HomeMy WebLinkAbout78-99 RESOLUTION•
RESOLUTION NO 78- 9 9
A RESOLUTION AWARDING BID NO. 99-52 IN THE AMOUNT
OF $102,313 AND A PROJECT CONTINGENCY AMOUNT OF
$10,000 TO TOMLINSON ASPHALT TO CONSTRUCT A 10' X
75' PREFAB STEEL BRIDGE ACCESSING GREATHOUSE
PARK; AND APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section L That the City Council hereby awards Bid No. 99-52 in the amount of
$102,313 and a project contingency amount of $10,000; and authorizing the Mayor and City Clerk
to execute a contract for said amount A copy of the contract is attached hereto marked Exhibit "A"
and made a part hereof.
Section 7. The City Council hereby approves a budget adjustment in the amount of
$16,000 increasing Bridge & Drainage, Acct. No. 4470 9470 5817 00, Project No. 98004 1 by
decreasing Building Costs, Acct. No. 4470 9470 5804 00, Project No. 97019 20. A copy of the
budget adjustment is attached hereto marked Exhibit "B" and made a part hereof.
.PASSED AND APPROVED this 15th day of .Tune , 1999.
1 -. 1 ,
•
ATTEST:
Heather Woodruff, City
Fred Hanna, Mayor
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
1999
Department:
Division:
Program:
Public Works
Parks & Recreation
Sales Tax Capital
Date Requested
June 1, 1999
Adjustment #
Project or Item Requested:
$16,000 in the Greathouse Bridge
Replacement Capital Project.
Project or Item Deleted:
$16,000 from the Parks Maintenance
Complex Capital Project.
Justification of this Increase:
The additional funding is needed to cover
the bid cost of replacing the current
bridge located at Greathouse Park.
Justification of this Decrease:
Sufficient funding remains in
project to achieve objectives.
Increase Expen a (Decrease Revenue)
Account Name Amount Account Number Project Number
Bridge & Drainage 16,000 4470 9470 5817 00 98004 1
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Building Costs
16,000 4470 9470
5804 00 97019 20
Approval Signatures
Requested By Date
dit
Manager
1611.111
ad ad
De. nment free
L
Admin. Services Director
Nlaynr
Date
Date
Date
291)111liq,�
Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Cope: Reqz ester
CADATAV'ORMSVIA .AD ABA DJfJJ,, WK4
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
1999
Department:
Division:
Program:
Public Works
Parks & Recreation
Sales Tax Capital
Date Requested
June 1, 1999
Adjustment #
Project or Item Requested:
S16,000 in the Greathouse Bridge
Replacement Capital Project.
Project or Item Deleted:
$16,000 from the Parks Maintenance
Complex Capital Project.
Justification of this Increase:
The additional funding is needed to cover
the bid cost of replacing the current
bridge located at Greathouse Park.
Justification of this Decrease:
Sufficient funding remains in
project to achieve objectives.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
Bridge & Drainage 16,000 4470 9470 5817 00 98004 1
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Building Costs
16,000 4470 9470 5804 00 97019 20
Approval Signatures
Requested By Date
Admin. Services Director
Date
2.84-5
Date
Date
Mayor Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blear Copy: Budget & Research / Yellow Copy: Requester
QVJATAfORMSBA.ADABADJFJJR IVXJ
0
INSURANCE cuMpAIIIES 0
0
FIREMAN'S FUND INSURANCE COMPANY
THE AMERICAN INSURANCE COMPANY
NATIONAL SURETY CORPORATION
ASSOCIATED INDEMNITY CORPORATION
AMERICAN AUTOMOBILE INSURANCE COMPANY
Fat is? risk 78-9
Bond No. 11119461637
ARKANSAS STATUTORY PERFORMANCE
AND PAYMENT BOND
We Tomlinson Asphalt Company, Inc., Fayetteville, Arkansas
as Principal, hereinafter called Principal an National Surety Corporation, Chicago, Illinois
as Surety,
hereinafter called Surety, are held and firmly bound unto The City of Fayetteville, Arkansas
as Obligee,hereinafter called Owner, in the amount of -One Hundred Two Thousand Three Hundred
Thirteen and no/100
Do fg 102,313.00 1
for the payment whereof Principal and Surety bind themselves, their heirs, personal representatives, successors and assigns, jointly and severally, firmly by
these presents.
Principal has by written agreement dated
June 29, 1999
entered into a contract with Ovmer for Greathouse Park Bridge Replacement
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
This condition of this obligation is such that if the Principal shall faithfully perform the Contract on his part and shall fully indemnify and save harmless the
Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully reimburse and repay the Owner all outlay and expense which
the Owner may incur in making good any such default, and, further, that if the Principal shall pay all persons all indebtedness for labor or materials furnished
or performed under said contract 'a"i. g which such persons shall have a direct right of action against the Principal and Surety jointly and severally under
this obligation, subject to the Owner's priority, then this obligation shall be null and void; otherwise it shall remain in hdt force and effect.
No suit, action or proceeding shall be brought on this bond outside the State of Arkansas. No suit, action or proceeding shall be brought on this bond except
by the Owner after twelve months from the date final payment is made on the Contract, not shall any suit, action or proceeding be brought by the Owner after
two years from the date on which the final payment under the Contract falls due.
Any alterations which may be made in the terms of the Contract, or in the work to be done under it, or the giving by the Owner of any extension of time for the
performance of the Contract, or any other forbearance on the part of either the Owner or the Principal to the other shall not in any way release the Principal
and the Surety or Sureties, or either or any of them, their heirs, personal representatives, successors or assigns from their liability hereunder, notice to the
Surety or Sureties of any such alteration, extension or forbearance being hereby waived.
In no event shall the aggregate liability of the Surety exceed the sum set out herein.
Executed on this 29th day of June 19 99
360308-10-87
TOMLII SON ASP P LW CO ANY, INC.
i
By
NATIIN % SURETY OIYPORATION
urety
Lin•. Frey, At o ne
y -in -Fact
FIREMAN'S FUND INSURANCE COMPANY
NATIONAL SURETY CORPORATION ASSOCIATED INDEMNITY CORPORATION
THE AMERICAN INSURANCE COMPANY AMERICAN AUTOMOBILE INSURANCE COMPANY
•
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: Thai FIREMAN'S FUND INSURANCE COMPANY. a California corporation, NATIONAL SURETY CORPORATION.
an Illinois corporation, THE AMERICAN INSURANCE COMPANY, a New Jersey corporation redomesticated in Nebraska. ASSOCIATED INDEMNITY
CORPORATION. a California corporation, and AMERICAN AUTOMOBILE INSURANCE COMPANY, a Missouri corporation, (herein collectively called "the
Companies") does each hereby appoint WILLIAM W. BUSSEY, JR., DIANNE COWAN, HENRY NOOR, ALLEN
J. McDOWELL, JOHN GERETY, LINDA FREY, CAROLYN A. CORY and JOHN M. ELLIOTT,
LITTLE ROCK, AR.
their true and lawful Anomey(s)-in-Fact. with full power of authority hereby conferred in their name, place and stead. to execute- seal. acknowledge and deliver any and all
bonds, undertakings. recognisances or other written obligations in the nature thereof
and to bind the Companies thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate seals of the Companies and duly
attested by the Companies' Secretary. hereby ratifying and confining all that the said Auomeyts)-in-Fact may do in the premises.
This power of attorney is granted under and by the authority of Anicle VII of the By-laws of FIREMAN'S FUND INSURANCE COMPANY. NATIONAL SURETY
CORPORATION, THE AMERICAN INSURANCE COMPANY. ASSOCIATED INDEMNITY CORPORATION and AMERICAN AUTOMOBILE INSURANCE
COMPANY which provisions are now in full force and effect.
This power of attorney is signed and sealed under the authority of the following Resolution adopted by the Board of Directors of FIREMAN'S FUND INSURANCE
COMPANY. NATIONAL SURETY CORPORATION, THE AMERICAN INSURANCE COMPANY. ASSOCIATED INDEMNITY CORPORATION and AMERICAN
AUTOMOBILE INSURANCE COMPANY at a meeting duly called and held, or by written consent, on the 19th day of March, 1995, and said Resolution has not been
amended or repealed:
'RESOLVED that the signature of any Vice -President. Assistant Secretary, and Resident Assistant Secretary of the Companies. andthe seal of the
Companies may be affixed or printed on any power of attorney, on any revocation of any power of attorney, or on any cenifrcate relating thereto. by
facsimile, and any power of attorney. any revocation of any power of attorney. or certificate bearing such facsimile signature or facsimile seal shall be
valid and binding upon the Companies'
IN WITNESS WHEREOF, the Companies have caused these, resents to be signed by their Vice -President, and their corporate seals to be unto affixed
this 7R day of ,Tannary i.
STATE OF CALIFORNIA
SS.
COUNTY OF MARIN
FIREMAN'S FUND INSU
NATIONAL SUR
THE AMERICAN 1NSU
OCIATED INDEMN
AM RICA UTOMOBILE INS
v,
On this 28 clay of January 1999 Y �� ALO
before me personal) came
E COMPANY
RPORATION
E COMPANY
CORPORATION
NCE COMPANY
to me known.
who, being by me duly sworn, did depose and say: that he is a Via -President of each company, described in and which executed the above instrument: that he knows the
seals of the said Companies; that the seals affixed to the said instrument are such company seals; that they were so affixed by order of the Board of Directors of said companies
and that he signed his name thereto by like order.
IN WITNESS WHEREOF. I, the day and year herein first above written.
ark'. Judy K. Bechtold
�V 1C Comm. #1009437
V 4 NOTARY PUBLIC - CALIFORN
i. SONOMA COUNTY - 111%%%
�. Comm. Exp. June 2, 2000 a
STATE OF CALIFORNIA
COUNTY OF MARIN
I. the undersigned, Resident Assistant Secretary of each company. DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains in full force
and has not been revoked; and furthermore that Article VB of the By-laws of each company, and the Resolution of the Board of Directors; set forth in the Power of Attorney,
are now in force.
SS.
ATE
Signed and sealed at the County of Marin. Dated the
29th day of June
360791-11-98
A4.i t— /1/ I ir�—
Rctiaem ArYWnI Saaeruy
i
STAFF REVIEW FORM
X _ AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
)ac -57894
MICRO]F!L MED
For the Fayetteville City Council meeting of June15,1999
FROM:
Kim J. Rogers
Name
Parks & Recreation Public Works
Division Department
ACTION REQUIRED:
Approval of a construction contract with Tomlinson Asphalt to furnish & install a 10'x75' prefab steel
bridge providing the only access to Greathouse Park. Construction will also include excavation of
the channel and concrete abutments. The contract amount is $102,313 with a project contingency
of $10,000 totaling $112,313.
COST TO CITY:
$$112114 $l l R nnn nn
Cost of this Request
1010-1505-02
2250-9250-5817-00
4470-9470-5817-00
Account Number
98004-1
Category/Project Budget
921 489 00
Funds Used To Date
$98.818 00
Remaining Balance
Greathouse Bridge
Replacement
Category/Project Name
Parke R Pnrroatinn
Program Name
Green Space/Parks Dev/
Sales Tax
Fund
�BLR E�W
Budget
Coo inator
x Budgeted Item
5(0
x Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manag16r
C—
....,'
Atto ley
s?v�
Purchasing Officer
Date
Date
5- a loo\
Date
GRANTING AGENCY:
ADA Coordinator Date
Iry€ernal Auditor Date
STAFF RECOMMENDATION:
Approval of this contract.
/,IFS if
on a Are
Iivi
part' t D . ect
Administ
ive Services Director
Dam C
£t 2849
Date
22
Date ,
Mayo
ate
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fred Hanna and City Council
Thru: Charlie Venable, Public Works Director a1/11/.4.
�Connie Edmonston, Parks & Recreation St rintendent
From: YtTm J Rogers, Parks Operations Coordinator
Date: May 27, 1999
Subject: Award of construction contract for bridge replacement at Greathouse Park
The Parks and Recreation Division requests approval of a construction contract with the low bid
of $102,313 from Tomlinson Asphalt for the bridge replacement at Greathouse Park. This
contract consists of fumishing and installing a 10 foot by 75 foot prefabricated steel bridge
across Town Branch Creek providing the only access to Greathouse Park. Construction will
include excavation of the channel and constructing concrete abutments that will meet all
American Disabilities Act and Federal Emergency Management Administration (FEMA)
regulations since this park lies within the flood way.
In addition to the construction costs of $102,313, we request a project contingency in the amount
of $10,000 making the total request of $112,313. This is within our HMR project budget with a
budget adjustment from the Green Space fund and Sales Tax fund. The Parks and Recreation
Advisory Board has approved the green space expenditures for the bridge.
This project has become very complicated and costly due to the stringent standards set forth by
FEMA in providing a no rise of the base flood elevation. Park staff, land agents, and engineers
have investigated other locations for an entryway and have found the north side by the parking
lot as the only feasible site. Currently, there is not an entryway into the park. The swinging
bridge was torn down in 1995 due to unsafe conditions. Park patrons have been entering the park
over a sewer pipe across the creek. Park maintenance staff has access through the Levi Straus
plant, however this will change with the possible sale of the plant. Greathouse Park is the only
city park that serves this immediate neighborhood in the southern portion of our city. A bridge
access is an essential ingredient for the success of Greathouse Park.
Attachments: Staff Review Form
Staff Review Comment Sheet
Bid Tabulation Form
Purchase Requisition Form
Construction Contract
City of Fayetteville
Community No. 050216
Floodplain Development Permit
(Required for all development located within Special Flood Hazard Areas)
Date: January 7, 1998
Site Address: Greathouse Park Bridge
Lot # and Subdivision Name:
Applicant: City of Fayetteville Parks and Recreation Department
Name address phone #
Contractor: CEI Engmeennq Associates, Inc. 110 W. Central, Bentonville, AR 72712 273-9472
Name address phone #
Name of company or firm performing the survey to establish the base flood elevation
benchmark on the site, as determined by the Floodplain Administrator
CEI Engineering
Has a benchmark for the base flood elevation been established on the site? yes no
Has a benchmark for the lowest finished floor elevation been established on the site? yes no
Note: The applicant is responsible to determine the elevation of the site and to elevate
structures as required by the City of Fayetteville Flood Damage Prevention Code.
Applicant requests that (to):
X Construct Mine Construct Add
Remodel Elevate Drilling
Demolish Add Fill Manufactured House
Storage (equipment or supplies) (Placement)
List use of structure: The Fayetteville Parks and Recreation Department plans to construct a 75'
pre -fab pedestrian bndoe over Town Branch Creek CEI Engineers have certified that the
proposed bridge along with channel excavation will not cause any rise in the base flood
elevation.
Base Flood Elevation:
Flood Map Effective Date: September 18, 1991
Proposed Lowest Floor Elevation:
Flood Zone Type: AB C X Other
Finished Lowest Floor Elevation:
Lowest Adjacent Grade:
Plans, specifications and application for permit filed by the applicant shall constitute by
reference, a part of this permit.
/- 7- 99
Approved By: Date
C
Date
1
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1
ENGINEER'S CERTIFICATION
GREATHOUSE PARK
PROPOSED BRIDGE PROJECT
CITY OF FAYETTEVILLE
PARKS & RECREATION DEPARTMENT
FAYETTEVILLE, ARKANSAS
December 15, 1998
Based on, and limited to, the data and analysis and their accuracy and applicability,
presented herein, the proposed development as indicated in this report will not endanger
life or property, public or private, above any levels already existing. Furthermore, the
proposed bndge construction along with the proposed channel excavation will not cause
any nse in the 100 -year flood water -surface elevations as determined by the Flood Hazard
Study performed by FTN Associates, Ltd., Little Rock, Arkansas dated September, 1997.
1, C. Michael Shupe, Registered Professional Engineer No. 5066 in the State of
Arkansas, hereby certify that the results of the hydraulic analysis in this report have been
prepared in accordance with the regulations of the Professional Engineers Registration
Act of the State of Arkansas, and reflect the application of generally accepted standards
of engineering practice.
• CEI Engineering Associates, Inc.
at -or
AR I AS '�
REGISTEDEB
OFESSIONAL
ENGINEER
qq9 No.5066 Ste
C. Michael Shine, P.E.
Co-Founder/Chairman
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Connie Edmonston, Parks Director
From: Heather Woodruff, City Clerk
Date: June 22, 1999
Attached is a copy of the resolution awarding Bid 99-52 to Tomlinson Asphalt for your records
I am also returning three originals for you to distribute. One original will be microfilmed and
filed in the City Clerks Office
Your purchase requisition has been forwarded to the Internal Auditor.
cc. Yolanda Fields, Internal Auditor
Steve Davis, Budget Coordinator
•
STAFF REViREGENED
AGENDA REQUEST NOV 0 9 1999
XXX CONTRACT REVIEW CITY OFFAYETfEVILLE
GRANT REVIEW CITY CLERK'S OFFICE
For the Fayetteville City Council meeting of n/a
ocrei> 141 tail -
70 -19
MICROFTL ED
FROM:
Kim J. Rogers
Name
Parks & Recreation Public Works
Division Department
ACTION REQUIRED:
Approval of a change order with Tomlinson Asphalt to eliminate most channel improvements, move
the bridge 55 feet upstream, reduce bridge span by 5 feet, and revise the bridge abutments to
Contract #716 Ow AN- (vlea4 Cv4t. c3tA&d 9,1Ait0
COST TO CITY:
Cost of this Request
1010-1505-02
2250-9250-5817-00
4470-9470-5817-00
Account Number
980041
Project Number
12j,32J
Category/Project Budget
It25-0i
Funds Used To Date
nz D
Remaining Balance
f;raathnuca Park Rrid0a
Category/Project Name
Parke & Rarrnatinn
Program Name
(:Spars/Parke ❑av/SalacTax
Fund
BUDGET REVIEW: _X_ Budgeted Item Budget Adjustment Attached
Budget Coordinator
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
etGi'4 iiyJl
Accou.ting Manager
City
Purchasing Officer
GRANTING AGENCY:
Date ADA Coordinator Date
it -sr . 0444cYLAkt
Date Id ernal Auditor Date
Date
STAFF RECOMMENDATION:
Approval of this change order
is i'.ili[rF71 ices Director
Date
Cross Reference
New Item: Yes No
lq/9et
Prev Ord/Res #: Contract #716
Orig Contract Date:
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
Date:
To:
November 4, 1999
Charlie Venable
Public Works Director
Thru: ConnieEdmonston j•(Q
Parks and Recreation Superintendent
From: Kim J. Rogers
Parks Operations Coordinator
Re: Change Order Credit Request for the Greathouse Park Bridge Project
Contract #716
The Parks and Recreation Division requests approval of a change order to credit contract #716 in
the amount of $25,694 with Tomlinson Asphalt. The original contract amount was for $102,313.
This change order will make the new contract amount to be $76,619. This change order has
come about as a result of the desire of all involved in the project to minimize the disturbance to
the natural status of the park and due to a computation correction in the HEC -2 computer runs.
We now find that we can eliminate the channel improvements and install the bridge in the natural
channel. The main features of the change order are as follows; eliminate virtually all channel
excavation, move the bridge approximately 55 feet upstream, reduce the bridge span from 75 feet
to 70 feet, and revise the bridge abutments to better fit the new channel improvements.
•
STAFF REVIEW FORM
Description Greathouse Park Bridge Project
Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Meeting Date N/A
Reference Comments:
Page 2
• •11!02/1939 14:24
-51 1601730084
10/%0/1999 00:
15012730644
CEI ENGINEERING
CgI HNGI14ERINO
Greathouse Park Bridge
Change Order Na. 1
Revised Quantities
Nw
2 Stall ptraalaicoodOF
oat'
4 Haitair d WOW
5
PACE 03
ALOE 02
.. SS Mee sot
1100
4
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11 1G,roovaki.Tollyd
12 Dinka ccaaol Dirket
13 4 tee "en
14 �oya,0 Sad? l tladGea / Weer
16 JPas COOS
17 hvwem Repair
n Gilvedaeda iflT a&.d
Btapeal0a SaaMa..
Io
etas LAe 1.11x, d t+'04$ th. •
SY
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112
13600
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
AMENDMENT TO THE
AGREEMENT WITH TOMLINSON ASPHALT- CONTRACT # 716
AMENDMENT # 1
EXISTING PURCHASE ORDER # 99-2424
This is an amendment to the Agreement for Greathouse Park Bridge executed on the 22°d day of
June 1999 between the City of Fayetteville, Arkansas and Tomlinson Asphalt. The reduction in
services are required due to eliminating most channel improvements, move the bridge 55 feet
upstream, reducing bridge span by 5 feet, and revise the bridge abutment.
The reduction for services is ($25,694).
CITY OF FAYETTEVILLE:
fj
/l�/C.(%��7 t Date
Par s and Recreaion Director
Tomlinson Asphalt
(/ /VV/. / I►n (/ /1 e'en Date
Maor Fred Hanna
113WEST MOUNTAIN 72701 501 521-7700
FAX 501 575-8257
//-Y-77
�� f-99
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
AMENDMENT TO THE
AGREEMENT WITH TOMLINSON ASPHALT- CONTRACT # 716
AMENDMENT # I
EXISTING PURCHASE ORDER # 99-2424
This is an amendment to the Agreement for Greathouse Park Bridge executed on the 22nd day of
June 1999 between the City of Fayetteville, Arkansas and Tomlinson Asphalt. The reduction in
services are required due to eliminating most channel improvements. move the bridge 55 feet
upstream. reducing bridge span by 5 feet. and revise the bridge abutment
The reduction for services is ($25,694).
CITY OF FAYETTEVILLE:
/1P, , aisTi Date //---V-7
Par, s and Recr` on Director
Tomlinson Asp alt
Tib;, Date /lbit 9 9
Mayor Fred Hanna
• 11 S W EST MOUNTAIN 72701 501521.7700
FAX 501 575.82557
•
GGvvv1C)
AGEND REQUETTO
CONTRACTTIAftI\G
GRANT REVIP�,SpfF
G G�
For the Fayetteville City Council meeting of
STAFF REVIEW FORM
/u/ `I t .q of -R-E3
oir,tf.O,,deh •3
MICROFILMED
FROM:
Kim J. Rogers
Name
Parks and Recreation Public Works
Division Department
ACTION REQUIRED:
Approval on change order w/ Tomlinson Asphalt to relocate or replace the storm sewer pipe
and remove existing slab debris for the Greathouse Park Bridge Project.
COST TO CITY:
5$9980 57
Cost of this Request
4470-9470-5817-00
1010-1505-02
2250 9250 5877 00
Account Number
98004
Project Number
,.14.000
Category/Project Budget
$ log ,s0D,os
Funds Used To Date
S
Remaining Balance
f;raathnuca Park Rridga
Category/Project Name
Park flovalnpmant
Program Name
f:S HMR, 4470
Fund
BUDGET REVIEW:
l SL9
x Budgeted Item
Budget ,e"oordingrfor
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
City Attorn
Purchasing Officer
Date
7%('
Date
Date
GRANTING AGENCY:
ADA Coordinator
ernal
Auditor
add
Date
Date
STAFF
`4
RECOMMENDATION: own& o/r4&fr eet4.t^* o44t y
la Ate Ili
Head
•
D=�.. rtme / Director
y� i .
tN�
lnli Ara
III,
rvices Directo
Mayor
Date
:?:e Date
l
iff'9
fJ V
Cross Reference
New Item: Yes
Prev Ord/Res #:78-99
Orig Contract Date:
Orig Contract Number: 716
STAFF REVIEW FORM
Description Greathuse Park Bridge Meeting Date N/A
Comments: Reference Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Page 2
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
DATE: April 5, 2000
TO:
Charlie Venable
Public Works Director
THRU: Connie Edmonston
/�Parrkks and Recreation Superintendent
FROM: it,
J. Rogers
arks Operations Coordinator
•
RE: Greathouse Park Bridge Change Order Request #3 with Tomlinson Asphalt
Contract #716
The Parks and Recreation Division requests approval of a change order in the amount of
$9,980.52 with Tomlinson Asphalt. The change order consists of two items. The first includes
demolishing the existing bridge abutments and concrete slab debris in the creek area
in the amount of $900. The second change order item pertains to relocating the storm sewer pipe
to facilitate construction of the north bridge abutment in the maximum amount of $9,080.52.
This change may cost less if the existing storm sewer pipe is in suitable condition to relocate.
This leaves a remaining balance of $16,448.70 inclusive of this change order amount.
•
•
Engineering Associates, Inc.
CHANGE ORDER NUMBER 3
PROJECT:
GREATHOUSE PARK BRIDGE
DATE OF ISSUANCE:
OWNER:
CITY OF FAYETTEVILLE
•
CONTRACTOR:
TOMLINSON ASPHALT
PROJECT NUMBER: 13905.0
EFFECTIVE DATE:
ENGINEER:
CEI ENGINEERING ASSOCIATES, INC.
You are directed to make the following changes in the Contract Documents:
1.) Demolish of bridge abutments.
2.) Relocate existing storm sewer
Description: As described in Tomlinson proposal dated 3/30/00.
Reason for Change Order: 1.) City request
2.) Site conflict
Attachments (List documents supporting change)
Tomlinson proposal, as marked.
CHANGE IN CONTRACT PRICE
ORIGINAL CONTRACT PRICE:
$102,313.00
CHANGE IN CONTRACT TIMES
ORIGINAL CONTRACT TIMES:
SUBSTANTIAL COMPLETION: 105 DAYS
READY FOR FINAL PAYMENT: 125 DAYS
NET CHANGES FROM PREVIOUS CHANGE
ORDER NO.1 to No. 2
($18,735.20)
NET CHANGE FROM PREVIOUS CHANGE ORDERS
NO. 1 to NO. 2
15 DAYS
CONTRACT PRICE PRIOR TO THIS
CHANGE ORDER, NO. 2
$83,577.80
CONTRACT TIMES PRIOR TO THIS CHANGE ORDER
SUBSTANTIAL COMPLETION: 130 DAYS
READY FOR FINAL PAYMENT: 145 DAYS
NET INCREASE (DECREASE) OF THIS
CHANGE ORDER
$9,980.52
NET INCREASE (DECREASE) OF THIS CHANGE ORDER
15 DAYS
CONTRACT PRICE WITH ALL APPROVED
CHANGE ORDERS
$93,558.32
CONTRACT TIMES WITH ALL APPROVED CHANGE
ORDERS
SUBSTANTIAL COMPLETION: 145 DAYS
READY FOR FINAL PAYMENT: 160 DAYS
RECOMMENDED:
B :_ (AUTHORIALIG
DATE: A
APPROVED•
BY: Aae
OWNER AU HOflR
4/4,
DATE:
SIGNATURE)
ACCEPTED: /�
BY: "+A�VYf((AyX na
CONTRACTOR (AUTHORIZED SIGNATURE)
DATE: ;/ r%aiOe
rit
ti
Tomlinson Asphalt Co., Inc.
1411 W. van Asche
Fayetteville, Arkansas 72704
Phone 14501) 521-3179
C07-oposal
PROPOSAL. SUBMITTED TO:
NAME:r L'E.=
Days.
-Mop
STREET
DATE:
3/30/00
JOB NAME:
etee,--at"- b'6/064
STREET. ?j
/tog
p n e p
/ 4-,
CITY: STATE: CITY: rAy STATE:
We hereby submit specifications and estimates for.
PAY - °
17-641 Gt)e. will Rentirrt 'd+f d Re
-o q //ot,)
343e-
*he
PAy
/refry/
Base
e
eX; s kl ,-q u,eep
4c/6N/flew r 8nc ryack 4// w/`ft. C4ss7
b a q/ 0744 eircr 5$ and- p re v,'d 0 -icon .+P 4r
n is
i/irl i T t�i r o e v 7 so G F
We AJ I I I /ct m in/6 •and Ree lei r e, e r, S '1 f
y, ?
nesA) c/ass .2V" ,ecj° and AAA ICl/»s-i e/a.i5 7
ham/ PALI eyreSS c'L4d pnv; de 6'/e4n`r 4,-
073
unit- 121121-1O,e 0, . . -- 73 A
Y 12¢ LF = 9,oV)..sZ
$900.00
PAY 17 -EPA 2Z CSA bEW LIT/on/
We hereby propose to furnish materials and labor • complete in accordance with the above specifications, for the sum of
SEE AMit-
Azg /&c -Wet
dollar is
I with payment to be made as follows.
ALL material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.
Any duration or deviation from above specifications involving extra costs. will be executed only upon written orders, end will become
an extra charge over and above the estimate. All agreements costings poo strikes. accidents or delsya beyond oar cantroL Owner
to carry fire. tornado end other necessary insurance. Our worker, fully covered by 's a C • n Insurance.
Authorized Signature
cceptable, please sign ane scheduled.
%Accaptars
s are satisfactory end an be
as
✓'!CC
Signa
.Data Signature \ \
•
FAYETTEVILLE
THE CITY Of FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To:
From:
Date:
Kim J Rogers
Heather Woodruff, City Clerk
April 7, 2000
Attached is a copy of the completed staff review form and change order
for Tomlinson Aaphalt.
I am also returning two original to you. One original will be microfilmed
and filed with the City Clerk.
cc: Yolanda Fields, Community Development
STAFF REVIEW FORM
AGENDA REQUEST
XXXX CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A
ad/ 7d'- 99
Chivy asyziese .1
MICROFILMED
FROM:
Kim J. Rogers 14-5
Name
Parks and Recreation Public Works
Division Department
ACTION REQUIRED:
Approval on a change order with Tomlinson Asphalt consisting of three calculation corrections in the
concrete abutment and wall debris removal, 24 yards less in rip rap, and 9 yards less of topsoil.
Requesting the Mayor to sign the attached 3 change order forms.
COST TO CITY:
$IRR
Cost of this Request
225n-Q25n-5817-nn
Account Number
QR004
Pr
BUD ET REVIEW:
$ 134, 000
r;raathmica Park Rridgn
Category/Project Budget Category/Project Name
$
eft/ 06. aS
Park Imprnvamarttc
Funds Used To Date Program Name
36, 3P3.9-)
Remaining
Remaining Balance
Parkc navalnpmant
Fund
X Budgeted Item Budget Adjustment Attached
Budget Manager
CONTRACT/GRANT/LEASE REVIEW:
Administrative Services Director
GRANTING AGENCY:
t.w 945/ao
Date Internal ditor Date
Date ADA Coordinator Date
,q-16.00
Attorn
v,
Purchasing Officer Date
STAFF RECOMMENDATION:
Approval of this change order
//12
rector
ini Services Director
Mayr
Date
C--41-00
Date
Cross Reference
New Item: Yes No X
Prev Ord/Res #:
Orig Contract Date:_
Orig Contract Number: #716
Greathouse Park Bridge
2250-9250-5817-00
Project #98004
CEI Contract # 656
Hydraulic Analyses
Additional Work
518,000
51.900
52,250
522,150
CEI Description Date
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Balance
Payment 09/1698
Payment 10107/98
Payment 11/09/98
Payment 12/10/98
Payment 01/15/99
Payment 02/05/99
Payment 03109/99
Payment 04/09/99
Payment 06/16/99
Payment 07/21/99
Payment 1029/99
Payment 3.20-00
Payment 4-25-00
Payment 5-22-00
Tomlinson Asphalt
Tomlinson Contract #716 576,619
Change Order#2 56.959
Change Order #3 $9 980 57
Total 593,558.52
Tomlinson
1
2
Balance
Geo Tedi
( Grubbs )
1
Description
Payment
Payment
Dale
Paid
Amount
55,413.00
52.124.00
52,216.15
51,000.00
5444.00
52,322.00
53,065.00
5891A5
5200.00
5974.35
51,800.00
5400.00
5562.00
5722.00
522,133.95
Paid
Amount
4-12-00 521,262.95
6-6-00 551,581.59
Balance
522.150.00
516,737.00
514,613.00
512396.85
511,396.65
510,952.65
58,630.85
55,565.85
54,674.40
$4.474.40
53,500.05
51,700.05
51.300.05
5738.05
516.05
516.05 Total 522.150.00
Balance
593.558.52
$72.295.57
520,713.98
572.844.54 520,713.98 Total 593,558.52
Geotech Services 11/12/98 51,482.00 50.00
soil testing Payment
Ozark Steel Descnption
1
Mirade Recreation
1
NWA Striping
g:pmlectbilling
Steel Lip for both
sides of the bridge
ADA hp - Leroy
built
Paid
Date Amount
6-19-00 542.42
Description Date
Basketball goal.
backboard,
pole, and net
Description Date
Striping of the 07/20/00
new parking lot
Paid
Amount
Balance
50.00
Balance
5933.46 50.00
Paid
Amount
5239.91
Balance
50.00
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To:
Thru:
From:
Charles Venable, Public Works Director
Connie Edmonst
narks and Recreation Superintendent
J. Rogers, Parks Operations Coordinator - Project Manager
Date: September 14, 2000
Re: Change Order request for the Greathouse Park Bridge Project
Contract #716
******************************************************************************
The Parks and Recreation Division requests approval of a change order in the amount of $3.86
with Tomlinson Asphalt. The change order consists of three items that were calculation
corrections. The corrections were due to the changes in the concrete abutment and wall debris
costing .68 more units, 24 yards less in rip rap, and 9 yards Tess of topsoil.
Engineering Associates, Inc.
CHANGE ORDER NUMBER 4
PROJECT:
Greathouse Park Bridge
DATE OF ISSUANCE:
7- 31 -DU
OWNER:
City Of Fayetteville
CONTRACTOR:
Tomlinson Asphalt
PROJECT NUMBER: 13905.0
EFFECTIVE DATE:
7 -3) -Do
ENGINEER:
CEI Engineering Associates, Inc.
You are directed to make the following changes in the Contract Documents:
Description: Closeout quantity reconciliation.
Reason for Change Order: Contract complete.
Attachments (List documents supporting change)
CHANGE IN CONTRACT PRICE
Original Contract Price:
$ 102,313.00
Net change from previous Change Order No.1 to No.3
$ (8,754.68)
Revised pay item schedule.
CHANGE IN CONTRACT TIMES
Original Contract Times: DAYS
Substantial Completion: 105 DAYS
Ready For Final Payment. 125 DAYS
Net change from previous Change Order No.1 to No.3
30 DAYS
Contract price prior to this Change Order,
$ 93,558.32
Contract Times prior to this Change Order
Substantial Completion: 145 DAYS
Ready for final payment: 160 DAYS
Net Increase (decrease) of this Change Order
$ 3.86
Contract Price with all approved Change Orders
$ 93,562.18
RECOMMENDED:
By:
DA.TtJ
Engine r (Authorized Signature)
APPROVED:
By:
Net Increase (decrease) of this Change Order
Contract times with all approved Change Orders
Substantial Completion: 145 DAYS
Ready for final payment: 160 DAYS
tie
Owner (A Monied Signature)
Date: SA/ OQ Date:
ACCEPTED:
Y
444-A/Altk
Contractor (Authoriz d Signature)
Date: 1/31/0