HomeMy WebLinkAbout24-99 RESOLUTIONRESOLUTION NO 24-99
A RESOLUTION APPROVING THE GRANT APPLICATION
FOR JUVENILE ACCOUNTABILITY INCENTIVE BLOCK
GRANT; ADDING ONE OFFICER AND THE REQUIRED
OPERATIONAL EXPENSES TO THE 1999 BUDGET; AND
APPROVAL OF A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS•
Section 1 That the City Council hereby approves the grant application for Juvenile
Accountability Incentive Block Grant; and authorizing the Mayor and City Clerk to execute said
application. The Council also approves adding one officer and the required operational expenses to
the 1999 budget. A copy of the grant application is attached hereto marked Exhibit "A" and made
a part hereof.
Section 7 The City Council hereby approves a budget adjustment in the amount of
$33,335 increasing Salaries -Uniformed, Acct. No. 1010 2940 5101 00, in the amount of $21,505.00;
Social Security Taxes, Acct. No. 1010 2940 5105 00, in the amount of $312.00; Insurance -Life,
1010 2940 5 107 00, in the amount of $147.00; Insurance -Health, Acct. No. 1010 2940 5108 00, in
the amount of $1,287.00; Insurance -LTD, Acct. No. 1010 2940 5108 01, in the amount of $99.00;
Insurance AD&D, Acct. No. 1010 2940 5108 02; in the amount of $38.00; LOPFI Police Pension,
Acct. No. 1010 2940 5109 03, in the amount of $2,334.00; Motor Pool, Acct. No. 1010 2940 5331
00, in the amount of $3,183.00; Replacement Charges, Acct. No. 1010 2940 5331 01, in the amount
of $1,730.00; Vehicle Maintenance, Acct. No. 1010 2940 5403 00, in the amount of $300.00; Fixed
Assets (radio), Acct. No. 1010 2940 5801 00, in the amount of $2,400.00 by decreasing Federal
Grants, Acct. No. 1010 0001 4309 00, in the amount of $23,150.00 and Unreserved Fund Balance,
1010 1800 99, in the amount of $10,185.00. A copy of the budget adjustment is attached hereto
marked Exhibit "8" and made a part hereof.
PASSED AND APPROVED this 1b'" day of February , 1999.
FFrt�ie`; APPROVE .
/1444
,G�
• v ,,
f By.
tom,1 red Hanna, Mayor
1 r:
1
Fs ff•4.
O
By. i
Heather Woodruff, City lerk
11/4
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Fred Hanna and Members of the City Council
FROM: Richard L. Watson, Chief of Police egaliatow
DATE: January 28, 1999
SUBJECT: Juvenile Accountability Incentive Block Grant
The attached grant application will provide funds for salary and benefits for one additional
officer. This officer will be a School Resource Officer placed at the Fayetteville High School
West campus.
The goal of this project is to "Provide a crime free environment for students and teachers
at Fayetteville West Campus". The objectives set to work toward this goal are:
1. Assign one trained certified police officer as a School Resource Officer to
Fayetteville West Campus.
2. Educate students about the police and criminal justice systems
3. Reduce the number of minor and first offense cases reaching juvenile court.
4. Provide Juvenile Concerns Committee with monthly report on the School
Resource Officer Program.
This grant will provide salaries from March of 1999 through May of 2000. The funds for
the year 2000 will be included in next years budget. If you have any questions concerning this
grant or the School Resource Officer program, please give me a call.
Oity of Fajetteville, Arkansas
Budget Adjustment Form
Budget Year
1999
Department: Police
Division:
Program: Patrol
Date Requested
02/05/99
Adjustment tl
Project or hem Requested:
Approval of a budget adjustment recognizing a federal grant
and related expenditures for an additional school resource
officer.
Project or Item Deleted:
Nonc. Grant revenue and use of fund balance is proposed for
this adjustment.
Justification of this Increase:
The City has been awarded a federal grant to enhance an
accountability based program for law enforcement referrals
for students and school personnel from drug, gang. and
youth violence.
Justification of this Decrease:
Sufficient cash & investmctns exist to fund this request and meet
planned expenditures.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
See Attached Schedule
33,335 See Attached Schedule
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Federal Grant Revenue 23,150
Use of Fund Balance 10,185
1010 0001 4309 00
1010 0001 4999 99
Approval Signatures
Requested By Date
nurdinator 2 )at
Department Director
Date
Admin. en•ices Director Date
M: 'or Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget h Research / Yellow Copy: Requester C:V1 PP\99BUDGETBUDGTADASCII HES
Account Number
1010-2940-5101.00
1010-2940-5105.00
1010-2940-5107.00
1010-2940-5108.00
1010-2940-5108.01
1010-2940-5108.02
1010-2940-5109.03
1010-2940-5331.00
1010-2940-5331.01
1010-2940-5403.00
1010-2940-5801.00
1010-0001-4309.00
1010-1800.99
ATTACHED SCHEDULE
Description
Salaries - Uniformed
Social Security Taxes
Insurance - Life
Insurance - Health
Insurance - LTD
Insurance AMID
LOPFI Police Pension
Motor Pool
Replacement Charges
Vehicle Maintenance
Fixed Assets (radio)
Federal Grants
Unreserved Fund Balance
t0 BUDGET ADJUSTMENT FORM
Amount
$21,505.00
312.00
147.00
1,287.00
99.00
38.00
2,334.00
3,183.00
1,730.00
300.00
2,400.00
$33 335.00
$23,150.00
10,185.00
$33,335.00
ASSURANCES AND CERTIFICATION BY APPLICANT
Assurances
Applicant assures and certifies that he/she has read and will comply with the following:
The Grantee shall provide the services under the terms of this agreement in
accordance with the purposes, goals, objectives, and target groups as so stated in
the application for funding and any approved addendum.
The Applicant possesses the legal authority to apply for this grant; a resolution or
motion has been adopted by the applicant's governing body which authorizes the
submittal of this application, including all understanding and assurances contained
herein, directing and authorizing the `official representative" to act in connection
with the application and to provide such additional information as may be
required.
The Grantee will comply with Titles IV and VI of the Civil Rights Act of 1964
and with Section 504 of the Rehabilitation Act of 1973, imthat no person shall, on
the grounds of race, color, national origin or handicap, be excluded from
participation in, be denied benefits of, or otherwise be subjected to discrimination
under any program or activity receiving Federal Financial Assistance. Equal
opportunity will also be assured in all employment practices.
Facilities, programs, and services supported through these funds will be located as
to be readily accessible, available, and responsible to the needs of the population
without discrimination because of sex, creed, race, or duration of residence.
Safeguards will be established to prohibit employees from using their positions
for a purpose that is or gives the appearance of being motivated by a desire for
private gain for themselves or others, particularly those with whom they have
family, business, or other ties.
The Arkansas Department of Human Services, Division of Youth Services,
through any authorized representative or any duly authorized representative of
federal government, will have access to and the right to examine all records,
books, papers, or documents relating to the grant funding.
12
•
•
Juvenile Justice Program Assurances
The Grantee understands that failure to establish or operate the funded program
in accordance with the terms of the funded application, in the opinion of the
Division of Youth Services (DYS), may result in the awarded funds being
withdrawn.
An annual audit for the fiscal period of the grant shall be conducted by a Certified
Public Accountant in accordance with the generally accepted governmental audit
standards. Subrecipients under this agreement should comply with the guidelines
of the relevant OMB audit circular in effect at the close of the fiscal year of the
subrecipient. State and local government subrecipients should follow the
guidelines of OMB Circular A-128 or its successor. Non-profit organizations and
educational institutions should follow the guidelines of the provisions of OMB
Circular A-133. Audit reports should be submitted within 120 Days following the
end of the subgrantee's fiscal year. One (1) original and two (2) copies of the
audit report should be submitted to the following address: Assistant Director
Office of Chief Counsel/Audit Section, Department of Human Services, Slot 900,
P.O. Box1437, Little Rock, AR 72203-1437
10. The Grantee shall provide such program reports as requested, as well as a Final
Report, to DYS within 90 days of the end of the grant period or the end of the
proposed activities, whichever is sooner.
The Grantee shall provide Monthly/Quarterly Expenditure Reports to the
Division of Youth Services JJDP Unit. Failure to submit these reports will delay
the processing of requests for reimbursement grant payments.
12. The Grantee shall provide Monthly Activity Reports to the Division of Youth
Services/1JDP Unit, by the 15th of the following month. Any report received
after the 15'" will be considered delinquent (unless the 15`" falls on a weekend or a
holiday). The request for funds form will not be processed until both the financial
and subgrant activity reports have been received and approved by the JJDP Unit.
13
Juvenile Justice Program Assurances
When issuing statements, press releases, requests for proposals, bid solicitations and
other documents describing projects or programs funded in whole or in part with Federal
money, all grantees receiving Federal funds included in this Act, including but not limited
to State and local governments and recipients of Federal research grants, shall clearly
state:
I) the percentage of the total costs of the program or project which will be financed
with Federal money;
2) the dollar amount of Federal funds for the project or program: and
3) percentage and dollar amount of the total costs of the project or program that will
be financed by nongovernmental sources.
These Assurances are part of the project grant application. An official who is a duly
authorized representative of the Applicant must certify by his/her signature that the
organization will comply with the provisions of the applicable laws, regulations, and
policies related to the project.
By signing in the designated area below, the applicant agrees to abide by the stipulation
contained in this application. Further, by virtue of these signatures, the applicant assures
that this application was presented to the applicant organization governing board and
received approval.
Signature Signature
(Board President if applicable) (Mayor, City Director, County Judge)
Typed Name Typed Name Fred Hanna, Mayor
Date
Date
14
01/28/99
ASSURANCES
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ASSURANCE OF COMPLIANCE WITH SECTION 504 OF THE
REHABILITATION ACT OF 1973, AS AMENDED AND THE AMERICANS WITH DISABILITIES ACT
OF 1990, AS AMENDED
The undersigned (hereinafter called the provider") hereby agrees that it will comply with Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), THE Americans With Disabilities Act of 1990, as
amended, all requirements imposed by the applicable HHS regulation (45 CFR Part 84), and all guidelines and
interpretations issued pursuant thereto.
Pursuant to S84.5(a) of the regulation [45 CFR 84.5(a)], the provider gives this assurance in consideration of and for
the purpose of obtaining any and all federal grants, loans, contracts (except procurement contracts and contracts of
insurance or guaranty), property, discounts, or other federal financial assistance extended by the Department of
Health and Human Services after the date of this assurance, including payments or other assistance made after such
date on applications for federal financial assistance that were approved before such date. The provider recognizes
and agrees that such federal financial assistance will be extended in reliance on the representations and agreements
made in this assurance and that the United States will have the right to enforce this assurance through lawful means.
This assurance is binding on the provider its successors, transferees, and assignees, and the person or persons whosc
signatures appear below are authorized to sign this assurance on behalf of the provider.
This assurance obligates the provider for the period during which federal financial assistance is extended to it by the
Department of Health and Human Services or, where the assistance is in the form of real or personal property, for
the period provided for in S84.5(b) of the regulations [45 CFR 84.5(b)].
The provider: [Check (a) or (b)]
employs fewer than fifteen persons;
employs fifteen or more persons and, pursuant to S84.7(a) of the regulation [45 CFR 84.7(a)], has
designated the following person(s) to coordinate its efforts to comply with the HHS regulations:
Name of Designee(s) (Type or Print)
Name of provider/agency Street address or P.O. Box
(IRS) Employer ID # City
State Zip
1 certify that the above information is complete and correct to the best of my knowledge.
Date Signature and Title of
Authorized Official
If there has been a change in name or ownership within the last year, please print the former name below:
HHS -641
Form W-9
Request for Taxpayer
Identification Number and Certification
Give form to the
requester. Do NOT
send to the IRS.
(Rev. March 1994/
"a "'99"
Department a IM Treawy
Internal Revenue Service
a
0
8
m
N
m
a
Name (II pint names. list first ant/ Circle the name of the person or entity whose number you enter in Part I below. See Instructions on page 2 II your name has changed.)
Business
City
name (Sole proprietors see instructions
of Fayetteville,
an page 2.)
AR
Please check appropriate box: ❑ IndividualSole propnetor ❑ Corporation
•
Partnership
X
Other re Muc1Cjga)..Gpy.C.nnen
Address
113
(number.
street.
West
aro apt. or sung no.)
Mountain
Requesters name and address (optional
City. state. aria LP code
Fayetteville,
AR 72701
Part I Taxpayer Identification
Number
(TIN)
List account numbers) here (optional)
En er your T1N in the appropriate box. For
indviduals, this is your social security number
(SSN). For sole proprietors, see the instructions
Social
security
1
number
1 +
1 +
11
I
on page 2. For other entities. it is your employer
If have
Part 11
Payees
For Exempt From Backup
p
number (EIN). you do not a OR
number, see How To Get a TIN below.
Withholding (See Part 11
Note: If the account is in more than one name,
Employer identification number
instructions on page 2)
see the chart on page 2 for guidelines on whose
711+6 1 0
1 1
1 81416
1 2
number to enter.
Part III
Certification
Under penalties of perjury. I certify that
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be Issued to me), and
2. I am not subject to backup withholding because: (a) I arn exempt from backup withholding. or (b) I have not been notified by the Internal
Revenue Service that I arn subject to backup withholding as a result of a failure to report all interest or dividends, or (e) the IRS has notified
me that I am no longer subject to backup withholding.
Certification Instructions.—You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because of underreporting Interest or dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
Interest paid, the acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement
(IRA). and generally payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct
TIN. (Also see Part III Instructions on page 2.)
Sign
Here
Signature ►C1[',fy,-4,2t
rnaG
Section references are to the Intel
Revenue Code.
Purpose of Form.—A person who is
required to file an information return with
the IRS must get your correct T1N to report
income paid to you. real estate
transactions, mortgage interest you paid,
the acquisition or abandonment of secured
property, cancellation of debt, or
contributions you made to an IRA. Use
Form W-9 to give your correct TIN to the
requester (the person requesting your T1N)
and, when applicable, (1) to certify the TIN
you are giving is correct (or you are waiting
for a number to be issued). (2) to certify
you are not subject to backup withholding,
or (3) to claim exemption from backup
withholding if you are an exempt payee.
Giving your correct TIN and making the
appropriate certifications will prevent
certain payments from being subject to
backup withholding.
Note: If a requester gives you a form other
than a W-9 to request your TIN, you must
use the requester's form if it is substantially
similar to this Form W-9.
What Is Backup Withholding?—Persons
making certain payments to you must
withhold and pay to the IRS 31 % of such
Accounting
VAIWSA Manager
Date ► 2/3/99
payments under certain conditions. This is
called "backup withholding.' Payments
that could be subject to backup
withholding include interest, dividends,
broker and barter exchange transactions,
rents, royalties, nonemployee pay, and
certain payments from fishing boat
operators. Real estate transactions are not
subject to backup withholding.
If you give the requester your correct
TIN, make the proper certifications. and
report all your taxable interest and
dividends on your tax return, your
payments will not be subject to backup
withholding. Payments you receive will be
subject to backup withholding if:
1. You do not furnish your TIN to the
requester, or
2. The IRS tells the requester that you
furnished an incorrect TIN. or
3. The IRS tells you that you are subject
to backup withholding because you did not
report all your interest and dividends on
your tax return (for reportable interest and
dividends only), or
4. You do not certify to the requester
that you are not subject to backup
withholding under 3 above (for reportable
interest and dividend accounts opened
atter 1983 only), or
5. You do not certify your TN. See the
Part III instructions for exceptions.
Certain payees and payments are
exempt from backup withholding and
information reporting. See the Part 11
instructions and the separate Instructions
for the Requester of Form W-9.
How To Get a TIN.—If you do not have a
T1N, apply for one immediately. To apply.
get Form SS -5, Application for a Social
Security Number Card (for individuals),
from your local office of the Social Security
Administration. or Form SS -4, Application
for Employer Identification Number (for
businesses and all other entities), from
your local IRS office.
If you do not have a TIN, write "Applied
For' in the space for the T1N in Part I, sign
and date the form, and give it to the
requester. Generally. you will then have 60
days to get a T1N and give it to the
requester. If the requester does not receive
your T1N within 60 days backup
withholding, if applicable. will begin and
continue until you fumish your TIN.
Cat. No. 10231x
Form W-9 (Rev. 3-94)
t
1998 Juvenile Accountability Incentive Block Grant Program Application
Applicant City of Fayetteville 16. Type of Implementation Agency
A. Level of Government or Entity:
Mailing Address 113 W. Mountain St. ❑ County
Fayetteville, AR 72701 ) Local
Phone Number (501) 575-8330 FAX Number (501) 575-8257 ❑ Indian tribe performing law enforcement
functions
O Other:
Project CFDAA 16.523
17. 13. Function of Implementing Agency:
® Law Enforcement
5. Federal Congressional District(s) served by this project:
0 Court
a. Third b. 0 Prosecution
c. d. ❑ Detention
6. Judicial DistrictFourth ❑ Probations) served: 0 Social Service
7. Federal Employer Identification p 71-6018462 ❑ Schools
O Other:
8. Counties served by this project: Washington 18. Amount Awarded 5 35 2077
Program Purpose Areas.
1. 0 Construction of juvenile detention or correctional facilities, including training of personnel.
2. 0 Accountability -based sanctions for juvenile offenders.
3. 0 Hiring of juvenile judges, probation officers, and defenders and funding pretrial services for juveniles.
4. 0 Hiring of prosecutors, so that more cases involving juveniles can be prosecuted and backlogs reduced.
5. 0 Funding of prosecutor -led youth drug, gang, and violence programs.
6. 0 Technology, equipment, and training programs to assist prosecutors in identifying and expediting the prosecution of
violent juvenile offenders. ,
7. 0 Probation programs for juvenile offenders.
8. 0 Gun courts for the adjudication and prosecution of juvenile firearm offenders.
9. 0 'Drug courts for juvenile offenders with substance abuse problems.
10. 0 Information sharing systems to help identify, conuol, supervise, and treat juveniles who repeatedly comnut serious delinquent or
criminal acts.
11. j Accountability -based programs for law enforcement referrals or that are designed to protect students and school personnel from
drug, gang, and youth violence.
12. 0 Conuolled substance testing (including interventions) for juveniles in the juvenile justice system
10. Project Director: Lt. Frank Johnson
Phone k:(501) 587-3584
I1. Mailing Address: P.O. Box 1988
Fayetteville, AR 72702
12. Financia! Officer Judy Cohea Phone II: (501) 587-3510
13. Project Site Fayetteviile, AR
14. County (ies) or City (ies) Served
Washington
Project Duration: Maximum 24 months
Expected Start Date
Expected Number of Persons to benefit from Project
2/22/99
350
19. I certify to the best of my knowledge and belief, that the data in this application is we and correct. The document has been duly authorized by the governing body of
the applicant d the appli nt will comply with the general and special conditions outlined in the application if approved for funding.
Fred Hanna
•Signal of Autho ed Official Typed name of Authorized Official
/, Mayor
Date Signed Title of Authorized Official
'The Authorized Oficial must have legal afahnrity to represent a local unit ofgoveriunent
FOR DYS USE ONLY
Actual Start Date: Total Amount Approved'. Sub ant a:
Subg rant Year. DFirst Year ❑Second Year ❑Third Year
DOther: Pass Through: ❑Yes ❑No
3
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ABSTRACT
****************************************************
City of Fayetteville Police Department
Name of Organization
Lieutenant Frank Johnson
Name of Protect Director
P.O. Box 1988
Mailing Address
Fayetteville
AR 72702
City/Town State Zip Code
(501) 587-3510 (501) 587-3522
Telephone Number Fax Number
150,000
Target Population
Washington $35,077.00
County of Service Amount Requested
For DYS Use Only
PROGRAM DESCRIPTION (Use no more than the space available on this page)
Place a School Resource Officer at Fayetteville High School West Campus Vocational
Center. West Campus furnishes students with core curriculum along with vocational skills.
Examples of these skills are shop, auto repair, welding, child care, dental and medical training.
The 300 students attending this school are from Washington, Madison, Carroll and Benton
Counties. A large percentage of the students have had problems in conventional public schools
and have turned to West Campus to complete their high school education.
The Fayetteville Police Department will work through the School Resource Officer with
the Fayetteville Public Schools to establish and operate a school-based policing program. The
general purpose of this program is to reduce the incidence and severity of juvenile crime and
delinquency. This in turn will provide a crime free environment for students and teacpers while on
school property.
4
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PROGRAM COALS AND OBJECTIVES
Juvenile Accountability Incentive Block Grant
BUDGET SUMMARY
Grantee: City of Fayetteville
Grant Period: 02-15-99-01-15-2000
Address:
113 West Mountain
Fayetteville, AR 72701
Employer ID #:
71-6018462
Fiscal Year from: to:
Jan. Dec.
BUDGET
CATEGORIES
JAIBG
FUNDS
CASH
MATCH
CATEGORY
TOTALS
Planning & Administrative Cost
Regular Salaries:
Fringe Benefits
28,646.00
6,431.00
3,183.00
714.00
31,829.00
7,145.00
A. Subtotal:
35,077.00
3,897.00
38,974.00
Maintenance and General
Operation:
Conference Fees and Travel:
Professional Fees and Service:
Equipment:
B. Subtotal.
TOTAL Program COSTS (A+B)
35,077.00
3,897.00
38,974.00
PERCENTAGE OF TOTAL COST
90%
10%
1 00%
GRANTEE: City of Fayetteville, Arkansas
JAIBG APPLICATION
DETAILED LINE ITEM BUDGET - SUPPORTING SCHEDULE
(Use additional page ifnecessary.)
Describe in detail the line items listed on the Budget Summary to provide
justification for the items and an explanation of how costs were computed.
Salary:
800 hours @ 12.905/hr. = 20 weeks
1600 hours @ 13.441/hr. = 40 weeks
Fringe benefits:
FICA 1.45% of salary
Life insurance - Salary X1.5X.00456
Health insurance - 128.73/mo X 15 months
Long term disabiltiy ins. - Salary / 100 X .46
Accidental Death and Dismemberment ins. 3.75/mo
LOPFI retirement 10.887. of salary
Worker's compensation- Salary / 100 X 2.73
10,324.00
21,505.00
31,829.00
462.00
218.00
1,931.00
146.00
56.00
3,463.00
869.00
7,145.00
8
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JAIBG WAIVER REQUEST FORM
City of Fayetteville
Name of County/City/Town
Lieutenant Frank Johnson
Name of Project argctor
P.O. Box 191616
Mailing Address
Fayetteville AR 72702
City/Town State Zip Code
(501) 587-3510 (501) 587-3522
relephone Number FAX Number
$35,077.00
Amount of Funds Received
WAIVER
For DYS Use Only
Local units of government must provide an assurance that, other than funds set aside for administration, not less than 45
Percent is allocated for program purpose areas 3-9, and not less than 35 percent is allocated for program purpose areas 1,
2 and 10. This allocation is required unless the local unit of government certifies, in the space provided below, that the
interest of public safety and juvenile crime control would be better served by expending its funds in a proportion other
than the 45 and 35 percent minimums. This certification/waiver should provide information concerning the availability of
alternative funding sources, existing structures, and the reasons for the alternative use. However, with or without this
waiver, all funds must be expended for programs within the 12 authorized program purpose areas. (Please use no more
than the space available on this page for your explanation)
The Fayetteville Police Department requests a wavier from the percentages of required use for
these grant funds. The City of Fayetteville does not provide juvenile court, prosecutor,
or judge. The City of Fayetteville Police Department will use all funds to provide salary
for an officer to be assigned as a School Resource Officer at Fayetteville West Campus.
The School Resource Officer Program is an accountability based program designed to protect
students and school personnel from drug, gang and youth violence.
•Signatu of�rized Official Date
•The Authorized Official must have legal authority to represent a local unit of government.
10
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JAIBG CASH MATCH REQUIREMENT FORM
sh Match
ocal unit of government may allocate up to 10 percent of the total program cost for administrative costs
ated to the JAIBG programs. All funds used for administrative costs are subject to the Cash Match
. uirement. The local government recipient of the JAIBG award must contribute (in the form of a Cash Match)
percent of the total program cost (other than costs of construction of permanent correctional facilities, which
quire a 50 percent match). The total program cost is made up of the Federal award amount and the Cash
itch. If only the Federal amount is known, the calculation of the match requirements is as follows:
Convert the Federal award amount percentage to a fraction (example, 90 percent - 9/10).
Invert the fraction from 9/10 to 10/9.
Multiply the Federal award amount by the numerator (example, 10,000 x 10 - $100,000).
Divide the result by the denominator to determine the total program cost (example, $100,000/9 —
$11,111.11).
Subtract the amount of the Federal award from the total program cost to determine the Cash Match
(example, $11,111.11 -$10,000 - $1,111).
towable Sources of Cash Match are:
City and County Appropriations
Housing and Community Development Act
Equitable Sharing Program, a Federal asset forfeiture distribution program to state and local officials
Appalachian Regional Development Act
Private Funds
y signing this form you are confirming you have read the above mentioned stipulation and have included the
quired Cash Match with this application.
21/99
Signature of Authorized Official Date
'The Authorized Official must represent a local unit of government; e.g., a mayor or county judge.
11
•
FAYETTEVILLE
1141 CITY Of EAYETTEVILLE, ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE
To: Judy Cohc, Police Department
From: Heather Woodruff, City Clerk
Date: February 22, 1999
Attached is a copy of the resolution and grant application for Juvenile accountability block grant.
The original will be microfilmed and filed with the City Clerk. If you need the original
application please contact my office at X323.
cc. Steve Davis, Budget and Research
Yolanda Fields, Intemal Auditor
•
•
STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
MICROFii,MED
For the Fayetteville City Council meeting of February 16. 1999
FROM:
Richard L. Watson
Name
Police
Division.
Pc]ice
Department
ACTION REQUIRED:
Approve grant application for Juvenile Accountability Incentive Block Grant and the
attached budget adjustment. Add one officer and the required operational expenses to the
1999 Budget.
COST TO CITY:
$33,335.00
Cost of this Request
List Attached
Account Number
Project Number
$ 3,413,299.00
Category/Project Budget
$ 140,338.00
Funds Used To Date
$ 3,272,961.00
Remaining Balance
Salaries, Operations & Capita
Category/Project Name
Patrol
Program Name
General
Fund
BUDGET REVIEW:
_ Budgeted em
CONTRACT/GRANT/LEASE REVIEW:
Accourlefirg r%anag4r
City Attorney
1 V Ott?
Purchasing Officer
a-3-19
Budget Adjustment Attached
Adnin!_ stra,_ive Services Director
GRANTING AGENCY:
Date ADA Coordinator Date
2 ?i' 49 a/lif?
Cate internal Audctor Date
a-4-99
Date
STAFF RECOMMENDATION:
Approve grant application and adopt budget adjustment
Division Head
t6 Q.utdr
Department Director
'1 n
ti
V
dmin.'_strat ive Services
Mayr
Director
Date
2- 3-99
Date
4fegqi
Date
Date
Cross Reference
New Item: Yes No
Prev Ord/Res 4:
Orig Contract Date:
•
Page 2
SVA?? REV ?0!01
Cesc: loon Meeting Bate
Conents:
Budget Coordinator
ln ana e•A001-0---3241 L /3 Qit(NGti atia22it
fit menti t w/L /a°' , - ea rte
uo ccu-gt X11 --Az a. et /J'o 1s? ',
Reference Conents:
Cit'! Attorney
Purchasing Officer
ADA Coordinator
!nternai Auditor
•
•
STAFF REVIEW FORM
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
JUVENILE OFFICER
I.E.1�����/LVs
For the Fayetteville City Council meeting of _ February 16. 1999
FROM:
Richard L. Watson
Name
ACTION REQUIRED:
Approve grant application for Juvenile Accountability Incentive Block Grant and the
attached budget adjustment. Add one officer and the required operational expenses to the
1999 Budget.
police Police
Division Department
COST TO CITY:
$ 33,335.00
Cost of this Request
List Attached
Account Number
Project Number
$ 3,413,299.00 Salaries, Operations & Capiti-
Category/Project Budget Category/Project Name
$ 140.33$.00 Patrol
Funds Used To Date Program Name
$ 3,272,961.00 General
Remaining Balance Fund
BUDGET REVIEW: Budgeted Item X Budget Adjustment Attached
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Accounting Manager Date
City Attorney
ADA Coordinator Date
Date Internal Auditor Date
Purchasing Officer Date
STAFF RECOMMENDATION:
Approve grant application and adopt budget adjustment.
Division Head
Department Director
Date Cross Reference
2-3-15
Date
Administrative Services Director Date
Mayor Date
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date: