HomeMy WebLinkAbout167-99 RESOLUTION•
• •
167-99
RESOLUTION NO 166 99
A RESOLUTION ADOPTING THE 2000 CITY OF
FAYETTEVILLE ANNUAL BUDGET AND WORK PROGRAM
AS AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1 That the City Council hereby adopts the 2000 City of Fayetteville annual
budget and work program as amended. A copy of the budget as amended is attached hereto marked
Exhibit "A" and made a part hereof.
$EP,AND APPROVED this 21st day of December , 1999.
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e�rri, APPROVE
By ���
ft
44: Fred Hanna, Mayor
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ATTEST:
lard),
Heather Woodruff, City Cler
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
For the Fayetteville City Council meeting of December 7, 1999
FROM:
Steve Davis
Name
Budget & Research Administrative Services
Division Department
ACTION REQUIRED:
Approve a resolution adopting the 2000 City of Fayetteville Annual Budget & Work
Program.
COST TO CITY:
Cost of this Request
Account Number
Project Number
Category/Project Budget Category/Project Name
Funds Used To Date Program Name
Remaining Balance Fund
BUDGET REVIEW:
Budgeted Item Budget Adjustment Attached
Budget Manager Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Accounting Manager Date Internal Auditor Date
City Attorney Date ADA Coordinator Date
Purchasing Officer Date
STAFF RECOMMENDATION: Approval of the 2000 Proposed Annual Budget & Work Program
Division Head
Date
Date
Date
Cross Reference
New Item. Yes No
Prev Ord/Res #:
Orig Contract Date:
FAYETTEVII.LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: Fayetteville City Council
THRU: Fred Hanna, Mayor
FROM: John Maguire, Administrative Services Director
DATE• November 19, 1999
SUBJECT: 2000 Proposed Annual Budget - Presentation
The 2000 Proposed Annual Budget & Work Program will be submitted to City Council at a budget
retreat on November 30, 1999 at 4:30 P.M. (following the City Council agenda session) in room 326
of the City Administration Building. City staff will distribute and present the proposed budget at
the budget retreat.
A schedule of additional budget retreats will be submitted for Council review and approval. Copies
of the 2000 Proposed Budget will be made available for public review at the Mayor's Office, City
Clerk's Office, the Fayetteville Public Library, the Fayetteville Chamber of Commerce, and the
City's web site on Wednesday December 1.
Attachment A
Amendments to the 2000 Proposed Budget
•
General Fund
Increase Investment Earnings $60,000
Increase Miscellaneous Program - Salary Contingency $270,000
Decrease Parks Maintenance Program - Personnel Services ($60,000)
Parks Development Fund
Increase Personnel Services $60,000
FAYETTEVILE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
•
To: Steve Davis, Budget and Research
From: Heather Woodruff, City Clerk
Date: January 5, 2000
Attached is a copy of the resolution approving the 2000 annual budget for your records. Please
forward three copies of the amended budget to the City Clerk's office at your earliest
convenience.
City,Clerk'.s Office.
File�GC,py '
Mi IICflOflLMth
4
2000
City of Fayetteville, Arkansas j =
Annual Budget
and
Work Program
City of Fayetteville, Arkansas
2000 Annual Budget
and
Work Program
City Council and Other Elected Officials
Robert Reynolds, Ward 1 - Position 1
Ron Austin, Ward 1 - Position 2
Cyrus Young, Ward 2 - Position 1
Kyle Russell, Ward 2 - Position 2
Trent Trumbo, Ward 3 - Position 1
Bob Davis, Ward 3 - Position 2
Kevin Santos, Ward 4 - Position 1
Heather Daniel, Ward 4 - Position 2
Jerry Rose, City Attorney
Heather Woodruff, City Clerk/Treasurer
Rudy Moore, Municipal Judge
Submitted by
Fred Hanna, Mayor
John Maguire, Administrative Services Director
Richard Watson, Police Chief
Mickey Jackson, Fire Chief
Charles Venable, Public Works Director
Prepared by
Stephen Davis, Budget Manager
Kevin Springer, Senior Financial Analyst
Barbara Fell, Research Analyst
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Fayetteville,
Arkansas
For the Fiscal Year Beginning
January 1, 1999
President Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA)
presented an award of Distinguished Budget Presentation to the City of Fayetteville,
Arkansas for its annual budget for the fiscal year beginning January 1, 1999.
In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan, and
as a communications device.
The award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements and we are submitting it to GFOA to determine its
eligibility for another award.
FAYETTEVILLE
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a volunteer
team of employees charged with creating a mission statement that
expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City employees
were given an opportunity to provide input for the mission statement. The
mission statement was then adopted by the City Council and is as follows:
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
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City of Fayetteville
Organizational Chart
Citizens
of
Fayetteville
City Attorney
Prosecutor
City Clerk / Treasurer
Mayor 1
City Council I
Airport
Cable Administration
Economic Development
Police
-Central Dispatch
-Support Services
-Patrol
-Drug Enforcement
Fire
-Prevention
-Operations
-Training & Education
Public Works
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Engineering
Inspections
Parks & Recreation
Planning
Public Lands Maintenance
Solid Waste
Street
Traffic
Wastewater Treatment
Water & Sewer
Administrative Services I
Municipal Judge
-Accounting & Audit
-Animal Services
-Budget & Research
-Building Maintenance
-Community Development
-Fleet Operations
-Information Technology
-Municipal Coun -
-Parking Management Program
Personnel
-Purchasing
-Utility Management
-Water & Sewer Services
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City of Fayetteville, Arkansas
Table of Contents
Budget Message
Transmittal Memo from the Mayor to Council I -XVI
Budget Resolution XVII
Budget Process and Policies
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 5
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9
Consolidated Fund - Department - Program Summary 10
Fund Summaries
Chart of Fund Types - Governmental 11
Combined Statement of Fund Position - Governmental (Shown by Department) 12
Chart of Fund Types - Proprietary & Fiduciary 13
Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) 14
Sources and Uses of Funds 15
Governmental Funds
General Fund:
Sources and Uses of Funds 18
Comparative Budget Summary 19
Expenditure Summary 20-21
Special Revenue Funds
Street Fund:
Sources & Uses of Funds 22
Revenue & Expenditure Summary 23
City Advertising & Promotion Fund:
Revenue & Expenditure Summary 24
Off Street Parking Fund:
Revenue & Expenditure Summary 25
Community Development Block Grant Fund:
Revenue & Expenditure Summary 26
Parks Development Fund:
Revenue & Expenditure Summary 27
City of Fayetteville, Arkansas
Table of Contents (continued)
Drug Law Enforcement Fund:
Revenue & Expenditure Summary 28
Debt Service Funds
Arts Center Bond Fund:
Revenue & Expenditure Summary 29
Capital Projects Funds
Replacement Fund:
Revenue & Expenditure Summary 30
Sales Tax Capital Improvements Fund:
Revenue & Expenditure Summary 31
Capital Project Detail 32-33
Enterprise Funds
Water & Sewer Fund:
Sources & Uses of Funds 36
Revenue & Expenditure Summary 37
Solid Waste Fund:
Sources & Uses of Funds 38
Revenue & Expenditure Summary 39
Airport Fund:
Sources & Uses of Funds 40
Revenue & Expenditure Summary 41
Town Center and Parking Facility Fund:
Revenue & Expenditure Summary 42
C.E.C. and Parking Facility Fund:
Revenue & Expenditure Summary 43
Trust Funds
Police Pension Fund:
Revenue & Expenditure Summary 44
Fire Pension Fund:
Revenue & Expenditure Summary 45
Municipal Judge Retirement Fund:
Revenue & Expenditure Summary 46
Internal Service Funds
Shop Fund:
Revenue & Expenditure Summary 47
Major Revenue Sources 48-50
General Government:
Organizational Structure 51
Overview 52
Department Goals - 2000 53
Goals & Results - 1999 54-55
Program Expenditure Summary 56-57
Personnel Summary 58-59
Mayor's Administration 60
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City of Fayetteville, Arkansas
Table of Contents (continued)
City Council 61
City Attorney 62
City Prosecutor 63
Hot Check 64
Municipal Judge 65
Economic Development 66
Cable Administration 67
City Clerlc/Treasurer 68
Miscellaneous 69
Airport - Landside Operations 70
Airport - Airside Operations 71
Airport - Capital 72
Administrative Services:
Organizational Structure 73
Overview 74
Department Goals - 2000 75-76
Goals & Results - 1999 77-79
Program Expenditure Summary 80-83
Personnel Summary 84-86
Administrative Services Director 87
Personnel 88
Accounting & Audit 89
Budget & Research 90
Billing and Collection 91
Internal Audit 92
Utilities Management 93
Building Maintenance - General Maintenance 94
Building Maintenance - Janitorial 95
Purchasing 96
Information Technology 97
Municipal Court - Criminal 98
Municipal Court - Probation & Fine Collection 99
Municipal Court - Small Claims & Civil 100
Animal Services - Patrol/Emergency Response 101
Animal Services - Animal Shelter 102
Parking Management Program 103
Community Development - Administration & Planning 104
Community Development - Housing Services 105
Community Development - Home Grant 106
Community Development - Public Services 107
Community Development - Public Facilities & Improvements 108
Meter Operations 109
Meter Maintenance & Backflow Prevention 110
Fleet Operations - Vehicle Maintenance 111
Fleet Operations - Capital 112
City of Fayetteville, Arkansas
Table of Contents (continued)
Police Department:
Organizational Structure 113
Overview 114
Department Goals - 2000 115
Goals & Results - 1999 116
Program Expenditure Summary 117
Personnel Summary 118
Central Dispatch 119
Police - Support Services 120
Police - Patrol 121
Police - Drug Enforcement 122
Fire Department:
Organizational Structure 123
Overview 124
Department Goals - 2000 125
Goals & Results - 1999 126
Program Expenditure Summary 127
Personnel Summary 128
Fire - Fire Prevention. 129
Fire - Operations 130
Fire - Training & Continuing Education 131
Public Works:
Organizational Structure 133
Overview 134
Department Goals - 2000 135-136
Goals & Results - 1999 137-139
Program Expenditure Summary 140-145
Personnel Summary 146-148
Public Works Director 149
City Engineering - Operations & Administration 150
City Engineering - Right of Way Acquisition 151
City Engineering - Public Construction. 152
Planning 153
Inspections 154
Parks - Administration 155
Parks - Swimming Pool 156
Parks - Athletic/Recreation Transfers 157
Parks - Library 158
Parks - Lake Maintenance 159
Parks - Parks Maintenance 160
City of Fayetteville, Arkansas
Table of Contents (continued)
Traffic - Engineering & Planning 161
Traffic - Traffic Control & Parking Meter Maintenance 162
Public Lands Maintenance - Forestry & Square Garden 163
Street - Operations & Administration 164
Street - Right of Way Maintenance 165
Street - Street Maintenance 166
Street - Drainage Maintenance 167
Street - Street Construction 168
Public Lands Maintenance - Sidewalk & Trail Maintenance 169
Parks - Parks Development & Maintenance 170
Water Purchased 171
Water & Sewer Maintenance - Operations & Administration 172
Water & Sewer Maintenance - Water Distribution Maintenance 173
Water & Sewer Maintenance - Water Storage & Pump Maintenance 174
Water & Sewer Maintenance - Sewer Main Maintenance 175
Wastewater Treatment Plant 176
Water & Sewer Maintenance - Capital Water Mains 177
Water & Sewer Maintenance - Capital Expenditures 178
Water & Sewer Maintenance - Connections 179
Water & Sewer Maintenance - Sewer Mains Construction 180
Wastewater Treatment Plant - Capital 181
Water and Sewer - Debt Service 182
Solid Waste - Operations & Administration 183
Solid Waste - Commercial Collections 184
Solid Waste - Residential Collections 185
Solid Waste - Recycling 186
Solid Waste - Composting 187
Capital and Debt
Capital Improvements Program Introduction 189
Capital Improvement Program Directional Information 190-194
Summary of Project Requests & Project Resources 195
Capital Improvement Projects by Project Area - All Sources 196
Sales Tax Capital Improvements Funding - By Project Category 197
Capital Improvements Program Comprehensive Detail 198-201
2000 Capital Budget 202-204
Debt Position 205
Description of Outstanding Bonds 206
Schedule of Bonds Outstanding 207
Legal Debt Margin Calculation 208
Debt to Maturity Schedule 209
City of Fayetteville, Arkansas
Table of Contents (continued)
Appendix
City of Fayetteville Organizational Chart 211
List of Elected Officials, Administrative Officials, & Management Staff 212
Personnel Summary 213
Personnel Variation Summary 214-216
Community Overview 217-219
Miscellaneous Statistical Data 220
Acronyms 221-222
Glossary 223-228
Index 229-232
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET DOCUMENT
The City of Fayetteville's budget document is a six -part presentation consisting of the following
sections:
Budget Message
Budget Process and Policies
Fund Summaries
Department Summaries:
- General Govemment
- Administrative Services
- Police
- Fire
- Public Works
Capital and Debt
Appendix
Budget Message
This section begins with a brief review setting forth the budgetary plan and objectives, as proposed
by the Mayor, for 2000. The budget message section gives the reader the synopsis of the work
program for the City in the next year and provides a guide to the budget document.
Budget Process and Policies
The budget process and policies section gives the reader the procedural insight into the preparation
of the Proposed 2000 Budget and Work Program and financial policies for the City. These policies
include: Budget Adjustment Policy, Revenue Policy, Expenditure Policy, Debt Policy, Reserve
Policy, Investment and Cash Management Policy, Capital Improvement Policy, and Financial
Reporting Policy.
Fund Summaries
The Fund Summaries section contains information concerning fund types and fund position that
depicts the financial activity projected for the City during the coming year for each fund.
Department Summaries
This section consists of the five major departments: General Government, Administrative Services,
Police, Fire, and Public Works. The Department Summaries section contains the following:
(1) Department Overview - This section provides a brief summary of total expenditures and
significant changes for each department.
(2) Goals and Objectives - This section provides a listing of upcoming goals and objectives for
the next budget year. In addition, a results section is provided on the goals developed for the
previous year.
(3) Program Expenditure Summaries - This section reflects expenditures by category for each
program in a Department for Actual 1998, Budgeted 1999, Estimated 1999, and Budgeted
2000.
(4) Personnel Summaries - This section provides a comparison of staffing levels during the past
four years for each department.
(5) Program Performance Pages These pages reflect the individual performance pages for each
program.
Capital and Debt
This section contains: a synopsis of the 2000-2004 Capital Improvements Program and planned
capital expenditures for 2000; a synopsis of the City's projected debt position as of December 31,
1999; and general information concerning general obligation and revenue bond debt.
Appendix
The Appendix contains a City organization chart, a list of elected City officials and City management
staff, a personnel variation summary for all City departments, an acronym listing, a glossary, and an
index. The glossary provides definitions of frequently used budgeting and accounting terms. The
index cross-references the budget document by division or activity/program.
Printed on recycled and recyclable paper with a minimum of 20
percent postconsumer content.
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