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Home My WebLink About163-99 RESOLUTION163-99 RESOLUTION NO - A RESOLUTION ACCEPTING A RENEWAL AGREEMENT WITH JONES TRANSPORTATION SERVICE FOR TROLLEY OPERATIONS FOR THE PERIOD OF JANUARY 1, 2000 THROUGH DECEMBER 31, 2000. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby accepts a renewal agreement with Jones Transportation Service for Trolley Operations for the period of January 1, 2000 through December 31, 2000. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 21st day of December , 1999. I ATTE ''�� By: at- ai 444/ Heather Woodruff, City APPROVE By red Hanna, Mayor • JONES' TRANSPORTATION SERVICE, INC 1617 RAMSEY AVENUE EAYETTEY/LLE, AR 72703 501.443.6646 FRED HANNA, MAYOR CITY OF FAYETTEVILLE I 13 WEST MOUNTAIN ST. FAYETTEVILLE, AR 72701 • EXHIBIT A REFERENCE: TROLLEY OPERATION AGREEMENT DATED FEBRUARY 2, 1999 - PROVISION # 1 3 IN ACCORDANCE WITH ITEM # 13 OF THE OPERATING AGREEMENT DATED FEBRUARY 2, 1999, PLEASE BE ADVISED THAT THE JONES TRANSPORTATION SERVICE INC. WILL PROVIDE CONTINUING SERVICE FOR THE PERIOD OF JANUARY I , 2000 THROUGH DECEMBER 3 1 , 2000 AT THE TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT No INCREASES OR CHANGES ARE PLANNED FOR THIS TIME PERIOD. /1 -sem r s 9 HAROLD W. J ES, PRESIDENT DATE JONES TRA PORTATION SERVICE, INC. • REWWEDIEW FORM XX AGENDA REQUEST CONTRACT REVIEW DEC 0 6 1999 GRANT REVIEW CITY QFFAYETTEVILLE For the Fayetteville City tIVOULEiSOlaging of December 21. 1999 FRAM• W.A.Oestreich Fleet Operations }ldministrative Services Name Division Department ArTTAN RF.QTTTRF.11• Acceptance of Renewal Agreement for Trolley Operations for the period of January 1, 2000 through December 31, 2000. This is in accordance with the provisions of Resolution 11-99, Item 13 dated February 2, 1999. The vendor for this Agreement will be Jones Transportation Service, Inc., 1617 Ramsey Ave., Fayetteville, AR 72703 (Vendor #2857) cram TO rrmv• $ Ala 4S, coo Cost of this Request 21 to -9110- S315•o1 loin -G,/ ee -Sin;-05 Account Number Project Number I gibe. $ Sn. et, a Category/Project Budget $ -0 - Funds Used To Date IS coo Remaining Balance Category/Project Name 4,4 M,scaCtA,cpoos Program Name Ato C,teaataJ F4J Fund BUDGET REVIEW: dget Coordinator XX Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Accountin(f Ma a�-� City Attorney Purchasing Officer STAFF RFrnMMRNnATTAN- Date /2-L-9 GRANTING AGENCY: Date Date Date Acceptanceep'of Attached Agreement )za.G/t SGL Division Head tmen inector ervices Director Mayo Date Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: • • RESOLUTION NO 11-99 MICROFILMED A RESOLUTION APPROVING AN AGREEMENT WITH JONES TRANSPORTATION SERVICE, INC., FOR THE PROVISION OF TROLLEY OPERATIONS FOR THE PERIOD OF MARCH 1,1999 THROUGH DECEMBER 31, 1999, WITH FOUR ONE YEAR RENEWAL OPTIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby approves an agreement with Jones Transportation Service, Inc., for the provision of trolley operations for the period of March 1, 1999 through December 31, 1999, with four 1 -year renewal options, and authorizes the Mayor and City Clerk to execute said agreement. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this day of February , 1999. APPROVED By.• eather Woodruff, City Clerk red Hanna, Mayor 12/29/98 10:01 FAX 501428538 • • • dol EXHIBIT A AGREEMENT THIS AGREEMENT, entered into as of this 2 day of 7/ _ 19972,by and between Jones Transportation Service, Inc. hereinafter referred to as' and The City of Fayetteville, Arkansas, hereinafter referred to as "the City". WITNESSETH THAT JTS and the City will jointly provide transportation service for the City in accordance with guidelines contained herein: 1. TYPE OF SERVICE The service shall be open to members of the general public and shall not be operated exclusively for any one group or organization. 2, ROUTE DEVELOPMENT JTS will assist the City in developing the most time and mileage efficient routing and scheduling for the service 3. VEHICLES & INSURANCE JTS will operate vehicles owned by the City for service provided under this Agreement. Vehicles will be operated in accordance with routes approved by the City. In no instance will vehicles be operated by the City fbr services not provided under this Agreement, or outside the State of Arkansas, unless the City shall secure adequate insurance covering such operation and operate under its own authority. JTS's use of said vehides shall be limited to service provided under this Agreement unless approved by the City. Because it is not immune from tort liability, JTS agrees to maintain the following vehicle insurance coverage on all vehicles operated under this agreement: Liability: $1,000,000.00 combined single limit. Medical: $5,000.00. Uninsured Motorist: $500,000.00. Underinsured Motorist: $500,000.00. Comprehensive: Deductible: $25.00. Collision Deductible: $500.00. JTS will provide for insurance as specified above on the three (3) City owned vehicles in place at the time of initiation of this contract that are used for the provision of trolley services. During the term of this contract, should the City decide to replace equipment or expand the number of vehicles in service, the City and JTS will conduct an insurance cost review to determine if rate of payment adjustments should be made as defined in Section Nine (9) of this agreement. • 4. MAINTENANCE & LICENSING • • The City shall provide vehicle maintenance at the City Shop. The City will provide fuel, oil and other necessary operating supplies. Licensing and other operating costs will be provided by the City. JTS shall comply with all scheduled maintenance as set by the City and is to notify the City of any maintenance or repair needs on the vehicles. Necessary movement of vehicles shall be coordinated with the City Shop. If necessary and approved by the City, JTS will provide maintenance or repair, and will subsequently bill the City at current rates charged to non -profits. JTS shall not obligate the City to pay any cost pertaining to any aspect of this agreement without prior written authorization. 5 DISPATCH & OPERATIONS Each vehicle will be equipped with proper communication equipment. JTS will do all dispatching and scheduling. The City will use request forms signed by authorized agent for the City or use phone authorization by the City agent and JTS agent for scheduling. JTS will provide spare vehicles to insure unmtenupted service to the City in the event of malfunction of the assigned vehicles. Spare vehicles will match the capacity of regularly assigned vehicles when possible. 6 DRIVERS JTS shall provide all Drivers for service operated under this agreement who shall receive special orientation and training to prepare them to educate passengers, in addition to JTS's regular Driver training. Said training shall consist primarily of a set of written materials which shall be memorized by Drivers for repetition to passengers, and a set of guidelines for dress, behavior, and any other items designated by the City or JTS. Adequate scheduling, supervision, and substitute Drivers shall be provided to assure uninterrupted service. Drivers used to provide service to the City will: (a) Hold licenses required by federal and state law. (b) Have a satisfactory driving record based on information documented from the Arkansas Department of Motor Vehicles, and continue to demonstrate ability to drive the vehicle to JTS's satisfaction. (c) Successfully complete, and update as needed, training in accordance with JTS's training pohcy. • • (d) Be approved by JTS to drive based on the above criteria. In addition, Drivers will adhere to guidelines provided by the City for dress, behavior, and other performance based items designated by the City. All policies in this area will be communicated to the authorized JTS representative. 7. PROMOTION & PUBLIC AWARENESS JTS will work with the City to develop an on-going program of public awareness to assure that tourists and City residents know of the service and are able to access it. It is understood that JTS shall not pay for any promotion or advertising under this Agreement, other than minor in-house mailing. 8. INCLEMENT WEATHER Either the City or JTS may, in case of inclement weather and/or hazardous road conditions, cancel or modify scheduled transportation service. 9. RATE OF PAYMENT (a) Normal Trolley route - $17.50 per hour. (1) Non profit group rate - same. For supplemental rates - $25.00 per hour for personal or private groups. City to receive $7.50 credit per hour. (c) $29.90 per hour when JTS umt used. City to receive no credit. Rates may be subject to periodic adjustments upon written agreement of both parties, the City and JTS. JO. METHOD OF PAYMENT JTS will bill the City monthly for transit service provided under this Agreement using a format designed to show the hours of services provided to the City. Personal or Private groups will be billed direct. Copies of such billing shall be made available to the City. 11. RECORDS (b) JTS's responsibility for record-keeping, financial and record data computations shall be limited under this Agreement to number of riders, daily trip sheets, and records required by the Arkansas Hllghway and Transportation Department Maintenance records shall be maintained by the City and shall be open to inspection by JTS and its agents, including representatives of the Arkansas Highway and r. • Transportation Department upon request. 12. REPRESENTATIVES AND NOTICE The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands, and communications shall be given are as follows: The representative of JTS shall be: Harold W. Jones, President/Owner Jones Transportation Service, Inc. 1617 Ramsey Avenue Fayetteville, AR 72703 The representative of the City shall be: Fred Hanna, Mayor City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Notice as required by the terms of this agreement shall be effective upon hand delivery, in writing, to the appropriate representative listed above five (5) days after written notice is mailed First Class, U. S. Postage, to said representative. 13. TIME OF PERFORMANCE The initial term of this Agreement shall be from March 1, 1999, until December 31, 1999. After the end of the initial term, the City shall have the option to renew this Agreement for four (4) additional one year terms. Exercise of optional renewals will be by written agreement of both parties, the City of Fayetteville and JTS. 14. AGREEMENT AMENDMENTS This Agreement may be modified at any time by a memorandum of understanding with the mutual agreement of both parties. 15. AGREEMENT TERMINATION This Agreement may be terminated by one (1) of the following methods: (a) Either party may terminate this Agreement upon thirty (30) days' written notification, or (b) Both parties, by their mutual consent, may terminate this Agreement immediately. • • IN WITNESS WHEREOF, this Agreement is signed and made effective by the following: :..,EJ ie.- old W. Jones. 'resident Jones Transpo <tion Service, Inc. Fred Hanna, Mayor City of Fayetteville 244 Date • FA A'JT I J THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Brian Swain, Admin. Services From: Heather Woodruff, City Clerk Date: February 10, 1999 Attached is a copy of the resolution and agreement with Jones Transportation Services for your records. The original will be microfilmed and filed with the City Clerk. cc. Internal Auditor File FAYETTEVtLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Bill Oestreich, Fleet Operations From: Heather Woodruff, City Clerk Date: January 3, 2000 Attached is a copy of the resolution accepting the renewal agreement with Jones Transportation. The original will be microfilmed and filed with the City Clerk. cc: Yolanda Fields, Internal Auditor u/iii‘7? • STAFF REVIEW Paek-,f/- /ge&- PaA.6(A/C) IMMata y#'1 _ AGENDA REQUEST �i 2---1--00 GRANT CRTVIEVIEW �`�C 01�0�01 nines-fro/145;930i City Council meeting of C'ROIP �.Ilyll r, CO AMYL OkogoAFo - RIR-KING MANAGEMENT ADM1nllaruAT�VE SEEN ICES NameDivision Department ACTION REQUIRED:Acceptance of contract adjustment for Trolley operations for the period of January I, 2000 through December 31, 2000. The Park -N -Ride route has been added in conjunction with the current daily route. This is in accordance with the provisions of Resolution 11-99, item 13 dated February 2, 1999. The Vendor for this agreement will be Jones Transportation Service, Inc., 1617 Ramsey Avenue., Fayetteville, AR 72701 (Vendor #2857) _ For the Fayetteville FROM. COST TO CITY: $ t21ZOD•°° Cost of this Request 2130-9130- 5315-01 Account Number Project Number $ 1151300. p° D gar PALKinta Category/Project Budget Car^r7•/"fl jert NTmp $ V1111p.W Funds Used To Date $ I al 1 10,-1.44' Remaining Balance Program Name Com -roux 5ETzv(Ce5 C> ecg/' %Fond BUDGET REVIEW: Bud • et Manager Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE Accoufitih REVIEW: {ter L.- City , City Atto Purchasing Officer /D0 Date Date 131-0o Date GRANTING AGENCY: A In ternal Auditor ADA Coordinator I-3/-° Date Date STAFF RECOMMENDATION: i K6 ea Department Director i VL Se ices DI 31-iyJ Date • Date a t-ao Director Date May C:\DATA\BLANKFOR\AGENDA.BLK Date Cross Reference New Item: Yes No Prev Ord/Res #: (63- Orig Contract Date- Orig Contract Number: • SIM UM PDRM • Page 2 Description CONTEACT. ACIpSfmEk with Jrn1245-1-1Zrni5p0atigaiting Date Cants: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinatol Internal Auditor Reference Coneuts: • • a\ City of Fayetteville, 113 West Mountain, Fayetteville, AR 72701 501- 575- 8280 Fax 501- 575- 8316 E ETTE V ILLS DATE: February 1, 2000 TO: Fred Hanna FROM: Apryl Okoroafor, Parking Management Coordinator RE. Contract Adjustment with Jones Transportation Request is for a contract adjustment with Jones Transportation Services, Inc For the Park -N - Ride program that has been added as an additional daily route. Park -N -Ride program transports employees of businesses on and around the square from an off site parking lot located at West Avenue and Spring Street to the Square in the morning then back again to the Parking lot in the evening. The purpose of the Park -N -Ride program is to help alleviate the parking strain on the square, made worse by the Town Center Construction project, by providing alternative off-site parking at no charge to the citizens. Off Street Parking Fund will generate increased revenue due to freeing up the spaces set aside for city employees on the Municipal Parking deck located just east of the Hilton Hotel. The program has been made available to all downtown businesses for employee parking to relieve congestion in other downtown parking lots, freeing those spaces for customers and other parkers. The cost of the Park -N -Ride program is $18,200.00 for the year 2000. Thank You! • • AMENDMENT TO THE AGREEMENT WITH 0-0Ne€1 T1ZAN Spoerari oN SECX/ I CES , 'MC' AMENDMENT 1 This is an amendment to the Agreement for Teolley OPERATIONS executed on the 1 day of JAWU'kZ9 193S between the City of Fayetteville, Arkansas and JONES iiANSpO1CffTIOM SEaV/CES� JNL• Additional services required due to HCJC\ 14-i O t st1 L VithE AGIdrrl 'aizK- N- -EIDE -P20612AIN • The charge for the additional services shall not exceed s 071X0•Cu CITY OF FAYETTEVILLE: Mayor Ate_c !rkftiSrv/ Company Date 71/A! • ILIVA 1 Date e 3 / rThP Title FOR OFFICE USE ONLY Existing P.O. # Contract # • JONES TRANSPORTATION SERVICE, INC. CARS • VANS • MINI -BUSES • TOUR BUSES • LIMOS January 18th, 2000 City of Fayetteville Attention: Apryl Fax No: 575-8316 RE- EXTRA TROLLEY HOURS USED IN JANUARY 2000 FOR CITY EMPLOYEES AND BUSINESSES ON THE SQUARE S 17.50 per hr x 4 extra hours per day x 21 days in January $ 1.470.0* **The Trolley runs Monday through Friday every day except Thanksgiving and Christmas Day. Harold J 1 , - ident Jones T on Service, Inc. 1617 RAMSEY AVENUE • FAYETTEVILLE, ARKANSAS 72703 • (501) 443.8646 • FAX (501) 413-7144 • • Trolley Schedule for Park-N-Ride A.M. Route 07:30 09:00 P.M. Route 04:30 06:00 FAYETTEVIPI,E THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE i To: Apryl Okoroafor, Parking Management From: Heather Woodruff, City Clerk Date: February 2, 2000 Attached is a copy of the completed staff review form and amendment with Jones Transportation. The original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the Internal Auditor cc: Yolanda Field, Internal Auditor