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HomeMy WebLinkAbout26-99 RESOLUTIONRESOLUTION NO 9 6- 9 9 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CONTRACTS IN EXCESS OF $20,000 FOR THE WORK ASSOCIATED IN RENOVATING THE EXECUTIVE HANGER LEASED BY NORTHWEST ARKANSAS AVIATION TECHNOLOGIES CENTER, IN AN AMOUNT NOT TO EXCEED 5205,000, FOR THE COMPLETE PROJECT; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1 That the City Council hereby authorizes the Mayor to execute contracts in excess of $20,000 for the work associated in renovating the executive hanger leased by Northwest Arkansas Aviation Technologies Center, in an amount not to exceed $205,000, for the complete project Section 2 The City Council hereby approves a budget adjustment in the amount of $70,000 by increasing Building Improvements, Acct. No. 5550 3960 5804 00, Project No. 99050 2 by decreasing Tenant Improvements, Acct. No. 5550 0955 00, Project No. 99039 1. A copy of the budget adjustment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this MIL day of February , 1999. c;11trti • f iu(.t. .I . i i.• v ‘Ily• Heather Woodruff, City Cler Fred Hanna, Mayor • Clty of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1999 Department: General Government Division: Airport Program: Airport Capital Date Requested 02/09/99 Adjustment M Project or Item Requested: Funding is requested to establish a project to renovate additional tenant improvements to an executive hanger at Drake Feld for the Northwest Arkansas Aviation Technologies Center for use as an aircraft construction and maintenance school. • Project or Item Deleted: NAATC will fund the renovations necessary for the improvements they need. Justification of this Increase: The project will establish a budget for tenant improvements. Justification of this Decrease: The tenant will reimburse for the improvements made. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Building Improvements 70,000 5550 3960 5830 00 99050 2 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Building Improvements - Rev 70,000 5550 0955 5830 99 99039 1 Approval Signatures Requested By Coordinator Department Director pate to Date Admin. Sgyvices Dirgctor Date krnhi Mayof Date Budget Office Use Only type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Blue Copv: Budget & Research / Yellow Copy: Requester CMPA99BUDGETBUDGTADIWWA TEI • FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Dale Frederick, Airport Manager From: Heather Woodruff, City Clerk Date: February 22, 1999 Attached is a copy of the resolution authorizing the Mayor to execute contracts in excess of $20,000 for work associated with the renovation of the executive hanger leased by Northwest Arkansas Aviation. The original will be microfilmed and filed with the City Clerk. cc. Steve Davis, Budget and Research Yolanda Fields, Internal Auditor • XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM 45a 99 MICROD For the Fayetteville City Council meeting of February 16, 1999 FROM: Harold Dahlinger Building Maintenance Administrative Services Name Division Department ACTION REQUIRED: Authorize the Mayor to execute contracts in excess of $20,000 for the work associated in renovating the executive hanger leased by NWAATC in an amount not to exceed $205,000 for the complete project and approve a budget adjustment establishing a project budget to perform the necessary tenant improvements. COST TO CITY: $70,000 estimate $ -0- Cost of this Request Category/Project 5550-3960-5804-00 $ -0- Account Number Funds Used To 99050-2 Project Number $ NWAATC Hanger Imp Budget Category/Project Name Airport Capital Date Program Name Remaining Balance Airport Fund Fund B •t ET REVIEW: /i,' -I•q-.t Coordinator Budgeted Item XX Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: ACcountin C Attorney iLP2 Purchasing Officer Date 2 -96-98 Date a -q -on Date ADA Coordinator Date STAFF RECOMMENDATION: Staff recommends approval. Division Head D Date inistr-five Services Director Date Mayor Date Qross Referencg New Item: Ye8 No Prev Ord/Res 1: Orig Contract Date: C:\APP\99BUDGET\BUDCETNO\NAATC_CO.AGA - FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Thru: From: Date: Fred Manna, Mayor Kevin Crosson, Administrative Services Director 6, Harold Dahlinger, Facilities Superintendent February 9, 1999 re: Contract approval for City and Tenant Renovations for Northwest Arkansas Aviation Technologies Center This agenda item requests City Council to authorize Mayor Hanna to execute all contracts necessary to renovate the executive hanger for use by the Northwest Arkansas Aviation Technologies Center (NWAATC), and to approve a budget adjustment that will establish a project and project funding to accomplish the necessary building improvements for the tenant. The total cost of renovating the executive hanger for use by NWAATC is estimated at S205,000. City Council has already approved the budget for the City portion of the work. 1 he additional cost will be paid for by the tenant. This request is made because of the very tight time frame for completion of all the improvements necessary to the hanger for the NWAATC to begin operation on June 1. The NWAATC needs to have the facility available for FAA inspection and certification by May 1 in order to be available for students on June 1. All state and city purchasing laws and policies will be followed in conjunction with this project with the exception that the Mayor be authorized to execute contracts in excess of twenty thousand dollars ($20,000) as necessary. In recapping the lease; the City is responsible (under the lease terms) to bring the hanger up to current state and local building codes. Specifically, the City is responsible for the basic building structure including the floors, walls, ceiling, roof, sprinkler system, all plumbing and fittings thereto, primary electrical circuits, heating, ventilation and air conditioning, maintenance of the existing paved ramp and parking lots, and perimeter fences. The target date for completion of all of the building improvements, both by the City and the lessee, is May 1, 1999. The table on the following page is a listing of the significant repairs the City is responsible for and the estimated cost for each work phase. • Work Area Estimate Sprinkler system $26,000.00 Plumbing/ HVAC $26,000.00 Fire Doors and Fire Safe Stairway $28,000.00 Flooring (Carpet, Vinyl Flooring, Concrete) $23,000.00 Other (Electrical, Ceiling Tile, ADA, etc) $32,000.00 Total $135,000.00 The tenant is responsible for the construction cost of improvements in the hanger area and comprise classrooms and laboratory space. If you have any questions concerning this agenda item please contact either Harold Dahlinger at 575-8361, Dale Frederick at 521-4750 extension 6, or Stephen Davis at 575-8296.