HomeMy WebLinkAbout88-99 RESOLUTIONRESOLUTION NO 88-99
A RESOLUTION AWARDING BID NO. 99-56 IN THE AMOUNT
OF $53,228.13, PLUS A PROJECT CONTINGENCY AMOUNT OF
$29,000 TO MIDWESTERN TELEPHONE, INC., FOR THE
TELEPHONE UPGRADE/Y2K COMPLIANCE PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1. That the City Council hereby awards Bid No. 99-56 in the amount of
$53,228.13, plus a project contingency amount of $29,000 to Midwestern Telephone, Inc., for the
telephone upgrade/Y2K compliance project. A copy of the bid tabulation is attached hereto marked
Exhibit "A" and made a part hereof.
-- PASSED AND APPROVED this day of July , 1999.
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l ca( APPROVED:
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ATI'ESt:
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ther Woodruff, Ci y lerk
By.
red Hanna, Mayor
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STAFF REVIEW FORM
% AGENDA REQUEST
_ CONTRACT REVIEW
GRANT REVIEW
FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF July 6, 1999
FROM:
Jim Smith
NAME
Water & Sewer Services Administrative Services
DIVISION
DEPARTMENT
ACTION REQUIRED:
Approval of bid award 99-56 for the Telephone Upgrade/Y2K Compliance project to Midwestern
Telephone, Inc in the amount of $53,228.13, plus a project contingency of $29,000.00 for
a total project cost of $82,228.13.
COST TO CITY
$ 82,228.13
$ 134,000.00 Telephone Upgrade
COST OF THIS REQUEST CATEGORY/PROJECT BUDGET
4470-9470-5801-00
CATEGORY/PROJECT NAME
$ 75.00 Capital Improvements Construction
ACCOUNT NUMBER FUNDS USED TO DATE
99018 & 99020
PROGRAM NAME
$ 133,925.00 Capital Improvements
PROJECT NUMBER REMAINING BALANCE
FUND
BUDGET REVIEW:
•
BUDGET COORDINATOR
X BUDGETED ITEM
BUD ET ADJ STNT ATTACHED
ADMINISTRATIVE SERVICES DIRECTOR
CONTRACT/GRANT/LEASE REVIEW
1
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N A GER
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DATE
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CITY ATTORNEY r " DATE
PURCHASING OFFICER
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GRANTING AGENCY:
DATE
DATE
ST FF RECOMMENDATION:
ION HEAD
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ECTOR
DM N. / S DIRECTOR
6/17/4°]
DATE CROSS REFERENCE
NEW ITEM: YES No
DATE
21�hrii
" • PREY ORD/RES #:
DATE
S/4,
0910 CONTRACT DATE.
MAY.R DATE
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Fred Hanna and the Fayetteville City Council
THRU: Kevin Crosson, Administrative Services Director
FROM: Jim Smith, Water and Sewer Services Superintendent
DATE: June 16, 1999
SUBJECT: APPROVAL OF BID #99-56 NORTEL NORSTAR TELEPHONE
EQUIPMENT
The Water and Sewer Services Division requests approval of bid #99-56 to Midwestern
Telephone, Inc. in the amount of $53,228.13, with a contingency of 529,000.00, for a total cost
of $82,228.13 to purchase Nortel Norstar telephone equipment. Four bids were received and
Midwestern Telephone, Inc. submitted the lowest bid.
This project is designed to accomplish two objectives. The first objective is to make the City's
Nortel Norstar telephone system Y2K compliant. The second objective is to upgrade the present
telephone system to accommodate growth and provide enhancements that will furnish
opportunities that will yield better customer service for the citizens of Fayetteville.
This project will provide upgrades to the telephone systems at City Hall, the Police Department,
Solid Waste, and the Animal Shelter. The $29,000.00 contingency will be used to purchase three
additional Norstar 0x32 modules, three additional Norstar NAM Phonemail modules and 3
Norstar 6 port combo cards. The total project will allow 160 Norstar extensions at City Hall and
160 Norstar extensions at the Police Department (currently there are approximately 80 Norstar
extensions at City Hall and 50 Norstar extensions at the Police Department). The Cinphoney
ACD software package will allow more efficient call distribution and will provide statistical
information for the business office on the number of calls received, time of day, etc. Such
information is of great benefit for decisions involving the number or scheduling of staff
members.
The equipment will provide the capability at some future date to tie several City locations
together for the purpose of using the intercom feature. The intercom feature allows
communication between City offices without tying up plexar lines. This allows citizens to reach
City staff or leave voice mail messages even though staff members may be talking to each other.
The equipment being replaced will be salvaged when possible. The salvaged equipment will be
used in areas such as the TCA Cable Building, the police sub station, etc.
Please call me at 575-8244 if you should have any questions. Thank you for your consideration
of this very important and needed project.
Attachments: Bid Tabulation
Invitation To Bid
INVITATION TO BID
'SPY
BID # I DATE ISSUED: DATE AND TIME OF OPENING:
99-56May 10 1999 _____. June 7, 1999 ati1;30?pi,_
BUYER: DATE REQUIRED:
I_Ci- of Fa etteville, AR b0 DAYS ARO DAYS ARO OR SOONER IF REQUIRED
F. 0. BBUYER'S PHONE # GUARANTEED DELIVERY DATE:
Y
Fa etteville, AR_ I (501) 575-8289 1
ITEM #. DESCRIPTION _ QUANTITY_.[ UNIT PRICE_ TOTAL
Per Attached Specifications
1 Norstar 0x32 with 4,0 software 2
2
3
4
5
6
7
8
9
10
11
12
Norstar 6 port combo card
Norstar 6 port expansion card
Norstar 16 port fiber station module:
Norstar 12 port trunk modules
Norstar 4 port LS/DS trunk cards
Norstar NAM Phonemail
Norstar Cinphoney 1 ACD
software package
Norstar APC SU2200net UPS
Norstar Flashtalk 2
Norstar DR5 software
Norstar Phonemail software
upgrade 2.04L
RESTRICTIONS OR EXCEPTIONS
TO THE BID MUST BE NOTED:
2
2
6
14
25
2
1
2
2
1
3
2274 75
825.06
4549.50
1650 12
786.25
1572 50
618.06
3708.36
356.81
4995.34
302.56 7564.00
5751.16 11502.32
7713.63 7713.63
1073 17
2146.34
2039.44 4078.88
439.
NO CHARGE
TAX:
TOTAL:
r
EXECUTION OF BID
Upon signing this Bid, the bidder certifies that they have read and agree to the
requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to
furnish_these articles at the prices stated.
439.88
NO CHARGE
3307.26
52228.13
PY
UNSIGNED;NAME OF FIRM:
BIDS II MflWSTEPN TELEPHONE, INC.
.__.___........_..�..._ ..__...
WILL BE IBUSIN SS ADDRESS
REJECTED; 1!.fat”
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%i% IGNATURE
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PHONE: TAX PERMIT:
501-442-8282 I 003125 -72-W1
'CITY AND STATE:
lCART RVILLE, ND.
TITLE:
DISTRICT„SALES MMI4GER
ZIP.
64835
DATE:
6-4-99
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City:
tCarterville
ddress:
110 W. Main Street
endor 9:
21110
CITY OF FAYETTEVILLE
Purchase Requisition
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2.04L
SHIPPINGIHANDLING
Norstar Phonemail software upgrade
INorstar DRS software - 2 year warranty
INorstar Flashtalk 2 - 2 year warranty
fNorstar APC SU2200net UPS - 2 yr warranty
[package - 2 year warranty
Norstar Cinphoney 1 ACD software
INorstar NAM Phonemail - 2 yr warranty
,Norstar 4 port LS/DS trunk cards - 2 yr warran
INorstar 12 port trunk modules - 2 yr warranty
j
!Norstar 16 port fiber station modules - 2 yr
[Noisier 6 port expansion card - 2 yr warranty
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Norstar 0x32 with 4.0 software - 2 yr warranty
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Vendor Name:
Midwestern Telephone, Inc.
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$439.88
54,078.88
57,713.63
1 57,564.00 4470-9470-5801-00
54,995.34 4470-9470-5801-00
54,549.501 4470-9470-5801-00
Extended Account Number:
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61,572.50 4470-9470-5801-00
63,708.36 4470-9470-5801-00
11,650.12 4470-9470-5801-00
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4470-9470-5801-00
4470-9470-5801-00
4470-9470-5801-00
4470-9470-5801-00
4470-9470-5801-00
4470-9470-5801-00
'Requester's Employee#:
483
Ship To Code:
FOB Point:
Fayetteville, AR
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Taxable:
Yes XX_ No
Mail:
Yes_ No_XX_
IP.O. Number:
Requisition No.:
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'Expected Delivery Date:
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Fixed
Asset 9
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STAFF REVIEW FORM PAGE 2
DESCRIPTION Bid 1199-56 MEETING DATE July 6, 1999
COMMENTS:
BUDGET COORDINATOR
ACCOUNTING MANAGER
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CITY ATTORNEY
PURCHASING OFFICER
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ADA COORDINATOR
INTERNAL AUDITOR
REFERENCE COMMENTS:
REFERENCE COMMENTS:
REFERENCE COMMENTS:
REFERENCE COMMENTS:
REFERENCE COMMENTS:
REFERENCE COMMENTS:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
GtI,�� I�
To: Jim Smith, Water and Sewer Services
From: Heather Woodruff, City Clerk
Date: July 13, 1999
Attached is a copy of the resolution awarding Bid No. 99-56 to Midwestern Telephone for your
records. The original will be microfilmed and filed with the City Clerk.
Your purchase requisition has been forwarded to the Internal Auditor for a contract number.
cc. Yoland Fields, Internal Auditor