The URL can be used to link to this page

Home My WebLink About06-00 RESOLUTIONRESOLUTION NO 6-00 • MICROFILMED A RESOLUTION AUTHORIZING PAYMENT IN THE AMOUNT OF $647,000 TO THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR ADDITIONAL RIGHT-OF-WAY COSTS ON THE HIGHWAY 265 PROJECT; AND APPROVAL OF A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes payment in the amount of $647,000 to the Arkansas Highway and Transportation Department for additional right-of-way costs on the Highway 265 project. A copy of the letter is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves a budget adjustment for said amount by increasing Easement Costs, Acct. No. 4470 9470 5810 00, Project No. 94083 30 decreasing Building Costs, Acct. No. 4470 9470 5804 00, Project No. 98076 20 A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 18th day of January , 2000. APPROVED: By ATTEST: By:M% 4i Heather Woodruff, City rk Fres Hanna, Mayor • r NAME OF FILE: RES. 70-00 A/NTS / &may. CROSS REFERENCE: Date Contents of File Initials /-/800 ALS. 4-00 e-XNr8r r "4" (2ErrEa/ s 004999 ) 1-03-0o p Suchr_a i Ab rasrnia r fro aYr, l-/A-oo 31AF-r RE -Lilo -to roRm /-2I-00 2a7l10 to GtIAt.gs 1/Ei!/AB7C ANSAS STATE HIGH/PAY AND TRANSPORTATION DEPARTMENT Dan Flowers Director Telephone (501) 569-2000 The Honorable Fred Hanna Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Hanna: December 27, 1999 • P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 Re: Job 004999 Hwy. 16 -Hwy 45 (S) As you are aware, the City has committed to pay all right-of-way costs on the referenced project. To date, the City has submitted $933,000.00 toward these costs. Total right-of- way costs are now estimated to be $1,580,000.00. At this time we request that the City submit additional funds. Your check for $647,000.00, (made payable to the Arkansas State Highway and Transportation Department) should be forwarded to this office as soon as possible. Upon completion of the project, a statement will be prepared reflecting the final cost At that time, the City will be returned funds remaining over the deposit or billed for additional funds required. Should you have any questions or comments, please advise. siwy W-.4 r+J rtf - R. o. cc) (24/ q4- 700 •40c17 /16.- 7e) - 16.—%O— ga70— SS/o _oo Robert L Walters Chief Engineer RECEIVED DEC 3 0 1999 CITY OF FAYETTEVILLE MAYOR'S OFFICE V .118IHX2 SCE FAYETTEVOLLE • THE CITY OF FAYETTEVILLE, ARKANSAS August 7, 1998 Mr. Robert L. Walters Chief Engineer Arkansas Highway and Transportation Department PO Box 2261 Little Rock, AR 72203-2261 RE• Job 004999 Highway 16 - Highway 45(S) Washington County Dear Mr. Walters: In accordance with the request for funds from the City of Fayetteville for the purchase of right-of-way for the subject project contained in your letter dated July 29, 1998, and a subsequent telephone conversation with you regarding the amount of funds the City has available at this time, check number 236099, dated August 6, 1998, in the amount of $933,000 is enclosed. It is understood that additional funds may be needed to complete the right-of-way acquisition and that the City of Fayetteville is responsible for one hundred percent of these costs. It is also understood that the City will be responsible for the portion of sidewalks that are not generally included in the state highway project. Thank you for working on this much needed highway project and we look forward to the day when the project is advanced to the construction stage. Sigcerely, Fred Hanna Mayor FH/mm enclosure (check) cc: City Council Director, Arkansas Highway and Transportation Department 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 • AItNSAS STATE HIGH`!Y AND TRANSPORTATION DEPARTMENT Dan Flowers Director Telephone (501) 569-2000 The Honorable Fred Hanna Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 July 29, 1998 • P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 Re: Job 004999 Hwy. 16 -Hwy. 45 (S) Washington County Dear Mayor Hanna: The Department has completed a gross estimate of right-of-way costs for the referenced project. The estimate is $1,000,000 and the City is responsible for 100% of the cost. This is only an estimate and if during the right-of-way acquisition of the project these costs change significantly, a revised statement reflecting these costs will be prepared. In order for the Department to proceed with right-of-way acquisition and relocation assistance, a check in the amount of $1,000,000 (made payable to the Arkansas State Highway and Transportation Department) should be forwarded to this office as soon as possible. Matching funds for sidewalk construction will be requested at the time of contract award. If you have any questions, please contact Bill Bradberry or John Bettis in our Programs and Contracts Division at (501) 569-2261. c: Director Yours truly, jarAW),(/a.- Robert L Walters Chief Engineer 1 City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2000 Department: Division: Program: Public Works Engineering Sales Tax Capital Date Requested January 3, 2000 Adjustment # Project or Item Requested: $647,000 in the Highway 265 Expansion Capital Project. Project or Item Deleted: $647,000 from the Water & Sewer Operations Center Capital Project. Justification of this Increase: Previously, the City Council had committed to pay all of the right-of-way costs for the Highway 265 Expansion Capital Project. To date the City has submitted $933,000 toward the ROW costs. It is now estimated that an additional $647,000 is needed. Justification of this decrease: The budget for this project will be replenished at a future date when funds become available. rsu AD Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Easement Costs 647,000 4470 9470 5810 00 94083 30 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Building Costs 647,000 4470 9470 5804 00 98076 20 Approval Signatures R quested By :udManager Date '/3/z000 Date � J 42t4.4,4.04„ /-3 - Zoo o De,artmentDir. tor Date its n. Services D l LA -2 A& - 1- 14,06 Date Mayor Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category L Blue Copy: Budget & Research / Yellow Copy: Requester E C:\DATA\FORMSBA.ADJ'BADJF369. WK4 —X_ Agenda Request Contract Review Grant Review • STAFF REVIEW FOR c JED gg��J AN 0 5 2000 FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF January 18, 200AwaOF aRK'SOF CE • FROM: Charles Venable Name Public Works Division Department ACTION REQUESTED: Approval of a Resolution authorizing the payment of $647,000 to the Arkansas Highway and Transportation Department for additional right-of-way costs on the Highway 265 and approval of a budget adjustment. COST TO THE CITY: $647,000 Cost of this request 4470-9470-5810-00 Account Number 94083-30 Project Number -0- Category/Project Budget - 0- Funds used to date - 0- Remaining Balance Street Improvements Category/Project Name Program Name Sales Tax Capital Improvements Fund BUDGET REVIEW: Budgeted Item ./ F B dgetC••rdinator Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY. AccountirW Ma ageri? City Attorn Date 1'/&V Date I - `I -ori Purchasing Officer Date Internal Auditor ADA Coordinator Date Date STAFF RECOMMENDATION: Approval of the Resolution Division Head et". rtment D•ctor / II d in tr•tive e 1 es Dir Li �.I/Li Date /-3-Zoofl Date —00 CIO Date M.yor /50 Date Date Cross Reference New Item: Yes No Prev Ord/Res t Orig. Contract Date FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • • To: Charles Venable, Public Works Director From: Heather Woodruff, City Clerk Date: January 21, 2000 Attached is a copy of the resolution authorizing payment to the Arkansas Highway and Transportation Department for Additional right-of-way cost on the highway 265 Project. The original will be microfilmed and filed with City Clerk. cc: Yolanda Fields, Internal Auditor Steve Davis, Budget Director 71) Cei • RESOLUTION NO 6-00 • • A RESOLUTION AUTHORIZING PAYMENT IN THE AMOUNT OF $647,000 TO THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR ADDITIONAL RIGHT-OF-WAY COSTS ON THE HIGHWAY 265 PROJECT; AND APPROVAL OF A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby authorizes payment in the amount of $647,000 to the Arkansas Highway and Transportation Department for additional right-of-way costs on the Highway 265 project. A copy of the letter is attached hereto marked Exhibit "A" and made a part hereof. Section 2 The City Council hereby approves a budget adjustment for said amount by increa::ing Easement Costs, Acct. No. 4470 9470 5810 00, Project No. 94083 30 decreasing Building Costs, Acct. No. 4470 9470 5804 00, Project No. 98076 20. A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 18'" day of January , 2000. ATTEST: 9 By. y� jl 'til L'2 C Sat Woodruff, City rk APPROVED By: Hanna, Mayor 11