Loading...
HomeMy WebLinkAbout43-99 RESOLUTIONll• 1 RESOLUTIONNO 4 3 - 9 9 ell - 21+ A RESOLUTION AWARDING BID NO. -98-720 IN THE AMOUNT OF $586,959, PLUS A PROJECT CONTINGENCY AMOUNT OF $40,000, TO BUILDINGS, INC., FOR PHASE III SOFTBALL COMPLEX LOCATED ADJACENT TO HOLCOMB SCHOOL; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: 91 -21+ Section 1 That the City Council hereby awards Bid No. 9842fr in the amount of $586,959, plus a project contingency amount of $40,000, to Buildings, Inc., for Phase III Softball Complex located adjacent to Holcomb School; and authorized the Mayor and City Clerk to execute a contract for said amount. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. Section2. The City Council hereby approves a budget adjustment in the amount of $40,000 increasing Park Improvements, Acct. No. 4470 9470 5806 00, Project No. 96093 1 by decreasing Park Improvements, Acct. No. 4470 9470 5806 00, Project No. 97019 20. A copy of the budget adjustment is attached hereto marked Exhibit "B" and made a part hereof. PASSED AND APPROVED this nd day of March 1999. APPROVED By. red Hanna, Mayor ATTEST: z /{eaa- 7-1/4471.cet Heather Woodruff, City Clerk' By. • 1 • A X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW r 1 T • 1 STAFF REVIEW FORM For the Fayetteville City Council meeting of March 16, 1999 FROM: Connie Edmonston Warne ACTION REQUIRED: Approval of a construction contract with Buildings, Inc. for Phase III Softball Complex located adjacent to Holcomb School. The construction costs are $586,959 plus a project contingency amount of $40,000. Total amount is $626,959 with attached budget adjustment. Parks &Recreation Public Works Division Department COST TO CITY: SA2F054 Coat of this Request aasn cosn 5firm nn Account Number qRnql Project Number 5 83..5 /11-19' crifthMirnmplek Category/Project Budget Category/Project Name Asi-t) rn° Park Imprnvemantc Funds Used To Date Program Name $ 567)ja31 HMR/Parkc flevelnpment Remaining Balance Fund BUDGET REVIEW: Budgeted Item / Budget Adjustment Attached 2/1440 P. d -.4) g t Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: urchasing Officer STAFF RECOMMENDATION: GRANTING AGENCY: Date Date Date •cernal Auditor Date A Coordinat 3-1-99 Date Approval of construction contract with Buildings, Inc. epircmenc Director Mayo ra/ ive Services Director ifk , /144 - acelLZ0-1 Dace 34-44 Date Cr035 Reference New Item: YC3 No Prey Ord/Res N. Ong Contract Date: SHIPPING 8 HANDLING CHARGES (IF APPLICABLE) I Item -r) 9.3 et o LA co c, er- 1 0 Account Number -4 o 44 (.4.1 - C., Project Number 10I pnit of 'Issue Unit Prico Inventory I recTrii—m-o-dia7 - Stock No. Group -Code 1 1 1 1 €1) 'Facility Code I Doscriation: Model it andfor Pert 4. e.. a. 04 $ I h.. t` -- r) "" F ti\ Cs v 1 •N1 gi 2 a • SIA?? UYI KO DescrSoftball Complex Phase III Cosments: Budget Coordinator Accounting Kanager City Attorney Purchasing Of icer ADA Coordinator Internal Auditor Reference ()meats: • 1 Page 2 Reefing Date March 1E, 1999 • e • 1997 EDITION. AIA DOCUMENT • A101-1997 Standard Form of Agreement Betiveen Owner and Contractor where the basis of payment is a STIPULATED SUM AGREEMENT made as of the day of march in the year Nineteen Hundred Ninety Nine (In words, indicate day, month and year) BETWEEN the Owner: City of Fayetteville (Name, address and other information) 113 West Mountain Street Fayetteville, Arkansas and the Contractor: Buildings Inc. (Name, address and other information) P.O. Box 6190 Springdale, Arkansas 72766-6190 The Prmect is: (Name and location) The Architect is: Crystal Springs Softball Fields Phase III South Salem Road Fayetteville, Arkansas Perry L. Butcher & Asscaiates, Atchitects (Namc. address and other information) P.O. Box 2076 Rogers, Arkansas 72757-2076 The Owner and Contractor agree as follows. Copyright 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 0 1997 by The American institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. war..V.K.• Unlicensed ohotocoovinv violates U.S ronvriohr law. And will tuhiwe th• vinhonr tn Ins! 0001PCiitiltr, 1 This document has impor- tant legatconsequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201-1997, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. This document has been approved and endorsed by The Associated General Contractors of America. 0 1 9 9 7 me MA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • 1 1 1 • ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representa- tions or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 8, ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date of commencement if it differs from the date of this Agreement or. if applicable, state that the date will be fixed in a notice to proceed.) Upon kece.Lpt 06 Notice to Pkoceed If, prior to the commencement of the Work, the Owner requires time to file mortgages, mechan- ic's liens and other security interests, the Owner's time requirement shall be as follows: 3.2 The Contract Time shall be measured -from the date of commencement. 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than 160 days from the date of commencement, or as follows: (Insert number of calendar days. Alternatively. a calendar date may be used when coordinated with the date of commencement. Unless stated elsewhere in the Contract Documents, insert any requirements for earlier Substantial Completion of certain portions of the Work.) , subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, if any, for liquidated damages relating to failure to complete on time or for bonus payments for early completion of the Work.) • 2 • 01997 A1A0 MA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 1 ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor the Contract Surn in current funds for the Contractor's performance of the Contract. The Contract Sum shall be Fite Brazed Eighty Six Thousand, Nine Hundred Fifty—Nine Dollars (s 586,959 ), subject to additions and deductions as provided in the Contract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by the Owner subsequent to the execution of this Agreement, attach a schedule qf such other alternates showing the amount for each and the date when that amount expires.) NO alternates accepted 4.3 Unit prices, if any, are as follows: See attachment "A" ARTICLE 5 PAYMENTS 5.1 PROGRESS PAYMENTS 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. • 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: * 7 calendar days for architectural review plus Owner's next regulaily scheduled purchase order processing period. 5.13 Provided that an Application for Payment is received by the Architect not later than the last day of a month, the Owner shall make paymenno the Contractor not later than the * see above day of the month. If an Application for Payment is received by the Architect after the application date fixed above, pay- ment shall be made by the Owner not later than days after the Architect receives the Application for Payment. 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submit - led by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. WARNINGUnlic•nsed photocopying, vlohuu U 5 enewriel•• IRV/. •nd wfll‘..hise• 11,•• vinlatnr ••• lanai ••••••••••••:".. 3 0 19 9 7 AIA MA DOCUMENT A101-1397 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue. NW Washington. D.0 20006-5292 1 • 5.1.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress pay- ment shall be computed as follows: r Take that portion of the Contract Sum properly allocable to completed Work as deter- mined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of val- ues, less retainage of ten percent ( 10 °/0). Pending final determi- nation of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Subparagraph 7.3.8 of AIA Document Am -1997; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of ten percent ( 10 .3 Subtract the aggregate of previous payments made by the Owner; and Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Paragraph 9.5 of AIA Document A2o1-1997. 5.1.7 The progress payment amount determined in accordance with Subparagraph 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total pay- ments to the full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Subparagraph 9.8.5 of AIA Document A201-1997 requires release of applicable retainage upon Substantial Completion of Work with consent of surety, if any.) Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of AIA Document A201-1997. 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserter! in Clauses 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here prmisions for such reduction or limitation.) - Upon fifty percent (50%) completion of the contract, no further retainage will be withheld from -monthly payments. Retainage shall be held in escrow per Arkansas Statute 22-9-604. 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. 5.2 FINAL PAYMENT 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when: .1 the Contractor has fully performed the Contract except for the Contractor's responsibil- ity to correct Work as provided in Subparagraph 12.2.2 of AIA Document A2oi-I997, and to satisfy other requirements, if any, which extend beyond final payment; and a final Certificate for Payment has been issued by the Architect. WARNING: UnIk•nsed photocopying violates U.S. copyright laws and will staled the violator to legal prosecution 4 01997 *IA: AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, NM Washington, D.C. 20006-5292 1 • 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect's final Certificate for l'ayment, or as follows: 30 days after Architect's final Certificate for Payment plus Owner's next regularly scheduled purchase order processing period. ARTICLE 6 TERMINATION OR SUSPENSION 6.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A2o1-1997. 6.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201-1997. ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of AIA Document A201 1997 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest e payment is due at the rate stated below, or in the absence thereof rate prevailing from time to time at the place where the Project is I (Insert rate of inte n, if any.) (Usury laws and requirements under the Federal Truth in Lending Act. similar state and local consumer credit laws and other regulations at the Owner's and Contractor's principal places of business. the location of the Project and elsewhere may affect the validity of this provision. Legal advice should be obtained with respect to deletions or modifications. and also regarding requirements such as written disclosures or waivers.) 73 The Owner's representative is: (Name, address and other information) 7.4 The Contractor's representative is (Name, address and other information) • Delete article 7.2 Kim Rogers City of Fayetteville Parks & Recreation Department Fayetteville, Arkansas 72701 Chris Hobby or Darrin Masters Buildings Inc. P.O. Box 6190 235 S. 40th Springdale, Arkansas 72766 7.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days' written notice to the other party. 7.6 Other provisions: 7.6.1 ADA shall he ccmplied with. 7.6.2 Arkansas applicable Minimum Prevailing Wage Rates shall be complied with. WARNINGUnlicensed plsotOconYnnr vkAates u.s coprright laws and will subject the violator to kial prosecution. 5 C1997 "kind, MA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, NW. Washington, D.C. 20006-5292 1 • ARTICLE 8 ENUMERATION OF CONTRACT DOCUMENTS 8.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 8.1.1 The Agreement is this executed 1997 edition of the Standard Form of Agreement Between Owner and Contractor, AIA Document Ait71-1997. 8.1.2 The General Conditions are the 1997 edition of the General Conditions of the Contract for Construction, AIA Document A7oi-1997. 8.13 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated , and are as follows: Document See attachment "B" Title Pages 81.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 8.1.3, and are as follows: (Either list the Specifications here or refer to an exhibit attached to this Agreement.) Section See attachment "B" Title Pages 8.1.5 The Drawings are as follows, and are dated different date is shown below: (Either list the Drawings here or refer to an exhibit attach& to this Agreement.) Number See attactunent "C" Title Date WARNING: Unlicensed photocopying violates US copyright laws end will subject the violator 10 lepal prosecutkin: unless a 6 • C1997 Aired) MA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, NM, Washington. DC, 20006-5292 1 1 • . 81.6 The Addenda, if any, are as follows: Number Date Pages 1 February 18, 1999 6 2 February 23, 1999 9 1 Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 8. 83.7 Other documents, if any, forming part of the Contract Documents are as follows: (Lis: here any additional documents that are intended to fornr part of the Contract Docuntems. AM Document A2.01-1997 provides that bidding requirements such as advertisement or invitation to bid. Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract Documents unless enumerated in :his Agreement. They should be listed here only if intended to be part of the Contract Documents.) This Agreement is entered into as of the day and year first written above and is executed in at least three original copies, of which one is to be delivered to the Contractor, one to the Architect for use in the administration of the Contract, and the remainder to the Owner. PArti ER(signature) Fred Hanna, Mayor (Printed name and tide) CONTRACTOR(s ature) Ken Bailey, President (Printed name and title) CAUTION: You should sign an original AJA document or a licensed reproduction. Originals contain the AIA logo printed in red; licensed reproductions are those produced in accordance with :he Instructions to this dcumnient. ••b..,......,.,trInlato.• 1 C. en •4•• 11 • •I • In • •1$$$$$ •••$$$ te$ Penal • •• 7 • • • Q1997 AIA® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue. NW Washington D C 20006-5292 1 1 • • ATTACHMENT "A" UNIT PRICES FOR ADDITIONAL EXCAVATION It is assumed that Phase I earthwork addressed all areas of poor soil requiring excavation. However, if directed by the Architect and Soils Engineer, add eight Dollars ($ 8.00 ) for each cubic yard of additional excavation not indicated on the bid documents. UNIT PRICES FOR CLAY -GRAVEL STRUCTURE FILL Where quantity of clay -gravel structural fill required is more than indicated on the bid documents, as certified by the Architect and soils Engineer, add five Dollars ($ 5.00 ) for each cubic yard of additional fill required. Where quantity of clay -gravel structural fill is less than indicated on the bid documents as certified by the Architect and soils Engineer, deduct four Dollars ($ 4.00 ) for each cubic yard of till not required. UNIT PRICES FOR ROCK EXCAVTION Where rock in size of one-half cubic yard or larger is encountered that requires use of airhammers for excavation, add Five hundred Dollars ($ 500.00) for each cubic yard of rock excavated. • • I • SECTION 00010 00100 00200 00300 00400 00800 00830 00860 DIVISION 1 01020 01030 01340 01500 01700 DIVISION 2 ATTACHMENT "B" CRYSTAL SPRINGS SOFTBALL FIELDS TABLE OF CONTENTS TITLE Invitation to Bidders Instructions to Bidders Information Available to Bidders Proposal Conditions of the Contract Supplementary Conditions Wage Rates List of Drawings - GENERAL REQUIREMENTS Allowances Altemates Submittals Temporary Facilities Project Closeout - SITEWORK 02100 Site Preparation 02200 Earthwork 02222 Excavating, Backfilling and Compacting for Utilities 02282 Termite Control 02511 Asphaltic Concrete Pavement 02580 Pavement Markings 02930 Lawns and Grasses DIVISION 3 - CONCRETE 03100 03200 03300 03600 DIVISION 4 04100 04150 04220 Concrete Formwork Concrete Reinforcement Cast -In -Place Concrete Grout - MASONRY Mortar Masonry Accessories Concrete Unit Masonry Table of Contents -1 • • • • • r • DIVISION 5 - 05050 DIVISION 6 - 06100 06192 06200 06410 DIVISION 7 - 07100 07210 07610 07900 DIVISION 8 - METALS Metal Fastening WOOD AND PLASTICS Rough Carpentry Prefabncated Wood Trusses Finish Carpentry Cabinetwork THERMAL AND MOISTURE PROTECTION Waterproofing Building Insulation Standing -Seam Metal Roofing Joint Sealers DOORS AND WINDOWS 08111 Standard Steel Doors and Frames 08505 Aluminum Window Units 08710 Finish Hardware DIVISION 9 - 09900 DIVISION 10 10160 10200 10430 10520 10800 10810 FINISHES Painting - SPECIALTIES Metal Toilet Compartments Louvers Exterior Signage Firefighting Devices Hand Dryers Toilet Accessones DIVISION 11 — EQUIPMENT N/A DIVISION 12 — FURNISHINGS N/A Table of Contents -2 • • • • • • $ DIVISION 13 - SPECIAL CONSTRUCTION 13125 Bleachers DIVISION 14- CONVEYING SYSTEMS N/A DIVISION 15 - MECHANICAL 15010 Basic Mechanical Materials and Methods 15250 Mechanical Insulation 15400 Plumbing Systems 15440 Plumbing Fixtures and Trim 15661 Heat Pump 15624 Electric Unit Heaters DIVISION 16 - ELECTRICAL 16050 Basic Electncal Materials and Methods 16112 Conduit Systems 16121 Cables, Low Voltage (600 Volts and Below) 16130 Boxes 16140 Winng Devices 16160 Cabinets and enclosures 16170 Disconnects (Motor and Circuit) 16400 Service and Distribution 16425 Distnbution Switchboards 16450 Grounding 16470 Panelboards 16510 Lighting Fixtures 16520 Sports Field Lighting Table of Contents -3 • • $ a r • ATTACHMENT "C" SECTION 00860 LIST OF DRAWINGS PART 1 GENERAL 1.01 SUMMARY • • A. Section includes: 1. List of drawings which are included as part of the contract documents: SHEET NUMBER DESCRIPTION Cover Sheet Civil C1 Site Plan C2 Partial site Plan, Dirt Plan C4 Site Grading for Reference Architectural Al Concession / Toilet Building Plan & Elevations A2 Elevations A3 Section of Details A4 Sections, Details of Door Schedule A5 Interior Elevations and Details A6 Scorekeepers Hut Plan, Sections and Details A7 Sign, Block Details of Storage Building 00860-1 • • • • i Structural S1 Foundation Plan and Details S2 Roof Framing Plan and Details Mechanical M1 Concession / Toilet Building Plumbing Plan and Details M2 Plumbing, Isometric Plans and Details M3 Concession / Toilet Building Mechanical Plan Electrical El Field Lighting Plan E2 Concession / Toilet Building Lighting Plan E3 Concession / Toilet Building Power Plan END OF SECTION 00860-2 r • • • PERRY L BUTCHER & ASSOCIATES, ARCHITECTS PRINCIPALS: PERRY L. BUTCHER A I A NCARB CERTIFIED JOHN T. MACK A I NCARB CERTIFIED STEVE BUTCHER ASSOCIATES: NOCE WINNING. JAPAES MAYER. CHRIS SHIRLEY. Usiset ALARMS% WAWA ARIZONA ARKANSAS CAUFORNA 00tORADO CONNECTICUT DEIAWARE FLORIDA GEORGIA HAWAII IDAHO RAMOS ROMA IOWA KANSAS KENTUCKY LOUISIANA WIDE WAYUIND AVSSACHUSETT3 MORGAN ININCESOTA laSSISSIPTI 111330.1111 SKINTAPIA NEBRASKA NEVADA pew HAMPSHRE NEW JERSEY WIN MEGCO paw YORK NWONCAROUNA KORTN DAKOTA ONO OKLANCIAA OREGON PDOCYLVANA POW MARV soJ CARCKSIA SOUTH CiAKOTA TIMESSEE MICAS UTAH VERIZONT NRGDAA WASI•ICITGN wASINGTON 0 C WEST MORIN VASCONSN WYONNO NADONAL OFFICE iNTERNATKMAL OFFICE Project No. 98720 February 18, 1999 Addendum #1 Changes to the drawings and/or specifications for Crystal Springs Softball Fields Phase III • • The contract documents for the above named project, dated February 5, 1999, are hereby amended as covered by this addendum. All work under this addendum is subject to the General Conditions and Special Conditions and shall be govemed by the requirements thereof. PROJECT MANUAL Item No 1 SECTION 00300- PROPOSAL FOR LUMP SUM CONTRACT: Delete existing sheets 00300-4 and 00300-5 and replace with new sheets 00300-4 and 00300-5 adding the section UNIT PRICES FOR ROCK EXCAVATION to the proposal Item No 2 SECTION 01020 ALLOWANCES 1.02 BASE BID ALLOWANCES add: Field Sound System $2000.00 Materials Only Item No. 3. SECTION 01030 -ALTERNATES: Replace existing Section 01030 with new Section 01030. DRAWINGS C1 Item No.4 SEE ATTACHMENTS Details 1 and 2 Base Bid shall be for 4" concrete with 4" SB2 base in lieu of 5" concrete. Alternate of 2" asphalt on 6" SB2 base. 301 Ws u Owstrun Suer Rogers. Arkansas 77756 P0 Bac 2076. Rogers. Arkansas 72757 040 Wry Barg NOM& West-1103.ShangRai.P•spNs Papua& ot 01146.21.625-61660 (501) VA 35A5 FAX (501) S36-120 FAX 011-66-2•4321-70920 • C2 Al A3 • • Item No. 5 Item No. 6 Item No. 7 Item No. 8 Item No. 9 Item No.10 Item No. 11 Item No 12 • • • • Curb may be precast and set on compacted base. It is not necessary to remove fencing or substantially remove concrete existing footing. Bleachers shall be 4(four) tier, 21'-0" long without guardrails. Bleachers shall have center aisle and handrail per SBC. Slab at dumpster shall be 10 x 15' x 6" with 10/10 (Welded Wire Fabric) ; Float Finish. 15' paved access drive from concession concourse shall extend to road. Paving shall be 2"asphalt on existing SB2 base. Planting at Project sign is not in contract. Delete Note "SPRIG W/ BERMUDA on fields 1321344. Sprigging will be done as part of Phase II Seeding at perimeter is by City of Fayetteville. Seeding per specification is a part of the Base bid for Phase III work in the concourse area between the field fences only. Detail 4 W 8 x 3 column should read W 8 x 31 Add one 3 x 5 toilet, partition, and accessories to Room A102. Relocate slop sink in concession access 101 to Men's Toilet wall. Rough in 3rd lay to both toilet rooms and cap for future installation. Item No. 13 Detail 3, Louvers are 41-6" x 1'-6". • • • • • M1 El E2 • • • Item No. 14 Provide 6" sewer in lieu of 4" from center of Concession to Sewer tap. For the purposes of bidding Sewer is located approximately 16' deep. Item No. 16 Permit fees are waived for plumbing work. Item No. 17 Existing conduit from second set of poles to Perimeter is 1 1/4" as required. Item No 18 Existing conduit from first set of poles to second Set of poles is 1 1/4" and 1 1/2" is drawn. Contractor will confirm his power requirements and replace as necessary. Item No 19 Existing conduit from first set of poles to concession is 2". rand 2 1/2" is drawn. Contractor will confirm his power requirements and replace if necessary. Note: Conduit for field lighting shall be 24" deep. Item No. 20 Symbol "F" fixtures in 103 and 106 shall be symbol "L" and shall be Newstar 85 - 50 H.P.S. (2 req.) Item No. 21 Symbol "F" fixtures at Detail 3 Electrical Plan shall be symbol "G" Lithonia WGEC 601 - 120- DINH ( 8 req.) Item No. 22 The contractor, at his option, may either replace the main distribution panel or he may replace the buss and main breaker in the existing panel to 1200 Amp rating. Item No. 23 Refer to riser diagram on sheet E3 of the drawings. Charge keyed note #1 to read "Reuse existing conductors and conduit. Install additional 4" conduit and set of (4) 500 mom". Route conduit as closely to existing as possible. Pad mounted transformer is approximately 240 feet west. Item No. 24 The load for each field's lighting is 178.8 Amp, including ballasts. Replace the 200 Amp breakers for the field lighting with 225 Amp. Item No. 25 The existing 1" conduit to the scoreboards shall not be replaced with 2'. E3 Item No. 26 Circuit #21-23-25 is correct for outdoor heat pump in lieu of 17-19-21. Item No. 27 SECTION 16520 -Sports Field Lighting 2.05 Spare Lamps and Fuses. A. In addition to providing and installing lamps for each Luminaire, Contractor shall provide 16 spare lamps.. 2.06 Acceptable Manufacturers. A. Add Musco to approved manufacturers. Item No 28 Initial light level readings and testing based on ANSI standards must be taken after 100 hour bum in of system Item No.29. For bidding purposes, used and foundations follows: Diameter Depth Reinforcing END OF ADDE If direct burial poles are not are required they shall be as 30" 12' 8 no 6 bars vertical with no.3 ties at 12' oc. NDUM NO. I SECTION 01030 ALTERNATES PART1 GENERAL 1.01 SUMMARY A. Provisions are made in the proposal for the bidding of the base bid, and also, for the inclusion of the following alternates to be bid separately, the amount for which shall be stated by all bidders. The amount stated shall include all work as shown on the Drawings or described in the Specifications for each alternate. B. The work under this heading is subject to the General Conditions and Special Conditions of the contract, and the Contractor or Subcontractor shall be responsible for, and be governed by, all the requirements thereunder as though specifically repeated herein. C. The Owner shall have the right to accept or reject any or all alternates. Deductive Alternates shall be taken in numerical order as required by law in the State of Arkansas. 1.02 DEDUCTIVE ALTERNATES A. The following items shall be bid for consideration: DEDUCTIVE ALTERNATE NO. I - DELETE Asphalt pavement on 15' wide service road from Salem Road. DEDUCTIVE ALTERNATE NO. 2 - DELETE Concrete paving in lieu of 2* asphalt. DEDUCTIVE ALTERNATE NO. 3- DELETE Electrical power to metal maintenance building. DEDUCTIVE ALTERNATE NO. 4- DELETE 20' x 14' Metal maintenance building. DEDUCTIVE ALTERNATE NO. 5- DELETE Public address system DEDUCTIVE ALTERNATE NO. 6- DELETE bleachers (two per field) 0 01030-1 _.' _ ,rte ._. _.___:__ ACORD_' CERTIFICATE OF LIABILITY INSURANCRSR PS OATE(MMIDOYY) UILD-1 03/12/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION First Arkansas Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Pat Girard Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Box 6070 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Springdale AR 72766- COMPANIES AFFORDING COVERAGE First Arkansas Ins, Springdale 501-756-8622 Fax . COMPANY A Trinity Universal Insurance Co INSURED COMPANY B CNA COMPANY Buildings, Inc. C COMPANY D P.O. Box 6190 Springdale AR 72766-6190 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDTONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MWDDIYY) POLICY EXPIRATION DATE (MWDDM') LIMITS GENERAL LIABILITY GENERAL AGGREGATE s2,000,000 A COMMERCIALGENERALLIABILm CPA1426059 02/28/99 02/28/00 X PRODUCTS•COMPIOPAGO $2,000,000 CLAMS MADE aX OCCUR PERSONAL & ADV INJURY $1,000,000 EACH OCCURRENCE $1,000,000 OWNER'S&CONTRACTORS PROT FIRE DAMAGE(Anyom foe) 150,000 MED EXP (Any one parson) $5,000 A AUTOMOBILE LIABILITY ANY AUTO CPA1426059 02/28/99 02/28/00 COMBINED SINGLE LIMIT $1,000,000 X BODILY INJURY (Par parson) ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Pa, accldant) 1 HIRED AUTOS NON -OWNED AUTOS X PROPERTY DAMAGE li GARAGE LIABILITY AUTO ONLY -EA ACCIDENT f OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT I________________ f AGGREGATE 1 EXCESS LIABILITY EACH OCCURRENCE if AGGREGATE I/ UMBRELLA FORM I OTHER THAN UMBRELLA FORM I Is WORKERS COMPENSAT)ON AND EMPLOYERS'LIABILffY I I X WC STATU- 0TH -I , EL EACH ACCIDENT $500,000 B THEPROPRIETORI I INCL PARTNERS/EXECUTIVE WCC176829673 11/14/98 11/14/99 EL DISEASE -POLICY LIMIT $500,000 OFFICERS ARE: EXCL I ELDISEASE-EA EMPLOYEE $500,000 OTHER A Rented Equipment CPA1426059 02/28/99 02/28/00 $500 Dad 100,000 DESCRIPTION OF OPERATIONSILOCATIONSNEI'aCLESISPECIAL ITEMS CERTIFICATE HOLDER CANCELLATION CITY -FA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WALL ENDEAVOR TO MAIL City of Fayetteville 113 Fayetteville AR 72701 ` 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE MOLDER NAMED TO THE LEFT, ALURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY UPON TH OMPANY, FT G S O PRESENTATNES. IKIRIZEO PRESEMTA VE First 1C&s a ns, pringdal ACORD 25-S (1/95) " ACORD CORPORATION 1988 Bond N 3-086-241 tj The Ohio Casualty Insurance Company (O r 3 C If -.+ rn 7 G T,. L-, tJl O AIA Document A372 ^, ---I %u C-'--0 77 rn :._ rt ul c-, c. Performance Bond w C v UD Any singular reference to Contractor, Surely, Owner or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): Buildings, Inc. P.O. Box 6190 Springdale, AR 72766-6190 OWNER (Name and Address): City of Fayetteville, Arkansas SURETY (Name and Principal Place of Business): THE 01110 CASUALTY INSURANCE COMPANY 136 NORTH THIRD STREET HAMILTON, OHIO 45025 CONSTRUCTION CONTRACT Date: April I, 1999 Amount: $586,959.00 Description (Name and location): Crystal Springs Ballpark Concession Building BOND Date (Not earlier than Construction Contract Date) Amount: $586,959.00 Modifications to this Bond: CONTRACTOR AS PRINCIPAL Company: (Corporate Seal) Buildings, Inc Signature: Name and Title: SFCQE%A�i (Any additional signatures appear on page 3) April I, 1999 Cj; None SURETY THE OHIO CASUALTY ;INS Signature: " C9 c Name and Title: Pamela W O Sec Page 3 FRANCE COMPANY 6rporate. Seal) - r # Seism,'• Attorney—ir.—fact (FOR INFORMATION ONLY —Name, Address and Telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or First Arkansas Insurance, Inc. other party): P.O. Box 6070 Perry L. Butcher & Assocs. 301 W. Chesnut St. Springdale, AR 72766-6070 501-756-8622 Rogers, AR 72756-3770 501-616-"SSAS AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 19M (D. • AIA 0 A312-1984 1 T11E AMERICAN INSTITUTE OF ARCHITECTS. 1775 NEW YORK AVE.. N.W.. WASHINGTON. D.C. 70006 THIRD PRINTING • MARCH 1967 230250 S -4149d able to sureties as a defense in the jurisdiction of the suit shall be applicable. 10 Notice to the Surely, the Owner or the Contractor shall be mailed or delivered to the address shown on the sig- nature page. 11 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted here(rom and provisions con- forming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 12 DEFINITIONS 12.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Con - MODIFICATIONS TO THIS BOND ARE AS FOLLOWS: tractor of any amounts received or to be received by the Owner in settlement of insurance or other claims (or damages to which the Contractor is entitled, re- duced by all valid and proper payments made to or on behalf of the Contractor under the Construction Con- tract, 12.2 Construction Contract: The agreement between the Owner and the Contractor identified on the sig- nature page. including all Contract Documents and changes thereto. 12.3 Contractor Default: Failure of the Contractor, which has neither been remedied nor waived, to per- form or otherwise to comply with the terms of the Construction Contract. 12.4 Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the Con- tractor as required by the Construction Contract or to perform and complete or comply with the other terms thereat. (Space is provided below for additional signatures of added parties. other than those appearing on the cover page.) CONTRACTOR AS PRINCIPAL Company: (Corporate Seal) Signature: Name and Title: Address: <AolztAt)W/,?. AR 7, 766 AIA DOCUMENT A312 • I'f RFORMANCE BOND AND PAYMENT BOND - D(CEMLIIR 19M Lt) . -ALA O THE AMERICAN INSTITUTE OF ARCHITECTS. 1715 NEW YORK AVE., NW.. WASILING7()N, D.C. 2r1rX THIRD PRINTING • MARCH 1987 SURETY Company: - (Corporate Seal) The 0I ' Casualty Insuranl.;K C(,Npany Signature: -) - Name and and Tltle:Pamela W. Scisfr., Attorney -in -fact Address: . A312.1984 3 CER7l'lED COPY OF POWER OF AITOItNIiY TIIE O111O CASUALTY INSURANCE COMPANY WEST AMERICAN INSURANCE COMPANY No, 33-743 Know All Men by Those Presents: That 111E 01110 CASUAI.TY INSURANCE COMPANY. an Ohio Corpration, and W1iS'I' AMERICAN INSURANCE COMPANY, an Indiana Corporation, in punuance of authority granted by Article VI, Section 7 of the Byl-aws of the Ohio Casualty Insurance Company and Article VI, Section I of West American Insurance Company, do hereby nominate, constilulc and appoint: Pat A. Girard, Jim Lightner, Pamela W. Scism or Terri D. Johns of Springdale, Arkansas its Inc and lawful agent (a) and attorney (s) -in -fact, to make, execute, seal and deliver (or and on its Ichal(a swcly. and as its act and Jccd any and all BONDS, ONOIWIErAKING5, and RECO(iNIZANCIIS, not exceeding in any single instance SIX MILLION ($6,000,000.00) DOLLARS, excluding, however, any bond(s) or undcrtaking(s) guaranteeing the payment of noses and interest Ihucon And the exceulioo of such bonds or undertakings in pursuance of these presents. shall he as binding upon said Companies, as fully and amply, to all intents and purpmo, as if they had been duly executed and acknowledged by the regularly elected offcer. of the Companies at lair administrative office. in I Iamillon, Ohio, in their own proper peraon. 11e authority granted hereunder argxncdc. any previous authority heretofore granted the above named atlomcyja)timfact. In NTINESS WI IEREOF, the unJcnigncd officer of the said Ile Ohio Casually Insurance Company and West American Insurance Company has lareunlo subscribed his name and affixed the Corporate Sul of each Company Ihia I I ilt day of FeI)ri ary, 1999. rJr IINY ., \� i SI;ALC .�SEAL, P \•\r.l r 1L 2a^�, Sam Lawrence, Assistant Secretary SPATE OF 01110. COUNTY OF I1tYI1.ER On Ihia II III day of I' CI)tllary. 1999 before the subscriber, a Notary Public of rhrc Slate of Ohio, in and for the County of I tulles, duly cmnmissiaad and qusIifed, came Sam I.u¢nce, Assislanl Secretary of'Ii 11; 01110 CASUALTY INSURANCE COMPANY and WIiS'I' AMERICAN INSIIRANCE COMPANY. to me personally known to be the individual and officer dcacribcd in, and who executed the preceding instmnscnt, and he acknowledged the execution of the umc, and being by on duly sworn dcpncth and sailh, that he is ncc officer of the Companies aforesaid, and that the seals affixed to the preceding intlnmcnl arc the Corpmatc Scale of said Companies, and the said Corporate Scala and his signature as officer were duly affixed and subscribed to the said instmnicnl by the authority and direction of the said Corporations. IN 1Y.S'11MONY WIIEREOI, I have hereunto act my hand and affixed my Official Seal at the City of I lamulon. State of Ohio. the day snot year fnt above written. �4 i 7k'11 Notary Public in and for County of Ilulln, Slate of Ohio 'Ibis power of attorney is granted under and by authority of Miele VI. Section 7 of the By -Law. of hle American Insurance Company, extracta from which read: Article VI, Scclion 7. M'POINI1 iENf OF NIl ORNEYS-IN-PAUL ETC. "the chairman of the brand, the preeidcnl, any vicc.prcsidad, the secretary or any assistant secretary cinch of these Companies shall he and is bitchy vested with fill power and authority In appoint Mmncys-impact for the purpose of signing the name of rise Canpanics as surety to, and to execute, attach the corporate scat, acknowledge and deliver any and all bonds. recognirancca, stipulation, undertakings or other instrument. of suretyship and policies of insurance to be given in favor of any individual, time corporation, or the official reprocnlarive thereof, or to any county or stare, or any official board or boards of enunty or slate, or the United States of America, or to any other political subdivision." Article VI, Section I. AI'I'OIN MENr OF RESIDENT OFFICERS. "Iles Chairman of Ile Board, the President, any Vice P,esidcnt, a Secretary or any Assistant Secretary shall be and is hereby veiled with full power and sulharily to appoint attorneys in fact for the purpose of signing the name of the corportion as surely or guarantor, and to execute, attach Ilie cooperate seal, acknowledge and deliver any and all bonds, rccogniuncc., sliprUllmu, undertaking. or other instnuncnls of turcty-ship or gwrantce, and policies of insurance to lie given in favor of an individual, firm, corporation, or rluc official representative thereof, nr to any cowry or stale, en any official band or bard. of any county or sl ale, or the smiled States of Amer ice, or to any other pal ii is al subdivision." Ihia ins! unanl is signed and scaled by face in, ile as suclwnr eJ by the following 1(nolubn1 adapt sal by Ile rn.pccllrc directors ui the Comparies (adopted May 27, 1970 /Ibc Ohin Casualty Insurance Cornlany, adopted April N, 1990-Wul American Insurance (:ompany): ''It Ii5Ol,VliD Thal the signature of any offerer of the Company author veal by the ply Laws In appoint gnome ys in fact, Ilu: ugnalore of Ilre Secretary or any Awisl ant Secretary certifying to the correctness of any copy of a power of attorney and the seat of IIa Company may In affixed by facsimile to any power of allorncy or copy thereof issued on behalf of the Company. Such aignahres and seat arc hereby alopod by the Company as original signature sod seat, to In valid and binding upon the Company with the same force and effect as though manually altxct." (:I'lt l'II I( A'lli I, the undcnigncd Assistant Secretary of 'flue Ohio Casualty Insurance Company and West American Insurance Company. do hereby certify that the foregoing power of attorney. the referenced IIylaws of the Companies and the above Resolution of ibc.r hoards of Directors arc Inc and coned capita and arc in full force and effect on this date. IN \\TINESS \\q IIiMIi01', I have hereunto set my hand and the seale of the Companies his day of e SL AI S-4300 (ull) Assistant Secretary . Bond II 3-086-241 The Ohio Casualty Insurance Company co -1 1— L• o) (i1 :I -1 C) AIA Document 71712 ('1 :,_ C) -J III CJ . , N U Payment Bond s Any singular re(ere nce to Con rac lot, Surely, Owner of other party shall be cues id crud plural Where applicable. CONTRACTOR (Name and Address): Buildings, Inc. P.O. Box 6190 Springdale, AR 72766-6190 OWNER (Name and Address): The City of Fayetteville, Arkansas SURETY (Name and Principal Place of Business): THE 01110 CASUALTY INSURANCE COMPANY 136 NORTH THIRD STREET HAMILTON, OHIO 45025 CONSTRUCTION CONTRACT Date: April I, 1999 Amount: $586,959.00 Description (Name and Local ion): Crystal Springs Ballpark Concession Building BOND Date (Not earlier than Construction Contract Date) Amount: $586,959,00 Modifications to this [fond: CONTRACTOR AS PRINCIPAL Company: (Corporate Seal) Buildings, Inc. Signature: ' Name and Title: SrC et?1i�iC� (Any additional signatures appear on page 6) April 11 1999 E3 None O See Page 6 SURETY THE 01110 CASUALTY INSURANC&,C0MPANY Company: (�d orate SaI) Signature: r`M Name and Title: Pamela 1J. Seism, Attorney -in -fact (FOR INFORMATION ONLY —Name, Address and Telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or First Arkansas Insurance, Inc. other party): P.O. Box 6070 Perry L. Butcher & Assocs. Springdale, AR 72766-6070 301 W. Chestnut St. 501-756-8622 Rogers, AR 72756-3770 cm _r. 01.1 C.C AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 1964 LD. • AIA N 711[ AMERICAN INSTITUTE O1 ARCIIITECT5. 1735 NEW YORK AVE.. N.W., WASIIING7ON, D.C. 70006 A312.1984 4 7111RD PRINTING • MARCH 1987 S -4149d 230251. Bond shall be construed as a statutory bond and nor as a common law bond. 14 Upon request by any person or cnlily appearing to bea potential beneficiary of this Bond, the Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15 DEFINITIONS 15.1 Claimant: An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equip- ment for use in the performance of the Contract. The intent of this Bond shall be to include without limita- lion in the lernis "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service or renlal equipment used in the MODIFICATIONS TO TIil5 BOND ARE AS FOLLOWS: Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractor's subcontractors, and all Other items for which a mechanic's lien may he asserted in the jurisdiction where the labor, materials or equipment were furnished. 15.2 Construction Contract: The agreement between the Owner and the Contractor identified on the sig- nature page, including all Contract Documents and changes thereto. 15.3 Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the Con- tractor as required by the Construction Contract or to per For and complete or comply with the other terms Ihereof. (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONI kACTOk AS r RINCII'AL Company: (Corporate Seal) Signature: Name. and rifle: S�C.er>�is✓ Address: p9&'/ 67Th siRbyGLL9,r ,(7027/J AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DEC(MIIIR 19M CO. • AIA a TI1( AMERICAN INSTITUTE OF ARCIIITECTS, 1735 N(W YORK AVE., N W., WASHINGTON. D.C. 20004 A312-1984 6 1111)4U PRINTING' MARCI11987 ,..,i SURETY .p.,a•., :.. Company: fcorno(are Seal) The Ohio Casually Insuran"":,Company• C Signature: Name and Tide: Pamela W. Scism',,-ALLor:Tey-i.n-fact Address: • • CIERTIF11LD COI'Y OF I'OWliIt OF ATTORNEY THE 01110 CASUALTY INSURANCE COMPANY WEST AMERICAN INSURANCE COMPANY No. 33-743 Know All Mon by Those Presents That TI IU O111O CASUALTY INSURANCE COMPANY, an Ohio Coporahun, and WEST AMERICAN INSURANCE COMPANY, an Indiana Corpmalion, In punuinca of authority panted by Aniclo VI, Section 7 of the Ily'la+n of Thc Ohio Caauilty Iluunnca Company and Miele VI, Scclion I of West American Insurance Company, do hereby nominate, constitute and appoint: Pat A. Girard, Jim Lightner, Pamela W. Scism or Terri D. Johns or Sp ringtlalc, Arkansas its the and lawful agent (a) and attorney (s)in-fact, to make, execute, seal and deliver (or and on it. behalf as surely, and as its act and deed any and .it BONDS, UM)ERTAKINGS, and RECOGNIZANC1iS. not exceeding in any single inatance SIX MILLION ($6,000,000.00) DOLLARS, excluding, however, any bond(.) or umknaking(s) guaranteeing the payment of notes and interest Ihcman And the execution of such bonds or undertakings in punuancc of these present., shill be as binding upon said Companies, as fully and amply. to all inlcnt. and purposes, as if they had been duly executed and acknowledged by the regularly elected offwen of the Companies al their administrative offices in I lamillon, Ohio, in (heir own proper penona. Thc authority granted hereunder supcncdc. any previous authority herelofoe granted lite above named atlo tcy(s)-in fact. In WITNESS \VI IEREOF, the undcnigncd officer of the said'IM Ohio Casualty Insurance Company and West American Insurance Company has heaunlo subscribed his name and affixed the Corporate Scot of each Company this I I III day or February, 1999. vas S, n„ p t . \. ' SL'A1. DEwL . Sam Lawrssce, Assistant Secretary STAIR OF O111O, C( ft O1:111 FrI jilt On this II III day of February. 1999 before the subscriber, a Notary Public of the Spate of Ohio, in and for the County of I huller, duly commissioned and qualified, came Sam lawrcnce, Assistant Secretary of 11111 O111O CASUAI:fY INSURANCE COMI'ANY and WEST AMERICAN INSURANCE COMPANY, to mc personally known to be the individual and officer dcwribcd in, and who executed tho preceding imlrumenl, and he acknowledged the execution of the some, and being by me duly sworn depmcth and sailh, that he is the olfmcr of the Companies aforesaid, and that the seals affixed to the preceding instnmmnt arc live Corporate Seals of rid Companies. and the said Corporate Seals and hi. signature as officer were duly aflixcd and subscribed to the said instrument by the authority and direction of the said Corporations. IN 11iS1T1ONY WI niREOF, I have hereunto act my hand and affixed my Official Scat at the City oil lamillon, Stoic of Ohio, the day and year fat above written. ; � ,. vF QtBrsa�A� Notary Public in and for County of Duller, Slate of Ohio This power of attorney is granted under and by authority of Article VI, Section 7 of the By-I.aw. of The Ohio Casualty Insurance Company and Article VI, Section I of Wut American Insurance Company, exuacts from which mad: Anicic VI. Section 7. AI'I'OINIMIiNf OF AITORNIEYS.IN-FACT, ETC. "11c chairman of the board, the president, any vice-president, the secretary m any assistant secretary of each of them Companies shall be and is hereby vested with full power and authority to appoint allorneysr in -fact for Ilw purpose of signing she name of the Companies a. surely to, and to execute, attach the corpnrato seal. acknowledge and dolivcr any and all pond., recngnirancsa, stipulalinn.. oulenaking, or other instruments of suretyship and policies of inurance to be given in favor of any individual, firm, corporation, or the official representative thereof, or to any county or stolc, or any official board or hoards of county or state, or the United States of America, or to any other political subdivision." Mlicle VI, Scclion I. AI'IY)IM'Ml'IOF ItkSIDIiNT OFYICP.RS. "11c Chaimtan of the hoard, the President, any Vice President, a Secretary or any Assistant Secretary+hall Ic and is hereby veld with full power and authority to appoint attorneys in fact for the purpose of signing the name of the corporation as surely or guarantor, and to cxcculc, attach the corpotale .cal, acknowledge and deliver any and all bonds, rccogninncu. stipulations, undertakings or nlhcr instmmcnts of merry -ship or guarantee, and politics of ionurancc to I.e given in favor of an individual, frnn, cngnutinn. or the official representative thereof or to any county or state, or any official board or boards of any county or .talc, or the Ih.itc i Slates of America, or to any other political subdivision." This instrument is signed and scaled by facsimile as aulhurisd by the following Rcsnlulion adopted by the rcyxciive directors of the Companies (adopted May 27, 1970.11w Ohio Casually Imurauce Company; adapted April 24, 1980.West American Insurance Company): "R IiSOI.VI'.D that the signature of any of iccr of the Company autlwti,cd by the fly -I sws to appoint allnmcya in fact, lbw signature of the Secretary or any Auntanl Secretary certifying to the cnimmu%cu of any copy of a power of attorney and the seat of the Company may be affixed by facsimile to any power of attorney or copy thereof issued on behalf of the Company. Such signatures and seam arc hereby adopted by the Company at original signature, and coal, to be valid and binding upon the Company with the same force and effect as though manually affixed,' CERTIl1CA'fli 1. the undersigned Assistant Secretary of The Ohio Casually Insurance Company and Wul American Insurance Company, do hereby certify That the foregoing power of atlomey, the referenced By -paws of Cite Companies and the above Resolution of their hoards of Directors are true and coned copies and ate in full force and effect on this date. IN WITNESS \VI IIiREOF, I have hereunto set my hand and the seals of tho Companies this day of OEA .a SEAL, �• 5.4300 (N91) Assistant Sccrclary -4CORP • CERTIFICATE OF LIABILITY • INSURANC4vi�sl Do3ilz 99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION First Arkansas Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Pat Girard Insurance P. O. Box 6070 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE Springdale AR 72766- COMPANY A Trinity Universal Insurance Co First Arkansas Ins, Springdale PRonN 501-756-8622 INSURED COMPANY B CNA COMPANY Buildings, Inc. C COMPANY D P.O. Box 6190 Springdale AR 72766-6190 COVERAGES TIRE IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW IUVE BEEN ISSUED TO THE INSURCD NAMED ABOVE FOR TIC POLICY PERIOD INDICATED. NOTWI1115TANOINO ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TIUS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDInONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDDIYI') POLICY EXPIRATION DATE (MMIDDIYY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE 1 2,000,000 A X COMMERCIAL GENERAL LIABILITY CPA1426059 02/28/99 02/28/00 PRODUCTS-COMPIOP AGG $2,000,000 CLAIMS MADE I xj OCCUR PERSONAL A ADV INJURY 1 1,000,000 EACH OCCURRENCE 11 000 000 OWNER'S S CONTRACTOR'S PROT FIRE DAMAGE (Any one llq) 1 50 000 MED EXP (Any one Person) 1 5 000 A AUTOMOBILE LIABILITY ANY AUTO CPA1426059 02/28/99 02/28/00 COMBINED SINGLE LIMIT 11,000,000 X BODILY INJURY (Per Person) I ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Per eccldenl) HIRED AUTOS NON -OWNED AUTOS X PROPERTY DAMAGE 1 GARAGE LIABILITY AUTO ONLY. EA ACCIDENT 1 OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT S AGGREGATE S EXCESS LIABILITY EACH OCCURRENCE E AGGREGATE 5 UMBRELLA FORM $ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND X WC STATW 0TH. EMPLOYERS LIABILITY EL EACH ACCIDENT 1502 000 B THEPROPRIETORI INCI PARTNERWEXECUOVE OFFICERS ARE: EXCL WCC176829673 11/14/98 11/14/99 EL DISEASE•POLICY LIMIT 1500,000 EL DISEASE • EA EMPLOYEE $ 500 000 OTHER A Rented Equipment CPA1426059 02/28/99 02/28/00 $500 Ded 100,000 DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER CANCELLATION CITY -FA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL City of Fayetteville 113 W. Mountain 10 DAYS WRITTEN NOTICE TO TIIE CERTIFICATE HOLDER NAMED TO TIIE LEFT, fByI.FNLVRE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Fayetteville AR 72701 il ANY HINDU NTHEC M ANY,I AG TSO EPRESEHTATIVES-. AUTIIO ERl[ DREPjt SENTAT cse-. -a First A�kanaas Ina, Spr ng ale ACORD 25-S (1195) .. ACORD CORPORATION 1988 Pet 1(3A9 STAFF REVIEW FORM AGENDA REQUEST � CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of n/a FROM: C #r✓60 4 / Pr V, /99 MICROFILMED Kim J. Rogers Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval on change order#1 with Buildings, Inc. for labor and materials to install approximately 440 LF of 2" water service. COST TO CITY: S1112 $ ?2S1Y -/ Y rid. Snthall r.mmrlav Cosc of this Request Category/Project Budget Category/Project Name 7fsn_a,cn_sanR_nn Account Number Project Number $ 2 oS,7 y/ Funds Used To Date G2 O, 2�8 Remaining Balance BUDGET REVIEW: _L— Budgeteddte Budget Adjustment Attached flfp1//II ► 4 14 Budget rdinat#2Q9__ o Administrative Services Director v CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: -1-9y Date AD Coordinator Date Date , ernal Auditor n O Date 5•as-99 Purchasing Officer Date STAFF RECOMMENDATION: Approval of this change order. S 99 Date Date JUN4 Date 6 Date Cross Reference New Item: Yes Prev Ord/Res it: Orig Contract Date: No FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE June 9, 1999 To: Kim Rogers, Parks and Recreation From: Theresa Johnson, City Clerk's Office Attached is a copy of the completed staff review form with two originals of the change order with Buildings, Inc. for installation of 440 LF of water service. One original will be microfilmed and filed with the city clerk. cc: Yolanda Fields, Internal Auditor FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Charlie Venable Public Works Director Thru: Connie Edmonstoh4 ' Parks & Recreation Superintendent From: Kim J. Rogers d Parks Operations Coordinator Date: May 27, 1999 Re: Change Order #1 request for Gary Hampton Softball Complex Phase III near the Crystal Springs Subdivision with Buildings, Inc. #►i►►►t#rti►►►►►i♦iii►►♦ti►tttiti►►##►►►►►►►►►►►ttititi►►►k#►ttrtrt►tti►tick►♦►► The Parks & Recreation Division requests approval change order #1 in the amount of $1 1,132 with Buildings, Inc. This change order includes labor and materials to install approximately 440 LF of 2" water service. Previous construction did not meet requirements for Phase III construction. A I" water line, backflow preventer, and pressure reducing valve were installed in lieu of a 2" service. We believe that a 2" service would better serve our patrons and prevent future problems with maintenance. 5093 Total project contingency of Phase II and Phase III is S75,000 which $69999 has been expended in Phase II. This change order request is in the amount of Sl 1,132 leaving a remaining project contingency balance of $58,775. : . • . Gary Hampton Softball (Iriplex, Phase III Onents: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ABA Coordinator Internal Auditor rg/p. Meeting Pate 0 • CHANGE ORDER A/A UUCUd!laVT 'a/U1 OWNER ARCHITECT 1K CONTRACTOR FIEl.l) 0 OFI I ER ❑ PROJECT:Qystal mall F]el (name, address) Fhase TII Fdj'd711)e, Ai L4S TO CONTRACTOR: gii dings, Iwo (name, address) P.O. B(JC 6190 -4Tt-'I le, Ada 72766-6190 The Contcict is changed as follows' CHANGE ORDER Nt1DIHER: 1 DA'1E- May 25, 1999 ARCIIITECI" S PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: General Construction Material and Labor to install approximately 440 LF of 2" water service. Special care must be taken to avoid existing underground services. Add $11,132.00 'Dotal amount of this change Order $11,132.00 Not valid until signed by the Owner, Architect and Contractor. 'the original (Conil rac!Sum) ( )was ..............$ 586,959.00 Net change ht' prcyit husk authorized Change Order ................. .... S 0 The (Contract Sum) Prior to Ihls Change Order was.......... $ 586,959.00 'Ihc (Contract Sun') ( will Ix (inerrtu•d) 000MOM) p99Cl00g2QP by this Ch:mge Order n the amount of ............... ... $ 11 ,132.00 The new (Coot rict Sun') iOocooaOtoO0000OoOco including thus ChangeOrdc r will 1x $598,091.00 The Contract time will he (increased) (cjopppoo8 D000 06b by Airec(3) ( 3 ) days. The date of tiuhstantul Completion as of the date of this Change Order d'crclore is Tiag3ay, l:' -)W 5, 17 NO ) I E. lhn %nrnntarc thks nul roller) ch:ulga> tI the l i)Iitraa limn. : :u)))nit l 'Ilnle or hoar: acct MIminton Price which hart Icen :wlhnnned he Cunslniclii nt Clcu'gc Dirrclice. Perry L. Butcher & Assxiatl s adldiri ,Inc A R(:I I I IT(: I' COP" I'RA(-1( )R 30l-mst tat_Stnzeet. Addrt ,. It s, Adertsas 12756 _ _ -i )A'I I: — AJdrt>.�� -S� aft Msas 71/66-6190 DA'Z'E sty off Fa'dtei t1e i l\\'Khlt 113 c' t_MaIntain Addre.. Atias3sN 72701 __ DAI'1. — y/ ._________ • I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AlA DOWMENT 0701 • (aIANGE ORUIIR • I'M7 .F'.UIIl()N • MA' • ©19M7 . fill. A.5IERICAN INS'I'ITtIIE OF ARCIIIII(l S. 1755 NEW it)KN Att. NW., p'A5111.\(11 'N. I .C. !IMMK, G701-1987 WARNING: Unllc.rn d photocopying violates U.S. copyright laws ants Is soblect to legal ptosecutlon. t INSTRUCTION SHEET FOR AIA DOCUMENT 6701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose This document is intended for use in implementing changes in the Work agreed to by the Owner, Architect and Contractor. Execution of a com- pleted G701 form indicates agreement upon all the terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and Contract Time. 2. Related Documents This document was prepared for use under the terms of AIA general conditions first published in 1987, including ALA Document A201, General Conditions of the Contract for Construction, and the general conditions contained in AIA Documents A107 and A117. 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current Aid Documents Price Lint to determine the current edition of each document. 4. Limited License for Reproduction AIA Document G701 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permis- sion of the AIA. The G701 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American hstitutc of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a maximum of ten copies of a completed or executed G701, but only for use in connection with a particular Project. r- LJ B. CHANGES FROM THE PREVIOUS EDITION Unlike the previous edition, the 1987 edition of AIA Document G701 requires the signatures of the Owner, Architect and Contractor for Validity Changes • to he made over the Contractors objection (with disputed terms to be settled afterwards) should be effected through the use of AIA Document G714, Construction Change Directive. C. COMPLETING THE G701 FORM Description of Change In the Contract insert a detailed description of the change to be made in the Contract by this Change Order, including any Drawings. Specifications, documents or other supporting data to clarify the scope of the change 2. Determination of Costs Insert the following information in the blanks provided, and strike our the terms in parentheses that do not apply: a) the original Contract Sum or Guaranteed Maximum' Pricy. change by authorized Change Orders more that this does not include changes authorized by Construction Change Direc- b) the net a previously change was subsequently agreed to by the Contractor and recorded as a Change Order): tive unless such C) the Contract Sum or Guaranteed Maximum Price prior to this Change Order; d) the amount of increase or decrease, if any, in the Contract Sum or Guaranteed Maximum Price: and e) the new Contract Sum or Guaranteed Maximum Price as adjusted by this Change Order. Change In Contract Time insert the following information in the blanks provided, and strike out the terns in parentheses that do not apply: a) the amount in days of the increase or decrease, if any, in the Contract Time; and h) the date of Substantial Completion. including any adjusnnent effected by (his Change Order. D. EXECUTION OF THE DOCUMENT • When the Owner, Architect and Contractor have reached agreement on the change to be made in the Contract, including any adjustments in the Con- tract Sum (or Guaranteed Maximum Price) and Contract Time, the G701 document should be executed in triplicate by the two parties and the Architect, each of whom retains an original. • HAY -14-19_9 0837 PLWY BUTCHER v S ! 4 •0 00000 5016367511 e.02. CHANGE ORDER I 11 ` 1 REQUEST (PROPOSAL) Protect n14r 6 l SOYI� �t 1 hn.11 Change Order Request Number From (Contractor): t, ! AS n' . Oate: Project Number..g g Re: 2 u)" cv ce r ne r Contract For. This Change Order Request (C.OR.) contains an Itemtaed quotation for changes In the Contract Sum or Contract Time In response to proposed modifications to the Contract Documents based on Proposal Request No. 2. Description of Proposed Change: noAex)c, C, LOL ; sko-iII� u.rX;r>'0-4 e% 440 2cc.. 5�11a { 8u c MU$ 'uJ o -Jo; A aX%s4-[✓� urax0u°^d SerUiccS Reason for Change: I I pr"elJov.S %5& jc,I1onl dacl na �)ect (tLm1tr415 �o r fv o• iiE Csns4nc,iJotJ. R I ° t„ )a„ku l:n c b0 -Cloc3 ��J.v.kr✓rI cS S4Ke (eciucJ.J q Jc1k.. wcrt a 2 " Sys Does Proposed Change Involve a change In Contract Sum? ❑ No /JIrr, ve. [U+ct [Devearol $ 'II 32. Does Proposed Change Involves change In Contract Tlme? ❑ No - ,Yee Mail [Deaeasel dap. Signed by.. Coplee: TOTAL P.02 STAFF REVIEW FORM AGENDA REQUEST _XXX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of N/A 93. 99, ?/i9/g9 Ca/A/60 ad -3 RECEIVED JUL 191999 CITY OF FAYETTEVII.LE CITY CLERK'S OFFICE Kim J. Rogers Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval on change order #2 & #3 with Buildings, Inc. Change order #2 includes installing 4-250 amp panels, individual breakers, 4-250 amp sub breakers wiring and conduit. Change order #3 is to remove doors and C.M.U. wall from electrical panel and to extend the mechanical room 3' and install a new door and frame. Contract #704 csa Asn Cost of this Request Account Number QFncz_1 Project Number By R X Bt Budget oordinator CONTRACT/GRANT/LEASE REVIEW: Account inq"Man*ger Ci ttorn y Purchasing Officer STAFF RECOMMENDATION: Approval of change order #2 & #3 $ %25,94d1 Category/Project Budget l7gl3v( Funds Used To Date $ Jlasl - Remaining Balance Administrative Se '7/6 -42y Date Date -►9-91 Date D" ate Date k'Dte 4- Date fling SMfhall rmmrlar Category/Project Name t Adjustment Attac Director GRANTING AGENCY: •D• •• . Cross Reference New Item: Yes Prev Ord/Res #: Date 7-J1;-99 ✓ Date No Orig Contract Date: FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Kim Rogers, Parks and Recreation From: Theresa L. Johnson, Deputy City ClcrkT5 Date: July 21, 1999 Re: Buildings, Inc. Contract, Change Orders 2 and 3, Softball Complex Attached please find a copy of the staff review form and two originals of each change order for this contract. One original will be microfilmed and filed with the City Clerk's office. Our original contains all signatures required; however, the two that I am returning to you still need the signatures for the Buildings, Inc. representative. cc: Jo1ap 7Aai..., \trio j A,,� 4- FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE Date: July 16, 1999 To: Charlie Venable Public Works Director Thru: l tnic Edmonston Parks and Recreation Superintendent From: '`Prim J. Rogers Parks Operations Coordinator Re: Change Order request #2 & #3 for Hampton Softball Complex Phase III near the Crystal Springs Subdivision ►►kk#►►►kkkk►kkkk►k►►k►k►kk►tk►kk►kk/►►k►k#►kk►kk►kk►kk►#kkkkkk►kkk►k►►k►kk►kk The Parks and Recreation Division requests approval of change orders #2 and #3 in the amount of $3,450 with Buildings, Inc. Change order #2 consists of installing four (4) 250 AMP panels with individual light pole breakers, 1200 AMP M.B. panel with four (4) 250 AMP sub breakers wiring and conduit in the amount of S3,450. Change order #2 is necessary to receive the proper foot candle levels needed for tournament play. Change order #3 includes removing the double hollow metal doors and C.M.U. wall from electrical panel and extending the mechanical room to three feet south and install a single 3' hollow metal door and frame. The third change order does not consist of any additional cost or credit. The total project contingency is 575,000 for Phase 11 and Phase 111 which $31,000 has been expended. This change order request is in the amount of $3,450 leaving a remaining project contingency balance of $40,550 hereafter. CHANGE OWNER ARCHITECT ORDER CONI'RACI'OR AlA DOCUAIF;N7.G70/ 01:HE crrHER PROJECT: aY_l . rjx gs 9oftialI Fields (name, address) e )JT F3yt ✓ille, AdWisas TO CON'I'RAC'I'OR:r35r Dr. (name, address) P.O. Bm( 6190 Spnrg_le, Adasm 72766-6190 The Contract is changed as follows: ac O CHANGE ORDER NUMBER: 2 DATE: June 24, 1999 ARCHITECT'S PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: General Construction Install four (4) 250 AMP panels with individual light pole breakers, 1200 AMP M.B. panel with four (4) 250 AMP sub breakers wiring and conduit as per new plan El. Total amount of this Change Order Add $3,450.00 Add $3,450.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) w;6 ................... s 586, 959.00 Net change by previously authorized Change Orders ..........................$ 11 ,1 32.00 The (Contact Sum) ( prior to this Change Order was ......... $ 598,091 .00 The (Contract Sum) ( will be (increased) (1NWF7.l7� o d by this Change Order in the amount of .........................$ 3,450.00 The new (Contract Sum) including this Change Order will tic $ 601 ,541 .00 The Contract Time will f>r (increased) OOOw[S(uadOfJdh}' two ( 2 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, October 7, 1 999 NOTE. This sunitnary di ie' not reflect t hutges in the (imlracr Sum, C in tract Tinu• or GairunCCLI %Iasun Li fl I'rt(c whidl Ii 1KCII atithi,rlood Ie ConvmaRm Change Directive. .- a :: nor. • _•« d�- •�' Buildings, Inc_ CONI'RACI'OR p.m Rnx 619.0 ___________ Addre, c Springdale, Arkaricas III66zG BY v0 DATE 7- i - 91 qty Ovalle OWNER 1].3_wect Mnitnta7n Street___ Address Fa ettev'lle, Arkansas 72701 DATE _� 1 I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT G701 • CIIANGF. ORDER • I•NO EDI1'1ON • AIA • ©1'A17 • TIIE AMERICAN I.NSTOiJTE OF ARCHITECTS. 1715 NEW YORK AVE. Nu'.. WASHINGTON, DC 21NK,6 G701-1987 WARNING: Unllcnnaad ptot0c09yf g violates U.S. copyrl9ht laws and Is stAyxt to Isgal prowcutlon. 1 I INSTRUCTION SHEET FOR AIA DOCUMENT G701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose 'I hl,s document is intended for use in in' plcntcntlog changes in the Work agreed to by the C)wner, Architect and C unteicton Execution of a eom- plated (;701 firm indicacs agrecnxnt upon all the terms of the change, including any changes in the Contract Surn (or Gnawsteed Maximum Nrice) and Contract 'Prole. 2. Related Documents 'Ihis docutncm was prepared fur use tinder the terms of AIA gawral conditions first published in 1987, including :AIA Document A2(11, General Conditions of the Contract ft )I Construction, and 'he genera I conditions Cunrrined in AIA Documents A107 and All-,. 3. Use of Current Documents Prit,r to using any AIA doaunsnt, the user should consult the AIA, an AIA Component chapter or a currem AlA Documents Price List to determine the current edition of each dr,cument. 4. Limited License for Reproduction AIA Dorumell 6.701 IS I a,pprighted .cork and mare not be reproduced or excerpted fn In in subsential part wit bout t express CC ritten permis- sion of the AIA. The 6701 document is intended to he used as a consumable—tlut is, the original document purchased by the user is mended a, he consumed in the course of being used. Them is no implied fxrmiSSion Co reproduce this document, ,or does membership in 1 h American I list in ilk of Architects con Co:r Inv further rights to reproduce then t. A Iimitcrd license is hereby granted to filar\ purchasers to coproduce a maximum of ten copies of a nnnpieted or executed 6701. but only for use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION fill he the previous edition, the 1987 edition of ALA Document G701 requires the signatures of the Owner Architect axt (nh'nelnr liinvlidiiv. Change in be nwdc (wer the Contractor's objection Iwiii, disputed terms to he settled atien;irds) should he cheered through the use of Al A Document G71n. Const rasa ion Change Directive. C. COMPLETING THE G701 FORM Description of Change in the Contract I melt a detailed description of the change to he made in the contract bv.this Change Order, including any Drawings. Specifications, documents or other supporting data to clarify the scope of the change. 2. Determination of Costs insert the lulluwigq information in the blanks provided, and strike out the terms in parentheses that du not apply - :q the original Contract Suns (ir Guaranteed Mxxinntm Price; h) the net change by pre-+ iously authorized Change Orders pu,te that This does not include changes authorised by Coretnidion Change Direc- lice unless such a change was subsequentiv agreed to by the Cunu actor and reconlcd as a Change Order); c) the (A Ill tact Sum or Guaranteed ,Maxinuun Price prior n this Change Omer; U) the ttmnunl or increase or decrease, if tine in the Contntct Jam Cr Guaranteed Maximum Price; and e) the new (untrtct Stint or Guaranteed ,NIasinuun Price as adinsted by this Change Orde,. 3. Change in Contract Time rmcn the f Iii WI intori ,it ion in the blanks provided, and strike out the terms in parentheses that do not apply: it) the amount in days of tile increase or decrease, i1' any, in the Contract 1-inie: and nce date of Subgantial Completion, including env atiiustruent effected by this Change Older. D. EXECUTION OF THE DOCUMENT \X' hen the Owner Architect and Conuaetur have reached agreement on the ch ngc to he made in the Cont rater. including env ad, ust menus in the Con- tact Sum (or Guaranteed \Ltxinrurn Price) and Contnaut Time:, the 6701 document should he executed in triplicate by the two parties and the Architect, each of +chum retains in original. 1/94 7 CHANGE ORDER REQUEST (PROPOSAL) s S. II • 1:... Change Order Request Number From (Contractor): _ n S XAC . Data: ProfeciNumber. qg 7Zn Contrail For. This Change Order Request (C.O.R.) contains an Itemized quotation (or changes In the Contract Sum or Contred Time in response to proposed moditrat ons to the Contract Documents based on Proposal Request No. Dascrlpgon of Proposed Change: L4� zso A,rp p,,,�1s wl �ndlv;d 1:e1. •dole breakers Izoo A^'W M. t3. pcntJ t*11C4� 2,5o Am4 bra crs aS ?cr ne,3 pl&t, t I Adached supporting information from: II ❑Subcontractpear or ❑ Sup ❑ ❑ eas Ron for Chanpa Dri jt-Nt a 11 `eG'k cai dfS t ,J cb cs no nec 4G(c ii axJ ( n de , • Does Proposed Change Invade a charge in Contract Sum? ❑ No ($Ye. noroaas (Deaeasel $ 3 4 50 Does Proposed Change Involve a change In Contract Time? ❑ No Cl Yes pnc$essel (Decreaeel ____days. Signed by. coplee: Cl owaa ❑ consuaaNb ❑ Architect ❑ ❑ Fle • TOTAL P.02 • CHANGE ORDER A/A DOCUJIF.NT 6701 OWNER lxi ARCHITECT W t CONTRACTOR r FIEI.D fJ OTHER C PROJECT: S11gs S-fLiwll flea (name, address) F�t1,��9e ,I..II,�11,, FiP} tP✓l Je, Atha sas TO CONTRACTOR: fllildincgsr inc, (name, address) P.O. B:.• 6190 , ATJesas 72766-6190 The Contract is changed as follows: CHANGE ORDER NUMBER: 3 DATE: June 24, 1999 ARCIi1TECT'S PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: General Construction Remove double hollow metal doors and C.M.U. wall fran electrical panel roan #101. Extend the mechanical roan #103 3'0" to the south and install a single 3'0" hollow metal door and frame. Total amount of this Change Order Not valid until signed by the Owner, Architect and Contractor. 0 1'he original (Contract Sum) was ... .................... s 586, 959.00 Net change by previously authorized Change Orders ....... ... .... ........... s 14, 582.00 The (Contract Sum) prior to this Change Order was ....... s 601 ,541 .00 The (Contract Sum) ( will be 100DavS(Uomoaatl (unchanged) by this Change Order in the amount of ......_ ....................s 0 The new (Contract Sum) including this Change Order will be .. s601s6011541,00 The Contract Time will be pC]Wmmtl)xstImoamp (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, October 7, 1 999 NOTE: fhb f(nunlary dins nut retle(I changes in the ( nnraat Sum. (a Ruract Tune or ( ;letrantecd Atacununi Price "hh'h have tvciI a11Rlt)rwed by ConNructi in Change Directive Ixy l,• 1 >a g Associates Buildings, Inc. __ City cff Fayetteville ARCHITECT CONTRACTOR OWNER 301 West Chestnut Street P.OzBox 6190 113 West Mountain Street Adders. Addrex% Addres Rogers, Arkansas 72756 Springdale,�rkaFa ettev'll _ kansas 727Q1 DATE 6 DATE _ DATE _�h�- CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 6701 • CHANGE ORDER • 1987 EDnI(LN • AIA9 • ©1987 • TIIF AMERICAN INSTITUTE OF ARCIIITEQI. 1735 NEW YORK AVE.. NW. tiAS"INGTON. nC 2111). 6701-1987 '7T;IIII:rrwr17(....+.�r,.......,..;�n...TT7.4'7['T'.:.••1Zlr•,^.TM, INSTRUCTION SHEET FOR ALA DOCUMENT G701. CHANGE ORDER , A. GENERAL INFORMATION 1. Purpose 'I hiss doctnlent is intended for use in implementing changes in the \X' irk agreed to by the Owner, Architect and Cc tt Exeeutiun of a Com- pictcd G7() I i1 nn indicates agreement upon all the terms of the change. Including :ml changes in the Cont rid Sum (or Guam nteed Maximum Plies) and Contact I'inie. 2. Related Documents 'Ihis document was prepared for use under the terms of AIA general Conditions first published in 195-, including r\Id Uocufile nt A201, General Conditions of the Contract for Construction, and the general conditions contained in AIA Documents APP17 and Al 17. 3. Use of Current Documents Prior to using any AIA ddcwnent, the user .should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the currant edition of each document. 4. Limited License for Reproduction AIA I ) icon 'en t G7()I is a a pyrighted work and may not be reproduced or excerpted front in substun dal part without the express written pernlis- sinn of the ,MA. The G?nl data nient is intended to be used as a consumahle—That is, the original document purchased by the user is intended to he nosunicd in the course of icing used l'here is no implied permission (o reproduce this dnc'umenl, nor cities membership in 'ache Anxrican Institute of Architects confer '.Ira' further rights to rcpmduce them. A limited license Is hereby granted to retail purchasers to reproduce a ntaximunl of tell copies of a completed or executed G701, but ()fil) for use it, connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION Crilike the precious edition, the 1987 edition of AIA Di cunem G-ol requires the signatures of the Ow rte, Architect and Cntr?rtlur fix xalidilV Changes In he made over the Co'!'ractors ohjec[iu0 (xcirh disputed terms N he settled ; fterw-.mds) shot)ILI he effected thin lugh the use of AI.A Document 6714 Construction Change Directive C. COMPLETING THE G701 FORM Description of Change in the Contract Irocit :r detailed description of the change to he made in the Contract be this Change Order, including are' Drawings. Spccii teat inns, di cunients or ()the, supporting data to etarifx the scope of the change 2. Determination of Costs Insert the 11lloaing information in the planks provided, and strike out the terms in parentheses that d() not apple: :1) the original Contract Sum or Guanuuced Maxinitun Price; N) the net change by pryaouely anthordrecl Change Orders (note that this dues nor include changed amhori'red by Construction Change Uimo- tics unless .such a change wis subsequently agreed to by the Contactor and recorded as a Change Order); e) the Contact Sum or Guaranteed .Maximum Price prior to this Change Order, oil [lie :Ilnrltlnt of Incle:tse or decrese, 11 :Inv in the Contract Suitt III' Guaranteed Maximum Place; and e) the new (nntrau Sun or Guarnteed Maximum Price as addustcd by this Ch:loge Order. 3. Change in Contract Time Insert the lidlowing infornt:uion in the blanks provided, and strike out the terms in p:IrentliesCS drat do nor apply: :ri the amount in clans of the increase or decrease, if alhy. in the Contract 17nie and h) the date of Substantial completion, including anv inhustmcnt effected by this Change Order. D. EXECUTION OF THE DOCUMENT When the Owncc Architect :ntd Conlcictor have reached agretimenr on the change to be made in the Coot met. including any adjustments it the Con- tract Still) (fir Guaranteed Maximum Price) and Ca intract 'I inic, the G-01 document should he executed in triplicate by the two parties and the Architect, each of whorl 'curios an original. 1/94 JUN- 2-99 WED 9:23 ' BUILDINGS INC , FAX NO. 7561028 P.01 .., IWY—I4—YD99 0837 PERRY BUTCI4R • f 1 11 0 00088 5016367511 P.02 a a ...I • i.. S. I:. t.. • •. t__ - • K""4upSe, nolLo6A �k1 stow. ¢leclrlcwl paneJ too,. rnel:.L"I CAI rVcr.. ►o 3 3 D p7e ici • Io I . i✓xk..d Ike J., f1ic s°4 aid sail Aiachsd 5 ,1 .atg (Mmm.aon han: O 0ue..nttaor ❑ supow O O R..wnbCh Qe1loc oa 4 kvn ��o,a 1�cc_e�cr Jo a� j.,j dai d evk, d Pa.Tu3 czs d ia. Sec of ._{.c.. Z ° b oaek 4tj Pw►c. tr. ..: .... . IU. t /�/ p' p. .. ._.___- TMAL P.02 STAFF REVIEW FORM 9 3-q X AGENDA REQUEST _ CONTRACT REVIEW GRANT REVIEW MTCROFT1,MED For the Fayetteville City Council meeting of March 16, 1999 FROM: Connie Edmonston Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval of a construction contract with Buildings, Inc. for Phase III Softball Complex located adjacent to Holcomb School. The construction costs are $586,959 plus a project contingency amount of $40,000. Total amount is $626,959 with attached budget adjustment. COST TO CITY: SR?R 954 Cost of this Request ??50 9?Sn SRDR nn Account Number g ngi Project Number 8a . qq q Category/Project Budget Funds Used To Date s 5`7I.a3I Remaining Balance Snfhall r`nmplor Category/Project Name BUDGET REVIEW: Budgeted Item _/_ Budget Adjustment Attached C. Bddget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Acco ti g M ger Date A Coordinat a -yam City At't r ey Date 't rnaI Auditor u axing Officer 3 l Date STAFF RECOMMENDATION: Approval of construction contract with Buildings, Inc. & iv n cad Date Cross Reference 3-4 epartment Director Date New Item: Yes Admini raave Services Director Services Director D to MaJ4 Prev Ord/Res if: Orig Contract Date: Date Date No FAYETTEVILLE THE CITY OT FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor Fred Hanna and City Council Thru: Charlie Venable, Public Works Director Connie Edmonston, Parks & Recreation Superintendent (0 cP From: 4 Kim J. Rogers, Parks Operations Coordinator Date: February 25, 1999 Subject: Award of Construction Contract for the Softball Complex Phase III near Holcomb Elementary School on Salem Road - Bid #98720 The Parks & Recreation Division requests approval of a construction contract with the low bid of $586,959 from Buildings, Incorporated for the Softball Complex located adjacent to Holcomb Elementary School. Phase III development will consist of signage, concrete concourse, bleachers, sports field lighting, general lighting, scorekeeper huts, maintenance building, and a concession/restroom facility. In addition to the construction costs are $586,959 we also request a seven percent project contingency in the amount of $40,000 making the total request of $626,959. This is within our total HMR project budget with a budget adjustment from the Parks Maintenance Complex fund of approximately $36,000 since this project has a higher priority. The remaining funds will be used in Phase IV to complete this project which includes going through the Planning Division's Large Scale Development requirements of widening Salem Road and construction of a sidewalk. The estimate for Large Scale Development is $105,000 to begin in the year 2000. Attachments: Staff Review Form Staff Review Comment Sheet Bid Tabulation Form Purchase Requisition Form DO m n f nC DnCn 3:».0 c CL 0A c r mpfr wr�tnr�tnmm n.», D Q 'D n+ J C r m 7 6 m 7 m C J m C J n JC n c O O C A o c a ( x� O m 3 m 0 j F j JC Q Ol .m. n c z O o. ow o O m n •'�. 3 m m g g' n O d m J d o m z m Z 7 Z S Z 4 C p m r ii 3m a row p a .Ot. -o• m �P' m O �_ n O n O (ml O fmi J m m � 0 0 J O a m •C d D d O 0 0 OJi .o+ m m J go o m o a m_ n m m v a s x O 0 =; ei c q m A a g 0 3 r o o m n m n c m Q o o g o c_ m c a m ? $ m m? CO) umi m m_ 2_ A A 3 I - m g J m m 0 O m x N O• Q m W 0 O a. v m "1 m x u m N ow O v 0 J a C N - C v m O O x > Z t� O 0 d o ma w /\ 1 J � r A C. m m N O J .m. o c 3 5. 0 a n 0 a C m _ m N < D C) C) D D D D D D D Do C) 0 a 0 0 3 m m w 0 m 0 = a o m m z O m 3 J 7 J 3 3 3 J Cl) » y m L o a a - - - 0 CD C 01 a m 0 m A Q) o) CD - r 3 0 m m m Ca aD w m °' u W a a a a a a O o 0 0 0 0 0 0 m go 1 a r 0 N a fJ N a .Zl D a .Zl ° A 0 R 2. 0o a pa a pa s 0a a �0p a a a o p 9 CD C C C C C C C N a C fl v G C C C fl C m C 47 Q O a m , m a O op op a m In x' N 7 N O m O a C-) D CD a a- - = a Z O o - a a m 1 • 0 • J A 1 o < a 1g � w � A Q 2 Y 3 Al .C N N 0 a O O C ; O O a a C) 0 3 a » C C n » 0 City or Fayetteville, Arkansas Budget Adjustment Form Budget Year (Department: Sales Tax Capital Fund 1999 Division: Project or Item Requested: Additional funding is requested for the Girls Softball Complex. Justification of this Increase: The low bid for this project including contingencies is greater than the funding budhgeted. Date Requested 02/26/99 Adjustment d Project or Item Deleted: None. A portion of the fundig for the Parks maintenance Complex is proposed. Justification of this Decrease: The Girls Softball Complex is a higher priority project. Increase Expense (Decrease Revenue) Account Name _ Amount _ __ Account Number _ _ Project Number Park Improvements 40,000 4470 9470 5806 00 96093 1 Decrease Expense (Increase Revenue) Account Name Amount _ _ _ _ Account Number _ __ Project Number Park Improvemetns 40,000 4470 9470 5806 00 97019 20 Approval Signatures Requested By Date Budget Coordinator Date Department Director Date Admin. Services Director Date Budget Office Use Only Type: A B C D Date of Approval Posted to General Ledger Posted to Project Accounting Mayor Date I Entered in Category Log Blue Copy. Budget & Research / Yellow Copy: Requester C:41PPt99BUDG£AGIRLS_SB. WK4 E 1 9 9 7 EDITION AIA DOCUMENT A101-1997 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM This document has impor- tantlegalconsequences. AGREEMENT made as of the day of March Consultation with an in the year Nineteen Hundred Ninety Nine (In words. indicate day, month and year) attorney is encouraged with respect to its BETWEEN the Owner: City of Fayetteville completion or modification. (Nance, address and other information) 11 3 West Mountain Street Fayetteville, Arkansas AIA Document A201-1997, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions and the Contractor: Buildings Inc. (Name, address and other information) P.O. Box 6190 unless this document is Springdale, Arkansas 72766-6190 modified. This document has been approved and endorsed by The Associated General Contractors of America. The Project is: Crystal Springs Softball Fields (Name and location) Phase III South Salem Road Fayetteville, Arkansas The Architect is: Perry L. Butcher & Associates, Architects (.Name, ad dress and other information) P.O. Box 2076 Rogers, Arkansas 72757-2076 e'. p.. Air 01997 AIAQ1 AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The Owner and Contractor agree as follows. The American Institute of Architects 1735 New York Avenue. N.W. Copyright 1915, 1918, 1925, 1937, 1951. 1958. 1961, 1963. 1967. 1974. 1977. 1987, O 1997 by The American Institute of Washington. D.C. 20006.5292 Architects. Reproduction of the material herein or substantial quaanon of its provisions without permission of the AIA violates the copyright laws of the United Slates and will subject the violator to legal prosecution `.'.a•'+r Unlicensed nhoto(nnvino vlelel., U S rorv,,rs.. I&wt And will r„hbn th. vinla•n. to I.oal n.nornlinn ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement. Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations. representa- tions or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 8. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (insert the date of commencement if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.) Upon hece ..pt o,4 Notice .to PAoceed if, prior to the commencement of the Work, the Owner requires time to file mortgages, mechan- ic's liens and other security interests, the Owner's time requirement shall be as follows: 3.2 The Contract Time shall be measured from the date of commencement. 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than 160 days from the date of commencement, or as follows: (insert number of calendar days. Alternatively, a calendar date may be used when coordinated with the date of commencement. Unless stated elsewhere in the Contract Documents, insert any requirements for earlier Substantial Completion of certain portions of the Work.) ,subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, if any, for liquidated damages relating to failure to complete on Unit or for bonus pays cars for early completion of the Work.) , a o a o.toco a'2>o0 01997 AlAe ` AIA DOCUMENT A10I-1997 OWNER -CON TRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006'5292 ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be Fie Homed Eighty Six Thousand, Nine Hundred Fifty —Nine Dollars(s 586,959 ), subject to additions and deductions as provided in the Contract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (Stair the numbers or other identification of accepted alternates. If decisions on other alternates arc to be made by the Owner subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.) NO alternates accepted 4.3 Unit prices, if any, are as follows: See attachment "A" ARTICLE 5 PAYMENTS 5.1 PROGRESS PAYMENTS 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents, 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: * 7 calendar days for architectural review plus Owner's next regulal—ly scheduled purchase order processing period. 5.13 Provided that an Application for Payment is received by the Architect not later than the last day of a month, the Owner shall make payment to the Contractor not later than the * see above day of the month. If an Application for Payment is received by the Architect after the application date fixed above, pay- ment shall be made by the Owner not later than days after the Architect receives the Application for Payment. 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submit- ted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall he used as a basis for reviewing the Contractor's Applications for Payment. 01997 AI*® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue. N.W. Washington. D.C. 20006.5792 WARNING Unikensed nholnroovinr NnIAI.r II S rnrv.Iry, ,w, and w111 ,..F:.r, ,A. vhnlpn. .. I., t 5.1.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress pay- ment shall be computed as follows: .i Take that portion of the Contract Sum properly allocable to completed Work as deter- mined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of val- ues, less retainage of ten percent ( 10 %). Pending final determi- nation of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Subparagraph 7.3.8 of AIA Document A2oi-1997; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of ten percent ( 10 %); .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Paragraph 9.5 of AIA Document A2o1-1997. 5.1.7 The progress payment amount determined in accordance with Subparagraph 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total pay- ments to the full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Subparagraph 9.8.5 of AIA Document A2or1997 requires release of applicable retainage upon Substantial Completion of Work with consent of surety. if any.) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of AIA Document Alm -1997. 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Clauses 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation,) Upon fifty percent (50%) completion of the contract, no further retainage will be withheld from: monthly payments. Retainage shall be held in escrow per Arkansas Statute 22-9-604. IIII 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. C..00 5.2 FINAL PAYMENT 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum. shall be made A 1111 AIAO s AIA DOCUMENT AIOI-1997 by the Owner to the Contractor when: OWNER -CONTRACTOR .1 the Contractor has fully performed the Contract except for the Contractor's responsibil- AGREEMENT ity to correct Work as provided in Subparagraph 12.2.2 of AIA Document A2oi-1997, and to satisfy other requirements, if any, which extend beyond final payment; and The American Institute of Architects .2 a final Certificate for Payment has been issued by the Architect. 1735 New York Avenue. N.W. Washington. D.C. 20006-529? WARNING- Unlicensed pholocopying vb6lei U.S eopyrlehr laws and will subfecl the wlolelor to level orolnvnon 5.2.2 The Owner's final payment to the Contractor shall be made no later than 3o days after the issuance of the Architect's final Certificate for Payment, or as follows: 30 days after Architect's final Certificate for Payment plus Owner's next regularly scheduled purchase order processing period. ARTICLE 6 TERMINATION OR SUSPENSION 6.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A_or1997. 6.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A_o1-1997. ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 \\'here reference is made in this Agreement to a provision of AIA Document A2o1-1997 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest f e payment is due at the rate slated below, or in the absence thereof rate prevailing from time to time Delete at the place where the Project is I article 7.2 (Insert rate of inter upon, if any.) (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Contractor's principal places of business, the location of the Project and elsn.drere may affect the validity of this provision. Legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) 7.3 The Owner's representative is: Kim Rogers (Name, address and other information) City of Fayetteville Parks & Recreation Department Fayetteville, Arkansas 72701 7.4 The Contractor's representative is: Chris Hobby or Darrin Masters (Name, address and other information) Buildings Inc. P.O. Box 6190 235 S. 40th Springdale, Arkansas 72766 7.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days' written notice to the other party. 7.6 Other provisions: 7.6.1 ADA shall be complied with. 7.6.2 Arkansas applicable Minimum Prevailing Wage Rates shall be canplied with. 1*! 01997 AIA® AIA DOCUMENT A101-1997 OWNER•CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue. N.W. Washinglon. DC 20006.5292 WANING' Unlicensed pbolucopYlnp violate, US. coovrleht laws and will sublet the violator to lapel oros.cutlon ARTICLE 8 ENUMERATION OF CONTRACT DOCUMENTS 8.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 8.1.1 The Agreement is this executed 1997 edition of the Standard Form of Agreement Between Owner and Contractor, AIA Document Alol-1997, 8.1.2 The General Conditions are the 1997 edition of the General Conditions of the Contract for Construction, AIA Document A7os-1997. 8.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated , and are as follows: Document Title Pages See attachment "B" 8.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 8.1.3, and are as follows: (Either list the Specifications here or re/c, to an exhibit attached to this Agreement.) Section Title Pages See attachment "B" 8.1.5 The Drawings are as follows, and are dated different date is shown below: (Either list the Drawings here or refer to an exhibit attached to this Agreement.) Number Title Date See attachment "C" unless a ao o. o 01997 AIAO AIA DOCUMENT A1O1-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue. N.W. Washington, D.C. 70006.5797 WARNING: Unlicensed photocopying violates U.S cnuyrloht l.,vs and will subject the violator to tell prosecutor 8.1.6 The Addenda, if any, are as follows: Number Date 1 February 18, 1999 February 23, 1999 Pages 6 Portions of Addenda relating to bidding requirements arc not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 8. 8.1.7 Other documents, if any, forming part of the Contract Documents are as follows: (List here any additional documents that are intended to form part of the Contract Documents. AIA Document A_oi-1997 provides that bidding requirements such as advertisement or invitation to bid. Instructions to Bidders, sample forms and the Contractors bid are not part of the Contract Documents unless enumerated in this Agreement. They should be listed here only if intended to be part of the Contract Documents.) This Agreement is entered into as of the day and year first written above and is executed in at least three original copies, of which one is to be delivered to the Contractor, one to the Architect for use in the administration of the Contract, and the remainder to the Owner. OWN E R (Signature) CONTRACTOR ignaturc) Fred Manna, Mayor Ken Bailey, President (Printed name and title) (Printed name and title) CAUTION: You should sign an original AlA document or a licensed reproduction. Originals contain the AIA logo printed in red: licensed reproductions ore those produced in accordance with the l structions to this docun:e t. 01997 AIAO AIA DOCUMENT A1O1-1997 OWNER•CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue. N.W. Washington. D.C. 70006.5792 .... -...-a II.Ij..-..A-4yn.n...:.... W nl.u. 11 t ...........4. I .-A ... .11 ...4:--..4- .A -I.....- 4..-1 ..._. ...... ATTACHMENT"A" UNIT PRICES FOR ADDITIONAL EXCAVATION It is assumed that Phase I earthwork addressed all areas of poor soil requiring excavation. However, if directed by the Architect and Soils Engineer, add eight Dollars ($ 8.00 ) for each cubic yard of additional excavation not indicated on the bid documents. UNIT PRICES FOR CLAY -GRAVEL STRUCTURE FILL Where quantity of clay -gravel structural fill required is more than indicated on the bid documents, as certified by the Architect and soils Engineer, add five Dollars ($ 5.00 for each cubic yard of additional fill required. Where quantity of day -gravel structural fill is less than indicated on the bid documents, as certified by the Architect and soils Engineer, deduct four Dollars ($ 4.00 for each cubic yard of fill not required. UNIT PRICES FOR ROCK EXCAVTION Where rock in size of one-half cubic yard or larger is encountered that requires use of airhammers for excavation, add Five hundred Dollars ($ 500.00) for each cubic yard of rock excavated. ATTACHMENT"B" CRYSTAL SPRINGS SOFTBALL FIELDS TABLE OF CONTENTS SECTION TITLE 00010 Invitation to Bidders 00100 Instructions to Bidders 00200 Information Available to Bidders 00300 Proposal 00400 Conditions of the Contract 00800 Supplementary Conditions 00830 Wage Rates 00860 List of Drawings DIVISION 1 - GENERAL REQUIREMENTS 01020 Allowances 01030 Alternates 01340 Submittals 01500 Temporary Facilities 01700 Project Closeout DIVISION 2 - SITEWORK 02100 Site Preparation 02200 Earthwork 02222 Excavating, Backfilling and Compacting for Utilities 02282 Termite Control 02511 Asphaltic Concrete Pavement 02580 Pavement Markings 02930 Lawns and Grasses DIVISION 3 - CONCRETE 03100 Concrete Formwork 03200 Concrete Reinforcement 03300 Cast -In -Place Concrete 03600 Grout DIVISION 4 - MASONRY 04100 Mortar 04150 Masonry Accessories 04220 Concrete Unit Masonry Table of Contents -1 DIVISION 5 - METALS 05050 Metal Fastening DIVISION 6 - WOOD AND PLASTICS 06100 Rough Carpentry 06192 Prefabricated Wood Trusses 06200 Finish Carpentry 06410 Cabinetwork DIVISION 7 - THERMAL AND MOISTURE PROTECTION 07100 Waterproofing 07210 Building Insulation 07610 Standing -Seam Metal Roofing 07900 Joint Sealers DIVISION 8 - DOORS AND WINDOWS 08111 Standard Steel Doors and Frames 08505 Aluminum Window Units 08710 Finish Hardware DIVISION 9 - FINISHES 09900 Painting DIVISION 10 - SPECIALTIES 10160 Metal Toilet Compartments 10200 Louvers 10430 Exterior Signage 10520 Firefighting Devices 10800 Hand Dryers 10810 Toilet Accessories DIVISION 11 -EQUIPMENT N/A DIVISION 12 -FURNISHINGS N/A Table of Contents -2 DIVISION 13- SPECIAL CONSTRUCTION 13125 Bleachers DIVISION 14 - CONVEYING SYSTEMS N/A DIVISION 15- MECHANICAL 15010 Basic Mechanical Materials and Methods 15250 Mechanical Insulation 15400 Plumbing Systems 15440 Plumbing Fixtures and Trim 15661 Heat Pump 15624 Electric Unit Heaters DIVISION 16 - ELECTRICAL 16050 Basic Electrical Materials and Methods 16112 Conduit Systems 16121 Cables, Low Voltage (600 Volts and Below) 16130 Boxes 16140 Wring Devices 16160 Cabinets and enclosures 16170 Disconnects (Motor and Circuit) 16400 Service and Distribution 16425 Distribution Switchboards 16450 Grounding 16470 Panelboards 16510 Lighting Fixtures 16520 Sports Field Lighting Table of Contents -3 ATTACHMENT"C" SECTION 00860 LIST OF DRAWINGS PART1 GENERAL 1.01 SUMMARY A. Section includes: 1. List of drawings which are included as part of the contract documents: SHEET NUMBER DESCRIPTION --- Cover Sheet Civil Cl Site Plan C2 Partial site Plan, Dirt Plan C4 Site Grading for Reference Architectural Al Concession / Toilet Building Plan & Elevations A2 Elevations A3 Section of Details A4 Sections, Details of Door Schedule A5 Interior Elevations and Details A6 Scorekeepers Hut Plan, Sections and Details A7 Sign, Block Details of Storage Building 00860-1 Structural Si Foundation Plan and Details S2 Roof Framing Plan and Details Mechanical M1 Concession / Toilet Building Plumbing Plan and Details M2 Plumbing, Isometric Plans and Details M3 Concession / Toilet Building Mechanical Plan Electrical El Field Lighting Plan E2 Concession / Toilet Building Lighting Plan E3 Concession / Toilet Building Power Plan END OF SECTION 00860-2 ra PRINCIPALS: PEUY L BUTCHER. A I. A. NCARD CERTIFIED JOHN?. MACK. A.I.A. NCARB CERTIFIED STEVE BUTCHER ASSOCIATES: MIKE MANN010. A.. A. JAMES MAYER. A I. A. CHRIS SHIRLEY. A. Project No. 98720 February 18, 1999 AWWA AAA Addendum #1 Changes to the drawings and/or specifications for rOl.rtrncuT Crystal Springs Softball Fields °""" "` Phase III nOAlw O(OIIOIA „AwN, The contract documents for the above named project, dated February I�VO 5, 1999, are hereby amended as covered by this addendum. All work ILLINOIS under this addendum is subject to the General Conditions and Special Conditions and shall be governed by the requirements thereof. AA.4AS PROJECT MANUAL LouswM Item No 1. SECTION 00300- PROPOSAL FOR LUMP SUM IpppAH CONTRACT: Delete existing sheets 00300-4 and I..rtsPTA 00300-5 and replace with new sheets 00300-4 and 00300-5 adding the section UNIT PRICES FOR ROCK EXCAVATION to the proposal MONIAI4 SR �AOA Item No. 2. SECTION 01020 ALLOWANCES 1.02 BASE BID ALLOWANCES add: AEW 1CASEY HEW IM]ICO 5. Field Sound System $2000.00 Materials Only* .RwT wATH u.AaAu NOIITH OAAOTA Item No. 3. SECTION 01030 -ALTERNATES: Replace a.O existing Section 01030 with new Section 01030. ORIMIOMA ORCG4 Pf),ISYIVAI.A SEEM IACHMENTS I.OD( LND SOUTH C 0VU SWT1I ON.mA TL7«Lssu DRAWINGS lnA.s Cl 0TJ1 VCA.tl.1T w•a� Item No.4 Details 1 and 2 Base Bid shall be for 4" concrete with 4" SB2 base in lieu of 5" concrete. wA9MTDH OC Alternate of 2" asphalt on 6" SB2 base. wc5T Nlta.0 .wxoAH.l wvOl _.5 NATIONAL OFFICE- 301 W.H LT..tAaa S1 .t Ro5.n At sn... 72755 (501) 5363515 FAX (501) 5561209 P O BED 2078. Ro9.n. AAun.y 72757 INTERNATIONAL OFFICE S10 Wwt B.1in9 Road. W_I.11C3.SH.ngs.i P.ocas R.Nac 02 Cmu 011262142151550 FAX 011-05.31A21.75970 Item No. 5 Curb may be precast and set on compacted base. It is not necessary to remove fencing or substantially remove concrete existing footing. Item No. 6 Bleachers shall be 4(four) tier, 21-0" long without guardrails. Bleachers shall have center aisle and handrail per SBC. C2 Item No. 7 Slab at dumpster shall be 10' x 15 x 6" with 10/10 (Welded Wire Fabric) ; Float Finish. Item No. 8 15' paved access drive from concession concourse shall extend to road. Paving shall be 2"asphalt on existing SB2 base. Item No. 9 Planting at Project sign is not in contract. Item No.10 Delete Note "SPRIG W/ BERMUDA on fields 1,2,3,&4". Sprigging will be done as part of Phase II Seeding at perimeter is by City of Fayetteville. Seeding per specification is a part of the Base bid for Phase III work in the concourse area between the field fences only. Item No. 11 Detail 4. W 8 x 3 column should read W 8 x 31. Item No. 12 Add one 3' x 5' toilet, partition, and accessories to Room Al 02. Relocate slop sink in concession access 101 to Men's Toilet wall. Rough in 3rd lay to both toilet rooms and cap for future installation. Item No. 13 Detail 3, Louvers are 4'-0" x 1'-6". M1 Item No. 14 Provide 6" sewer in lieu of 4" from center of Concession to Sewer tap. For the purposes of bidding Sewer is located approximately 16deep. Item No. 16 Permit fees are waived for plumbing work. I El Item No. 17 Existing conduit from second set of poles to Perimeter is 1 1/4" as required. Item No. 18 Existing conduit from first set of poles to second Set of poles is 1 1/4" and 1 1/2" is drawn. Contractor will confirm his power requirements and replace as necessary. Item No. 19 Existing conduit from first set of poles to concession is 2". 2"and 2 1/2" is drawn. Contractor will confirm his power requirements and replace if necessary. Note: Conduit for field lighting shall be 24" deep. E2 Item No. 20 Symbol "F" fixtures in 103 and 106 shall be symbol "L" and shall be Newstar 85 - 50 H.P.S. (2 req.) Item No. 21 Symbol "F" fixtures at Detail 3 Electrical Plan shall be symbol "G" Lithonia WGEC 601 - 120- DWH (8 req.) Item No, 22 The contractor, at his option, may either replace the main distribution panel or he may replace the buss and main breaker in the existing panel to 1200 Amp rating. Item No. 23 Refer to riser diagram on sheet E3 of the drawings. Charge keyed note #1 to read "Reuse existing conductors and conduit. Install additional 4" conduit and set of (4) 500 mcm". Route conduit as closely to existing as possible . Pad mounted transformer is approximately 240 feet west. Item No. 24 The load for each field's lighting is 178.8 Amp, including ballasts. Replace the 200 Amp breakers for the field lighting with 225 Amp. Item No. 25 The existing 1" conduit to the scoreboards shall not be replaced with 2'. E3 Item No. 26 Circuit #21-23-25 is correct for outdoor heat pump in lieu of 17-19-21. Item No. 27 SECTION 16520 -Sports Field Lighting 2.05 Spare Lamps and Fuses. A. In addition to providing and installing lamps for each Luminaire, Contractor shall provide 16 spare lamps.. 2.06 Acceptable Manufacturers. A. Add Musco to approved manufacturers. Item No 28 Initial light level readings and testing based on ANSI standards must be taken after 100 hour burn in of system Item No.29. For bidding purposes, If direct burial poles are not used and foundations are required they shall be as follows: Diameter 30" Depth 12' Reinforcing 8 no 6 bars vertical with no.3 ties at 12' oc. END OF ADDENDUM NO. 1 SECTION 01030 l ALTERNATES PART1 GENERAL 1.01 SUMMARY A. Provisions are made in the proposal for the bidding of the base bid, and also, for the inclusion of the following alternates to be bid separately, the amount for which shall be stated by all bidders. The amount stated shall include all work as shown on the Drawings or described in the Specifications for each alternate. B. The work under this heading is subject to the General Conditions and Special Conditions of the contract, and the Contractor or Subcontractor shall be responsible for, and be governed by, all the requirements thereunder as though specifically repeated herein. C. The Owner shall have the right to accept or reject any or all alternates. Deductive Alternates shall be taken in numerical order as required by law in the State of Arkansas. 1.02 DEDUCTIVE ALTERNATES A. The following items shall be bid for consideration: DEDUCTIVE ALTERNATE NO. I - DELETE Asphalt pavement on 15' wide service road from Salem Road. DEDUCTIVE ALTERNATE NO. 2 - DELETE Concrete paving in lieu of 2" asphalt. DEDUCTIVE ALTERNATE NO. 3- DELETE Electrical power to metal maintenance building. DEDUCTIVE ALTERNATE NO. 4- DELETE 20' x 14' Metal maintenance building. DEDUCTIVE ALTERNATE NO. 5 - DELETE Public address system DEDUCTIVE ALTERNATE NO. 6 - DELETE bleachers (two per field) 01030-1 DEDUCTIVE ALTERNATE NO. 7 - DELETE canopy in front of concession stand. END OF SECTION C 01030-2 Project No. 98720 February 23, 1999 Addendum #2 Changes to the drawings and/or specifications for Crystal Springs Softball Fields Phase III The contract documents for the above named project, dated February 5, 1999 are hereby amended as covered by this addendum. All work under this addendum is subject to the General Conditions and Special Conditions and shall be governed by the requirements thereof. PROJECT MANUAL Item No. 1. Section 00300 Proposal shall be replaced by Section 00300 Proposal 2/23/99. Item No. 2 Section 01020 Allowances 1.02 Base Bid Allowances add 3. Exterior Signage $3000.00 Materials and Labor Det.8/A7 (In lieu of $2500.00) 6. Building Signage $350.00 Materials and Labor -------- Item No. 3 Delete Section 10430 Item No. 4. Top Plates are single 2x on Concession Building. Item No. 5. Aluminum covered soffits shall be on 1/2" CDX in lieu of AC. Item No. 6. N.I.C. Equipment in Concession shall be by Fayetteville Parks Department. Contractor shall provide means to facilitate hook-up. i.e.(Ice-maker) Item No. 7 Allowance For Exterior sign shall include Masonry, Foundation, and Limestone Sand -Blasted Sign complete. Item No. 8 Bleachers shall have double footboard and riser on top riser only. Item No. 9 Attached sketch of Addendum No. 1 Item No. 12 is for reference. Item No. 10 Windows in Concession shall be provided with Screens. Item No. 11 Delete 2- Symbol D Shop Light in Concession Access in lieu of 2 Symbol C 2 x 4' Fixtures. 4- PERRY L. BUTCHER .& ASSOCIATES;•ARCHITECTS S: RY rOoarLS areNoe. A. L A. FORD cERTIFtED JOHN T. MACK. A L A NCARB CERTIFIED ASSOCIATU: MINE WNNINO. A L A JAA1I A L A SHIRLEY. CHRIS SWRLEY. AI A. Item No. 12 Delete 8 Symbol G fixtures (8 required) at scorekeepers huts. AfAGA4A Item No. 13 Install telephone jack in Concession Room 100. a�.a..A Item No. 14 Install wind operated "Whirlybird" ventilator or ridge venting caAoo on Storage Building at the option of owner oeuW.we no.w Item No. 15 Fill all cores of exterior walls of concession building in addition to walls in concession area. MW4 . Item No. 16 Slab at dumpster shall be 12'x 10' x 6" thick with 10/10 welded wire fabric and float finish in lieu of 15' x 10' slab. NIMw Khan .LIlNC[Y ou: END OF ADDENDUM I I w.YIA/N MASSK•.:SETTJ b. ZSOTA ya.]'M r11QMl YCM4M KlI1I1M KVA9A KW i4RSh KW •tOaCJ KWvo I•wtN c.AoulA s ani P.•FoTA a..a o.wau IXIEGOt SNf l CMIXUt SWM G4(CTA Rtr4Tif4 fp{A1 UTAH KllValf rN�i11IN WI.91Wios WAS CIOS 0 C. WCli .aw wxp.nN '� .wawa NAnX3MAL OFF;CE 301 wwt CMao•ut 5o..t Roy.,,. AMAX.. .'754 P 0 904:076. Ro9.n. AM.nu. 72252 W TERNATICNAL OFFICE 940 W.St 8riag Rod. WW -I 103.SNnyn.•P.ol n R.pmlc of CMn. {501) 0363545 FAX (501) 434.1209 01144.2142541440 FAX 011-66.21421.79920 STAFF REVIEW FORM RECEIVED AGENDA REQUEST XXX CONTRACT REVIEW N0V 05 1999 GRANT REVIEW c... ,,YETI'EVILLE CITY CLERK'S OFFICE For the Fayetteville City Council meeting of n/a Kim J. Rogers Name Parks & Recreation Division /2& 4f399 '-r/LZJr4u4 S'. Public Works Department ACTION REQUIRED: Approval on change orders #448 with Buildings, Inc. (see attached memo) COST TO CITY: ct1'i cic R2 GS Say; 9jf9 rule Cnfthall r`nmpinr Cost of this Request Category/Project Budget Category/Project Name 225n_A2Sn_SRnR-nn Account Number Project Number sa iS11,�R2 Funds Used To Date Remaining Balance BUDGET REVIEW: _X_ Budgeted Item Budget Adjustment Attached udge Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: /D -2q`9 Date /"?5y Date ADA Coordinator Date i1-599 In ernal Auditor Date Purchasing Officer Date STAFF RECOMMENDATION: Approval of these change orders tate icy Cross Reference New Item: Yes No Prev Ord/Res if: Orig Contract Date: _#704 Page 2 STAFF REVIEW FORM Description Girls Softball Complex Phase III - Change Order 4-BMeeting Date n/a Comments: Budget Coordinator Reference Comments: Accounting Manager 7. N+& 1-LE/1MeJ City Attorney Purchasing Officer ADA Coordinator Internal Auditor FAYET T'EVI LLE THE CITY OF fAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENC Date: October 29. 1999 To: Charlie Venable Public Works Director Thru: Conudmonston Parks & Recreation Superintendent From: J. Rogers Parks Operations Coordinator Re: Change Order requests #4-#8 for Hampton Softball Complex Phase Ill near the Crystal Springs Subdivision - Contract #704 rtrtrtrtrtrtrtrtrtrtrtrtrtrtrtrtrtirtrtrtrtrtrtMrtrtrtrtrt�rtirtrtrtrtrtrtrtrtrtrtrtrtrtrtrtrtrt#rtrtrt*rtrtrtrtrtrtrtrtrtrtrtrtrtrtrt#t4rtrtrtrtrt The Parks and Recreation Division requests approval of change orders #4-#8 in the amount of $13,515.82 with Buildings, Inc. Change order #4 consists of installing (4) 3/4" PVC conduits from the concession building to the backstop of each playing field in the amount of S 1,943.50. Change order #5 consists of installing (6) 3 pole, 60 AMP contactors with enclosure per lighting panel using four time clocks in the amount of 56,461.50. Change order #6 includes providing labor, material and equipment necessary to install a new sprinkler system control wire in existing conduit. The work will include wire splicing at the backstop of each field and tic into the control system in the amount of $3,565.00. Change order #7 is for additional cost involved in installing 4' diameter field lighting pole foundations as engineered by Custom Engineering in the amount of $8,545.82. Change order #8 consists of a change of all sport field lighting ballasts from remote to integral in the amount of -($7,000.00). The total project contingency is 575,000 for Phase II and Phase Ill which $32,450 has been expended. This change order request is in the amount of S 13,515.82 leaving a remaining project contingency balance of $29,034.18 hereafter. CHANGE OWNER ?G ORDER ARC.I IITE(A CONTRACTOR FIELD ❑ A/A UOCUd(b'A'T G70/ OILIER O PROJECT: Crystal Springs SflIHll Fields CHANGE. ORDER NUMBER: 4 (name, address) Phase III Fayetteville, Arkansas DATE: August 27, 1999 TO CONTRACTOR: Buildings, Inc. ARCHITECT'S PROJECT NO: 98720 (name, address) P.O. BOX 6190 CONTRACT DATE: April 15, 1999 Springdale, Arkansas 72766-6190, CONTRACT FOR: General Construction The Contract is changed as follows: Install four (4) j/4" PVC conduits from concession building to the backstop of each playing field,'does-not include re -wiring for irrigation. Add $1943.50 Total amount of the Change Order Add $1,943.50 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was ..... f 586,959.00 Net change by previously authorized Change Orders ..... ......................$ 14, 582.00 The (Contract Sum) ( prior to this Change Order was ........ f 601 ,541 .00 The (Contract Sum) ( ) will he (increased) Ees (fLMMMM+p)d{by this Change Order in the amount of ........................$ 1 ,943.50 The new (Contract Sum) including this Change Order will be .. f 603, 484.50 The Contractrime will he (increascd) five ( 5 ) clays. The date of Substantial Completion as of the date of this Change Order therefore is Tuesday, October 12, 1999 NOTE: this xonniary tkxs not reflect changes in the U rltnel Sun), Contract 'lime or Guaruveed Ntasm¢un Vrice which have Ixen :nnhun>ed he Cunt mctiun Change Utnrctive Rriy L. Bt4xdw & ?w©ati-t. Buildings) Inc. Cl tv of Fayetteville ARCf I ITE(a' CONTRACT( )R OW XER "101 west i pt t-nott_Street— — 2.Q._Box 6190 113 West Mountain Street Address Address Address Bee.zs,�kansa&22Z56/_�.�._ Springdale,, Arkansas 666190 Fav�� ille kansas 72701 N1' I�Ujr KfA-KJ I3, =�y_ p� In DATE /) " 30 - / DATE . /"/ ] ' / DATE ._ CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT 0701 • CHANGE ORDER • 1`917 EDITION • ALAS • 01'9±7 • THE AMERICAN INSTITUTE OF ARCHITECIS. 1735 NEW YORK AVE . NW. wASHINOTON. DC PM,K, G701-1987 WARNING: Unlicn .d pholocopytng violates US. copyright laws and 1 sub$ct to 4gal paoroutlon. INSTRUCTION SHEET FOR AIA DOCUMENT G701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose '[his docunlcnt is intended for use in implementing changes in the Work agreed to by the Owner, Architect and Contractor Execution of a com- pleted 6701 lone Indicate's agreement 1.1 -win all the terms of the change. including any changes in the Contract Sum for Guaranteed Max i mum Price) and Cat lntniet Tinic. 2. Related Documents 'Phis document was prepared for rise under the terms of AIA general conditions Ii NI published in 1987, including AIA Document A201, General Condition of the Contract fir Curtstmction, and the general condition counted in AIA Documents Alu7 and All . 3. Use of Current Documents .: Priolr r) using arc AIA document. the user should consult the AIA, an AIA component chapter or a enrrenl AIA Documents Price List to determine the current edition of each ducunsnt. 4. Limited License for Reproduction ALA Document C 701 is :I copyrighted +cork and may nor be reproduced or cxatpted from in substantial part without the express 'viiucn permis- sion of the AIA. Pile 6701 document is intended to he used as a cnnsumxbie—that is, the original document purchased by the user is intended to be c ,,ls(I consumed in the course of hung used. There is no implied permissinn to reproduce this docunlcnt, nor do wcs membership in l[he An ierican Institute of Architects conies any further rights to reproduce them. A limited license is hereby granted to retail purchasers to repioducc a nlaximunt of tell copies of a mmplcte(1 or executed 01701. but only for use in connection with a particular Prniect. B. CHANGES FROM THE PREVIOUS EDITION 1'nlike the previous edit ion, the (98 7 edition of ALA Dncunlent 6701 requires the signatures Of the O+vner. Architect and C•ontrncror lot validity. Changes to be made over the Cinn r ctor's objection (Will disputed tennis u) be settled ahcrwards) should he effected through the use of ALA Document 671 v. Construction Change Directive C. COMPLETING THE G701 FORM Description of Change in the Contract Insert a derailed dcscripriill of the ch:ulgc to he made in the Contract be this Change Order, including ant Draw illgs. Spccil teati, ins. documents or other suppolling dart to clarify the scope of the change. 2. Determination of Costs Insert the following information in the blanks provided, and strike out the torts in parentheses that do not apply: ;I) the uriginm Cmmr,ict Sum or Guaranteed %laxinnnl Price; hl the net change by prc-v iuusly authorised Change Orders (note thus this dues not include changes authorived hy Construction Change Direc- tiye unless suet a change is subscquenriv agreed to by the Contractor and rev)rded as a Change Order); d the ( ill uact Sun) or Guaranteed M ixinnun Price prior to this Change Older: d) the amount of inCIC i5C or dc(re,Isc, if acv. in the Contract Sum or Guaranteed \IAXlltl(ml Price; and e) the now Cnntraa Sun) or 6unantecd S1axlmunt Price as adjusted by this Change Order 3. Change in Contract Time Insert the following infornlution in the blanks provided, and strike our the terms in parentheses that do nil apply': lII tile :till' llnl nl days of rile increase or decrease, it an lit Idle (allltr ct Finite and h) the (late of Suhsralntial Completion, including any adjustment cntacd by this Change Order. D. EXECUTION OF THE DOCUMENT When the Owncl: Architect and Contractor have reached ugrccmcnt on the change to he made in the Contract, including arc uditlstmen ts in the Con- tract Sent (or Guaranteed Maximum Price) and Contract' Time, the (.701 document should he executed in triplicate by the two parties and the Architect, each of +chum retains an original. 1/94 AUG-25-99 WED BUILDINGS INC FAX NO. 7561028 P.02 CHANGE ORDER REQUEST (PROPOSAL) Project: CMtalJpling;.$oftball Complex Phase III Change Order Request Number: 5 __. From (Contractor): Builcings Incorporated To: �Lqf Fllirg(on ______________________ Date: August 25. 1999 Perrv_BtncneL4 5 .QcIates Project Number. 98720 _ Re: Py� cgnguits. for sprkikrer system Contract For _ This Change Order Request (C.O.R.) contains an itemized quotation for changes in the Contract Sum or Contract Time in response to proposed modifications to the Contract Documents based on Proposal Request No. L_ Description of Proposed Change: Install (4) 1 W PVC conduits w1t' pull th .g from concession building to the backstop of each playing field. ,5 CT tMCl- O6 Fc. $Pjrc„T*C _I Attached supporting information from: Q Subcontractor (3 Supplier U Q _ Reason for Change: To provide empty conduits for irrigation control wires. Does Proposed Change Involve a change in Contract Sum? Q No Yes} Deaeasej $.?9_4_1U Does Proposed Change Involve a change in Contract Time? Q No A Ye naeasej Decrease) 5_.._days. Signed by. 1, i . p. kola 8 -25 -99 Copies: Q Owner Q Con ultants Q Architect 0 Q File CHANGE ORDER A/A DOCUMEA'T G70/ OWNER ARCIIITECI CONTRACTOR Cx� FIELD ❑ OTHER ❑ PROJECT: i1'igs mall Melds (name, address) Phase III Fayetteville, Arkansas TO CONTRACTOR: Buildings, Inc. (name, address) P_O. Box 6190 Springdale, Arkansas 72766-6190 The Contract is changed as follows: CHANGE ORDER NUMBER: 5 DATE: August 27, 1999 ARCHITECT'S PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: General Construction Install six (6) 3 pole, 60 AMP contactors with enclosure per lighting panel using one (1) time clock for entire system. Add $ 6,152.50 Installation of three (3) time clocks at a cost of $103.00 each. Total amount of this Change Order Not valid until signed by the Owner, Architect and Contractor. Add $ 309.00 Add $ 6,461.50 The original (Contnct Sum) (C was ... ........ 1 586, 959.00 Net change by previously authorized Change Orders ............................$ 16,525.50 The (Contract Sum) ( prior to this Change Order was .... $ 603, 484.50 The (Contract Sum) ( will be (increased) (deem@mel() $omdpgotd0 by this Change Order in the amount of ............................ $ 6,461.50 The new (Contract Sum) ((xeoax$ofl Ood including this Changc Order will be .. $� r The Contract Time will be (increased)(doiDa%q*(e by five Gt79Q04.", ( 5 )days. The date of Substantial Completion as of the date of this Change Order therefore is Sunday, October 1 7, 1 999 NOTE: Thr stunnliry di K. not reflect changm in the Gmtrxt Amt, Cons racl "lime or Guaranteed Masunum Pr we which have Ixco nnhurized by Cunsi nicuon Change Directive ae'iy L. utc ARCHITECT Bu ldii T s, —.Inc.. C()ONTRACI ( OR P n Box 6140 Address Bl' .City nf..Fayetteyi l le OWNER 113 West Mountain Street. Addres BY i nn"rE _ .. /Q ^ /S — 97 Darr: CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA D0O1NENr 6701 • CHANGE ORDER • 1987 EDITION • AIAg • 01987 • TIIE AMERICAN INSTITUTE OF ARCHITECTS. 1715 NEW YORK AVE.. NW WASHINGTON, DC P..Y, G701-1987 WARNING: Urdicensed photocopying vlolstn U.S. copyAght Isvn .nd Is .Wiser to Irptl pmeneutlon. INSTRUCTION SHEET FOR AIA DOCUMENT G70I, CHANGE ORDER A. GENERAL INFORMATION I. Purpose '1-hi,s dc annent is intended for use in implementing changes in the AX irk agreed to by the Owner Architect and Coot factor. EXecutioh or a Com- pleted G701 Ii nn indicates agreement upon ai the terms of the change. including any changes in the Contract Sum for Guaranteed Maxi inurn Price) and Cannact Time. 2. Related Documents 'Phis document was prepared fur use under the terms of AIA general conditions it t puhi shed in 1987, Inducting AIA I)ocuncur A20I, General Conditions of the Contract for Construction, and the general conditions contained in AIA Documents A107 and All;. 3. Use of Current Documents Prior to using any AIA document, the user shuuld consult the AIA, an AIA component chapter or a current AIA Doannefts I'rice List to determine the current edition of each document. 4. Limited License for Reproduction AIA Document 6701 is a copyrighted work and may not be reproduced or excerpted four in subsuoIiul part without the express evritten permis- sion of the AIA-'1'tic G701 cl 'Cu tnern is intended to he used as a C, nsumnhlc—that is, the original then bent purchased by the user is intended to he consumed in the course of being used There is no implied permission Io reproduce this doe ametal, nor does membership in The AnIcrican Institute of Architects cooky any further rights to uproduce them. A limited Ifcerise is hereby granted to retail purchasers to reproduce ,i maXimunil of ten Cl pks of a completed 01 executed G701, but only for use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION t'nlike the precious edition, the [987 edition of AIA Dc cu pent 6701 requiIVS (he signatures of The Ovine[ Architect and Go ,(nwtor lax srlidity. Changes to he masts nycr the Contractor's objection (with disputed kilns to be settled alterw arils) should to effected through the use of AIA Document (371 r} Construction Change Diree he. C. COMPLETING THE G701 FORM 1. Description of Change in the Contract . Inecn a detailed description of the change to he made in the Contract by this Change Order, including any Drawl ngs, Spe-cil icatinns, documents or other supporting data to clarify the scope of the change. 2. Determination of Costs Insert the following information in the hl,nks provided, and strike out the terms ill parcuthcses than do nut apply: ;q the original Contract Suns or Guaranteed Ataxinmm Price; I)) the net change he previously authorized Cli i iµe Orders (01.) it that this dues not include changes 1uthonred by CunslrutuKin Change Di ice - VC unless such a change \\-as subsequently agreed it by the Contractor and recorded as a Change Order); c) the Contract Suns or (;uanunecd M asinwm Price prior a this Change Order, d) the :amount of ina'rase or decease, it any in the Contract Sum or Guaranteed Maximum n Price; and c) the new Contract Sum or GuanirRed Maximurn Price as adjusted by this Change Order. 3. Change in Contract Time Insert the following information in the blanks provided, and .strike Dill the terns ill parentheses that do not apply: :n the aluounl in days of the increase or decrease, if any, in the Contract 'lime; .¢e1 hj the (late of Suhst iiti:d Completion, inducting any ❑djttstment effected by this Change Order. D. EXECUTION OF THE DOCUMENT \r hen the C)weer. Architect And Conuactor ha%e reached agreement on the change to he made in the Contract. including :ate :adjustments in the Con- tract Sum (ot Guaranteed Maxintunl Price) :and Con tract' lime, the 0701 document should he executed in triplicate by the two parties and the Architect, each of whom retains all original. 1/94 • Ah-25-99 WED 10:08 BLJLDINGS INC FAX, NO. 7561028 P. 01 )r) GRANGE ORDER REQUEST (PROPOSAL) Project: CrvstaL$grjQgs.Softball Complex Phase III Change Order Request Number: 6 __ From (Contractor): BuilQmgslrtcoroorat _.- To: >! rQ ry Ellinatgn _-_._ Date: August 25. 1999 _____ PenEenv Butcher & Associates Project Number. 96720 _._ Re: FieejJ,gOIinoflmerrs(Potion #1) _ Contract For: _ This Change Order Request (C.O.R.) contains an itemized quotation for changes in the Contract Sum or Contract Time in response to proposed modifications to the Contract Documents based on Proposal Request No. ' .. Description of Proposed Change: Install (6) 3 pole. 60 amp contactors with enclosure per lighting panel using (1) time dock for entire system. (add $103.00 per limo clock) 3 fl�- f CL cc Attached supporting information from: Q Subcontractor ❑ Supplier Q ❑ Reason for Change. The Owner wants automatic control of the field lights. . . Does Proposed Change Involve a change in Contract Sum? 1]No Yes InUea5e) Decrease) £¢ 152_5(7 ,%C/ Does Proposed Change Involve a change in Contract Time? Q No Yes Increase (Decrease) @..- _days Signed by: ill!. Q _ -Qq Copies: Q Owner ❑ Consultants ❑ Architect Q ❑ File CHANGE OWNER W ARCHITECT Ill ORDER CONTRACTOR bd FIELD f_) A/A DOCf/:11FW7'G70/ OTHER U PROJECT: CrY l Springs 8. dtball Fields (name, address) Phase III Fayetteville, Arkansas TO CONTRACTOR: Buildings, Inc. (name, address) P.O. Box 6190 Springdale, Arkansas 72766 The Contract is changed as follows: CHANGE ORDER NUMBER: 6 DATE.: September 20, 1999 ARCHITEC1" S PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: General Construction Provide labor, material and equipment necessary to install new sprinkler control wire in existing conduit. The work will include wire splicing at the backstop of each field and tie in to the control system. Add $3,565:00 Total amount of this Change Order Add $3,565.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was ............ s586,959,00 Net change by previously authorized Change Orders .............. ............. $ 22, 987.00 The (Contract Sum) n.ndatarntm prior to this Change Order was .......... $ 609, 946.00 The (Contract Sum) ( will be (increased) Rk§M[$eCDb Qlu�bythis Change Order in the amount of ................ ....... $ 3,565.00 The new (Contract Sum) including this Change Order will he .. s 613,511 .00 The Contract'1'ime will he (increased) Kt osda (uut4 by one ( 1 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Monday, October 18, 1999 NOTE. This ''u ii dues nut reflect chartgc> ul the C nil rx I Aun, Contact 'Time ur Guaranteed Macinmm Price which have been :nil hiIrited be Cnnsintaem Change Directive. I •.- —I. I e , Building., Inc._._ CONTRACTOR DATE , / ' a' City of Fayetteville OWNER 113 Wnct- Mmintain Addrec. Fa tt. Arkansas 72201 DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT G701 • CHANGE ORDER • 19147 EDITION • AIA• • CI98 • TIIE AMERICAN INSTIlIrIE OF ARCIIITECr5. i73 NEW YORK AVE. NW.. WASIIINGTON, DC 21.•K, G701-1987 WARNING: Unik•ns•d plgtocoprfn0 vlolstw U.S. coprrtylt tun and Is suboct to I•gal pros•cutIon. INSTRUCTION SHEET FOR ALA DOCUMENT 6701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose 'this document is intended for use in implementing changes in the 'X4 irk agreed w by the Owner: Architect and Contracts: Execution of a com- plctcd 6701 farm jilt] cues agocment upon all the terms of the change. including any changes in the Contract Sum for Guaranteed ,Maximum Price) :md Conn:Ict Time. 2. Related Documents 'Ihis document was prepared for use under the terms of AIA general omditiuns first published in 1987, including AIA Ducummnt A201, General Conditions of the Conuact far Construction, and the general conditions conmined in AIA Documents A107 and At 7. 3. Use of Current Documents Prior to using any AIA document, the user should consult Life AIA, an AIA component chapter Or a current AIA Documents Price List to cictcrrninc Ilie current edition of each document. 4. Limited License for Reproduction AIA Docummnt 6701 is a cupvdghted wiu k ;and ntav not be reproduced or excerpted from in suhsuntial part without [lie express written permis- sion of the Al A. 'I 'he C; Ol document is intended to he used as a consumab]e—Ihat is, the original dnenntcir purchased by the user is intended w he consumed in the course of being used. Then: is no implied permission to reproduce this document, nor does membership in file American Institute of Architects confer any further rights to reproduce them. A limited license is herein granted to retail purchasers to reproduce a maximum of ten conics of a cornpletect or excnved G701. hut only for use in clalneenc with a particular I'n jeer. B. CHANGES FROM THE PREVIOUS EDITION t'nlike the precious edition, the 198% edition of ALA Document 6701 requires the sign'aturcx of the Owner. Architen and CanrrIdt,r fix validity. Changes to he made liver the Contractors objection (with disputed terms to he Settled atiereards) should be elected Ihnmglt the use of AIA Document 0714. Construction Change Directive. C. COMPLETING THE G701 FORM 1. Description of Change in the Contract Insert a detailed description ut the change to he made in the Cuntmct by this Change Order, including any Drawings. Specifications. documents or other supporting dam to clarify the scope of the change. - 2. Determination of Costs Insert the Ii Mowing infoun:uion in the blinks provided :md strike out the terms in parentheses that du nut :Ippic: a) the original Contract Suns or Guacmteed Dtasimmna Price; h) the net change by previuusi, authorized Change Orders (note that I his does nut include changes auhorized by Coast "Oct Change Direc- livc unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); e) the Cc nuact Sum or Guanmteed A1axin now Price prior to this Change Order; d) the :mtuunt of inclose or decrease, it an', in the Cummct jam fir Guaranteed Stsxinu)m Price: and c) the new Contract Suns fir Guinn teed Maxlmun) Price as adjusted by this Change Ordci: 3. Change in Contract Time Insert the tiJltwing information in the blanks provided, and strike out the terms in parcnthcses that do not apply: a) the :unuunt in [lays of the increase or decrease, if any, in the Contras lime; and b) the date of Substantial Cuntplction. including anv adjustment effected by this Change Order. D. EXECUTION OF THE DOCUMENT When the Owner: Architect and Contractor have retched agreement oil the change to be made in the Contrid.including ;my adjustments in the Con- tract Sun) (Or Guaranteed Aiaxinnuu I'rice) and C intract 'I'imc, the (1701 di cummnt should he executed in triplicate by the two parties and the Architect, each of whom retains :tit original 1/94 CHANGE OWNER a) ORDER CONTRACTOR FIELD O A1A DOC(hllliA'T G7(1/ OTHER O [1 • PRQIE:C'I': Crystal Springs Softball Fields (name, address) Phase III TO CONTRACT(Rayetteville, AR (name, address) Builders, Inc. P.O. Box 6190 Springdale, AR 72766 The Contract is changed as 1 flows: CHANGE ORDER NUMBER: 7 DATE: October 20, 1999 ARC:)In ECT's PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: General Construction Additional Cost involved in installing 4'-0" diameter Field Lighting Pole foundation as engineered by Custom Engineering. Invoices Attached. Add $8,545.82 Not valid until signed by the Owner, Architect and Contractor. The original (Comma Sum) w:es .... ................ 3 586, 959.00 Net change by previously authorized Change Orders ..... .. $ 26, 552.00 The ((.Onset Sum) ( ' prior nr his Change Ortler vas .......... 3 61 3, 511 .00 The (Contract Sum) ldoocbwucooa will he (ii )('reused) bmmooeSG this Change Order II) the amount of .. 8 8, 545.82 the new (Contract Sun)) including this Change Order will he $ 622, 056.82 The Contract' rime will he (u)crcase(I)(f�MnM4MnI) b)' Five ( 5 ) clans. The (late of Substantial Completion as of the date of this Change Order then -tore is October 22, 1 999 N(YI'E. 'llnvmmurc ti Pc, n,q ro IIra_ ch:u)gos in l,,- C, 1:r.n'I Sum. c imiricl l'inx ur Ilu:ranked M.ixtinum frier (ChiLh Mace hccn Aulhu"ird bC Cun.micrn T (:hmlge I)uccurc. _Per y_Butchen&_Assoc. A HCI II I Etri 301 West Chestnut __ Address Rogers, AR 72756 111' Lam_ UA'I'Ii//I//D• 22-19 ___ -- _Builders,_Inc. CUNl'RA(.I ( IN P.O. Box 6190 Addras. Springdale, AR 72766 In' fit.. .QI4 . I)A'IE fo 2≤L _City otFayett€ville OWNER 113 West Mountain St. Address Fayetteville, AR 72701 hY _ I )Al' ./ • CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • (:IIA%C;L ORDER • 1`W7 EDITION • AIA• ©IYN7 • T11E A\IERICA.N IS>TITCTF. OI' ARCIIII'I'.CtS, 1715 NE' YYORK AVE. %U', ' ASIIIN0TON. UC 31xM(i G701-1987 WARNING: Unllcensad photocopying violates U.S. copyright laws and Is suiyect to I•gal prosacutlon. INSTRUCTION SHEET FOR AIA DOCUMENT 6701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose This document is intended for use in implementing changes in the Work agreed to be the Owner, Architect and Contractor. Execution of a com- pleted G701 form indicates agreement upon all the terms of the change including any changes in the Contract Sum (or Guaranteed Maxinutm Price) and Contract Time 2. Related Documents This document was prepared for use under the terms of AIA general conditions fast published in 1987, including AIA Document A201, General Conditions of the Contract for Construction, and the general conditions contained in AIA Documents A107 and Al17. 3. Use of Current Documents Prior to using any AlA document the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. 4. Limited License for Reproduction AIA Document 6701 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permis- sion of the AIA. The G701 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed in the course of being used. There is no implied permission to reproduce this docmuent, nor does membership in The American Institute of Architects confer arts' further rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a maximum of ten copies of a completed or executed €701, but only for use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION Unlike the previous edition, the 1987 edition of AIA Document €701 requires the signatures of the Owner, Architect anti Contractor for salichty Changes to be made over the Contractors objection (with disputed terms to be settled afterwards) should be effected through the use of AIA Document €714, Construction Change Directive C. COMPLETING THE G701 FORM 1. Description of Change in the Contract Insert a derailed description of the change to be made in the Contract by this Change Order, including any Drawings. Specifications, documents or other supporting data to clarify the scope of the change 2. Determination of Costs Insert the following information in the blanks provide(1, and strike out the terms in parentheses that do not apply: a) the original Contract Sum or Guaranteed Maximum Price: I) the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Dircc- tive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order): C) the Contract Sum or Guaranteed Maximum Price prior to this Change Order; cl) the amount of increase or decrease, if any in the Contract Sum or Guaranteed Maximum Price: and e) the new Contract Sum or Guaranteed Maximum Price as adjusted by this Change Order. 3. Change in Contract Time Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: a) the amount in days of the increase or decrease, if any, in the Contract Time; and h) the date of Substantial Completion. including anv adjustment effected by this Change Order. D. EXECUTION OF THE DOCUMENT When the Owner, Architect and Contractor have reached agreement on the change to be made in the Contract, including any adjustments in the Con- • tract Sum (or Guaranteed Maximum Price) and Contract Time the €701 document should be executed in triplicate by the two parties and the Architect, each of whom retains an original. OCT-15-9FR I 15:22 BUILDINGS INC FAX NO. 7561028 P.01 CHANGE ORDER REQUEST (PROPOSAL) Project Crystal Springs Softbaj Comdex Phase III Change Order Request Number 1Q_ From (Contractor): Buildings Incofp9tajQ _— _ _ To: Ign.jllinoton _ Date: October 15. 1999 Perry Qytcher & Atsociates Project Number. 98720 ..__ _ Re: Sports Field light Pole Bases___ Contract For. This Change Order Request (C.O.R.) contains an itemized quotation for changes in the Contract Sum or Contract Time In response to proposed modifications to the Contract Documents based on Proposal Request No. _.... Description of Proposed Change. Install light poles using a 4 0' diameter concrete base as designed by Custom Engineering. Inc. in lieu of the light poles manufactures recommendation for pole bases Attached supporting information horn: ❑ Subcontractor 0 Supplier ❑ ❑ Reason for Change: Pax soil conditions. Does Proposed Change Involve a change in Contract Sum? ❑ No ❑ Yes (Increase) (Decrease) f 8.545,82 Does Proposed Change Involve a change in Contract Time? ❑ No ❑ Yes (Increase) (Decrease) .._days. Signed by: Copies: 0 owner 0 Consultants 0 Architect ❑ 0 File OCT-15-99, FRI 15:22 BUILDINGS INC FAX NO. 7561028 P. 02 Build1ngs, Inc. Job Cost Report Job a 192121 Contract Price Job Dent Crystal SpringslLight Poles Payments Phase Iran Number Cal Date Inv 0 Vendor Units 3000000 2 Morgan Robinett 46 his 3 9-13.99 27849 Neeks/Sptingdele 16 ea 3 9-07-99 366183 Loland Company 4 ea 3 909.99 11917 Beaver Lake Concrete. Inc 7.5 cy 3 9-13-99 112001 Beaver Lake Concrete. Inc 6 cy 3 9-14.99 112064 Beaver Lake Concrete, Inc 12 Cl 3 9-14-99 112045 Beaver Lake Concrete. Inc 6 cy 3 9-15-99 112018 Beaver Lake Concrete. Inc 30 cy 4 9.16.99 2380605 Hug & Hall Rental Express 2 days 4 9-24-99 13644 Scott Construction Equip. 1 week 5 9-15.99 1864 Skyline Services, Inc. 16 hrs 5 9-30-99 9910155 Ryan Engineering 1 job 5 10.11-99 86093701 Hertz Rental 3 days PHASE TOTAL BASE BID AMOUNT TOTAL CHANGE ORDER 10.15-99 Amount $197.50 $367.64 $32500 $411.84 $348.66 $697.33 $34866 $4,183.31 $132.50 $864.35 $1,825.00 $525.00 $1,239.00 $11,745.82 ($3,200.00) $8.545.82 10-15-99 Page 1 Description Labor Plywood for pier security Sonotubo for concrete bases Concrete for bases Concrete for piers Concrete for piers Concrete fix pierss Concrete for piers Mud pump rental Bade hoe rental Per Drilling Pole Base Engineering Crane Rental Deduct from C.O. Cost 0CT-15-99 FRI 15:23 BUILDINGS INC FAX NO. 7561028 P.03 • � � tee' �� �^ 1 , v D M n -b O o o 1 5 C z m `y a o s O 0� 00 v O U) • • o v O 0 O tj G w,a \ C O m m / 1 rn m C V • V m < U v, • I OCT-15-99,FRI 15:24 BUILDINGS INC JIEEI(5, 5Pf1IrlliDALE ✓/ r'0 BOX 61613 SPR I NGI)PLE, All 727& FAX NO. 7561028 P.04 MEEKS 501.1)10 54I1p 10 14111. (11161; Ilic RIIIl.1'IPK lit; Pr) 1+06 619(! GEllr RRI. MI tM:. flul' 1. of •111 R(iI1111 L IiVi ) it.€ { I')vl tVClNGUIli.t• fit 7::7GVf l"n1 i4V'OIIIAIII Alt M MI IbIX REIwno MCI '0 A NESIOL'AING CnMIGE SEE flcvcnJE Silt •OR 1EIYAS k CONDUI CS I£OF01 `i4Li8 NEr 10TH 29307 0!'!13r'9'1 H%C :'7fl'I 7 01/13 fl IL 0 lit ✓ER 3/4', 4X13 V. F'. f`Li CI) ?•4h8X1'1'11 21.550 344, At) 1% IMlyo(oda-$3��'c.4 ct sof Eo sEP 2 2 �•(:II Li, !",Yy I�:I0:Nf• 01: 12(- v17 I .__L79➢.i` �3i ._ .111!+{1! . - MERCIUNDISE 'A4-pyl •k k c ii Y i kk k Lk Sf1Ip V.A pi11ER f+,111 k INvntcf_ k k 11(kEkklkliMk PP0L 1 Or I in1•.6 `, FRCIGI IT // TOTAL 3O, 64 to i.VL...._......_l �' ." . c, AIr*,c Iorr/,nv ,r AGII As I In I'1-IPI OCT-15-99 FRI 15:25 BUILDINGS INC a - a I lisit iluuuis of C. a lstrurtion Materials BUILDINGS • DAMS • IIIGHIWAYS • AIRPORTS o----EtILDIIGS INC. !nk(tL CNIIF:P,C10R5 0 P 0 BOX 6190 1 SPRIN)UALE, rR 727h6 0 FAX NO. 7561028 P.05 5219 Maplo Ave.* Pb Boa 35+ - • 9a1Lu, TX 75235 • 1214) 631 52,0 • Mmro 263.4024 2400 NE 36th Ss • Fl Wor01, 1. .111 • (6171636-6811 • Melo. 6543111 4100 Hwy 1-35E (North) • Waaahachle. TX 75165 • (2)4) 2239500 • Metro - 299.5106 11507 Old Manskeld Hwy. • Kgilhnlle. LA 71047 • 13,81925.6911 Box 1168 • Little Rock, AR 72203 • (5011945-2309 • Ask. Toll-Froe 1 800-331.0018 _NUMBER DATE k° NO LOC PAGE 366183 �0 lYyJ_. �CL. . S It Ql1IQER PICK IF 1 p T O ACCOUNT ORDER CUTE C1ISTONCB DR NNO J, DATE $MPPFO SKID VIA CHARGES FOBii: rlN BY SI.MN NU JODN MRER, O•(07/99� ETU �MTPAID�. CUM POINT IOf/QI �_.._ 0 S (4rJib JOB DESCRIPTION JON CONTACT JDn MIDNl Nr1 ........... illl. r_ ,11 TJ O4 r� r, DART NO IOM I1fSCPoP110N �' UNIT ORDERED SHIPPED BACKORDERED ICI_ AM(IUNI '10'^1311 NCf f fFW E SPRI If,t w r SIIIiPI14 11D.ET 11)45RS• ------------------------------------------------------ S.EEK101 E 30'I (2' 4.00 �NI ------ ---•---. ... SfP� 9_ niat 3 A %. WV• TERMS NET 30 DAYS DUE AND PAYABLE UPON RECESPT REMIT TO. P.O. BOX 1168, LURE ROCK. AR 72203, 1.00 .1111 per LF - I.------------------------------------------------------l__�7. 9%IOTN. 301.'x1 IR 5.6252 TAX Iii 6 31111. ARl: STATE 1A 1.625% 1.!ke?5Z S'pUtfDN£ C 1't rmt 1 -•117th'% WASAI111L•1tf C1LWT 1.O�IDi TUT(. / /tT O4 .O� 325.�RF F�SFP CUSTOMER$ SIGNATURE - ---- -'---- PRIMED SIGNATl111E NAME -- , OCT-15-99. FRI 15:26 I BUILDINGS INC BEAVER LAKE CONCRETE, INC. - Splingdalo, AR 72165 General Office: 501.758.1833 BUILDING, INC. SOLD p. D. BOX 619@ 7O SPHINGDALF, RR 72766-61'yo FAX NO, 7561028 P, 06 Rogers, AR 501.6363515 Fayetteville, AR 501.521-6889 Sp(Ingdale, AR 501.7561888 Flunlsville. AR 501-738-2412 T0X EXEMPT N: L!UISN CRYSTnISI? . ItriiGS SUPT0ALI. _ -_ti�C) NET 30 9/N9/9'j / 111`11 i DnIE TICKI'f ND.- n[___ _____ DEsclur,ON 11((D I'II[:f--" AMOIWI �-- 3D63' c' ; rfN1 1. i :s5@@ I'SI CLINCHI IL H/flllt 51 15N ,U6. c ._ 4 Crysk4 —S • ? 1999 MA!I f:ruiCK SRI m: INVOI :C COt*.EN15 -, - -- !lu•v u, SALES TOTAL s 3lif,• Beaver Lake Concrete, Inc. ,� -;• g9 P.O. Box 307 SpAug(/.de, AR 72765 Cl1F lol>u'(I e e tur FIt6(alvtu III uvvu �,........._.. _ .. -,,T I. I• - - f fANCn[iE MIxLS Al1E OLCIGNEU IN AC(:ORIMNCE WITII Ad I 711.1 AND ]IB STAfAAOD5 CONCRETE. SOLD ON A SI RENGIII BASIS 411ESMNfD 10 Mf t f AccEP(ANCE CnITEHiA AS O(JTLINED IN ASTM C 9/ WI ZEN TESTED IN ACCORDANCE WITH APPLICABLE SIANDA$IDS. OFFICE Cory 6 OCT-15-9 FRI 15:27 BUILDINGS INC FAX NO. 7561028 P.07 BLAVER LAKE CONCRETE, INC. __ PO. Box 307 Rogers, AR 501636-3515 Springdale, An 72765 Fayellevitre, AR 501-521.6887 General Oflice: Springdale. AR 501-756.1888 501-756-1833 Huntsville, Aft 501-738.2412 BIUII.DINGS, INC. SOLD P. Lt. BOX 6190 rn• alonr conarrtr Mn TO SPRINGDALE, AR 72766-6)90 TAX EXEMPT •: ® ' ' BIIfCiO 3413r CR1'SI{IL:iI'I1[NIi5 ;;I1FTL+ALLFIE NET 30 :1: I./9 I1::'d:`1 -- DAtl TICKEINO ITEM NWGCn p1AtAnr DEscrIp NI UIJir i'iil(,Y AMCEUT - _. . 1/I :i 39 :A6 2 90rL C. 0k' (:()S TUNER SPECIFIED MIX DESIGN ; 1.;0 � : 381.5r2--CALr 5. N Cf1LCIUl'1X 9/1:/39 3f.165E 2-1010 1.04 CLISTRMFR SPECIFIED MIX DESIGN :11.50 ';1.:,1 9/13/39 3865' 2-CAL2 1.00 CALCIUM 2% 3•,043 3. 1a! S RF�F�v€o sf A? Gyc4�k_? lye l99� �U _ ____�� 000. MJto 3`I •re 1. ;J '.11. CI IL('K . (L.UI INVOICE COAA&NlS nt•� I(1 Ro y r �{� Jf?4r SALES TOTAL 4 3c/.l•. Beaver Lake Concrete, Inc. • 'P r Ij ----- ,( "1 . cr SALES TAX s Apn. F.r P O. Box 307 . Springdale, AR 72765-aa1S4C1ML=11 • • • n c.ic.v. u 11\ VVVV VV..Y.. rr.V.. IC ,•r CONCIIE IE KIXCS ME DFS GNFD IN ACCORDANCE WITH 1A1CnI 211.1 AND 316 STAN RDS. CONCT+Ef E SOLD ON A STRENGTH BASIS IS UESIi:Nk+l✓ to MIET AC:CEPYANCL CRITERIA AS OUTLINED IN ASTM C -BI „•IEN TESTED IN ACCORDANCE WITH APPLICABLE STANDARDS. I .. A DEUVERYCOPY L� I AppM"d Ih .r / r [ ! /. E OCT-15-99 FRI 15:28 BUILDINGS INC BEAVER LAKE CONCRETE, INC. Peu.. Box 901 _ tpringdale.An 72765 General Ollice 501-756-1833 FAX NO. 7561028 P.08 Rogers, AR 501 636-3515 Fayelleville, AR 501-521.6809 Springdale, AR 501.756-1888 14untsville, AR 501-738.2412 BUiL.RINGS, INC. SOLO p. 0. BOX £190 q rN Rrphr Cvnce.r. 44 TO SPRING[NN.E, AR 727EAPPROVED PPROVED �•/ IAX FXEI.B• t II: IM4Mt 71 RIII1"•11 5'l95CP.'iSTnl. SPRINGS 50F1P(1L1. NET 30 '4: I.i/'d'I' 11.00E4 DALE TICKETNO. II NMJUBLP C*ANTiIY DESCRIPTION UNIT PRICE AAIOUNI ':fi l'1')7 i; i411 i 7Wv1 £. CV, Clrifrll'IC(( SI'EL11-1F1) MIX DLS)UW .i l.'•Vl 9/Ih/97 37SIftT�i CAL2 6.@4k CALCIUM 2X 3.@(T IU.Nd 9/14/9') 3/ ¢' /3 9LaET 6.@C CUSTOMER SPECIFIED MIX DESIGN `•A.CO .'.'P!,Nel 'L 14/99 3151D- 3—CAL2 E. 0k CALCIUM 2% 3. A@ 10. L&0 FNtER R�Cf !V �jJ zto 28 J9� USE P3 1y99 /9 :2/-jl /;//t//'J(/t'.( Ii (I^1/ / i ?' A!1LOL IFIVOI('-C C01.GLNT5 ,. I Li I(� SALES TOTAL r (,,,h, U;A Beaver Lake Concrete. Inc. 1.i. ?. SALES TAX J P0. Box 30/ /,�£97..+. Springdale, AR 72165 nca,nvcu IN uVUU OLIPNAI IVN dl: — ._._ _ .. Wri uli. II. IAIXFS ARE UCSKINEII IN ACUIII[MNCE WITH Ad I 21*. I AND 316 STANIMRDS. CONCRETE soon ON A SIfTFHOi11 OASIS IS UESICJ¢11 1u RILE r AVA.LrIAN CE Crib! IIIA AS OU (LINLO IN ASTIR C94 WHEN TESTED IN ACCORDANCE WITH APPLICABLE SIANDANUS. OFFICE COPY Li NPro..O Py UtAVEH LAKE LAKE CBf"'CR Box 30� P: — — SprutgtMlo, AR 72765 General Oltke: 501.756-1833 BUILDINGS, INC. SOLD P. 0. BOX £190 TO SPRINGIVIl-E, RR Yr.7156-F,13�7 INC FAX NO, 7561028 P.09 ETE, INC. ---- APPROVED Rogers. AR 501.636-3515 Fayetteville. AR 501-521-6889 Springdale, AR 501.756.1868 Huntsville, AR 501-738.2412 Fete A/gA? Contra. 4e. TAX EXEMPT a: DU 150 s419(: ✓ CRYSTill. SPRINI' 14:'1'1 S 5(lFTHRL.1. NET 30 DATE__ TK.KET erVu rt HVYosn OI:NnOY OcSCfltpTs N -" — IIMr PRICE -I; .16Gf? t: -9p.1 rLll ✓ I:Iil(INFai SI'I_I,.If 11'U MIX I)l$IFiIJ 7! Ih/91 ZB66i I. i0 COLc: 6.0 CALC1Ul'l c% 3.00 MAR. c!-If/;q Pt I1LlIF_ INV('W.I rO''y1O Beaver Lako Concrete, Inc. P.O. Bcx 307 Spnngrt<de, AR 72765 RECEIVED SEP 2 8 >8� SALES TOTAL SALES TAX (:I IC'II IN4I:I I , ( :ONCIIE IL /IIXCS ARE DFCIGNEI) IN ACCO1 WANCE Wl ll l MCI 211.1 ANU 318 STAMUAOS. CONCRETE SUIU ON A S1AENOT11 BASIS IS IIESIG W;n 1) MEEI ACLtEPTANCE CWTLn1A AS Olln INEU IN ASM C94 WIlEN TESTED 114 ACCORDANCE WIIIt APPLICAM E STANOAAOS. OFFICE COPY APVma. 9Y I I. .$411. ct1t tii. 4'10 0CT-15-99.FRI 15:30 BUILDINGS 1NC BEAVER LAKE CONCRETE, INC, I .J.. Box 30) �.----- --- ----- ,3peingdalc, AR 72765 General Oll;ce: 501-7S6-1633 FAX NO. 7561028 IWILDINGS, INC. SOLD •0. BOX 619@ TO Sr'RINUUf1LF., FIR 7: 7tI64.,190 APPROVES DA IE 11CNEIND 111:YmwiAn i.i14C '-'h1:�1 3314E c -CAL? 3314f -IFST 3314' `--Cf8_ It- -[In.? JB651 2-900 3&G5Ir 2-Cnl_2 ,1111 f .t TrcK R 01 t,,; INvnICI: col f r•I•; it Be3ve: Lake Cancieto. Inc. P.O. Box 307 Sluagdate. AR 72765 C1T1 S I nL bl'R I HGS 5th- I Pf 11. I ., DlIAN111Y P.10 Rogers, AA 501 6363515 Fayetteville, AR 501.5216889 Springdale, AR 501.756-1688 Huntsville, AR 501.7382412 The Right Concrete UIe TOX EXEI4I'T :11 NET 30 7'I;Si9' 11, PIH rIN11 Cf110E MIOI8IT 1,, 0t I:I J' I UMLN SRS,: IF 1F.D 141X IIF'i 1GN 6.@h Cnu:It114 % 3.¢14J ZEST CYLINDERS 6. 0f C11571MER SPEI:II'ICD MIX DESII;N F 0t / CRLI:111(4 2 9.0t Cl.G I OMER SPECIFIED MIX pES1sti 9. QW CPL.L:I I IM 2% 9.ci ✓ CUS(OI1Gli SEECF IIED 141X DE} LGtI 9. 0v CnLC1Ul4Lx `v�OSEP1�19°A i',O/ 2; /7/veil Mnl,,, l/L/:. Ct 1^ i(WI I I 111 SALES TOTAL SALES TAX ZL3+a *4 uc,c,tcu III uvvtJ tIJNUI;IVN UT: Ilk It MI/IS AtIE UPSVGNEU IN ACCOI UTANCE Wlpf 4O 211.1 AND 318 STANDARDS CONCRETE SOLD ON A SIPLL NOM DASJS IS DESIGrnEU 70 ACCEP IANCE CRI I CHIA AS OUTLINED IN ASI M e.g. WI IEN TFS TED IN ACCORDANCE WITN APPLICABLE STANDARDS OFrICE COPY OCT-15-99 FRI 15:33 BUILDINGS INC FAX NO. 7561028 P.11 6601 4 30 ♦ , J, ITIIEJiOCK M 72209 .. (501)5627262 (FAX)SB6008f • •_2506t6CK1MEYAVENUE • .•,� FORT Sl4iM AR 17903 "•-• (601) 648.3322 (FA)Q 646.3434 4078 WEST SIMSCI STnCET ♦ 5PRI4Q DALE. An 72762' (WIf 750.1080 (FAXI750-1095 JATf, r.l ':u l''$t'9 2AU'aI 2317 HIGHWAY 70 NORTH CAMDEN, AR 71001.. p7M 6742160 (FAX) S74.06 .. . •, .p...:. .. ,I.... ....,,•. ,•.. - • ' •..:.,. .. - 1486 WEST SIXTH SIRE ... ,... .., .' : ,. . •... , n . ♦ FAYE1lV41E. AA 72701 � -' ..., ... .: . ,�.n.: .. (301)N334V (F 4434375 ..nr. *110U IfflEN Ar. 1486 W. SIXTH FiT. 65NABCOAVENUE _ FAYETTEVILLE AR 78703'' ♦- CONWAY,AR72032 (50t) •44N-3949 (501)4609500 (FAX)4S0-v016 THf)NK YOU FOR YOUR BUSINESS! WE LOOK FORWARD TO SERVING YOU AGAIN! 111MMkXMM1RnXn1 (IIIRESSfP11R SUNK E-1) 106MM�WPROVED 011}: REMII T 'It) (lIfl kESE HAS CNANGEI) 1U M HIJOU AND Iffll_L EUUIPMF_NT 11. 0. IIOX 1'44110 R M LTTILF_ RI1f:K AR. 72219 M111Y. 1 M111111111E.111MEM11111MMct IGMMM1r.WWVMMw I�Rb LumG•r JD +. :-r. �l1D0D _ cDH1RAh1 CLOSlInc:aoaaca=c>acvvvvv=vc'I;!-hrJ.)br'fjc'r4 li'J: 1L/'J:J Icllll_D11465 INC. L'UILDiNGs (NC. 'h P.O. PDX 1190 f'.II. Dllk 1 frill SI•RINGGAL.E,AIU. 72766 6490 ;PI lNONil. C, Al: 7276x, 01'30 n P/n nu7n hor: 541'!7 Dr.l iv'r: 11111-1 119/13/'34 G. 0.11 JUrt ll r (hit & 713E 09/14/79 1N:') DI bCf•:EU In I C.4 !ii; 1110 09/16/99 1©:0 I.00A'r ION 11:=;fiD: DEN_ TO 2/9N f_:fil.F1•I f)D NEXT TG NEW S4 1Q1. 1'11H0: ItY SC'P'IBALI. FIELDF; 441--'7C•? /.'51--(17c](.I I•IIII.L 99 • f • =l turn No. ->f1L-=D+sttl.ilbirm._: ..-._�------ 'Rste tutuv'.v:_nas'ic:-.nn::l.Inl.l �I:Xt:r.nded 14)t;-w11n0 Purlp rrtASIt 3'GAS P C 43. OR O 86, 0tI 86.141.1 Cl72• a;≥ -HI 4 alA(.K tt i11672111:IstF) Set ial Tl1(r4I1er7 133510 Rates: 3. 11)/4h 4:3. 01)/4 172. (311/ 14 bit,. 00/28d 101i 'l1'17fi /1 unit:, !)fit:luARlai ;3"X501 211 7.011 1 4. 0G 14 Nt V (•:ales: 4.9(1'4? 1.00/d Pt. (dH/I4L. Off/Pl'4 LI•i50lff(1 /t III1t:E iflcflON :3":Kco1 2r. 7.00 14.00 14..1)1 Ra1;r.ss It.9t1!4h 7. 111pQQ 1.00/w 4('..0(1/i'('d RECEIVED SEP �L _n_ ----... ._.. .. ._._ ro,c•eipty. Summar ._..._.. _....._..._.._...._--------....._..ctummnr)... ..__....... _._._. Dater Nc?hod r<er/Ni A'not,ut PtN'IP3 114.11 09/16/9'1 0!. Charge 1 3P. 5(3 8': No --fault V'int.r'cLicnl 9.0 ));J)11iat Duo? ljIis fnvoir:r: 132.5© FAY.CIIY 1.(≥• AI2 RENTAL. f12\ 3eco cx� Total 132.5( tephen Han EOIAPMEN7 BY: X iln, .: .: . . . .. .. I.____••__• — aA6.nwlw dd iFDFCUIEO THIB IS YOUR CONTRACT, READ BOTH SIDES BEFORE 87GNWO au B,n�la. PLEASE WRIAL -- . DINGS, INC. 42-023806-0;i OCT-15-99 FRI 15:34 • BUILDINGS INC S;!# I Construction Equipment BUILDINGS INC V f w SPRINGUALE, AR 72765- o BUILDINGS INC P 0 BOX 6190 $ SPRINGDAJ.E, AR 72765- J'OB-'SrTE:2790'SAT4TWKU FAYbflEVIbL. - DE.SCRI PTloN Billing q: FAX NO. 7561028 P.12 483' ' h Thompson • P.O. Box 220 Springdale, Arkansas 72765 Ph: 501-751-4242 Fax: 501-751-3491 Internet: www.scottcompanles.com DESCRIPTION 56 - SPRINGDALE W 09/24/199? 11:44:06 (B) P.g. 1 uonf w• BUILD004 5017568481 R13644 S)cY. SCOTT TRUCK T. taint Pt F.�qS ..rnpiw. I,o V06 INVOICE U: R13644 FOR CONTRACT 4$: 005371 I Covering from 09/13/1999 to 09/19/1999 AMOUNT ff tttrfrffrrrfff:}rtff►trf•rttttt•ft}rr rrrrfftfrr trrrrtrrrrrrf rf rrfftr •rftrrr ! (7) DAY SERVICE: AFTER HOURS PHONE/BEEPER NUMBERS • PARTS: 501/927-2095 SERVICE: 501/456-2643 ftfffftftflttttAfffttt tit•ttftttftf tttfttf ttltflt}tttftttf fttt }f •tiff rttf ttt• BACKHO 2WD STD 560SL 2W0 CASE I. Charge for usage of 1 WEEK 600.00 Stock U: 005699 Serial q: 0200099 Date out: 09/13/1999 12:22 Date returned: 09/20/1999 10:42 Machine hours out: 1058 in: 1074 used: 16 MISCELLANEOUS CHARGES/CREDITS C��l S-J�Ci CC=OC nnnal•f1�COOi Yfl RENTAL HAULING OUT QTY: 1 PRICE: 50.00 50.00 RENTAL. HAULING IN 1 50.00 50.00 RENTAL FUEL CHARGE 1 54.00 54.00 3 u 05 Damage Waiver: 60.00 �NTfvjEd S�P Subtotal: 754.00 STAR -AR STATE TAX 4.625%: 35.15 1010-SPRNGDLE 1% BENT 1%: 15.20 CUSTOMER TOTAL: 864.35 )S i 3Ooo.90 I44/2o.o ?iI Z1,ff fl) vFDsEP?B, � �Lq.�j -- . •__. TERMS: DUE UPON RECEIPT DEL INDUENT ACCOUNTS ARE SUBJECT TO A LATE FEE SIGN RECEWED BY OCT-15-99 FRI 15:36 BUILDINGS INC • SKYLINE SC VICES, INC. C f s t �s15 329 N. Harvey Dowell Road Fayetteville, AR 72701 I121 I1b�,U:ptio :3O1O OnfJ 1: Mawr'. Qdee Ne--- — phow M.hanit Iklpor i7il"io---1 l5sLI 1. _ s _.j. jC_--- lob None ono tomlion Wu.to.eea ey /2/' ]/ _!_ l' rRCOSEP 2 9 1999 i:3 T_--/ r• t �- _! — Moro 2_ ._-._fi�'//))-`_'r._ or �Me.uu ion In / IAI IJ no on. home Dale Complcled 1 betebj odnowlcdye IM w.l.lacwry <o.apklion d the d..ttbtd 'yogi. FAX N0. 1064 (501) 443-2520 IS1k42fo.oy 7,61028 n' ! .d rob —n.. er—' b1ti� Day wo.t p () C"IJet -OM conl.otl VV I," ?/ 03 0 Toot On b da s slur c nploWn P.13 I J OCT-15-98 FRI 15:37 ' BUILDINGS INC FAX NO. 7561028 P.14 Ryan Engineering aw 2025E Main St P.O. Boa 6190, Siloam Sprtltgs, AR 72761 spnpdate.M 7 2 16 661 9 0 Invotce0: 9910155 ✓ Invoke flute: OD•30 99 Ternts: 30 days Due Date: 10.)011999 John 9967 Case Name /Job Name: uya Pole Foudallon Deatyn Description ofServlces HOURS RATE BILLING NAME 8tt1]nys Inc - bid lot Iota Jallon of $yld pole 9.05 $56.00 Total Hourly Billing: Total Hourly Billing and Expense: This in voice has been reviewed by Dan Ryan c... 1. �:SLt P.I�S O Stz .� x,1999 Please pay from statement. Due Dale: 10(3011999 $525.00 On Ryan $525.00 $525.00 J 19` OCT-15-99 FRI 15:38 ' BUILDINGS INC FAX NO. 7561028 . 1(0-1S-ISYS II0:b1 AM FRI.)4 HERI4 GbG bm1 1W aala P.15 Y.1 . HERTZ EQUIPMENT RENTAL -'"- SPRINGDALE RENTAL DEPT 600 EAST 19TH STREET KAIISAB CU'!, !10 . 64108 De to RENTAL I 10-11-99 Bill To; 102151 PaTjo— r .__ —_ nvOiCC tic. 68093701 BUILDINGS INC BUILDINGS INC P 0 BOX 6190 f••►!•a#apICKUPff#ffffff SPRINGDALE,AR 72766 }#f#rf #f #ff###kff#a#f#k# Phone 501-756-8481 Purchaae Order 54196 Termsx NET 30 Rental Period: 9-13-99 thru 9-16-99 sismn: 43/940 ORDERED BY; PHIL CRYSTAL SPRINGS BALL PARK PAYETTEVILI.B AR Site; 72701 UNIT/ITEM QUANTITY AMOUNT Returned 312150095 NATIONAL Model 560C Serial No. 31483/261475 1,000.00 CRANE 500 Rented( 9-13-99 11a18ama thru 9-16-99 8,30am METER ins 40.0 out! 38.0 not$ 2.0 DAMAGE WAIVER 120.00 f#fff}fafrxfftff•fsf#fx#f#tf t R# ReMf tfHRf}a}t1f1 •f tff}• ReMIT rot POSTED ��� HERTZ EQUIP RENTAL CORP ATTNI ROBERT PREUEKICKB P 0 BOX 26390 OKLAHOMA CITY OK 73126 a aaatfftf if •!}♦#R�a###•##!•♦ Total Rentals 1,000.00 1 Total iliac. Charges 120.00 I (1 . ��_� SD AR SALES TAE 119.00 `1 Due 1,239.00 t) g�l_s1�9 L_ '(bp ud•Nnod athncmistl at be Is Lay Iam9W v!.. 5J° '^r^I aaN0 TICS TRANSACTION M SUBJECT 10 TCRMS ANA CONDITIONS st VaandUSWsulaalldbnflw d Ilalallc4mbns.rr,INp.o•ulaIS d ON REVERSJDE H13IEOF INCLUDING 01$CLAIMER OF NER• Yainicaonqs,o love pasa ppydad out se n,ay wdasrod0. undatacad and CNANTABLLRY AND FITNESS FOR A PARTICULAR PURPOSE. aaadatiI T% Indawanad Mll pOWR 04 tha opmtln9 ,�11 Accepted gy x -- -- .......rY.... and b.alaanM N an MY10 due Oda to 1}a, I , opted �. CHANGE ORDER A/A UOC1h11/ENT G70/ OWNER ARCHITECT CONTRACTOR FIELD (1! II PROJECT: 1rgs 9 ttall Fields (name, address) Rage III F7 AR TO CONTRACTOR: (name, address) Fltal[�s, Inc. P.O. Ef:x 6190 Brut, AR 72166 0 CHANGE ORDER NI;MISER: 8 DATE: Cctr17er 20, 1999 ARCHITECT'S PROJECT NO: 9g7) CONTRACT DATE' P :iJ. 15, 1999 CONTRACT FOR. G3era1 Wu±im The Contract is changed as follows: Owga all sF xis field li4Jit ballast frun LU(Cbe to irtxe$. 1a• . III II Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was ...................... I'S 586,959.00 Net change by previously authorized Change Orders . .... .... .....$ 35,7• 0982 The (Contract Sum) ( prior o this Change Order was .......... S 62205682 r The (Contract Sum) will he 60c& (decreased) (gt+ gtl Q by this Change Order in the anxlunt of .......... ..... f 7,000.00 The new (Contract Sum) ( including this Change Order will he f 615,056 82 The Contract rime will be 6ppo0gpdbbb0 (unchanged) by ( ) days. The date of Substantial Completion as of the date of this Change Order therefore is CC�a]a' 22 r 1999 NOTE. Vl1t% xminl:1r) dice not reflect chango in the (:nntrael Sum. CnnIracl Time 4 `r Gu:rranrcrd 1lashnum Price which have beet, :uahuri,ed be Cunel nlniun Change Directive. •-• S iss =e.t4cs. adid2mr Inc, ARCI I IFECr CONTRACTOR .. 301 West Ct trait P.O. R c 61 -- Addrew Addre>. s, AR 72756 Bxj s il?, AR 72766 Ii• 7/cT pO N1' 0 44 DATE � & 4 Z —e q.7 DATE JO -25 - City Cf OWNER Addrex. AR 72701 nY DAIS %f CAUTION: You should sign an original ATA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT 6701 • CHANGE ORDER • 19117 EDITION • AIA* • ©I`R37 • TIIE AMERICAN I.NSTITIITE OF ARCHITECTS. 17%S NEW YORK AVE. NW_ 1t'MIlINGlON. DC. 2(1MG701-1987 WARNING: unllcenwd photocopying violates US. copyright Imm and Is Iwtrl•ct to 4ga pro scutlon. INSTRUCTION SHEET FOR AIA DOCUMENT G701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose this docununt is intended for use in implementing changes in the Work agreed to by the Owner, Architect and Contractor. Execution of :1 Com- pleted (7701 liinn indicates agreement upon all the terms of the change, including any changes in the Contract Sum (or Guaranteed Max imum Price) and Contract fiats 2. Related Documents 'Ihis doeunicnt was prepared far rise under the terms of AIA general conditions first published in 1987, including AIA Di )cutnent A2111, General Conditions of the Contract Gtr Construction, and the general conditions conwinnl in AlA Documents AIu7 and A117. 3. Use of Current Documents Prier to using rut• AIA docunlcnL the user should consult rite AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. 4. Limited License for Reproduction AIA I Document G 7UI is a copyrighted work :and may not be reproduced or excerpted front in subsanti:ll plan without the express written permis- sinn of the AIA. '1' he 6701 ekx'untent is intended to he used as a consumable —that is, the original dontrnenl purchased hr the ii set is intended to lie consu Meet in the course of being used. There is no implied permission to repoduce this etncunient, nor dtxs membership in l'he American Institute of Architects coatis env further rights to reproduce them. A limited license is hereby granted to retell purchasers to ICPIOduce a maximum of ten topic's of a completed or executed (701. but only for rise in ennnectinn with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION finlike the precious edition, the 1987 edition of AIA Document G701 rcgnires the signatuns of the Owner. Architect and ConnelRnr fors'alldity Changes to he ntacle Weer the Contractor's objection (with disputed corms to he settled aloe nsards) should be effected through the use of AIA Document 6714, Construction Change Directive. C. COMPLETING THE G701 FORM 1. Description of Change in the Contract insert a detailed description of the c h:mge to he made in the Contract by this Change Order, including ate Drawings, Specil icttions, documents or other supporting data to clarify the scope of the change. 2. Determination of Costs Insert the 11k wing inlormarion in the blinks provided, and strike out the terms in parentheses than do not apply; a) the original Gunther Sum or Guaranteed ,AInxiuuun Price; b) the net change be pre' it usly authorized Change Orders (note that this does not include changes authorhsd by l``„onsunctiiii Change Direc- live unless such a change onus subsequently agreed to hr the Contractor and recorded as a Change Order); c) the Connnlct Sent or Guaranteed ALaxinhuna Price prior to this Change Order; I) the :annum Of increase or decrease, if any. in the Contract Sun) (4r Guaranteed Maximum Pinne; ;cod e) the new Contract Sum or Guanuveed Maximum Price as adjusted In this Change Orden 3. Change in Contract Time Insert the following inIismatkin in the blanks provided, and Strike our the terms in parentheses that do not app}c: a) the ant mat in darts of the increase or decrease, if ant in the Contract 'lme; and b) the date of Suhaantial Completion, including any adjustment effected by this Change Order. D. EXECUTION OF THE DOCUMENT ' When the Owner Arehheet and Contractor have reached agreement on the change to be made in the Contract including arts- adjustments in the Con- tr.Ict .Sum for Guactniccd Max iiurn Price) and Contract fine, the (371)1 dtlet' rile nt should he executed in triplicate by the two parties and the Architect, each of whom retains an original. 1/94 FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Kim Rogers, Parks and Recreation From: Heather Woodruff, City Clerk Date: November 8, 1999 Attached you will find copies of the completed staff review and change orders with Buildings Inc. for the Softball Complex. I am also returning two originals of each change order. One original and the staff review form will be filed with the City Clerk. cc. Yolanda Fields, Internal Auditor AGENDA REQUEST 'JAN 0 4 2000 XXXX CONTRACT REVIEW GRANT REVIEW C CRIT OF FAYETrEVIY CLERK'S OFFICECE For the Fayetteville City Council meeting of n/a 1►fTlf'T1111G12 f\,c�n FROM: Kim J. Rogers 1912Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval on change order #9 & #10 with Buildings, Inct(see attached memo) COST TO CITY: $S1.493 Q1 $ 975 949 Girls Snfhall r.nm I�ox Cost of this Request Category/Project Budget Category/Project Name 99Sn_Qfln-SROR-flrl Account Number Project Number SR3nrRRS Funds Used To Date (4,7l) Remaining Balance BUDGET REVIEW: Budgeted Item _X_ Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: /-9& Date Date I-4_oo Purchasing Officer Date STAFF RECOMMENDATION: Approval of these change orders ADA Coordinator Internal Auditor Date Date zQO Date Cross Reference Date New Item: Yes No 1—l�y3l"y��� Date Prev Ord/Res D to Orig Contract Date:_ FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE Date: January 3, 2000 To: Charlie Venable Public Works Director �n Thru: Connie Edmonston D.b. Parks & Recreation Superintendent From: Kim J. Rogers't ) Parks Operations Coordinator Re: change order requests #9 & #10 for the Hampton Softball Complex Phase Ill near the Crystal Springs Subdivision - Contract #704 The Parks and Recreation Division requests approval of change orders #9 & #10 in the amount of S 1,423.91 with Buildings, Inc. Change order #9 consists of adding a portable microphone to the public addressing system in the amount of $473.91. Change order #10 consists of adding an ornamental fence around the air conditioning unit for safety and vandalism prevention purposes. The total project contingency is $75,000 for Phase 11 and Phase III which S45,965.82 has been expended. This change order request is in the amount of 51,423.91 leaving a remaining project contingency balance of $27,610.27 hereinafter. Even though a project contingency remains, the total project budget has been expended and a budget adjustment is necessary to fund this request. Page 2 STAFF REVIEW FORM Description Hampton Softball Complex Phase III -Change Orders 49 & 410 Mtg Date: n/a Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Reference Comments: CHANGE ORDER A/A DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Crys 1 '1' Softball Fields (name, address) Et -a III FteQthe, AR TO CONTRACTOR: (name, address) R i 1r1-. 5, Inc, P.O. B3c 6190 SEza. le, PR 72766 The Contract is changed as follows: Amount over PA system allowance. CHANGE ORDER NUMBER: 10 DATE: Nb.erber 9, 1999 ARCHITECTS PROJECT NO 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: Ill l� Total Amount of this Change Order $473.91 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) e:L, 5 586, 959.00 Net change be prevu)usly authorized Chx)ge Orders 5 29,047.82 The (Contract Sum)(( ) prnno Iho Chaotic Order tell' s 61 6, 006.82 The (Contract Sum) (C dill be (II1CrCucd) (� by Ihts Change Order in the amount of s 473.91 The new (Contras Sum) ( ' ) Includmµ Ihu Ch:inge Order will Ix $ 61 6, 480.73 The Contract Time will be (ucbo4) (unchanged) by zero I 0 I sacs. The date of Subbtanual Complctn)n as of (he (Lice of tla., Change OIdct therefore :, October 22, 1999 NOTE Irltb .Ulnlllare tine, not rctkcc lllangcc III the OII:Ir el lull,. (A ii .l(I *1 wic t it Gti:j :illtea \Ia\II:111111 1':ac tv hK IIave hceti .Itt:IS iti/etl hl Culbtn,c:ant Change DIrect,It' Perry Butcher & Assoc. _ — Builders, Inc. _ _City of Fayetteville ARCHITECT c:ONTRAUR)R OWNER NER 301 West Chestnut P.O. Box 6190 113 West Mountain St. Addre++ Address Addrem Rogers, AR 72756 Springdale, AR 72766 Fa ette lle AR 72701 BY ___, ISM ` 111' DATE: // 1/• ft DATE ________� 9 DATE: OD CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANCE ORDER • 9N EDITION • AU' • `919X- • 1')IF A.MERIC.A.S INSTITUTE OF ARCHITECTS. IRS NEW YORK AVE. NW WA.SIIISGTO,N. DC 2NMY, G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. CHANGE OWNERARCIf IX i ORDER CONTRACTOR LX Flt.!) ❑ A/A DOC.1Jd OTHER Q PROJECT: QNstal SFrings Sfli11 Fields (name, address) Fhase III Faydiw JLe, AR TO CONTRACTOR: (name, address) 9jjJ s, lit. P.O. Bsc 6190 Sirirlcile, AR 7£766 The Contract is changed as follows: CHANGE ORDER NUMBER: 9 DATE: I(b•taiba 5, 1999 ARCHIT'ECT'S PROJECT NO. 98!10 CONTRACT DATE: A4Lil 15, 1999 CONTRACT FOR: (�'>�l t structdUI Add approximately 12 lineal feet X 6 feet high ornamental fence with gates around air conditioner condenser at toilet/concession building. Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum)( )was... ... -$ 586,959.00 Net change by previously authorized Change Orders ........... ............. s 28, 097.82 The (Contract Sum) ( ) prior to this Change Order was ...$ 615,056.82 The (Contract Sum) (1�EDOOCmf1CgO will be (increased) tOcocd) (OMCKV)Btit4fy this Change Or(kr in tlx anxlunt of ...........................$ 950.00 The new (Contract Sum) ( ) including this Change Order will he s 616,006.82 The Contract Time will be (unclunged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Cluutgc Order therefore is October 22, 1 999 NOTE. 'flits Mini mar' does not reflect ch:ng(o in the (lmtrail Sum, Cnnt r:tct Time or Guacull ced .MaXinnnn Price which have h(rn 'iii honied he Cunsi run unn Change Duccuvc Perry Butcher & Assoc. Builders, Inc. ARCHARCHITECT C(INTRACI OR 301 West Chestnut P.O. Box 6190 Addr( Rogers, AR 72756 BY DAl'E I •.5. 99 Address Springdale, AR 72766 Itv DATE //9 City of Fayetteville OWNER 113 West Mountain St Addr(,,. Fayettleville, AR 72701 r r - DATE CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA D0O NT 6701 • CHANGE ORDER • 17R7 EDITION • AIA• • 01'987 • THE AMERICAN INSTITUTE OF ARCIIITECIS. 1715 NEW YORK AVE. NW. WASHINGTON. DC. 21MIIK, G701-1987 WARNING: Unlicsrwd photocopying vlolatn U.S. copyright laws sad is u(bi•ct to Opal prosecution. INSTRUCTION SHEET FOR AIA DOCUMENT G701. CHANGE ORDER A. GENERAL INFORMATION 1. Purpose This document is intcuekxl for use in implcanenting changes in the Work agreed to by lire Ownck Architect and Contractor Execution of a cc ml - pieced G71) for III Indic:acs agrecinenl Ilion all the terns of the change. including any changes in the Cont rid Sum (or Guarnteed Maxinmm I'rice) and Contnict Title. 2. Related Documents his document was prepared kr use under the terms of AlA general conditions firs published in 1987, including AIA Uocuntent A2()I, General Condillotts of the Contract for Construction, and the general conditions contained in AIA Documents Alt? and Al 17. 3. Use of Current Documents Prior a, using anc AIA ducuntcnl, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the curled coition of each doxumcnt 4. Limited License for Reproduction AIA Document (7t1 is a copyrighted wa irk :uul may nut be reproduccd or excerpted front in subsmntial part without the express written perntis- sianh of the ,AIA. The 6701 ducuntcnl is intended to he used as a co nnannblc—that is, the original dncurnent purchased by the user is intended to he conttlmcd in the course of being used. '['here is no implied permission to rep ntduce this document. nor does membership in The American Institute of Architects confer any furi.hcr rights to repnuluce Them_ A limited Iicense is hcrcbe granted to retail purchascry to reploducc a "taxi mum of ten copies of a completed or executed) 6701, but only for rise in cnnnoction with a particuhr Project. B. CHANGES FROM THE PREVIOUS EDITION finlike die previous edition, the 1987 edition of AIA Document G 7111 requires the signatures of the Owner: Architect ant/ Cormnchir for validity Changes In be made liter the CG'ill tactu[n ohjecaion (with disputed terms to be settled afterwards) should he spieled through the use of AIA Document 671x, Construction Change Directive. C. COMPLETING THE G701 FORM 1. Description of Change in the Contract insert a detailed description of the change to be made in the Contract by this Change Order, including any Dniwings. Specifications. documents or other supporting data to darlfv the scope of the change. 2. Determination of Costs Insert the following information in the blacks prnvidttl, :cod strike out the terns in parenthcscs that do not apply: al the original Cons ract Sun] or Guaranteed \Insiutum Price: b) the net enrage hv preciously jut Change Orders (note that this does not include changes authorized by Constmdion Change Dirc-e- tiyc ,Ness such a change was subsequently agreed to by the Contactor and recorded as a Change Order); c) the Contact Sunh or (Iuamnteed Mixinnun Price prior to this Change Order: dl the .mtount of increase or decrease, if anyin the Contract Sum or Guarnteed Maximum Price: and c) the new (I nit Rune or Guaranteed Maxim urn Price as adiusted by this Change Order. Change in Contract Time Insert the tiallnwing inform:,ion in the blanks provided, and strike out the terns in parentheses that do not apply: a) the iiii' 'unt in days of the increase or decrease if au y. in the Contract "I inie::cod h) the date of Suhvantial Completion. including ant adttst ent effected br this Change Order D. EXECUTION OF THE DOCUMENT When the Owner Architect sHid Contactor have reached agreement on the change to be made in the (Lontend, including any adiustmems in the Con - net Sum (or Guaranteed Aiasinuun Price) and Cianract Time, the 6701 docunntnt should lie executed in triplicate by the two parties and the Architect, each of whom] retains :in original. 1/94 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year IDcpanment: Public Works 2000 (Division: Parks & Recreation Program: Parks Development Project or Item Requested: Additional funding is requested for Gary Hampton Softball Complex. Justification of this Increase: The additional funding is needed to pay for change orders to the general contractor. Other and miscellaneous project expenses combined with contraction and design services have depleted the project budget. Date Requested 12/31/1999 Adjustment # Project or Item Deleted: Funding from Washington School Gym project is proposed for this adjustment. Justification of this Decrease: The Washington School Gym project has been eliminated by actions taken by the Fayetteville School district. The School district is planning to remodel a cafeteria into a gym. Increase Expense (Decrease Revenue) Account Name Amount Account Number Park Improvements 6,160 2250 9250 5806 00 Decrease Expense (Increase Revenue) Account Name Amount Park Improvements 6,160 Approval Signatures Re nested By Date _ I ooU Budget , anager ate ailment rector A i . Service i cto0 Mayor Da V ato T � Date Account Number 2250 9250 5806 00 Budget Office Use Only Type: A O C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Project Number 96093 1 Project Number 99005 1 D E Blue Copy: Budget & Research / Yellow Copy: Requester D:\DATA\99BUDGE1\BUDGTADJVIMPTN_SO.WK4 FAYETTEVILLE THE CITY Of fAYETTEVIRE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Kim Rogers, Parks and Recreation From: Heather Woodruff, City Clerk Date: January 6, 2000 Attached is a copy of the completed staff review form and signed change orders for Hampton Softball Complex. I am also returning four original change orders for you to distribute. The original will be microfilmed and filed with the City Clerk. cc: Yolanda Fields, Internal Auditor Steve Davis, Budget and Research RECD" RECEIVED APR n , APR 0 4 2000 __�O x ONTRAC7REVEWSOFFICE GRANT REVIEW STAFF REVIEW FORM _tc�,/5�3-CF9 iQc5. P- 2 CHVK0 3/3a/ov For the Fayetteville City Council meeting of NA M I C R O F T L M E D FROM: Eric J. Schuldt Name PION REQUIRED: Approval of Change Order #11 and #12 with Buildings Inc. COST TO CITY: S11S Cost of this Request 2n0_o7cn_sanr-nn Account Number $ Category/Project Budget $ 59;ca(aq Funds Used To Date Public Works rtment f;irlc Snfthall Complex Category/Project Name 96ngtni �Qa.32D HMR/Parke ncvalny mnnf Project Number Remaining Balance Fund BUDGET REVIEW: x Budgeted Item Budget Adjustment Attached tor CONTRACT/GRANT/LEASE REVIEW: rative Services Director GRANTING AGENCY: _ 3 2Aflo Accountin Ma ger Date ADA Coordinator Date 3 2`1 aa Cit Attorney Date ternal Au itor Date -oo Purchasing Officer Date STAFF RECOMMENDATION: Approval of Change Order #11 and #12 a8 -Co Date Cross Reference 3 -so -o0 Date New Item: Yes /No �Da e Prev Ord/Res A:43-99 'Date Orig Contract Date: 704 Page 2 STAFF REVIEW FORM Description Girls Softball Complex - Phase 3 - C.O. 811 & #12 Meeting Date Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Reference Comments: FAYETTEVI LLE THE CITY Of FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Charlie Venable, Public Works Director Thru: Connie Edmonston, Parks and Recreation Superintendent 01i From: Eric J. Schuldt, Parks Development Coordinator Date: March 28, 2000 Re: Change order request for Crystal Springs Softball Complex The Parks and Recreation Division requests the approval of change orders #11 and #12 with Buildings Inc. Change Order #11 is for the installation of conduit, wire, and breakers for the scoreboards. Buildings Inc. is requesting an exchange of materials for the transaction including, an 800 amp panel board complete with breakers and covers that were removed and replaced during Phase III construction and all sport lighting fixtures that were damaged under Phase III construction. We believe this is an equitable exchange. Change Order #12 in the amount of $115 with Buildings Inc. is for the installation of (I) waterproof bell type receptacle to provide power for vending machines. We have ample funding for this $115 change order. There is currently $92,370 remaining in this project. CHANGE OWNER ARCHITECT ORDER CONTRACTOR AM DOCUMENT G70/ Of.0 OTIu:R PROJECT: mall Fie (name, address) pg9eiii Fd±eiiiJe, AR TO CONTRACTOR: (name, address) r Inc. P.O. Sx 6190 1?, AR 77766 CHANGE ORDER NUMBER: 11 DATE: March 21, 2000 ARCHITECT'S PROJECT NO: 98720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: (aaal ctxthjrticn The Contract is changed as follows: instal latim of flit, wile ad ion s f the ssadi Hick :11 • e:• - s•a • s• • a - • • a: • •• a • :� c • a• • a• -•a• • 1 • • x- •• •• c• Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) (C;rKFdPi�}tde\pMM*aad was ............$ 586,959.00 Net change by previously authorized Change Orders ...............................$ 29,521 .73 The (Contract Sutra)prior to this Change Order was .........$616,480.73 The (Contract Sum) ((lF'SlrR9iSf5E ittit'SNkdRIk7(ht92 will be (irxgl*(�fgg3gtax(jd (unchanged) by this Change Order in the amount of ......... ............... f 0 .00 The new (Contract Sum) including this Change Order will he - $ 61 6, 480 .73 The Contract Time will be (unchanged) by zero ( 0 )da):s_ The date of Substantial Completion as of the date of this Change Order therefore is October 22, 1 999 ,NOTE. lliis surnnun* di e% not reflect changes in the 0mi ract Sum. Conil nut Tine or Guaramend Masunurn Price winch have been authorized by Conanieuun Change Directive 1)$y L. Btder & . H.ul h,- Ina•-- ARCI IITECT CONK lRACIOR 301 W. Chestnut P.O. 13x 6190 Addrers RxMLs, AR 56 IIY Addrutis S�rirlg1.le, AR 72766 ;F- - DATE DATE • CLty—Ct E'Et:tFYil l e OWNER 113w. &txntain St` Add re s CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT 6701 • CHANGE ORDER • 1987 EDITION • AIM • ©1987 • THE AMERICAN INSTITUTE OF ARCIIITECTS. 17.15 NEW YORK AVE.. N.W.. WASHINGTON. DC. tin[, G701-1987 WARNING: Unik•na•d photocopying violates U.S. o•pydpht It. and Is sob(•ct to legal prosecution. INSTRUCTION SHEET FOR AIA DOCUMENT G701. CHANGE ORDER A. GENERAL INFORMATION 1. Purpose 'I -his document is intended for use in implementing changes in the \S ark agreed to by the Owner. Architect and CcnitExecution of a com- plcicd O701 fOrIi Indicates agreement upon all the terms (if the change. including :my changes in the (:ontrrct Sum (or Guarnteed Maximum Price) :Cod Contract I inle. 2. Related Documents Phis clucunla❑ was prepared Got uSe under the terms of AIA gene ml conditions lust published in F)8'., including AIA Document A2( I, General Conditions Of the COtltract for Construction, and the general conditions Contained in AIA Documents A107 and A117. 3. Use of Current Documents Prior to using any AIA document. the user should consult the A(A, an AIA component chapter or a current AIA Documents Price List to determine rho current edition of each docummnt. 4. Limited License for Reproduction AIA Document ( 701 is n copyrighted work and miry not be iepr xluced or excerpted ileum in substantial part without the express written permis sion of the AIA the (701 (locumerit is intended to he used as a corrsuninhlc—that is, the original document purchased by the user is intended to he cuusanxd in the course of being used. There is no implied permission to repmdtrce this documew. nor clots membership in fhe American Institute of Architects confer any further rights to rc}iroduce them. A l incited license is hereby grinned to rerll purchasers at reproduce ;t nlnximunl of ten copies of a completed or executed 6701- but oniv for use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION Unlike the previous edition, the 1987 edition of ALA Document G7(11 requires the signatures of the ()wper, Architect and Conrr'ac?nr hr validity. Changes to be made Over the Contractor's objection (with disputed terms to be .settled ;lienvards) should be effected through the use of AlA Document (37I.. COnstnlcriun Change Directive C. COMPLETING THE G701 FORM Description of Change in the Contract Insert a detailed description of the change to he uncle in the Contract 1w this Change Order, including any Drawings. Specifications, docunlems or other supporting data to clarify the scope of the change. 2. Determination of Costs Insert the following inform:uion in the blinks provided, and strike out the terms in parentheses that di, not apply: a) the Original Contract .Stmt Or Guaranteed Maximum Price: I) ) the net change by II rev, authorized Change Orders (note that this does not include changes at,thorized by Cunt ruction Change Direc- tive unless sued a change was subsequently agreed to by the Cone rat for and recorded as a Change Order); c:) the Contact Sum or Guarun Iced Max mull) Price prior to this Change Order; d) the amount of increase or decrease, it any. in the Contract Sum or Guaranteed ,Atasinutm Price; and e) the new Contract Sum or Guarnteed Maxirnunl Price as adjusted be Ihis Change Order. 3. Change in Contract Time Insert the llilt wing iniixnlalinn in the blanks provided, and strike out the terms in parentheses (flat du not apply. a) the arllount in clays of the increase or decrease, if any, in the Contract Time; and h) the (late Of Strhstaiti:l Ct)mpletion, including an' adjustment effected by this Change Order. D. EXECUTION OF THE DOCUMENT When l e Owner. Architect and Contractor have reached agreement on the change to be made in the Contract. incudirig ate adilist men cs in the Con- trict Sum for Guaranteed Al lxinotnm Price) and Contract rime, the (1701 docunumt should he executed in triplicate by the nee parties and the Architect, each of whunl retains ;fit original. 1/94 - CHANGE OWNER }( ORDER ARCH I•rECT CONTRACTOR KJ FIELD U A/A UOCUM1Ih'N7G70/ O'UtER O PROJECT: Qystal 4nrrp X11 Fields (name, address) Rase III Filler AR TO CONTRAC•1'OR: (name, address) Bliltinr lit. P•O. Bx 6190 , AR 71766 CHANGE ORDER NUMBER: 12 DATE: NffiJ, 21, 2000 ARCHITECT'S PROJECT NO: 913720 CONTRACT DATE: April 15, 1999 CONTRACT FOR: (}3aa1 cflsthx±icn luiratru, __ •i • - I• •mss • C n • w • • •- •• a • a n • :• Not valid until signed by the Owner, Architect and Contractor. The original(ContractSum)(Clp�rgltcxr*t pw*{tx)was ... Net change by previously authorized Change Orders .............................$ The (Contract Sum)(C .gl eciNrpgpR*yJ prior to this Change Order was.......... f f 586,959.00 29,521 616,480.73 .73 The (Contract Sum) (6dap)pl(gtyt*bn w Dx"gt will be (incrc-ascd) (dlg7Cc749Cdd (grAkWRgd) by this Change Order in the amount of . ... The new (Contract Sum) (C7(typt jtf)pl(p((gp(Ijrigc) including this Change Order will he f . f 61 6, 115.00 595 .73 The Contract Time will he (iylg(p. ggtq yd (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is October 22 , 1 999 NO1'E: 1lt< sununarp e6 Ks nut reflect changes in the Gmtrx't Stun. Cunt raa Time ur GU: ranIecd .M:rcintum Price which hart txrn aW hurvrd by c ,nsintcnun Change Uirecurc P-ny L. ffiltdlel &_Ass c, AR(:1lIi E(:1' 310 W. Qlestrut Address RY v UA'iF. �I17 U Riildirz,, Tic. CONTRACI()R P•O. BOK 6190 Addrta. , AR 72766 . d1Lby . DATE Q 41643 Qty ct F3yette✓ille OWNER 113W. thutain St. Address --, AR 72701 or DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT 0701 • CHANCE. ORDER • 1'M7 EDITION • AIA• • ©1'NO • TIIE AMERICAN INSTITUTE. OF ARCIIITECTS. 1735 NEW YORK AVE. N.W.. wA.SIIINGTON. DC 11MMi6 G701-1987 WARNING: UnlluruS photocopying vbSt•• US. copyright 4wu and Is subt•et to b90 p1o••cutlon. INSTRUCTION SHEET FOR ALA DOCUMENT G701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose 'this document is intended for use in implementing changes in he \e4 irk agreed to by the Owner, Architect :ntd Contrutor. Execution of a mm - I leted 6701 till -In indict is Igrecnxnt upon all the terms of the change. including any changes in the Commit Sum (or Guaranteed Maxinitun Price) :aid Contact Time. 2. Related Documents This doeUntntt was prepared fir use under the rants of AIA general Condit tons I9rst published in 1987, including AtA Document A2 (II Geneaai Conditions of the Contract for Constmction, and the genet i conditions contained in AlA Documents AU)? and A117. 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. 4. Limited License for Reproduction AIA Document 6701 is a et p' righted work and ntav not be rrproductd or excerpted from in suhsutntiul part without Ihc- express w'rirten Ixrmis- sinn of the AIA. I he 6791 document is intended to he used its :t consumable —that is, the original document purchased by the user is intended to he a nnumed in the course of being used. There is no implied permission to reproduce this efncument, nor don membership in lhe American Institute of Architects conies any further rights to reproduce them. A limited license is hereby granted to retail purchasers to rcprudoce a maximum of ten copie of a completed or executed 8701. but only for use in onutedinn with a panicul:ti inject. B. CHANGES FROM THE PREVIOUS EDITION ('nuke the previous edition, the 1987 edition of AIA Document G7(11 requires the signatures of the Owner Architect and Gnihtjet' r fur tvlidity. Changes to he nwdc over the Contractors objection (with disputed teens to he settled afterwards) should he effected through the use of AIA Document G71a, Construction Change Directive. C. COMPLETING THE G701 FORM Description of Change in the Contract insert a detailed description of the change to he made in the Contract by this Change Order, including any Drawings. Spe.citicatiins. docunwrits or other supporting d:ita to clarify the scolx of the change. 2. Determination of Costs Insert the li flit wing in tixmation in the hLinks provided, and strike out the terms in parentheses that do not apply: u) the original Contract Sum or Guaranteed ,Maxinnna Price: h) the net change by prc7 iously:uuhorized Change Orders (note that this does nut include changes :nthoriird by Consuwet kin Change Direc- Iiye unless such o change was subsequently agreed to by the Contactor anti recorded as a Change Order): c) the Contact Sum or Guennteed M axinuun Prim prior to this Change Order; d) the amount of ineat use or decrease, if any. in the Contract Stun or Guaranteed Maximum Price; and e) the new Contract Sun ur Guaranteed Maxim urn Price as idiusted by this Chi gc Order. 3. Change in Contract Time Insert the ilklowing inlixntation in the blanks provided, and strike out the terms in parentheses that do not apply: :0 tie annount in duns of the increase or decrease, if any, in the Contras finis; and h) Ihc claw of Suhsrmtial Cumplcton, inducting env adjuament effected by this Change Orclrr. D. EXECUTION OF THE DOCUMENT \Cficn the Ownci: Architect Intl Contactor hate reached agreement on the change to he made in the Contract, including am adjustments in the Con - rid Sum for Guaranteed M ixinturu Price) and Contrac']'fine, Ihc (. 701 ducummiit should he executed in triplicate by the two parties and the Architect, cacti of whom attains :n original. FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Eric Schuldt, Parks and Recreation From: I leather Woodruff. City Clerk Date: April 5, 2000 Attached is a copy of the completed staff review form and original change orders II and 12 for the contract with Buildings Inc. I am also returning two originals of each for you to distribute. The original will be microfilmed and filed with the City Clerk. cc: Yolanda Fields, Internal Auditor