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Home My WebLink About17-99 RESOLUTION1 RESOLUTION NO. 1 7 - a • A RESOLUTION APPROVING AN ADDENDUM TO THE CONTRACT WITH MEYER, SCHERER & ROCKCASTLE, LTD., IN THE AMOUNT OF $34,465, TO EXTEND THE MASTER PLAN FOR LIBRARY SERVICES AND FACILITIES TO EVALUATE TWO DESIGN OPTIONS; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby approves an addendum to the contract with Meyer, Scherer & Rockcastle, Ltd., in the amount of $34,465, to extend the master plan for library services and facilities to evaluate two design options. A copy of the contract addendum is attached hereto marked Exhibit "A" and made a part hereof. SP.ction 7 The City Council hereby approves a budget adjustment in the amount of $34,465 increasing Professional Services, Acct. No. 4470 9470 531400, Project No. 98093 1 decreasing Use of Fund Balance, Acct. 4470 0947 4999 99. A copy of the budget adjustment is attached hereto Exhibit "B" and made a part hereof. PASSED AND APPROVED this 2 day of February , 1999. APPROV By f,LfiOLlvu/.v/'� red Hanna, Mayor r( r7t` S . . \ ,. .1' 0 '' e ATTBST•; • J \.' g - ' y 'er Woodruff, City Cler NAME OF FILE: • Li. /7- 99 CROSS REFERENCE: 44-1//{AC1 4c rn-WeAM/geleg' SctLaeet ¢ KOCCC Date Contents of File Initials ,2-ofl &s . /%M EXNrer7 A., ( Lia4 the -7- 4.11 NEA1.DK>n ) EXi/ 2-8-rT t(SudCFT iA3715Tril iv Ti) 1-19-99 _ /-4 yETTEUSZ/.6 Z12 tO (Q ar it -A en 7 &uLcLL /-/9.91 ,, »,o To iozosc Se/744/ER 7-g219 »y,,,CA&on ,9t aIdAfris tA, l z u C: ,7-/l•91 47<i, 72zn To ,Cort_t5E SeghPek • • • Professional Services Supplement AIA Document G604 - Electronic Format EXHIBIT A THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF 'fins ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING AIA DOCUMENT D401. In accordance with the AGREEMENT dated: August 4, 1998 BETWEEN: City of Fayetteville, Fayetteville, AR and: Meyer, Scherer & Rockcastle, Ltd., Minneapolis, MN for the Project: (Insert Project name and address as n appears in the Agreement) Fayetteville Public Library 217 E. Dickson Street Fayetteville, AR 72701 FPL Master Plan Contract # 663 4470.9470.5314.00 98093 1 [ X] authorization is (requested) (given) (strike one) OR [] notification is made AS FOLLOWS: [ X] to proceed with Additional Services [ ] to proceed with revised scope of Basic Services [ ] to incur Reimbursable Expenses [ ] of the need to proceed with Contingent Additional services [) of the need for other services The following adjustments shall be made to compensation and time. Compensation: (Insert provisions in accordance with the Agreement. or as otherwise agreed by the parties) 1. Work Task Prepare a Preliminary Design Solution for the existing•site and one (1) new site. The purpose of these two (2) studies will be to evaluate, compare and recommend the best design solution in terms of: a) Scale of the building b) Relationship to the surrounding properties c) Relationship to the streetscape d) Public and service pedestrian and vehicular access e) Functional efficiency f) Adherence to sound library planning principles g) Flexibility and future growth h) Cost i) Operational efficiency in terms of annual operating.and.staffcosts. Co.v TRI AIA DOCUMENT 6604 - PROFESSIONAL SERVICES SUPPLEMENT - AIA - COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W, WASHINGTON D.0 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format G604 - 1993 • • • . . .. • In addition to the above work task, MS&R will attend work sessions in Fayetteville. These sessions will be with the Library Board, staff, civic and political leaders and public citizens. This proposal includes up to five (5) work sessions. Additional sessions can be attended as an optional additional service. II. Work Product To illustrate the Preliminary Design Solution, MS&R will provide: a) A site plan illustrating landscape materials, pedestrian and bicycle pathways, vehicular access parking and future building and parking expansion. b) A Diagrammatic Floor Plan (s) illustrating the functional relationships and sizes of all major service areas of the library. This illustration will be sufficient to assess the functional efficiency and relationships between service areas. This preliminary design will not include detailed floor plans illustrating walls, doors, fenestration or other aspects of a floor plan normally illustrated in the Schematic Design Phase of a building project. c) A three Dimensional Model of the existing site and one (1) new site illustrating, at a scale to be agreed, the contours, surrounding structures within 300 feet and the massing of the building. This model will not illustrate fenestration, building materials, or construction details. Its purpose is to understand the physical relationships of the library building and the existing adjacent buildings. d) Project budget and proposed schedule for construction. e) A written analysis comparing the two library building studies against the criteria shown under Work Task. III. Professional Compensation For the above Work Task and Work Product compensation is proposed as follows: Staff Hours Fee Jeffrey Scherer 40 Jeffrey Scherer 48 Sean Wagner 100 Architect Level 2 Architect Level 3 Cost Estimator Total for Labor Notes $6,000 Five (5) meetings in Fayetteville. No charge for travel time. $7,200 Design and Analysis $6,500 Design, Analysis and Documentation 160 $6,500 Documentation 160 $3,840 Model Making $3,000 Two (2) Estimates $33,040 Cost not to exceed Estimated Reimbursable Expenses Return Airfare 5 @ $190 $950 No charge for 1/2 of airfare Per Diem 5 @25 $125 Telephone $100 Allowance Postage and Package Delivery $250 Allowance Total $1 425 IV Optional Additional Services If required, this contract addendum can be extended to include the following optional additional services: a) b) c) d) e) f) 9) h) Attendance at additional meetings Detailed design investigation Additional site studies Fully illustrated perspective renderings Traffic Engineering Civil Engineering Geotechnical Engineering Land Surveying V Owner Obligations The Owner agrees to provide, at no charge to MS&R: a) Computer GIS site data for each site to be investigated. b) Civil engineering drawings of adjacent public roads c) Aerial photographs AIA DOCUMENT G604 - PROFESSIONAL SERVICES SUPPLEMENT - AIA - COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W., WASHINGTON D.C. 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AlA and can be reproduced without violation until the date of expiration as noted below. Electronic Format G604 - 1993 • • Time: The project will be completed on or before March 31, 1999. (Insert provisions covering time of commencement and completion of authorized services as applicable.) Prompt written notice is required if the services indicated are not needed. • SUBMITTED BY: Jeffrey A. Scherer, President Meyer, Scherer & Rockcastle, Ltd. (Printed name and title) (Date) January 22, 1999 AUTHORIZATION IS GIVEN or NOTIFICATION 1S ACKNOWLEDGED BY: (Signature (Printed name and tide) AIA DOCUMENT G604 - PROFESSIONAL SERVICES SUPPLEMENT - A1A - COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W., WASHINGTON U.C. 20006-5292. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format G604 - 1993 User Document: G604.CON — 1/22/1999. AIA License Number 100381, which expires on 2/28/1999 — Page #3 • City of Fayetteville, Arkansas Budget Adjustment Form • EXHIBIT B Budget Year 1998 Department: Sales Tax Capital Improvement Fund Division: Program: Date Requested 01/20/99 Adjustment k EXH.' auaee& Adja5 Project or Item Requested: Additional funding is requested for the Library Master Plan. Project or Item Deleted: None. Usc of fund balance is proposed for this adjustment. Justification of this Increase: The original contract for Library Master Plan has been completed The consultant, staff and Library Board agree that clearly divergent views on the future of the Fayetteville Public Library exist within the citizens of Fayetteville. This funding will enable the consultant to prepare additional options and conduct additional public hearings on the future of the Fayetteville Public Library. Justification of this Decrease: Sufficient cash & investments exist to fund this request and meet all other planned expenditures. Increase Expen e (Decrease Revenue) Account Name Amount Account Number Project Number Professional Services 34,465 4470 9470 5314 00 98093 1 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Use of Fund Balance 34,465 4470 0947 4999 99 Approval Signatures Roque ted By B dget C urdina or Department Director Admin. Ser ices Direct bate 97 Date Dane Date Budget Office Use Only Type: A B C , E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Blue Copy : Budget & Research / Yelton Copy: Requester C;\APP\99BUDGETBUDGTADJ.LIBRARY. FROM : Fayetteville Public Lt .61/21'99 13:47 VAX 612 34 ry PHONE NO. : 50144 • Jan. 22 1999 03:29PM P2 EBYhR SCUMS ROCHCASTLE 1111uu. Professional Services Supplement AIA Document 0604 - Electronic Format T1eS DOarnet7T HAS MW RTANT LEGAL 002610 nscrs: ocetauLatednow WDti AN ATTOUNBY I9 E:OORA C WITH RESPECT 1V rrs OOhett710N Oa MODa1CCAT70K ASmm74TEAIWN aP R61 ElICTEflC V LY MOM MA DOQIIA'M MAY DE MADE 9Y LIINO *IA DCODaNT Diol. k wards= a im the AGREEMENT r e& August 4 1991 BETWEEN: Cit, o1rarer/ ale, Fgsmvift. AA Maya, Scherer & Shacastk. IAd. Mhmespolh. MN Ear the Preen (MW rent au: at sewn Vapor a W Agreeing Fryenevlle Pubtia library 21713 Dithatm Sbttt FeYett vibe. ASt-71701 FPI. Maes plei Camas 0 663 447033470.531e.00 91093 1 I X] outbocl>aioo h (eegsaasd) (given) (.ai. awl OR 11 oontlendonism*de (Xl to procud With Addbimsl Services 11 to premed with revisal sops ofBaak Swann [ 1 to tuna Rainannable Ripen I1 of the need m ptosed vrldt Contingent Additional services 1] ofthe need Suother =Mon AS FOLLOWS 17,e follOW iae acinutnents gall be teat to compaurdion ®d timo. Ccespensaticec otenwerewskmsesaame rub thetoreeant am atria* rat tyds psora) L Wort TeatPrepar_ Da eovaa luit9. six!reComhlend d16 besttlatlpeeautloliinternavo itingaite find one; (1) hoe me purpose otfiefe,two.(23 etarW ra91 a) Scab W e1C-0utiarl0 b) Fasilibanshlti tofinsurroundhy popartien c) Raa& aehtptotltie et*oaSRap* d) nate met entente p dtstrlln and whlculai MOM e) Rtinotianel ef6riencY 1) MMnncQYO Found nanny pistolingprinciples g) FiextbU by snot tutus growth h) Cost i) Operation& atfidencyin bum*-ot annual OpndinzentibiltanTS. AIA Documen 0604 - PROFESSIONAL 51YVI(>a SUPPLEMENT AIA CO Y1ThIT 1993 - THB Ai/ ioJ arty]t 031 Aat]untclh, 1125 NEW YORK Alm=[ NW., WADING -TON D.C. 20004-51Y1 WWDCi I.11Dom r1 9aemtap/b* ddsos U.S agtida haw ora is sea to bpi pat This tan loa ns tiara:Lb preeaca4 with prouniea of dr Alt ae4 a be reastkowl akaat ,idab eras, tits 5.1 a a_hauea s rat Oda. 1➢ecironk Forma. 0604 - 1997 JF14-22-1999 03:03 5014425 r23 P 02 FRQl : Fayetteville Publre Ley PI -OE mita :5014425723 01/22/99 13:43 RAI 912 Ji 0 _ x�ltlf SCHERER aOCgc99TLE • 10003 Jan. 22 1999 03:29PM P3 In addition to Cm above work task. MSBR wit stens work Fayetteb. These Sessions WIG- be with the library Bawd: staff, ovic and pOH cel leaders' end debt starts. Ills �M.up to live (6) work 8ee$bnt Additional season can be attended as an optldlel addebntd write. L Work•Produst To Metals trm-PreWn$ary Destrr Solution, WAR w&prtvlde: a) A site pen-Iluttrabrg landscepe misleads. -pedelst an and bicycle, badmen, vehicular -&tease pairing building AOhlgraing ntic-RearPlan Ulslirclioid tdonthipalind:este.oradmticc:servmoe-selde: li A Olagraration *11 be Olt- r) teasel* end baevben'ssryl4e ertbt/ 1bui. b'Drery.. This illustration: be grifllcienC m afeeea: tine hano�lern0l al6cistloy' ,. plstnit ety daWyt veal not indUde da>BWttltoor p`ns llutrabnp"wafn:.dbot%'terreDbpiibr m 'ether aspaels_or.q fiber tilde n ormally iEustr2ladln tae 3eMn(eliadeefdn P1+eseof 9f11wl& Wp.oleu ba egrged,:l)ift c) A three Drntnsbonel Model et the eibnp_ strittand 0ra.(11 )leve' site 1l statim $ .& sear tq contours, samaindfng structures within 300 fest toe the fleeing' of the bu'Gd'ai0 Thio inodd rA1 ncE:ilkrahate. ferns t &fu. . building maws,. or Oeraln)dlon death. he purpose is to unestsbrnd the et iiOdreAlDeoft alba bielfil geil d existing d) Project Ind adtedulttocaotteon. e) A %ratan aiM>»Ia eanstri n0 the trio bbrary building ladles agsinstthe snafu shown ahtior.Wuk Task IL Pretensions& For tits a a Product err pwsafgan k pnlpond is 1eilbwu $fief$ House Poo Jobe/ Scherer 40 J ey Scherer 48 5eanWagner 100 Architect l amie. 2 AnlnnLOV ' 3 Cost Estmakre TOtal.NOr Labor $$Ci0d0 Me (6) rneatngsin_Ftyaeawme. NoServe fertravelfine: $7;200 Designand:Anaysa S6.500Des,, Arielysls and On :Station 18o i8,600 Docuniwitatbn 180 $3.840 Model.MSIdng 83,000 Two (2) atilt $33,040 Coat not m wind Estimated Reimbursable Expenses Re0M'Aifere 6.53160 $060 No cage for taut airfare Pet Mein 5625 3125 Tanana a 5100 Atawenoe Pottage and Package Delivery $250 Allowance Tnld 41425 IV OptiovtAdd*Ian tanddr If rect , dile contractaddendumden be e:deeded to intiudeihe ldilowin0-optidmWaddYlthetaerviare: a) Ahwncanoa at addlional msslnp b) Detailed design lnvwrtgaeam 0) Additional eta e0r410s d) Fully G4stsledperspective. renderings s) Traffic Engineering 1) CM Engin/seem C3aosdWesl Engineering A) Land Surveying V Owner Obligation The Oster agroas�to eev de M ne thaprta M88R a) Computer data 1bra9thsee to be artptlystttd: b) Civil aim denes or $ream puttee toads c) Aerial �s AIA D Meg 0604 - PaL3PESSIQIAL SIMILES SUtrlmaeatt - AIA • OrattiU ' L9W . Tie AMMON INSTITUTE OP Aa[7aTECTt,1791 yew vows paters- s tti eaoa iso, m tee Frits.! ala va niati of Si MA Uma4 a roprodobed ) whims .rite dam.. wcgare OO mm kora Jf71-22-1999 03:03 50144es.'23 alsenaab Poiret 0004. 1993 P.03 FROM : Fayetteville Public LI ry PI -GE N0. : 5014425723 •Jan. 22 1999 03:30PM P4 •01/22/89 13:e9 FAX OI! 51 0 MEYER SUMER RUCKCAS'11k: • 141002 Time: The pio}M Rill be complete] on or beton Mach 31. 1999. (ham produces pawing doroace n.... N andeo.miptaidaade.laia..iwaeaPplaWJ Prompt vain= oodoo u repotred if the terrines Indicated are not needed. SUBMITTED BY: Jeffrey A. Srhsn. Prendent Meyer. Scheer & Rocloceelb, Ltd. (Pros eat atilt) (Da) ateaiay 22.1999 AUTHORIZATION IS GIVEN o2 NOTIFICATION IS AOO:OWI.FDOED BY: Petteene f'f/elednaee— Au. nommen wok . PYoemset UL SERVICES 9GPPLEALlie' AIA Co vPtOMf 1DC1 . THE AaUCAN DsrourE OP ARMISTICES, t7)1 NEW YORE AVENUE N.W. WAS1@WIUN D.c 2m06-1291 WARNING: Wend pbotoccoet violate LE cafe ela Ise ad o PISS w RIPE onoteE . Its deaa l es dtataftay P•adswd wi6 paeesibe d IN MA anti as e. apodaed Need elidm ea dYo r d eV:Et orated tetra Shloeotdo Famed (i604 - 1993 User Do:ummR 0004.CON —1/22/1999. AIA License Number 100381, weich expires on 2/2311999 — Page 43 JAN -22-1999 0304 5014425723 P.04 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1998 Department: Sales Tax Capital Improvement Fund Division: Program: Date Requested 01/20/99 Adjustment # Project or Item Requested: Additional funding is requested for the Library Master Plan. Project or Item Deleted: None. Use of fund balance is proposed for this adjustment. Justification of this Increase: The original contract for Library Master Plan has been completed. The consultant, staff and Library Board agree that clearly divergent views on the future of the Fayetteville Public Library exist within the citizens of Fayetteville. This funding will enable the consultant to prepare additional options and conduct additional public hearings on the future of the Fayetteville Public Library. Justification of this Decrease: Sufficient cash & investments exist to fund this request and meet all other planned expenditures. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Professional Services 34,465 4470 9470 5314 00 98093 1 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Use of Fund Balance 34,465 4470 0947 4999 99 Approval Signatures Rcqu ted By B dget C rdina or ate zv'?? Date Department Director Date Admin. Services Director Date Mayor Date Budget Office Use Only �� Type: A BC / D J E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester C:'APP\99RUDGEI\BUDGTADJVJBRARY. • • To: Honorable Mayor Fred Hanna and Fayetteville City Council Thru: Charles Venable, Public Works Director From: Louise Schaper, Library Director Date: January 19, 1999 Re: Approval of Addendum to the Contract for a Master Plan for Library Services and Facilities 1998-2020 to Meyer, Scherer and Rockcastle, Ltd. The Fayetteville Public Library gratefully asks for your approval of the following request: (1) An amendment to extend the contract for a Master Plan for the Fayetteville Public Library to Meyer, Scherer and Rockcastle, Ltd. in the amount of S34,465. (2) The related budget adjustment. In the recent public hearings (January 14 and 15) we heard many voices. It was clear that the library has strong public support and wants to see improved, expanded library facilities and services. There are, however, clearly divergent views of the importance of the existing building. The consultant, Jeff Scherer, did not think a conclusion could be drawn from the opinions expressed at the public hearings. We learned the following from those present: 1. Maintain the residential character of the setbacks and landscaping along Dickson St. 2. Keep the original Warren Segraves building intact. 3. Removal of the Med-Arts building would be acceptable if necessary. 4. Any addition to the existing building should be done in a respectable and compatible style. 5. Alterations to the facility to accommodate the functional needs of the library would be supported. 6. An addition should not overwhelm the original building. 7. The public would support the increased costs to make the necessary functional and engineering upgrades in the existing building. (?) 8. There is not a unanimous consensus that the building should be torn down or saved. 9. If it is saved and not compatible for library use, it should be maintained as a public building. 10. If it must be removed, then the new building should be designed in a way that respects the landscaping, the residential character of the neighborhood and the scale of the adjoining houses. 11. The public would support a new building if it located in the downtown area, is of high quality, and is built to demonstrable library standards. 12. The public might support the removal of the existing building if the new building were to: 1) preserve the residential character of the site, b) enhance and preserve the landscaping, c) solve the pedestrian and vehicular access issues, and d) be a wiser financial investment over purchasing a new site. While there are less vocalized and strong opinions that the building is not Mr. Segraves' best example, the main concern is whether a new building can rise to be an excellent civic structure. We are asking that the study continue so that two building options, one for the existing site and one new site, can be investigated more thoroughly and more public input can be had. A contract addenda is attached. • AYEfTEVILLE 4 •• PUBUC . • •. • UBRARY is••• • �qg• Z'Y • • MS&R Meyer, Scherer & Rockcastle, Ltd. 119 North Second Street Minneapolis, MN 55401-1420 Memorandum January 19, 1999 To: Louise Schaper, Director, Fayetteville Public Library From: Jeffrey A. Scherer, FAIA Re: Contract Addenda Fayetteville Public Library Design Study Based on the expressed need to further evaluate design options for the expansion of the Fayetteville Public Library, as expressed in the Master Plan, MS&R propose the following work plan. This work would be done as an addendum to our current contract. 1. Work Task Prepare a Preliminary Design Solution for the existing site and one (1) new site. The purpose of these two (2) studies will be to evaluate, compare and recommend the best design solution in terms of: a) Scale of the building b) Relationship to the surrounding properties c) Relationship to the streetscape d) Public and service pedestrian and vehicular access e) Functional efficiency f) Adherence to sound library planning principles g) Flexibility and future growth h) Cost i) Operational efficiency in terms of annual operating and staff costs. In addition to the above work task, .SIS&R will attend work sessions in Fayetteville. These sessions will be with the Library Board, staff, civic and political leaders and public citizens. This proposal include up to five (5) work sessions. Additional sessions can be attended as an optional additional service. 11. Work Product To illustrate the Preliminary Design Solution, MS&R will provide: a) A site plan illustrating landscape materials, pedestrian and bicycle pathways, vehicular access parking and future building and parking expansion. b) A Diagrammatic Floor Plan (s) illustrating the functional relationships and sizes of all major service areas of the library. This illustration will be sufficient to assess the functional efficiency and relationships between service areas. This preliminary design will not include detailed floor plans illustrating walls, doors, fenestration or other aspects of a floor plan normally illustrated in the Schematic Design Phase of a building project. c) A three Dimensional Model of the existing site and one (1) new site illustrating, at a scale to be agreed, the contours, surrounding structures within 300 feet and the massing of the building. This model will not illustrate fenestration, building materials, • • or construction details. Its purpose is to understand the physical relationships of the library building and the existing adjacent buildings d) Project budget and proposed schedule for construction. e) A written analysis comparing the two library building studies against the criteria shown under Work Task. III. Professional Compensation For the above Work Task and Work Product compensation is proposed as follows: Staff Jeffrey Scherer Hours Fee Notes 40 56,000Five (5) meetings in Fayetteville. No charge for travel time. Jeffrey Scherer 48 57,200 Design and Analysis Sean Wagner 100 $6,500 Design, Analysis and Documentation Architect Level 2 160 56,500 Documentation Architect Level 3 160 $3,840 Model Making Cost Estimator $3,000 Two (2) Estimates Total for Labor 533,040 Cost not to exceed Estimated Reimbursable Expenses Return Airfare 5 @ $190 5950 No charge for 1/2 of airfare Per Diem S @25 5125 Telephone$100 Allowance Postage and Package Deliver 5250 Allowance Total 51,425 IV Optional Additional Services If required, this contract addendum can be extended to include the following optional additional services: a) Attendance at additional meetings b) Detailed design investigation c) Additional site studies d) Fully illustrated perspective renderings e) Traffic Engineering f) Civil Engineering g) Geotechnical Engineering h) Land Surveying V Owner Obligations The Owner agrees to provide, at no charge to MS&R: a) Computer GIS site data for each site to be investigated. b) Civil engineering drawings of adjacent public roads c) Aerial photographs We trusc that this addenda meets your approval. MS&R Meyer, Scherer & Rockcastle, Ltd. 119 North Second Street Minneapolis, Minnesota 55401-1420 • Memorandum of Understanding February 2, 1999 To: Louise Schaper, Director, Fayetteville Public Library From: Jeffrey A. Scherer, FAIA Re: Amendment to Phase 11 Contract Fayetteville Public Library Site and Design Study This memorandum is intended to clarify the language of the contract for phase 11 of our professional services. MS&R will provide the following services as part of the basic services as outlined in AIA Document G604 dated January 22, 1999 between Meyer, Scherer & Rockcastle, Ltd and the City of Fayetteville. The term model in this agreement refers to a physical three-dimensional model—not a computer model. 2. The architect will study two (2) options for the existing site: • Renovation and addition to the existing library • Construction of a new library on the site of the existing library 3. It is the understanding of the architect that the Owner has not finalized the selection of the site for the study of a new building. Given that the identification of an appropriate site may or may not coincide with the course of these professional services, the architect agrees to complete a study for a new building located on a theoretical site. The purpose of this will be to determine and illustrate the appropriate size and geometrical configuration. If, during the course of this study, a site is chosen the architect agrees to transfer this work in progress to the selected site. If a site is not identified, the study will illustrate the site selection criteria through a demonstrated application of the program needs to a theoretical site. This Memorandum of Understanding can, if required by the City of Fayetteville, be a formal amendment to agreement. Signature by the Owner and the Architect hinds this amendment to the contract. Approved: effrey Scherer v , City of Fayetteville mt o< llik t X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF • y2ez 99 141cP our turn) February 2, 1999 FROM: Louise Schaper NAME Library Public Works DIVISION DEPARTMENT ACTION REQUIRED: Approval of a resolution amending a contract with Meyer, Scherer & Rockcastle, Ltd. in the amount of 334,465 to extend the Master Plan for Library Services & Facilities to evaluate two design options. Approval of a budget adiustment is requested. COST TO CITY: $ 34,465 $ 40.422 Library Master Plan COST OF THIS REQUEST CATEGORY/PROJECT BUDGET CATEGORY/PROJECT NAME 4470-9470-5314-00 ACCOUNT NUMBER 98093-1 PROJECT NUMBER $ 36,738 Library Improvements FUNDS USED To DATE PROGRAM NAME $ 3,635 Sales Tax Capital REMAINING BALANCE FUND BU ET REVIEW: BUDGET OORDINATOR BUDGETED ITEM x BUDGET ADJUSTMENT ATTACHED ADMINISTRATIVE SERVICES DIRECTOR CONTRACT/GRANT/LEASE REVIEW: CITY ATTOR Y PURCHASING OFFICER /-.2 00 7 DATE DATE -.Xi -4 DATE GRAN11NG AGENCY: A A COORDINATOR 64, IN RNAL AUDITOR DATE / -z4' ? DATE STAFF RECOMMENDATION: ?1 atc tC'i 617171M M HEAD TlamX/ E'i 19? 1 -Lf- 59 DATE CRO55 REFERENCE NEW ITEM: YES NO PREY ORD/RES #' ORIG CONTRACT DATE: 1 S TAF R� ✓SE • STAFF REVIEW FORM • DESCRIPTION Library Master Plan Addenda MEETING DATE COMMENTS: 2/2/99 BUDGET COORDINATOR REFERENCE COMMENTS: PAGE 2 ACCOUNTING MANAGER REFERENCE COMMENTS: CITY ATTORNEY REFERENCE COMMENTS: PURCHASING OFFICER REFERENCE COMMENTS: ADA COORDINATOR REFERENCE COMMENTS: INTERNAL AUDITOR REFERENCE COMMENTS: FAYETTEVALE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper, Library Director From. 1 -leather Woodruff, City Clerk Date. February 11, 1999 Attached are copies of the resolution, budget adjustment, and contract with Meyer, Scherer and Rockcastle, Ltd. for your records. I am also returning one original contract for you to distribute. cc: Internal Auditor Budget and Research Gila ;i&