HomeMy WebLinkAbout48-99 RESOLUTION1
•
RESOLUTION NO 48-99
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $100,000 TO FUND THE WASHINGTON
ELEMENTARY SCHOOL GYM JOINT PROJECT WITH THE
FAYETTEVILLE PUBLIC SCHOOLS IN 1999.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 The City Council hereby approves a budget adjustment in the amount of
$100,000 increasing Building Improvements, Acct. No. 2250 9250 5804 00, Project No. 99005 1,
decreasing Use of Fund Balance, Acct. No. 22250 0925 4999 99. A copy of the budget adjustment
is attached hereto marked Exhibit "A" and made a part hereof
PASSED AND APPROVED this 6th day of _ApriL, 1999.
-it it
. *1 --
rr •-• -
17;
Pri:f\
/
Heather Woodruff, City Zc
By: Ale1/2
APPROVED:
By.
Fred Hanna, Mayor
•
•
• City of Fayetteville, Arkansas
Budget.AdjustMent Form
EXI:IIBIT A
Budget Year
1999
Departinent: Pithlic Works
Division: Parks & Recreation
Program: Parks Development
Date Requested
03/19/99
Adjustment #
Project or Item Requested:
Additional funding is requested for the Washington School
Gymnasium project.
Project or Item Deleted:
None. Use of Fund Balance is proposed for this adjustment.
Justification of this Increase:
The project is currently planned to be funded over a two year
period. The school system has requested that all the funds from
the City be remitted at one time in the fall of 1999.
Justification of this Decrease:
Sufficient cash & investments exist to fund this request and
comply with City policy.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
Building Improvements
100,000 2250 9250
5804 00 99005 1
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Use of Fund Balance 100,000
2250 0925 4999 99
Approval Signatures
Requested By
•
bps
Coordinator
44a) _Am ce.00C3-19
men •
r
Or
Admin. erdecs ctor
3.1a or
Date
241101
Date
Budget Office Use Only
Type: A
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Cop) &dyer &Research / Yellow Copy: Requester CAAPIA.99BUDGE7NBADJEORALWK4
•
*FAYETTEVILLE
ENE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Connie Edmonston, Parks and Recreation
From: Heather Woodruff, City Clerk
Date: May 25, 1999
Attached is a copy of the resolution approving the budget adjustment to fund the Washington
Elementary school gym. The original will be microfilmed and filed with the city clerk.
cc. Yolanda Fields, Internal Auditor
Steve Davis, Budget and Research
File
•
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
•
STAFF REVIEW FORM
For the Fayetteville City Council meeting Apri16,1999
w -got
FROM:
Connie Edmonston
Name
Parks & Recreation
Division
Public Works
Department
ACTION REQUIRED:
Approval of budget adjustment to fund the Washington Elementary School Gym
joint project with the Fayetteville Public Schools in 1999.
COST TO CITY:
S274,880
Cost of this Request
2250-9250-5804-00
Account Number
99005
Project Number
1125,0o
Category/Project
Budget
Funds Used To Date
11- CIO oo
Remaining Balance
Park Imprnurnintsnta
Category/Project Name
Program Name
Park Development Fund
Fund
BUDGET REVIEW: Ay„ Budgeted Item
)14471-
Budge Coordinator
xx_Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Purchasing Officer
3 -14 49
Date
Date
3-1c1-99
Date
GRANTING AGENCY:
Date
a -/q- f?
Date
STAFF RECOMMENDATION:
Approval of budget adjustment.
ilinT
Mr,' trat e Services Director
/11
May
stn
Date
Date
Zienkte4
;ate
tilkS"
Date
Cross Reference
New Item: Yes No
Prey Ord/Res
# :
Orig Contract
Date:
FAYETTEVILLE
THE CITY Or FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Hanna and City Council
THRU: Charlie Venable, Public Works Director
•
FROM: ConnOu monston, Parks & Recreation Superintendent
DATE: March 17, 1999
SUBJECT: Approval of budget adjustment to fund Washington Elementary School Gym in
1999
The Parks Capital Improvement Program appropriated $125,000 in 1999 and $100,000 in
2000 to assist the Fayetteville Public Schools in constructing a gym at Washington Elementary
School. Total cost estimated for the gym is $250,000. This joint project is similar to the
Holcomb and Vandergriffgyms which were built with half city and half schools funds in 1996.
They have been very beneficial to the schools, as well as to the community. The Fayetteville
Youth Center and Parks and Recreation Division have utilized the gyms for recreational
programs, basketball practices and games, tournaments, after school programs, and meetings held
after school hours, on weekends, and during the summer months. The Youth Center and Park
Division staff have been involved with the initial plans for the gym. An operational agreement is
in the planning stages with the Fayetteville Public Schools, Youth Center, and Parks and
Recreation Division.
The Fayetteville Public Schools would like to start building the gym in the summer with
completion in October/November to accommodate the children to have physical education classes
indoors during the cold months. All funds would need to be available in the fall. Projected cash
flow would be available to fund this request in the fall.
Roy Karr, Assistant Superintendent of the Fayetteville Public Schools, brought this
request before the Parks and Recreation Advisory Board (PRAB) PRAB unanimously approved
this request If you have questions, please call me at 444-3471
Attachments:
PRAB minutes
•
Fayetteville Public schools
CELEBRATING THE PAST WHILE EMBRACING THE FUTURE
To: Mayor Hanna and City Council
From: Roy Karr, Associate Superintendent
Date: March 23, 1999
Re: Approval of budget adjustment to fund Washington Elementary Gym in 1999
The Parks Capital Improvement Program has appropriated $225,000 to assist the
Fayetteville School District with construction of a gym at Washington Elementary
School. The school district has budget $250,000 for their share of the project. The Parks
Capital Improvement Program budgeted $125,000 from the 1999 budget and $100,000
from the 2000 budget. The estimated cost for the facility is $475,000. In order to have
the facility completed for the 1999 school year we need to start the project as soon as
possible. This would require utilizing the 1999 and 2000 budgets this coming school
year. I am asking that you approve the request to use the $100,000 from the 2000 budget
with the $125,000 from the 1999 budget this year.
This project is similar to the Holcomb and Vandergriff gyms which were built with half
city and half school funds in 1996. The Fayetteville School District, the Youth Center
and the Parks and Recreation Division have utilized the gyms successfully with an
operational agreement. We will have a similar agreement for the use of the Washington
gym.
Thank you in advance for your help. If you need any clarification on this matter, please
call me at 973-8629
1000 WEST STONE STREET PO Box 849
RECEIVED
MAR 2 b 1999
CITY OF FAYETTbVILLE
MAYOR'S OFFICE
FAYETTEVILLE, ARKANSAS 72702
(501) 444-3000
1)12Al1l<cs:t i;
The motion was approved 8-0-0
4. Washington School Gym Proposal: Roy Karr, Assistant Superintendent
The Parks Capital Improvement Program appropriated $125,000 in 1999 and $1 00,000 In 2000
to jointly construct a gym with Fayetteville Public Schools at Washington Elementary School
Fayetteville Public Schools would like to scan building the gym in the spring/summer with
completion in October/November so that the children would be indoors for P.E classes during the
cold months. All funds would need to be available in the fall. Projected cash flow would be
available to fund this request in the fall. A budget adjustment would need to be approved by City
Council upon approval of PRAB. Staff recornmends to approve this request.
Washington Elementary School is centrally located and the only elementary school which does not
have a gymnasium. Currently the cafeteria has been used as a gym, but activities have been
restricted. No CIP funds would be altered in this request; $100,000 would be appropriated a few
months early. Mr. Karr said the facility would be jointly used by the school system and city as is
Holcomb and VandergrifT
Mr. Colwell said in order to continue to nieet the needs of neighbors in the area, the school should
look at trying to acquire more land. He suggested the possible availability of the Auto Zone parking
lot which is owned by a trust
MO TION: ACKERMAN/LUTTRELI,
The Parks & Recreation Advisory Board moved to recommend to City Council a budget
adjustment to fund this request in the 1999 calendar year
The motion was approved 8-0-0
5. Green Space:
Subdivision: Stonegate Subdivision
Engineer: Jorgensen & Associates
Location: West of Highway 265 & south of Mission Boulevard
Park District: Southeast
Units: 51 single family units
Acreage: 40 18 acres
Land Dedication Requirement: 1.275 acres
Money in Lieu Requirement: $19,125
Existing Park Acreage: 41 acres
(Acreage: Root 2; Ridgeway 6; Vandergriff 8, Crossover 20; Happy Hollow School 5)
1994 Park Master Plan: Located within the priority 1 area to consider.
Staff Recommendation. Request City Council to consider a waiver of Ordinance 15') 05
January 12, 1999 / Page 2
City of Fayettevipe, Arkansas
Budget Adjustment Form
Budget Year
1999
Department: Public Works
Division: Parks & Recreation
Program: Parks Development
Date Requested
03/19/99
Adjustment
Project or Item Requested:
Additional funding is requested for the Washington School
Gymnasium project.
Project or hem Deleted:
None. Use of Fund Balance is proposed for this adjustment.
Justification of this Increase:
The project is currently planned to be funded over a two year
period The school system has requested that all the funds from
the City be remitted at one time in the fall of 1999.
Justification of this Decrease:
Sufficient cash & investments exist to fund this request and
comply with City policy.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
Building Improvements
100,000 2250 9250
5804 00 99005 1
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Use of Fund Balance 100,000
2250 0925 4999 99
Approval Signatures
Requested By
Coordinator
ettet 4. Ce.•(.-„,
Or
Dye
ate
Date
200019
Admin. Servici.s trector Date
Mayor Date
Budget Office Use Only
Type: A
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester CA.IPP\99BUDGE7\BAWFOR1i4.WK4
•