HomeMy WebLinkAbout49-99 RESOLUTION•
RESOLUTION NO. 49- 9 9
•
A RESOLUTION AWARDING BID NO. 99-36 IN THE AMOUNT
OF $32,187 TO HECICATHORN CONSTRUCTION COMPANY,
PLUS A PROJECT CONTINGENCY OF $1,600 FOR THE
WILSON PARK CASTLE RENOVATION PHASE III; AND
APPROVAL OF A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1. That the City Council hereby awards Bid No. 99-36 in the amount of $32,187
to Heckathom Construction Company, plus a project contingency of $1,600 for the Wilson Park
Castle Renovation Phase III; and authorizes the Mayor and City Clerk to execute an agreement in
for said amount. A copy of the agreement is attached hereto marked Exhibit "A" and made a part
hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$37,181 increasing Park Improvements, Acct. No. 2250 9250 5806 00, Project No. 96094 1 by
decreasing Park Improvements, Acct. 2250 9250 5806 00, Project No. 98010 1 in the amount of
$33,408 and Park Improvements, Acct. 2250 920 4999 00 in the amount of $3,773. A copy of the
budget adjustment is attached hereto marked Exhibit "B" and made a part hereof.
PASSED AND APPROVED this 6th day of _AptiL, 1999.
y 1. t
APPROVE
r- 4
• • •
• “1 • 41.* 1‘ 4.1
2\c:1
et 14,
• k • CI \ 1•4.1 •
k •
d
• #‘• •
Art E;ST
Heather Woodruff, City Cler
By -
ed Hanna, Mayor
• • •
•
EXHIBIT A
Standard Form of Agreement Between Owner and
Contractor where the basis of payment is a Stipulated Sum
AIA Document A101 - Electronic Format
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITI1 RESPECT TO ITS
COMPLETION OR• MODIFICATION AUTHENTICATION OF THIS ELECTRONICALLY DRAY1ED Alt DOCUMENT MAY BE MADE BY USING :U.\
DOCUMENT D401,
The 1987 Edition of AIA Document A201. General Conditions of the Contract for Construction is adopted in this document by reference. Do not use %Yin] other general
conditions unless this document is modified. This document has been approved and endorsed by The Associated Cie:octal Contractors of America.
Copyright 1915, 1918. 1925. 1937. 1951. 1958. 1961. 1962. 1967. 1974. 1977. copyright 1987 the American Institute of Architects. 1735 New York Avenue. NAV..
Washington. D.C.. 20006-5292. Repmduction of the material herein or substantial quotation of its provisions without written permission of the AAA violates the copyright
lawt of the United States and will be subject to legal prosecution.
AGREEMENT
made as of the Twenty Third day of March in the vcar of Nineteen Hundred and Ninerv-Nine
BETWEEN the Owner:
(Name and address)
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN
FAYETTEVILLE, ARKANSAS 72701
and the Contractor
(Name and address)
HECKATHORN CONSTRUCTION CONIPANY, INC.
1880 BIRCH AVENUE
FAYETTEVILLE, ARKANSAS 72703
The Project is:
(Nurne and Incation)
WILSON PARK CASTLE RENOVATIONS
PHASE 111
FAYETTEVILLE, ARKANSAS
The Architect is:
(Name and address)
WI 11 DELONY & DAVIDSON INC
100 WEST CENTER, SUITE 102
FAYETTEVILLE, ARKANSAS 72701
The Owner and Contractor Tree as set forth below.
AIA DOCUMENT A101 • OWNER-CONTRAcToR AGREENIENT
ARCHITECTS. 1735 NEW YORK AVENUE. N W . WASHINGTON.
subject to legal prosecution. This document was electronically produced
noted below.
User Document: F-CAST.DOC -- 3/24/1999.
• TWELVE!! EINTION • MA - COPYRIGHT 19%7 • THE .ANIERIC.LN: NsTre..trrE
DC . 20006-5292. WARNING, Unlicensed photocopying violates I; S. copsright In.id
with permission of the MA and can be reproduced without violation until :he datc of cxpiration
Electronic Format A101-1987
AIA License Number 131378, which expires on 6/30/1999-- Page #1
• • •
ARTICLE 1
THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General. Supplementary and other Conditions),
Drawings. Specifications, addenda issued prior to execution of this Agreement. other documents listed in this Agreement and
Modifications issued after execution of this Agreement, these form the Contract. and are as fully a part of the Contract as if attached
to this Agreement or repeated hcrcin. The Contract represents the entire and integrated agreetnent between the parties hereto and
supersedes prior negotiations. representations or agreements. either written or oral. An enumeration of the Contract Documents,
other than Modifications, appears in Article 9.
ARTICLE 2
THE WORK OF THIS CONTRACT
The Contractor shall execute thc entire Work described in the Contract Documents. except to the extent specifically indicated in the
Contract Documents to be the responsibility of others. or
ARTICLE 3
DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
3.1 The date of commencement is thc date from which thc Contract Time of Paragraph 3.2 is measured. and shall be the date
of this Agreement. as first written above. unless a different date is stated below or provision is made for the date to be fixed in a
notice to proceed issued by the Owner.
ilnsert the date of commencemenc slit differs from the dare of this Agreement. or. if apphcable. state that the date will be fixed tn a nonce to proceed.)
The date of commencement will be established in a written "Notice to Proceed" issued by the Architect.
Unless the date of commencement is established by a notice to proceed issued by the Owner. thc Contractor shall notify the Owner
in writing not less than five clays before commencing the Work to permit the timely filing of mortgages. mechanic's liens and other
securit!: interests.
3.2 Thc Contractor shall achieve Substantial Completion of the entire Work not later than
(Insert the calendar date or number of calendar days after the date of commencement. Also insert any requtrements for earlier Substantial Cornpienon of certain
portions of the Work not slated elsewhere in the Contract Documents.)
Sixty (60) consecutive calendar days from thc date of the written "Notice to Proceed".
. subject to adjustments of this Contract Time as provided in thc Contract Documents.
rinser( provisions if any. for liquidated damages relating tolailure to complete on time.,
Liquidated Damages of One hundred dollars (S l00.001 per calendar dav not including acccptable delay davs.ner the terms of
Article 1.10 of Section 01100 of thc Project Manual,
ARTICLE 4
CONTRACT SUM
4.1 The Owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of
Phase III: Thirty Two Thousand One Hundred Eighty Seven and no/IOl}s Dollars ($ 32.187.00 Phase III ). subject to additions and
deductions as provided in the Contract Documents. •
4.2 The Contract Sum is based upon the following alternates. if an. which arc described in the Contract Documents and arc
hereby accepted by the Owner:
:Stole the numbers or other identification of accepted alternates, lf decisions on other alternates are to be inade b,v the Owner subsequent to the execution of this
Agreement, attach a schedule of such other alternates showing the amount for each and the date limit whtch that amount is valid)
None
4.3 Unit prices. if any. are as follows:
None
AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT
ARCHITECTS. 1735 NEW l'ORK AVENUE. N.W.. WASHINGTON.
subject Lu legal prosecution. This document was electronically procluccd
noted below.
User Document: F-CAST.DOC -- 3/24/1999.
• TWELFTH EDITION • :VA • COPYRIGHT 19%7 • TIIE AMERICAN INSTITUTE OF
D.C.. 20006-5292 WARNING. Unlicensed photocopying violates U.S copyright laws and is
with permission of the Al A and can he reproduced %tithing violation until ;Ile date oremnration as
Electronic Formai A 01 -t987
AIA License Number 131378, which expires on 6/30/1999-- Page #2
•
•
: . .
ARTICLE 5
PROGRESS PAYMENTS
•
5.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Cenificates for Payment issued by
the Architect, the Owner shall make -progress a lump sum payments per Phase on account of the Contract Sum to the Contractor as
provided below and elsewhere in the Contract Documents.
5.2 The period covered by each Application for Payment shall be ette-eitiendarattentli-ending-en-theiast-day-of-the-moathi-er
as follows:
Single lump sum payment for Phase 111, per Article 9.3 Item 1 as modified in the Supplementary Conditions.
5.3 Po:wined-an At the completion of Phase III Application for Payment is received by the Architect not later than the Twenty
Fifth day of a that month. the Owner shall make payment to the Contractor not later than the Owner's next tegularly scheduled
purchase order processing period. day -of -the 1110114/1. If an Application for Payment is received by thc Architect after thc application
date fixed above, payment shall be made by the Owner not later than the Owner's next regularlv scheduled purchase order
processing period dem after thc Architect receives the Application for Payment. Unless a problem with the Payment Request is
identified bv the Architect, the Architect will have five (5) working davs to review and process the Payment Request.
5.4 Each Application for Paytnent shall be based upon the Schedule of Values submitted by the Contractor in accordance with
the Contract Documents, Thc Schedule of Values shall allocate the entire Contract Sum among the various portions of the Work
and be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule.
unless objected to by thc Architect. shall be used as a bask for reviewing the Contractor's Applications for Payment.
5.5 Applications for -Payment -shelf -indicate -the -percentage -ef eempletion -of -each -pertion -ef -the -Work -as -of -the mad -of the-
• 1 : :
•
5.6 &finest -le -0
ientsi-themmount of zaeh-progress-payment-shail-be-comptiled-as-follows-
5.6.1. Take -Mot -pectien-ef-the-C-ernmet4mm-properry-alreeabre-m-emnftleted-Worroas-determined-by-multrphong-thepereentate, -
heckle-
ef-VaktesAess-retainage-ef-pereern-f • • mourns-ner-m-
dispute-may -be included-as--proWded -Subparagraph --7-7-ef-the -fronton -Gernritiens -even -thout4444re-Cootraet -Sum-has-rim -yet-
beemachusted-brage-Orde
5.6.3 bv thc
5.6.4 Sabi -met *mourns; -if -11T137 for -1411C-11 4Ire Arc -Weer -has-withheld -era -a -certificate -fer -Payment -as -pressiled in-
Paraemph-9r5-ef-the-Genera4-C-mnhttons-''
5.7 The -progress final lump sum payment amount demnainedin-accerdance-mith-Paragraph-54 shall be -fufther modified
under thc following circumstances:
5.7.1 Add. upon Substantial Completion of thc Work. a stun sufficient to increase the total payments w one hundred percent (
10(1 "4) of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work and unsettled claims: and
5.7.2 Add. if final coinpletion of the Work is thereafter materially delayed through 110 fault of the Contractor, any additional
amounts payable in accordance with Subparagraph 9.10.3 of the General Conditions,
5.8 Rent*
t
Rciainanc shall be as follcms:
AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREENIENT • TWELFTH EDITION • AEA • COPYRIGHT 1987 • THE ANIERICAN INSTITUTE OE
ARCHITECTS. 1735 NEW YORK AVENUE. NAV.. WASHINGTON. D.C. 20006-5292. WARNING: Unlicensed photocopying violates US copyright laws and is
athject in legal prosecution. This document was electronically produced tsith permission of the AIA and can be reproduced without violation until ilie date iilexpiration
noted below.
Electronic Format A101 -19X7
User Document: F-CAST.DOC --3/24/1999. AIA License Number 131378, which expires on 6/30/1999-- Page #3
fif it is intended pnor to Substantial Completion of the enure Work. to.reduce or limit the retainage resulting from the percentages inserted tn Subparagraphs 5.6./
and 5.62 above. and this Is not explained elsewhere tis the Contract DOCIMICI713. tnsert here provisions for such reduction or limitation.)
Retainage of 10% of thc Contract Sum shall be held from the lump sum payment made at the end of thc phase until all applicable
close out documentation and as -built drawings have been submitted to the Architect and approved by the CImner.
ARTICLE 6
FINAL PAYMENT
Final payment. constituting the entire unpaid balance of the Contract Sum. shall be made by the Owner to the Contractor when (I)
the Contract has bcen fully performcd by the Contractor except for the Contractor's responsibility to correct nonconforming Work as
provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements. if any. which necessarily survive final
payment: and (2) a final Certificate for Payment has been issued by the Architect: such final payment shall be made by the Owner
not more than 30 days after the issuance of the Architect's final Certificate for Payment. or as follows:
Before issuance of the lump sum final certificate the Contractor shall obtain in writing from the Bonding comp:Inv approval of
such payment. No certificate issued nor paYment made to the Contractor, nor partial or entire use or occupancy of the contract work
by the Owner, shall be acceptance of any work or materials not in accordance with thc contract or contact documents.
ARTICLE 7
MISCELLANEOUS PROVISIONS
7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document. thc
reference refers to that provision as amended or supplemented by other provisions of the Contract Documents.
7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below. or in
the absence thereof. at the legal rate prevailing from time to time at the place where the Project is located.
(Insert rate ofinterest agreed upon. 'Tony)
None
it.11y taws and requirements under the Federal Truth :n Lending Actyonder state and focal constoner credo four and other regulations at the Owner's and
Contractor's principal places of business. the fixation of the Project and elsewhere may affect the valtday of this prOVISI011. Legal advice should be obtained with
respect to deletions or modifications. and also regarding requirements such as written disclosures or waivers.)
7.3 Other provisions:
None
ARTICLE 8
TERMINATION OR SUSPENSION
8.1 The Contract may be terminated by the Owner or thc Contractor as provided in Article 14 of the General Conditions.
8.2 The Work may be suspended by the Owner as provided in Article 14 of the General Conditions,
ARTICLE 9
ENUMERATION OF CONTRACT DOCUMENTS
9.1 The Contract Documents. except for Modifications issued after execution of this Agreement. are enumerated as follows:
9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor. AIA Document A101. I9X7
Edition
9.1.2 The General Conditions are the General Conditions of the Contract for Construction. AIA Document A201. 1987 Edition.
9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated March 8 1999.
ALA DOCUMENT A101 • O‘A'NER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA • COPYRIGHT 19R7 • THE AMERICAN INSTITUTE OF
.ARCHITECTS. 1735 NEW YORK AVENUE. N.W.. WASHINGTON, D C., 20006-5292, W.A.RN1NG. Unlicensed photocopying violates U S. “opyright laws and is
subject to legal prosecution. This document %Va.% electronically produced with permission of the .11A and can be reproduced without violation until the dale of expiration as
noted hclow.
Electronic Format A10 I -1987
User Document: F -CAST DOC -- 3/24/1999. AIA License Number 131378, which expires on 6/30/1999-- Page #4
and are as follows:
Document
00100
00200
00370
00330
00400
00600
00700
•
• ts
Bid Solicitation
Title
Instructions to Bidders
Geotechnical Data
Existing Conditions
Bid Form
Bonds
3
1
2
1
Pages
General and Supplementan Conditions 5 with attachment of AIA
document A201 by reference
9.1.4 Thc Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.3. and are as follows:
(Either list the Specifications here or refer to on exhibit attached w this Agreement)
Document Title Pages
Divisions 1 through 4 as listed in the Table of Contents and Sections 01500 and 02932 in the Project Manual dated March S. 1999
9.1.5 The Drawings are as follows. and are dated March 8 1999 unless a different date is shown below:
(Either La the Droning, here or ref:sr to an exhibit attached to this Agreement
Number Date
C1 1 Stints,
Al I
A21
Phase Three Site Plan
Phase Three Details
• Pages
9.1.6 The addenda. if any. are as follows:
Number Date Pages
None
Portions of addenda relating to bidding requirements are not pan of the Contract Documents unless the bidding requirements are
also enumerated in this Article 9,
9.1.7 Other documents. if any. forming part of the Contract Documents are as follows:
(List here any additional documents which are intended to form port of the Contract Documents The General Conditions provide that bidding requirements such as
advertisement or invitation to bid. Instructions w Bidders sample ;arms and the Contractor's hid are not part of she Contract Documents unlesi enumerated in an
Agreement They should be listed here only if intensled to be part of :he Contract Documents i
This Agreement is entered into as of the day and year first written above and is executed in at least three original copies of which
one is to be delivered to the Contractor. one to the Architcct for use in the administmtion of the Contract. and the remainder to the
Owner.
OWNER/
(SiglIUM ')
(Printed name and (Wei
CONTRA
(Signa(ure
00rinnsi flankMid rale)
•
ALA DOCUMENT A101 • OWNER -CONTRACTOR AUREENIENT
ARCHITECTS. 1735 NEW YORK AVENUE. N.W.. WASHINGTON.
subject to legal prosecution. This document was electronically produced
noted below,
User Document: F-CAST.DOC -- 3/24/1999.
• TWELFTH EDITION • AI. • COPYRICIIIT 1987 • THE AMERIC.AN INSTITI7TE OF
C . 20006-5292. WARNING. Unlicensed photocopying violates U.S. copyrip,ht la••• and is
with permission of the .A1A .tnd can be reproduced ‘vithout violation until the date of expiration as
Electronic Format A101-1987
AIA License Number 131378, which expires on 6/30/1999-- Page #5
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
For the Fayetteville City Council meeting Apri16, 1999
FROM:
Connie Edmonston
Name
ACTION REQUIRED:
Award of bid #99-36 to Heckathorn Construction Company in the amount of
$32,187, plus a project contingency of $1,600 and budget adjustment for
Wilson Park castle renovation phase III.
Parks & Recreation Public Works
Division Department
COST TO CITY:
Sil 7R7
Cost of this Request
lisn-tnr,n-ssnAnn
Account Number
9A1MA
Project Number
BU9GEJ RTEW:
$ 57,815
WilentwPorkirocfleRenneminn
Category/Project Budget Category/Project Name
52,509
Funds Used To Date
5,306
Remaining Balance
_xx__ Budgeted Item
• uded Atanneer
A
Program Name
Park Development Fund
Fund
xx udget Adjustment Attached
ministrat's Serv cts Director
CONTRACT/GRANT/LEASE REVIEW:
Accounting Ma. ager
/4 .10c—
y:
CA ttiii-iley
-R) L•e_q
Purchasing Officer
STAFF RECOMMENDATION:
Approval of bid award and budget
/492
Bien •d r
•arc/take D eccor
44 A .
A mint
a-lv) Zcvices Director
ALIJA(
May
Date
Date
3 -1a5 -q9
Date
GRANTING AGENCY:
ADA Coordinator
Internal Auditor
Date
Dace
adjustment.
Date
3 -Z.C.-C9
Date
2ahn
Dttel
Date
Cross Reterencq
New Item: Yes No
Prey Ord/Res 1:
Orig Contract Date:
Or Contract II:
•
VAR 11713 POI
Page 2
Description MIS0,7 arif 72We 0/2/99)/a1/0-7 kettingodwityy/ 4/777
<e
Coe:Rents:
Budget Coordinator
tete:era Conezts:
Accounting Manager
0 Sik5"..2 411/4l.r././.4C 414 k b.rmbr 17414 fiferiLturia,
44ic,
4. 4.3 674.--t zu`text-ALL )
rot-Aletnitic-hv
(0/
City Attorney
Aitibir1 4t --t.44, ?
Iu 0
Purchasing Officer
ADA CO3rdinator
Internal Auditor
•
City of Fayetteville, Arkansas
Budget Adjustmeht Form
EXHIBIT B
Budget Year
1999
Department: Public Works
Division: Park & Recreation
Program: Parks Development
Date Requested
03/24/99
Adjustment #
Project or Item Requested:
Additional funding is requested for the Wilson Park Castle
Renovation Project.
Project or Item Deleted:
Funding proposed for this adju tment is from the Wilson Park
Renovation Project and Use of Fund Balance.
Justification of this Increase:
Thc scope of work required for this project has expanded.
Justification of this Decrease:
The Wilson Park Renovation project was planned for a general
upgrade of the park facilities. Sufficient funds exist in cash &
investments to fund this request and comply with City policy.
Account Name
Park improvements
Account Name
Park Improvements
Park Improvements
Increase Expense (Decrease Revenue)
Amount
37,181
Account Number Project Number
2250 9250
Decrease Expense (Increase Revenue)
Amount
5806 00 96094 1
Account Number
33,408 2250 9250 5806 00
3,773 2250 0925 4999 99
Project Number
98010 1
Approval Signatures
Depanment Director
Admin. S•rvices D
Date
3
Date
3-ec.-95
Date
Blue Con: Budget & Research / Yellow Con: Requester
Type: A
Date of Approval
Budget Office Use Only
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
CAAPP99BUDGEINBUDGTADJ\WILSON_
citAt
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Connie Edmonston
From: Heather Woodruff
Date: April 9, 1999
Attached is a copy of the resolution awarding Bid 99-36 for your files. I am also returning two
copies for you to distribute. The original will be microfilmed and filed with the city clerk.
cc. Yoland Fields, Internal Auditor
Steve Davis, Budget and Research
File
XX I
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
For the Fayetteville City Council meeting of NA
FROM:
Connie Edmonston
Name
Parks and Recreation
Division
Pe5119-q9 ,
cocas/1 Poi -g '7 OM
RECEIVED
JUL 1 4 1999
CITY OF FAYETTEVILLE
CITY CLERICS OFFICE
MICRCRILMED
Public Works
Oepartrner.t
ACTION REQUIRED:
Install submersible fountain with concrete base and clear lens cover to the pond in front of the
Wilson Park castle.
COST TO CITY:
SSRI
Cost of this Request
77snAnn-cnns nn
Account Number
ORRRES 1
Project Number
cite, 124
Category/Project Budget
$ 10ig042-
Funds Used To Date
gs.;25
Remaining Balance
Park Imprnwarmlntet
Category/Project Name
Program Name
HMR
Fund
BUDGE EVIEW:
udg t Coordinator
vr
Budgeted
Item
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Acc
City ttorne
\J Ctiz
Purchasing Officer
1-13-99
Date
Date
1 -ta -CICI
Date
GRANTING AGENCY:
ADA Coordinato
Ala 4111/..a4
/ /
Ij
ernal Auditor
Date
Date
STAFF RECOMMENDATION:
Approval of change order #1
-ALS 97
Date
/4-11
Date
Da.te
Date
Cross Reference
New Item: Yes No
Prey Ord/Res: #49-99
Orig Contract Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Connie Edmonston, Parks & Recreation
From: Theresa L. Johnson, Deputy City Clerk
Date: July 21, 1999
Re: Change Order #1, Wilson Park Castle
Attached please find a copy of the staff review form and two originals for you to distribute. The
original will be microfilmed and filed with the City Clerk's office.
cc 4. Vola. -Jo... Rcld s
Description
Comments:
Budget Coordinator
STAFF REVIEW FORM
21,/140,7 45-ikaole ark -Meeting Date
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Reference Comments:
Page2
FAYE'TTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Charlie Venable, Public Works Director
From. CWinie Edmonston, Parks and Recreation Superintendent
Date: July 12, 1999
Re: Change order request for the Wilson Park Castle
The Parks and Recreation Division requests the approval of a change order in the amount of $561
with Heckathorn Construction for work at the Wilson Park Castle. The change order will
approve the installation of a submersible fountain with concrete base and clear lens cover.
The fountain will improve the aesthetics of the pond by improving the water circulation and
adding a new feature to the area. The water circulation will assist with decreasing the amount of
algae and stagnant growth in the pond. The total contingency amount for this project is $1,600.
•
WUTENBERG. DELONY & DAVIDSON ARCHTFECTS
TRANSMITTAL
Noceronntst flK,A4A5 000
100 W. a tel TR. SLR 102
FArf. riFVul. AR 72701-6063
501/443-6665
501/443.9515 FAX
VVDSID
•••• RCH PECS
To: Connie Edmondston
Parks and Recreation
113 W. Mountain
Fayetteville, AR 72703
DATE: June 29, 1999
ATTENTION.
RE: Wilson Park
PROJECT NUMBER: 99015
WE ARE SENDING YOU:
o
SHOP DRAWINGS
O COPY OF LETTER
0 SPECIFICATIONS
El PLANS
O PRINTS
O SAMPLES
O FLOPPY DISK 1:81 ATTACHED
O CHANGE ORDER
O 0 UNDER SEPARATE COVER VIA
COPIES
DATE
NO,
DESCRIPTION
3
Change Order # 1
PLEASE CHECK AND ADVISE IF ENCLOSURES ARE NOT AS LJSTED.
THESE ARE TRANSMITTED (AS CHECKED BELOw)
O FOR APPROVAL
• FOR YOUR USE
El FOR YOUR INFORMATION
0
O AS REQUESTED 0 REVIEWED FOR GENERAL COMPLIANCE
O FOR REVIEW AND COMMENT 0
REVIEWED FOR NOTED COMMENTS
O RETURNED FOR CORRECTIONS
O RESUBMIT COPIES FOR APPROVAL
O SUBMIT COPIES FOR
DISTRIBUTION -
O RETURN CCRRECTED PRINTS
REMARKS. Connie, please sign all three copies and return 2 (two) copies to our office for distribution.
COPY TO: file
BY
Lori Top By Sara
dIt'V,ITtENBERG, DELONY & DAVIDSON,
Northwest Arkansas Office
100 West Center, Suite 102
Fayetteville, AR 72701
Tel: 501-443-6666 Fax: 501-443-9515
PROJECT:
TO:
City of Fayetteville
Wilson Park Castle
Phase 3 Renovation
Fayetteville, Arkansas
Heckathorn Construction Co.
1880 Birch Ave.
Fayetteville, Arkansas 72701
CHANGE ORDER
s)
8667 (144
(
CHANGE ORDER NO 1 <9 /1/ */9/%
N704
PROJECT NO: 99015
DATE- June 21, 1999
CONTRACT DATE March 23, 1999
CONTRACT FOR: General Construction
You are directed to make the following change(s) in this Contract:
Add submersible fountain per the manufacturers recommendations with concrete base for
attachment. Provide clear lens color for light.
Add $561.00
Total amount of change order:
Add
$561.00
CONTRACT RECAP
The original Contract Sum was:
Net change by previously authorized Change Orders:
The Contract Sum prior to this Change Order:
The Contract Sum will be INCREASED by this Change Order.
The new Contract Sum including this Change Order will be
The Contract Time will be changed by (0) days.
$32,187.00
0
$32,187.00
$561.00
$32,748.00
Not valid until signed by both [he Owner and Architect.
Signature of the Contractor indicates his agreememt herewith, including any adjustment in the Contract Sum or Centrtict Time.
WITTENBERG, DELONY & DAVIDSON, INC.
100 West Center, Suite 102
Fayetteville, AR 72701
BY:
DATE cp - 2-1 —9 ci
HECKATHORN CONSTRUCTION CO.
1880 BIRCH AVE
FAYETTEVILLE, ARKANSAS 72703
BY:
'414A1 0 -14\00.1 --\JP By
DATE: Die 2811
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN
FAYETTEVILLE, ARKANSAS 72701
WITTENBERG, DELONY & DAVIDSON, INC.
PROPOSAL
REQUEST
Northwest Arkansas Office
100 West Center, Suite 102
Fayetteville, AR 72701
Tel: 501-443-6666 Fax: 501-443-9515
PROJECT:
WILSON PARK CASTLE RENOVATIONS
PHASE III
FAYETTEVILLE, ARKANSAS
OWNER
CITY OF FAYETTEVILLE
113 W MOUNTAIN STREET
FAYETTEVILLE, ARKANSAS 72701
PROPOSAL REQUEST NO:
01
DATE:
5-24-99
TO: PROJECT NO:
HECKATHORN CONSTRUCTION CO. 99015
1880 BIRCH AVE.
FAYETTEVILLE, ARKANSAS CONTRACT FOR:
72703 GENERAL CONSTRUCTION
Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed
modifications to the Contract Documents described herein. Quotation must be received by the Architect
within fourteen calendar days from date of Proposal Request. THIS IS NOT A CHANGE ORDER NOR
A D1RECf ION TO PROCEED WITH THE WORK DESCRIBED HEREIN.
DESCRIPTION:
Provide submersible fountain lighting per the manufactures recommendation for size, location and
number for the j-21 Castle Jet by Hall Fountains. Color will be selected by Architect. Provide concrctc
base similar to detail at fountain base for each fountain light to mount to. Provide any and all electrical
conduit and wiring and/or any other components needed to insure proper and complete installation.
ATTACHMENTS:
none
WITTENBERG, DELONY 8c DAVIDSON, INC.
By:
•
HECKATHORN
CONSTRUCTION COMPANY, INC,
1880 BIRCH AVE,
FAYETTEVILLE, AR 72703
CHANGE ORDER REQUEST # 1
DATE: 5-26-99
To:Wittenberg, Delony & Davidson JOB: Wilson Park Castle Renovations
100 W. Center, Suite 102 Phase III
Fayetteville, AR 72701
Attn: Lori Top Job# 99143
This is our Change Order requesting the following revisions to the
above cited Contract. Included shall be all labor, equipment,
•
materials and taxes to complete the following changes:
Provide and install submersible fountain lighting per the manufactures
recommendation for size, location and number for the J-21 Castle Jet by
Hall Fountains. To include concrete base to mount to.
Fixture, shipping, taxes $ 341.00
Installation 135.00
Concrete work 25.00
Subtotal $ 501.00
OH&P 12% 60.00
Total $ 561.00
WE AGREE hereby to make change specified for $ 561.00
Date:05/26/99
Authorized By:
Q thy4,_
David C. Hansen, Vice President