force investigated several other cases involving large
amounts of cocaine and marijuana. The Task force purchased and
seized approximately 1.2 pounds of cocaine and approximately 66.3
pounds of marijuana in this fiscal year.
The largest seizure of LSD in the history of our Task Force came
during this grant year. Approximately 3000 hits of LSD were seized
during a search warrant and three suspects were arrested.
The 4th JDDTF ended the 1998 fiscal year opening 405 new cases and
seizing $91,481.33 in U.S, currency. Of these cases, 365 were
turned over for prosecution giving the Task Force a 90% clearance
rate for the year.
1999
The 4th JDDTF is continuing to work many major cases during the 1999
fiscal year. However, we do not have enough manpower assigned to
our Task Force to handle the explosive growth we have had in the
methamphetamine trade. We need additional investigators in the
Task Force so we can adequately investigate all drug cases. This
grant application includes three additional officers for a total of
seven investigators and one sergeant.
The sale of methamphetamine and prevalence of methamphetamine
laboratories continue to increase in our area. Our experience has
shown that mainly local people are responsible for most of our
methamphetamine laboratories. Conversely, we have found that it is
DLEP FY '00
• • •
PROGRAM JUSTIFICATION/EVALUATION
mainly Hispanic suspects(usually illegal aliens) who have been
responsible for transporting the large quantities of
methamphetamine to this area. The State Data System reports that
in 1990 the 4`h judicial district had a population of 1,526
Hispanics. In 1996 that number had risen 435% to a population of
8,164.
The Task Force manpower has not risen during this time period, in
fact it has decreased. In 1991, when the Task Force was formed, we
were working with 7 sworn officers. We are now working with 5 sworn
officers and have twice the case load, not even taking into account
the increased time we spend investigating methamphetamine labs. Of
the 5 sworn officers we have, 4 of them are DEA certified to work
methamphetamine labs and they have spent a great deal. of time this
year working on labs.
A joint investigation between the 4th DTF, 19`h DTF and the DEA
resulted in the seizure of approximately 5 pounds of
methamphetamine and 6 pounds of cocaine. The Hispanic suspects in
this case are being prosecuted in federal court.
During 1999, the 4th DTF made the largest single seizure of LSD
in the state of Arkansas by seizing 123,000 micrograms of LSD
from a suspect in Fayetteville, Arkansas.
Our DTF has purchased and seized approximately 20.09 pounds of
methamphetamine, approximately 7.4 pounds of cocaine, 62.53 pounds
of marijuana and seized $314,467 U.S. currency year to date in this
fiscal year. We have opened 263 cases in this grant year. This
number is down 31 cases from this point in our 1998 grant year.
Although the number of cases is a little down from 1998, it is
directly attributable to the increased number of methamphetamine
laboratories we have worked so far this fiscal year. The sixteen
labs we have worked thusfar this year are a 300% increase over the
entire year of 1998. A methamphetamine lab case requires around 10
times the man-hours a normal drug case takes to complete. Because
of the lab prevalence we are unable to allocate the needed time in
other areas such as working on street level dealers and following
up on narcotics intelligence.
DLEP FY '.00
•
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 1 of 3
The applicant assures that federal drug law enforcement funds made available under the Anti -Drug
Abuse Act will not be used to supplant state and local funds, but will be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available for drug law
enforcement activities;
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures
as may be necessary to keep such records as the Bureau of Justice Assistance and the Department
of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper
management, and effective disbursement of funds received under the Act;
3. The applicant assures that it shall maintain such data and information and submit the prescribed
reports in the prescribed formats at the prescribed times as the Bureau of Justice Assistance and
the Department of Finance and Administration may require;
4. The applicant assures that at the end of each federal fiscal year that the project is in force, and at
the end of the project period, it will submit a performance report to the Department of Finance and
Administration in a manner to be prescribed;
5. The applicant certifies that the program contained in this application meets all the requirements, and
that all the information is correct, and that the applicant will comply with all provisions of the Anti -
Drug Abuse Act of 1986 and all other applicable state and federal laws;
6. The applicant assures that before any budgetary or programmatic amendment is made to an
approved program, it will submit such an amendment to the Department of Finance and
Administration for review;
7. The applicant assures that it will comply, and all its subgrantees and contractors will comply, with
the non-discrimination requirements of the Justice Assistance Act Title VI of the Civil Rights Act of
1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non -
Discrimination Regulations 28 CFR Part42, Subparts C, D, E, and G;
8. The applicant assures that in the event a federal or state court or federal or state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of race, color,
religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the
finding to the Office of CMI Rights Compliance (OCRC) of the Office of Justice Programs;
9. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program
(EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that
it has a current EEOP on file which meets the requirements therein;
10. The applicant assures that it will comply with the provisions of the Department of Finance and
Administration's ' Drug Law Enforcement Subgrant Procedures and Financial Management
Guidelines';
DLEP FY '00
•
• • •
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 2 of 3
11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part II, Applicability of Office of Management and Budget
Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal
Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of
Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies
and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and
Part 63, Floodplain Management and Wetland Protection Procedures;
12. The applicant assures that in addition to all other audit requirements, it will allow the Division of
Legislative Audit or any other independent or internal auditors of the Department of Finance and
Administration to have access to the applicants records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the
1996 Single Audit Act Amendments and Circular A-133, and other rules and/or regulations
governing financial accounting and auditing guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with any
State or local government rules and/or regulations;
13. The applicant assures that it will fully participate in the compilation of statistical information, as
required by state agencies, i.e., providing complete finger print arrest information;
14. The applicant assures that both federal and matching funds used for this project will be used
exclusively to support defined drug law enforcement activities, and will not be used to support any
general purpose law enforcement or other activity maintained by the applicant;
15. The applicant assures that if the grant funds are used to support a Task Force, the Task Force
Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and
will provide the State Drug Director with copies of the agenda and minutes of each meeting;
16. The applicant assures that if grant funds are used to support a Task Force, the Task Force
Administrator and the Board of Directors will develop and/or maintain a detailed policy and
procedures manual for the guidance of task force operations.
17. The applicant assures that all proposals for out of state travel for conference and training will be
submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any
expense being incurred.
DLEP FY '00
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 3 of 3
CERTIFICATION
•
I certify that the program proposed in this application meets applicable requirements of the Anti -
Drug Abuse Act, that all the information presented is correct, and that the applicant will comply with the
provisions of the Act and all other applicable federal laws and applicable state laws and regulations.
01/20/00
nature of Contracting Official) (Date)
Fred Hanna
Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330 (501) 575-8257
(Area CodelTelephone Number) (Area Code/Fax Number)
DLEP FY '00
•
.CER -2 Time and Effort
CERTIFICATION OF TIME AND EFFORT
As chief executive officer of the applicant government or agency for the attached Drug Law Enforcement
Program subgrant, I hereby certify that:
(1)
All persons employed as regular employees of the applicant and paid from grant and/or grant
matching funds will provide full services to the grant funded project in concert with their status (full-
time, part-time, etc.) and the salary paid from grant and/or grant matching funds. All such
employees will routinely prepare and submit to the employing agency for retention a statement of
hours worked which are chargeable to the grant and/or grant matching funds. Such time statements
will be signed by the employee and verified by his/her supervisor.
(2) All persons working under contract with the subgrantee, who is paid from grant and/or grant
matching funds, and who is providing services to the grant funded project will be required to execute
a formal contract for services that specifies (a) the work to be performed; (b) the location(s) of such
work; (c) the rate and frequency of payments to the contractor; (d) the availability of the contractor to
the contracting agency; (e) the provision of workspace, equipment, supplies and assistance to the
contractor; (f) a method for the routine reporting of progress and accomplishments; (g) tax liabilities
and tax reporting requirements of both the contractor and the contracting agency; and (h) any other
provision necessary for a clear statement of mutual contractual obligations.
(Signature of Contracting Official)
01/2D/00
(Date)
Fred Hanna Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330 (501) 575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '00
• • •
CER -3 Audit Cost
CERTIFICATION OF AUDIT COST
As the Contracting Official for a Drug Law Enforcement Program subgrant to the organization listed below, I
certify that the OMB Circular A-133 audit status is an accurate projection of federal fund expenditures for the
fiscal year impacted by this grant, based on information presently available to me. Based on these
projections, the audit status of the referenced organization will be as indicated below.
AUDIT STATUS ONE: PROJECT AUDIT COST
The applicant agency will expend less than $300,000 from all federal sources during its fiscal year.
The Department of Finance and Administration will contract for audit services applicable to the Drug
Law Enforcement Program subgrant. The applicant will not budget audit funds.
X AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST
A single audit must be procured by the applicant agency when the applicant agency expends
$300,000 or more in federal funds from all sources during its fiscal year. Under these
circumstances the applicant agency may take one of two courses in paying for single audit costs.
Check either (A) or (B) below to show your intent
(A) x The applicant agency will pay for the cost of the single audit from its own resources.
(B) _ The applicant agency will develop an equitable formula for assigning single audit cost to
each federal program from which grants are received.
If you checked item (B), complete the grants listing below for your most recent fiscal year, even if you must
use estimated data. This information will serve.to verify the need for a single audit of your finances during
the fiscal year this grant will be active.
FEDERAL FUNDS EXPENDITURES
Name of
Federal Aoencv
Most Recent
Fiscal Year
Federal Dollars Expended
(Use supplementary listing if needed)
DLEP FY'00
• • •
ESTIMATED TOTAL COST OF SINGLE AUDIT
ESTIMATED SHARE OF SINGLE AUDIT COST
TO BE PAID WITH DLEP GRANT FUNDS
CER -3, Page 2
$
Note: Audit funds will not be a part of the applicant's budget, but will be reserved by DFA until the audit is
completed.
Fred Hanna
Mayor, City of Fayetteville
Printed Name of Contracting Official Title and Organization
Signature
DLEP FY '00
01/2.0/00
Date
• • •
CER -4 Confidential Funds
CONFIDENTIAL FUNDS CERTIFICATION
This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential
funds as set forth in the "State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial
Management Guidelines?
Date: Signature:
Project Director
PROCEDURES — Each project agency authorized to disburse confidential funds must develop and
follow internal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines
Manual referenced above. Prior approval is required to deviate from these elements.
DLEP FY '00