HomeMy WebLinkAbout64-99 RESOLUTIONRESOLUTION NO.64-99
A RESOLUTION AWARDING BID NO. 99-23 IN THE AMOUNT
OF $268,174.75, PLUS A CONTINGENCY AMOUNT OF
$29,925.25 (11.1%), TO RED DEER, INC., FOR THE SUNBRIDGE
DRIVE EXTENSION; REQUESTING A PROJECT
CONTINGENCY AMOUNT OF $19,461; AND APPROVAL OF
A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 99-23 in the amount of
$268,174.75, plus a contingency amount of $29,925.25 (11.1%), to Red Deer, Inc., for the Sunbridge
Drive Extension; and authonzes the Mayor and City Clerk to execute a contract for said amount.
A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof.
Section?. The City Council hereby approves the request of a project contingency
amount of $19,461 for the Sunbridge Drive Extension Project
Section 3 The City Council also approves a budget adjustment in the amount of
$447,483 by increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97029 10
in the amount of $80,000 and Use of Fund Balance, Acct. No. 4470 0947 4999 99 in the amount of
$367,483 by decreasing Waterline Improvements, Acct. No. 4470 9470 5808 00, Project No. 99028
10 in the amount of $447,483. A copy of the budget adjustment is attached hereto marked Exhibit
"B" and made a part hereof.
PASSED AND APPROVED this AL day of May , 1999.
,. r E rr
e�i_ APPROVE
By
By.
red Hanna, Mayor
•
DOCUMENT 00500
CONTRACT
THIS AGREEMENT, made and entered into on th4b_day of M
1999 by and between Red Deer Construction, Inc. 703 N. Thompson, SpriA{;dale, AR 72764 herein
called the Contractor, and the City of Fayetteville, Arkansas, hereinafter called the Owner:
•
EXHIBIT A
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the Owner as
follows:
I. That the Contractor shall furnish all the materials, and perform all of the work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Sunbridge Drive Extension from Villa Boulevard to College Avenue, dated January, 1999.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (Sheet 1 thru 19, see Index
on Cover Sheet)
2. That the Owner hereby agrees to pay to the Contractor for the faithful performance of this
Agreement subject to additions and deductions as provided in the Specifications or Bid, in
lawful money of the United States, the amount of:
Two Hundred Sixty-eight Thousand One Hundred Seventy-four and Seventy-five One
Hundredths Dollars ($268,174.75).
The Work will be substantially completed within 180 days after the date when the Contract
Time commences to run as provided in Notice to Proceed, and completed and ready for final
payment in accordance with the General Conditions within 210 days after the date when the
Contract Time commences to run.
FY962166 00500 - l
•
4. Liquidated Damages: Owner and Contractor recognize that time is of the essence of this
Agreement and the Owner will suffer financial loss if the Work is not completed within the
times specified in above, plus any extensions thereof allowed in accordance with the General
Conditions. They also recognize the delays, expense, and difficulties involved in proving the
actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of
requiring any such proof, Owner and Contractor agree that as liquidated damages for delay
(but not as a penalty) Contractor shall pay Owner Five Hundred Dollars ($500.00) for each
day that expires after the time specified in Paragraph 3 for Substantial Completion, if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the time
specified in Paragraph 3 above for final payment or any proper extension thereof granted by
Owner, Contractor shall pay. Owner Five Hundred Dollars ($500.00) for each day that expires
after the time specified in Paragraph 3 for completion and readiness for final payment.
5. On receipt of an approved payment request, the Owner will make all the required internal
review. The Owner will make every effort to pay the Contractor within 30 days, but the
owner can not guarantee this 30 day period can be met each time. The Owner shall make
partial payments to the Contractor on the basis of a duly certified and approved estimate of
work performed during the preceding calendar month by the Contractor, LESS the retainage
provided in the General Conditions, which is to be withheld by the Owner until all work
within a particular part has been performed strictly in accordance with this Agreement and
until such work has been accepted by the Owner.
That upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills, and other costs incurred by the Contractor in connection with the
construction of the work have been paid in full, final payment on account of this Agreement
shall be made within 60 days after the completion by the Contractor of all work covered by
this Agreement and the acceptance of such work by the Owner.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution
of this Agreement and the Surety Bond hereto attached for its faithful performance and
payment, the Owner shall deem the Surety or Sureties upon such bond to be unsatisfactory or
if, for any reason such bond ceases to be adequate to cover the performance of the work, the
Contractor shall, at his expense, within 5 days after the receipt of notice from the Owner,
furnish an additional bond or bonds in such form and amount and with such Surety or
Sureties as shall be satisfactory to the Owner. In such event, no further payment to the
Contractor shall be deemed to be due under this Agreement until such new or additional
security for the faithful performance of the work shall be furnished in manner and form
satisfactory to the Owner.
8. No additional work or extras shall be done unless the sane shall be duly authorized by
appropriate action by the Owner in writing.
FY962166 00500 -2
•
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first above written, in three (3) counterparts, each of which shall, without proof or accounting for
the other counterpart be deemed an original Contract.
SEAL:
WITNESSES:
ATTEST:
RED DEER CONSTRUCTION. INC.
CONTRACTOR
By
Title
CITY OF FAYETTEVILLE, ARKANSAS
OWNER
By
FY962166 00500 -3
NOTICE OF SELECTION
TO: RED DEER CONSTRUCTION, INC., 703 N. Thompson, Springdale, AR 72764
PROJECT DESCRIPTION:
Sunbridge Drive Extension From Villa Boulevard to College Avenue
The OWNER has considered the BID submitted by you for the above described WORK in
response to its Advertisement for Bids dated April 8, 1999 and Instructions to Bidders.
You are hereby notified that your BID of $268,174.75 has been selected for consideration by
the Fayetteville City Council.
You are required by the Instructions to Bidders to execute the Contract and furnish the
required CONTRACTOR'S Performance BOND, Payment BOND, and certificates of insurance
within fifteen (15) calendar days from the date of this Notice to you. Furnish six original copies of
each document leaving the Contract and Bonds undated.
If you fail to execute said Contract and to furnish said BONDS and certificates within fifteen
(15) days from the date of this Notice, said OWNER will be entitled to consider all this rights arising
of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this NOTICE OF SELECTION to the
OWNER.
1g9Q 03lrle
Dated this 19th day of April, 197
McCLELLAND CONSULTING ENGINE RS,
INC.
By SI},
A
Arnold D. Rankins
Title Project Engineer
ACCEPTANCE OF NOTICE
Recei t of the above NOTICEOF AWARD is hereby acknowledged
by 4d <--inc..)
this the nvvu Cls .tiay of QPiii , 199
By Ad I:1S> m oan
Title enit4aat�E
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VICINITY MAP
SUNBRIDGE DRIVE
EXTENSION
FAYETTEVILLE, ARKANSAS
•
City of Fayetteville, Arkansas
Budget Adjustment Form
EXHIBIT B
Budget Year
1999
Department: Public Works
Division:
Program: Sales Tax Capital Improvements
Date Requested
05/04/99
Adjustment #
Project or Item Requested:
Additional funding is requested for the Sunbridge Extension
project.
Project or Item Deleted:
Highway 16 West Water/Sewe Relocations.
Justification of this Increase:
The low responsive bid received is in excess of remaining
funds. Additionally, a contract contingency and a project
contingency is requested.
Justification of this Decrease:
Highway 16 West Water/Sewer Relocations Project
funding is being rebudgeted in the Water & Sewer
Fund.
Increase Expense (Decrease Revenue)
Account Name Amount
Street Improvements 80,000
Use of Fund Balance 367,483
Account Number
4470 9470 5809 00
4470 0947 4999 99
Decrease Expense (Increase Revenue)
Account Name Amount
Waterline Improvements 447,483
Project Number
97029 10
Account Number Project Number
4470 9470
5808 00 99028 10
Approval Signatures
4/LI/ i
Date
4// th-
-zz -7
Dam
Admin. Services Di tor Date
Mayo
le/kith
Date
Blue Copy: Budget & Research / Yellow Copy: Requester
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
CMPP'99BUDGEINBUDGTADASUNBR E
1
STAFF REVIEW FORM
XXXX AGENDA REQUEST
XXXX CONTRACT REVIEW
GRANT REVIEW
2t la V-91
For the Fayetteville City Council meeting of May 4. 1999
FROM:
Wayne Ledbetter /(,(4 - Engineering Public Works
Name &VDivision Department
ACTION REQUIRED: Approval of the contract for Sunbridge Drive Extension with
Red Deer Inc.,in the amount of $ 268,174.75 plus a contingency of 11.1%
($ 29,825.25) totaling $ 298,000.00. Approval of budget adjustment adding
funds to the project is also requested..Approval of a project contingency of $19,461 is
COST TO CITY: also requested.
S317,451_ S 260,535
Cost of this Request Category/Project Budget
4470-9470-5809-00
Account Number
S 43o'4 -
Funds Used To
97029-0010 S 237,461
Sunbridae Extension
Category/Project Name
Street Improvements
Date Program Name
Project Number Remaining Balance
Sales Tax
Fund
IEW:
XXXX Budgeted
ko.
XXXX Budget Adjustment Attached
Budget Coordinator
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
e
14114.1
Accoun
Attorn
GRANTING AGENCY:
y -.04/-q
Date ADA CoordinatQx
yLz s5
Date
Purchasing Officer Date
Auditor
Date
Jig 491 I
gid-
Date
STAFF RECOMMENDATION: Staff recommends
contract with Red DeerThc., for construction
recommend approval of a budget adjustment.
(10:.4v6)(L-Th
artment Airector
ion Head
Admintrativ Services
Ma or
D to
4 -et-"
Date
L-4
Director]/pate
/" /'LJ/�
Date
that the Council approve the
of Sunbridge Extension. We also
Cross Reference
New Item: Yes
Prey Ord/Res #:
Orig Contract Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fayetteville City Council
Thru: Fred Hanna, Mayor
Charles Venable, Public Works Director
Don Bunn, Assistant Public Works Director
Jim Beavers, City Engineer 4
pi...From: Wayne Ledbetter, Engineering
Date: April 19, 1999
RE• Sunbridge Extension
Construction Contract
1. Existing Conditions. Sunbridge is a two-lane asphalt surface street with curb and gutter and
miscellaneous drainage structures. The existing street is a thirty-one (31) foot (measured from
back of curb to back of curb) wide paved section. Approximately 2500 linear feet of this street
lay east and west from Gregg Avenue to its intersection with Villa Boulevard. This street
typically has stormwater runoff conveyed by underground drainage.
2. Proposed Conditions. Sunbridge Drive Extension will be a thirty-six (36) foot wide
pavement section with a middle turn lane. This paved section will connect the existing Sunbridge
Drive to Highway 71B through the Villa intersection thereby creating a through street from Gregg
to Highway 71B. The pavement section will be asphalt with concrete curb and gutter and
pedestrian sidewalk. Additional improvements will include minor drainage construction and a
traffic signal at the Highway 71B intersection. This signal has already been approved and
permitted by the AHTD.
There is $ 237,461 left in the approved Capital Improvement Plan for this project. With a
construction bid of $ 268,174.75 from Red Deer, Inc., and a requested construction contingency
of $ 29,825.25 (total being $ 298,000.00), the budget would need adjustment to fund the
proposed construction costs. The budget is deficit $ 60,539. We are requesting a budget
adjustment of $ 80,000 to provide enough monies to fund construction of the project, testing of
construction of materials, and possibly some other minor costs. Also, we are requesting that
contingency monies that may possibly be needed be utilized by Mayoral approval.
3. Stats Recommendation. The Staff recommends that the Council approve the construction
contract with Red Deer, Inc. and the budget adjustment.
rage
STAFF REEIEA FORA
Description L f -4,a -r 4 4 luo 1V47t_ea2t2 Meetina Date SII 54-g7
Conents:
Budget Coordinator
Reference Conents:
Accounting Manager
‘11.4 ketwe
it LG.GL 2^✓/tti [kcrue-v 97" / t2 )
City Attorney
Purchasing Officer
ADA Coordinator
Internal .Auditor
DOCUMENT 00500
CONTRACT
THIS AGREEMENT, made and entered into on th jseday of MacA-
1999 by and between Red Deer Construction. Inc. 703 N. Thompson. Sprits dale. AR 72764 herein
called the Contractor, and the City of Fayetteville, Arkansas, hereinafter called the Owner:
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the Owner as
follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Sunbridge Drive Extension from Villa Boulevard to College Avenue dated January. 1999
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (Sheet 1 thru 19, see Index
on Cover Sheet)
That the Owner hereby agrees to pay to the Contractor for the faithful performance of this
Agreement, subject to additions and deductions as provided in the Specifications or Bid, in
lawful money of the United States, the amount of:
Two Hundred Sixty-eight Thousand One Hundred Seventy-four and Seventy-five One
Hundredths Dollars (S268,174 75).
The Work will be substantially completed within 180 days after the date when the Contract
Time commences to run as provided in Notice to Proceed, and completed and ready for final
payment in accordance with the General Conditions within 210 days after the date when the
Contract Time commences to run.
FY962166 00500 - I
4. Liquidated Damages: Owner and Contractor recognize that time is of the essence of this
Agreement and the Owner will suffer financial loss if the Work is not completed within the
times specified in above, plus any extensions thereof allowed in accordance with the General
Conditions. They also recognize the delays, expense, and difficulties involved in proving the
actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of
requiring any such proof, Owner and Contractor agree that as liquidated damages for delay
(but not as a penalty) Contractor shall pay Owner Five Hundred Dollars (5500.00) for each
day that expires after the time specified in Paragraph 3 for Substantial Completion, if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the time
specified in Paragraph 3 above for final payment or any proper extension thereof granted by
Owner, Contractor shall pay Owner Five Hundred Dollars ($500.00) for each day that expires
after the time specified in Paragraph 3 for completion and readiness for final payment.
5. On receipt of an approved payment request, the Owner will make all the required internal
review. The Owner will make every effort to pay the Contractor within 30 days, but the
owner can not guarantee this 30 day period can be met each time. The Owner shall make
partial payments to the Contractor on the basis of a duly certified and approved estimate of
work performed during the preceding calendar month by the Contractor, LESS the retainage
provided in the General Conditions, which is to be withheld by the Owner until all work
within a particular part has been performed strictly in accordance with this Agreement and
until such work has been accepted by the Owner.
That upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills, and other costs incurred by the Contractor in connection with the
construction of the work have been paid in full, final payment on account of this Agreement
shall be made within 60 days after the completion by the Contractor of all work covered by
this Agreement and the acceptance of such work by the Owner.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution
of this Agreement and the Surety Bond hereto attached for its faithful performance and
payment, the Owner shall deem the Surety or Sureties upon such bond to be unsatisfactory or
if, for any reason such bond ceases to be adequate to cover the performance of the work, the
Contractor shall, at his expense, within 5 days after the receipt of notice from the Owner,
furnish an additional bond or bonds in such form and amount and with such Surety or
Sureties as shall be satisfactory to the Owner. In such event, no further payment to the
Contractor shall be deemed to be due under this Agreement until such new or additional
security for the faithful performance of the work shall be furnished in manner and form
satisfactory to the Owner.
No additional work or extras shall be dune unless the same shall be duly authorized by
appropriate action by the Owner in writing.
FY962166 00500 - 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first above written, in three (3) counterparts, each of which shall, without proof or accounting for
the other counterpart be deemed an original Contract.
SEAL:
,.1
WITNESSES:
ATTEST:
asa
NOF 411911.1r -
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RED DEER CONSTRUCTION. INC.
CONTRACTOR
By
/ /77 07171
6
Title
CITY OF FAYETTEVILLE, ARKANSAS
OWNER
By
FY962166 00500 - 3
TO: RED DEER CONSTRUCTION,
PROJECT DESCRIPTION:
Sunbridge Drive
The OWNER has
response to its Advertisement
You are hereby
the Fayetteville City Council.
You are required
required CONTRACTOR'S
within fifteen 05) calendar
each document leaving
If you fail to execute
(15) days from the date
of your BID BOND.
You are required
OWNER.
Dated this 19th
� w ,J Receipt
by J�J CJt
Extension
considered
notified
the
of
The
to
day
of
NOTICE OF SELECTION
INC., 703 N. Thompson, Springdale, AR 72764
From Villa Boulevard to College Avenue
the BID submitted by you for the above described WORK in
for Bids dated April 8, 1999 and Instructions to Bidders.
that your BID of S'68.174.75 has been selected for consideration by
by the Instructions to Bidders to execute the Contract and famish the
Performance BOND, Payment BOND, and certificates of insurance
days from the date of this Notice to you. Furnish six original copies of
Contract and Bonds undated.
said Contract and to furnish said BONDS and certificates within fifteen
this Notice, said OWNER will be entitled to consider all this rights arising
OWNER will be entitled to such other rights as may be granted by law.
return an acknowledged copy of this NOTICE OF SELECTION to the
/999 Grog
of April, i4i$Y
McCLELLAND CONSULTING ENGINE RS, INC.
By Ll/" -it-/ b l�✓
Arnold D. Rankins
Title Project Engineer
ACCEPTANCE OF NOTICE
the above NOTICE OF AWARD is hereby acknowledged
C -%9 ,
this the
Ruin atQp.%
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(ISA-k)llayof OP -Ai 199
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VICINITY MAP
SUNBRIDGE DRIVE
EXTENSION
FAYETTEVILLE, ARKANSAS
M
.. .
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
1999
Department: Public Works
Division:
Program: Sales Tax Capital Improvements
Date Requested
05/04/99.
Adjustment 0
Project or Item Requested:
Additional funding is requested for the Sunbridge Extension
project.
•
Project or Item Deleted:
Highway 16 West Water/Sewc Relocations.
Justification of this Increase:
The low responsive bid received is in excess of remaining
funds. Additionally, a contract contingency and a project
contingency is requested.
Justification of this Decrease:
Highway 16 West Water/Sewer Relocations Project
funding is being rebudgeted in the Water & Sewer
Fund. .
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
Street Improvements
80,000 4470 9470
Use of Fund Balance 367,483
5809 00 97029 10
4470 0947 4999 99
Decrease Expense (Increase Revenue)
Account Name Amount - Account Number Project Number
Waterline Improvements
447,483 4470 9470
5808 00 99028 10
,y Approval Signatures
tw ff eis"(Yti1— 4l/21 f R 9
e nested By Date
'lavage �l
ancon Director
Dat 4
Q -z z -''S
Date
Admin. Sgrvices Dir tor Date
Mayo
114/L7/9y
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Blue Cops: Rodger aQ Research / yellow Copy: Requester C:WPP' 9BUDGE \BUDGTADI.SUNBR E
rsopV7s
STAFF REVIEW FORM �
AGENDA REQUEST finj wed
X CONTRACT REVIEW
GRANT REVIEW
ME C R o fP! L IM E D
For the Fayetteville City Council meeting of Mayor's Approval
FROM:
Sid Norbash Engineering Publi Works
Name Division Department
ACTION REQUIRED: Approval of Change Order No.1 to the Construction Contract
with Red Deer Construction Co. For the Sunbridge Drive ExtensionProject.
COST TO CITY:
$13.186.00 $2
Cost of this Request
4470-9470-5809-00
Account Number
97029-0020
Project Number
a /y/, 92b
6 tg. Sunbridge Drive Extension
Category/Project Budget Category/Project Name
)06 152
0100,323 Street Improvements
Fun s Used To Date Program Name
3s -77y
Q-9.776 Sales Tax
Remaining Balance Fund
BUDGET REVIEW:
X Budgeted Item
Budget Coordinator
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE
REVIEW:
Acc
City
� Att
'! Wim,
Purchasing Officer
GRANTING AGENCY:
)t90
Date ApA Coordinator
‘2.-2Ko4
Date I
Date
Date
og_c2LdD
ernal Auditor Date
STAFF RECOMMENDATION: Approval of Change Order #1.
Jana
visibn Head
Ce4,4) 6Lale(fi42.—Th
Department Director
inistrative
rvices Director
Mayor
2/ti/Bo
Date
Date
Date
.3//PO
Date
Cross Reference
New Item: Yes_ No X
Prev Ord/Res #: 64-99
Contract #: 710
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fred Hanna. Mayor
Thru: Charles Venable, Public Works Director
Jim Beavers, City Engineer
From: Sid Norbash. Staff Engineer .elv,___Y
Date: February 25. 2000
Re: Sunbridge Drive Extension
Change Order No. 1
The attached Change Order #1 to the above referenced contract has been
necessitated because of various field conditions and circumstances McClleland
Engineers have submitted the attached change order and the justifications for
these changes. We request your approval of this change order which increases
the cost of this contract by $13,186.00.
SN/sn
attachments