HomeMy WebLinkAbout15-99 RESOLUTION•
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RESOLUTION NO. 15-99
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A RESOLUTION AWARDING BID NO. 98-92 IN THE AMOUNT
OF $235,455 TO ADS ENVIRONMENTAL SERVICES, INC. FOR
FLOW MONITORING MATERIALS AND SERVICES,
APPROVING A CONTINGENCY AMOUNT OF $9,400 AND
SALES TAX IN THE AMOUNT OF $10,945, LESS A TRADE IN
OF $31,00 FOR A NET COST OF $224,800.
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 That the City Council hereby awards Bid No. 98-92 in the amount of
$235,455 to ADS Environmental Services, Inc., for flow monitoring materials and services. The
Council also approves a contingency amount of $9,400 and sales tax in the amount of $10,945, less
a trade in of $31,00 for a net cost of $224,800; and authorizes the Mayor and City Clerk to execute
a contract for said amount. A copy of the is attached hereto marked Exhibit "A" and made a part
hereof.
PASSED AND APPROVED this 21iday of Fehruary 1999.
./ 0,
tit;' n t
iA••L'sq•;. •
1 d �.._..
eather Woodruff, Ci lerk
APPROVED•�1�G%'�"�
By.
F ed Hanna, Mayor
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NAME OF FILE: /( Es . /s - 999 /A®5 CA/itzRoAkinE,07AA. SER ✓Ices, ti .
CROSS REFERENCE:
Date
Contents of File
initials
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I RECEIVED 81/15 14:46 1999 AT 2564366633 PAGE 2 (PRINTED PACE 2) ]
0t-15-1999 12.21PM FRO TER 8 SEWER DIVISIONS TO •?5643039614S16 P.02
Specifications for an Integr
.1.
Telemetered, Computerized
Wastewater Flow onitoring System
ACCEPT
The owner agrees with sees Contractor to employ,
materials and do sil the work, and do all other th
proposal and all supporting documents and
92.
All Invoices are due upon receipt and shall be pa
receipt. Contractor shall furnish a certificate of
statutory amourd of workers compensation, corn • .
and automobile Insurance in the minimum arnourd
The city shag have the right to tertntnate this ag
termination for Ctiy's convenience ctty shag pay Co
termination.
IN WITNESS WHEREOF, the parties hereto
counterparts the day of
ADS Environmental Services
(Contractor Seal)
(Attest)
Donna Stone
(Typed Name)
Contracts Administrator
Op
/Y/X7A/Pa2_ Ic-h,n 2i� c
(Typed Name)
eery rz.ae. —
(title)
CE STATEMENT
does hereby employ, the saki Contactor to provide the
as speckled „the spedlicadons of Bid 98-92, contractors
ndence submitted by the Contractor h res�onse to Ski 98 -
by the City unless disputed within thirty (30) days of their
ranee addressed to the Cly, showingi he carries the
enshne general liability In the minimum amount of $400.000
$300.000. •
em wtth a thirty (30) day written notice. In the event of
dor for all equipment and services performed to date of
used this Instrument to be executed In three ortinal
19
Stephen J. Wysock
(Typed Name)
Controller & Treasurer
(The)
Manor
TOTAL P.02
CON
• .40,w/ 5-99
Mkt_ ThcammaS
Response to Bid for MIcROFTLMED
Integrated, Telemetered, Computerized
Wastewater Flow Monitoring System
Submitted by
ADS Environmental Services
December 1, 1998
11 -d. -n a 17J.17T1 rn.JI W-1iu< b 7Clt1 Utvlolu,O R
♦<i•..r..xwoCfo r ru
• • , .•
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Specifications for an Integra ' -cif Telemetered, domputerized
Wastewater Flow onitoring System
Item Estimated Quantity
No. and Description
Unit Price
Cidended
Total
1. 32 eacti
Flow Monitors with ultrasonic depth,
pressure depth, velocity and cabling.
2. 32 each
Mounting rings, and installation
hardw&e.
3. 5 each c
Spare ultrasonic depth, pressure depth
and vetpdty sensors with rings and $
installation hardvrare.
i
4. ltem Deleted.
ninelhundred ninety-five
5: 1 each;.
Dat9 management and analysis
software.
Two hundred one thousand', six hundred
Pam)
$ 6,300
$ 201,600
Seven thousand thtee hundred sixty
230
i
Twelve thousand
ansa % r--
2,400
One thousand
c
$ 1,995
$ 7,360
$ 12,000
6. 5 days
Installation support services by
certified manufacturers technician.
7: b days'
Training and interim data collection
services.
0. 1 year '
Annual renewable equipment
vrarronty and support services.
Anticipated
6 weeks
Anticipated
2 weeks
Total Base Bid
number of days for
number of days for
1,995
_T thousand fiveihundred
�3
$ 500
i
ursa thnnsand
$ 800
Six thousand
$
2,500
4,000
poem
$ 6,000 I $ 6,000
•
Two hundred thirtyffive thousand
four hundred fiftyrfive 235,455
delivery:
install.:
1
November 12, 1998
•♦-GJ '1 Z. W••$•••
•
Specifications for an Integrat d, Telemetered, Computerized
Wastewater Flow Monitoring System
•
30 each
Trade-in of existing ADS 3500 flow
Monitore with all sensors and cabling.
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2: 1 each;
Trade-in of existing ADS 1500 flow
monitor with all sensors and cabling.
$ 235,455
( Thirty thousand ; )
($ 1,000
( One thousand
(5 1,000
Total Trade -In C (Thirty-one
(l"°�"rssl
TOTAL• BID INCLUDING TRADE-IN CRE
Additional Services
1; As Needed
Daily rite for on-site assistance
(Favid dr office work in Fayetteville)
2i
As Needed
Newly fate for remote assistance.
(Office work from remote offices)
3 Bern Deleted.
4, Item Deleted.
o A2scA,J5A3 sAc es.
ALES Tim musr BE
T4x Pc .c'r
City of rayettevrUe
($ 30,000 )
i-_-)
(5 I. nQn
thousand
(3
31, 000)
Two hundred four thousand
IT four hundred fifty-five $204,455
(Dolan)
I Eight hundred
($ 809
(_Fifty-five
(��)($ 55
'TApc Nrnmi3Ex2
3
($ 800 )
55
Ci'7Y O&f «se
November 12, 1998
TOTAL P.04
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Technical Submittal
A. Equipment
The equipment consists of an Intelliflow flow monitor installed in the sewer manhole
functioning as a data logger, communications device, and sensor command unit.
Each unit will be furnished with a data logger, a tri -redundant ultrasonic depth
measurement sensor with cable connection to the logger, a combination velocity
sensor/pressure depth sensor with cable connection to the logger, appropriate rings
for installation of the sensors, mounting hardware to secure the equipment, and
software for data management and analysis purposes.
1. Data Logger
a) Housing - Waterproof, NEMA 6, IP67 rating, corrosion resistant,
withstands a fall of 1 meter with no loss of operation.
b) Weight - Less than 15 pounds, including batteries (not including sensors).
c) Mounting - Data Logger is mounted to the manhole wall or rung with a
handle to support easy monitor installation and removal.
d) Power Supply - Commercially available, dry -cell battenes are able to be
replaced without breaching the logger electronics. Battery replacement
requires no specialized tools and are able to be accomplished in less than
one minute.
e) Optional Power Supply - Supports an option for an external DC power
source with a built-in battery backup of at least one week.
0 Battery Backup - Battery backup allows for a change of the dry -cell
batteries with no loss of data and the ability to support the storage of data
for at least 90 days if the dry -cell battery is removed.
Electronics - To increase data logger reliability and ease of maintenance, all
data logger electronics reside on one PCB board.
h) Length of Time. Required for Sensor Measurements - The ultrasonic,
pressure, and velocity sensors acquire measurements within a total period of
20 seconds to minimize errors due to fluctuations in the flow.
i) Communication - Supports a modem rate of at least 28,800 bps. The unit
supports voice -grade telephone and direct serial communications through
commercially available communication protocols. Proprietary
communication protocol is not required.
Communication Security - Remote data logger will not respond unless the
correct identification is transmitted.
k) Data Integrity - All telephone and serial communications support error
detection and correction to prevent corrupted or lost data during
transmission.
g)
I)
Fayetteville Flow Monitoring System — Project # 98-92 Page 1
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Technical Submittal
1) Clock - Logger has a battery -backed real-time clock/calendar which will
not gain or lose more than 3 seconds per day. Logger reports current time
with each logger communication.
m) Lightning Protection - Has transient suppressers on the incoming telephone
line to protect the logger against nominal lightning surges.
n) Data Recording Interval - Supports standard data recording intervals of 1,
2, 3, 5, 6, 10, 12, 15, and 30 minutes or 1, 12, or 24 hours.
o) Memory - Has a minimum of 1 Mb of memory and supports the storage of
at least 365 days of depth and velocity data at a 15 minute sampling rate.
p) Temperature Range - Will function within specifications between 0 °- 60°
C.
2. Sensors
The flow monitor records the velocity and two independent depth measurements
through ultrasonic and pressure depth technologies:
a) Ultrasonic Depth
(1)
Measurement Technique - Sensor measures the elapsed time between
the transmission of the ultrasonic signal and the retum echo.
Measurements are repeated automatically and a statistical analysis of
the return echoes will determine and discard false or multiple echoes.
Digital signal processing is used to detect the true water surface
return. The results are averaged into an averaged elapsed time. The
distance between the transmitter and the water surface is
automatically calculated and the final range measurement is
converted to a depth of flow and stored in the data logger memory.
(2) Housing — Housing is a corrosive resistant material to withstand pH
ranges of 3 to 10 without damage to sensor or reduced functionality.
Sensor has a debris -shedding design and can withstand submersion in
water pressures up to 25 psi.
(3) Size - Is 10" long x 2.5" wide x 1" high.
(4) Mounting — Sensor is installed at the crown of the pipe on a ring with
a mounting mechanism to allow for the replacement of the sensor
without removing the installation ring. An optional mount is also
available for mounting in the manhole structure.
(5) Range - 1.25" to 10' from the sensor face.
(6) Resolution - 0.02" increments.
(7) Accuracy - 0.125" at 25° C.
(8) Drift - Maximum of 0.125" from 00 to 60° C.
Fayetteville Flow Monitoring System — Project # 98-92 Page 2
Technical Submittal.
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sound in air due to temperature variations. The temperature readings
are available to user for both diagnostic and logging purposes.
(10) Multiple Crystals - The sensor has three (3) ultrasonic crystals where
all combinations of transmitters and receivers (one to another) are
used to determine the depth range for each depth reading.
(11) Cable Length - Standard cable length of 25.
b) Combined Pressure Depth/Velocity Sensor:
(1) Housing - The pressure depth and velocity sensor reside in a single
common housing to minimize cross-sectional profile. The housing is
made of corrosive resistant material capable of withstanding pH
ranges of 3 to 10. The combined sensor can withstand submersion in
water to pressures up to 25 psi (standard, 23 foot pressure sensor).
(2) Size - 3.00" long x 1.25" wide x 0.55" high.
(3) Mounting - The combined sensor has a "quick release" mechanism.
No screws will be required to mount sensor to installation ring.
(4) Temperature Range - The combined sensor reads depth and velocity
measurements within specifications between 0° and 60° C.
Cable Length - The combined sensor has a standard cable length of 30
feet.
(5)
Pressure Sensor
(6)
Measurement Technique - Measures depth based on the difference in
atmospheric and hydrostatic pressure. No atmospheric vent tube or
desiccant is required to obtain accurate depth readings.
(7) Range - up to 23 feet (standard)
(8) Resolution - Minimum of 0.04"
(9) Accuracy - 0.2% of full scale
(10) Temperature Compensation - Has integrated electronics to
compensate for temperature changes.
(11) Calibration - Sensor will be factory calibrated to compensate for
temperature changes. Compensation for the offset from the bottom
of the pipe will be possible based on user -entered depth
measurements.
(12) Drawdown Compensation — No drawdown compensation is required.
Velocity Measurement
(13) Measurement Technique - Digital Doppler technique transmits
ultrasonic signal through flow cross-section. The signals are analyzed
to determine peak velocity.
Fayetteville Flow Monitoring System — Project # 98-92 Page 3
Technical Submitta.
•
(14) Accuracy - +/- 2% of reading. Theory of operation provided in
attachments.
(15) Range - -5.0 to 20 feet per second (fps)
(16) Flow Depths - Sensor records flow depths ranging from 1.0" to 10
feet.
(17) Resolution - 0.04 fps
(18) Optimization - Supports user configurable hydraulic profile
information (relationship between peak and average velocity).
Supports input as a constant or as a variant over flow depth.
3. Installation Rings and Mounting Hardware
Mounting hardware will be provided to enable the complete installation of each
unit and sensors in addition to 5 additional spare rings.
4. Software
The Intelliflow system is designed to interact with two different software
systems, which are described below:
Intelliflow On -Linen': Intelliflow On -Line is software that resides in the
meter's memory and is used to communicate with the meter. This feature
allows a user to utilize any PC equipped with Microsoft Windows 95 Dial -Up
Networking software to perform configuration, hardware diagnostics and flow
data retrieval functions. In other words, you only need a computer with
Windows 95 to collect data from an Intelliflow meter because the Intelliflow
comes standard with its own communications software.
Communication can be established with the meter in two different ways. If
telephone service is desirable, the user may communicate with the Intelliflow
from a remote location using a computer equipped with a modem. Otherwise,
users must communicate with the meter on-site directly using a serial
communication cable. Once this serial connection is established with a laptop
computer, the user would establish communication with the meter through Dial-
Up Networking in Windows 95.
Intelliflow On -Line allows users to change site-specific information, check built-
in diagnostics, collect data or access an on-line user's manual.
ProfileTM Software: Profile software converts the data collected by Intelliflow
On -Line into collection system information. Profile allows users to perform
data management, edit data, develop various reports and conduct analysis.
Profile uses open database architecture which makes it easy to import and
export flow data into various reports. Profile's graphical user interface and
Windows-based functionality make it more intuitive and easier to use.
The Central Station data analysis software will have the following minimum
requirements. A software user's guide will be provided in hard copy format and
as part of the installation CD.
Fayetteville Flow Monitoring System — Project # 98-92 Page 4
Technical Submittal.
a) Platform/Interface
(1) Software functions on a Windows 95 or NT operating system.
(2) System uses the Windows 95 Explorer interface.
(3) The software and system are year 2000 compliant.
(4) System supports On-line Help which will include as a minimum object
help, standard Windows Content, Index, Find Help.
System stores flow data in Microsoft® Access® database format
allowing for easy export to other software applications.
(6) System supports the display of data in different unit types without
exiting the program.
System supports the collection of all flow monitor sites in multiple
and/or group collections.
b) Data Acquisition
(1) Supports direct collection of the data loggers specified herein.
(2) Supports real time data collection of flow data and the scheduling of
data collection at user-specified times.
Supports the collection of data from individual data loggers and a
group of data loggers.
(4) Supports the import of data from a laptop PC. User has the option to
define dates of data to be Imported or append the data to existing data
in the database.
(5) Supports the direct import of data stored in the City of Fayetteville's
existing ADS Quadrascan database.
(6) Supports the import of new and stored data from the City of
Fayetteville's existing Telog data loggers and rain gauge system.
(7) Provides log files which show the success or failure of the attempted
data import or collect.
c) Data Editing and Reporting
(1) Supports the editing of flow data via four different methods;
hydrograph, scattergraph, tabular and block editing.
(2) Supports the review of data by individual locations or a group of
locations.
(3) Supports simultaneous views of the data in different graphical formats
(i.e. hydrograph and scattergraph) for data editing purposes.
(4) Supports display and editing of more than one data type at a time.
(5)
(7)
(3)
Fayetteville Flow Monitoring System — Project # 98-92 Page 5
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Technical Submittal
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(5) Supports the comparison and editing of data to site-specific hydraulic
curves; calibrated Manning or Colebrook -White velocity curves, and a
best fit velocity curve generated from the recorded depth and velocity
data.
(6) Supports performing edits on a user -selected span of data.
(7) Supports performance of repeated edits throughout the data.
(8) Supports edits based on up to three conditions at a time.
(9) Supports the designation of flow data as good, questionable, or bad
to facilitate the data editing process.
(10) Supports the display of the current value of the data type on the status
bar as the cursor is moved across the graph.
(11) Supports the viewing of at least 10 different data types simultaneously
in the hydrograph format.
(12) The scattergraph supports the viewing of up to three data types; one
on the x-axis, two on the y-axis.
(13) Indicates if a data point has been manually modified.
(14) Supports the creation of new sites based on a combination of user -
defined sites; for example, create a new site C by adding sites A and
B together.
(15) All data edits are stored in a log on a per -site basis as a record of the
modifications made to the data.
(16) Supports the storage of the preferred data edit mode so the user does
not have to re -define the view of the data each time one of the data
editing tools is accessed.
(17) User is able to highlight a portion of data on a hydrograph and zoom
in on the data to obtain a higher resolution.
(18) Supports the cut, copy, and paste commands of Microsoft Windows.
(19) Supports the running of reports for individual locations and a group
of locations.
(20) Provides report templates for hydrographs and tabular reports. User
is able to define headers and footers for reports.
(21) User is able to output reports on -demand or schedule the reports to
run at a user-specified time.
(22) The hydrograph supports the overlay of contiguous data from
different time periods.
(23) The user has the option of displaying the silt level and/or pipe height
on the hydrograph.
Fayetteville Flow Monitoring System — Project # 98-92 Page 6
Technical Submittal
• •
(24) Supports the creation of a report showing the percent availability of
the data for user-specified data types.
(25) Supports the calculation of flow quantity in channels of different
shapes and sizes.
(26) Accurately compensates for silt levels found in the channel cross-
section.
(27) Provides standard templates of tabular reports for running 15 -minute,
hourly, and daily reports.
(28) Provides standard templates for running daily, weekly, quarterly,
yearly, and user -defined interval hydrograph reports
Fayetteville Flow Monitoring System — Project # 98-92 Page 7
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• ADS Environmental Service
Broken Maw - Tulsa Billing
July 1996
Dale
7/1/98
712/98
7/398
7/498
7/5/98
7/6/98
7098
7998
7998
7110/98
7/1198
7/1298
7/13/98
7/1499
7/1598
7116/98
7/1798
7/1898
7/19/98
7/2098
7/2198
7/22/98
7/2398
7/24/98
7/25/98
7/2698
7/2798
7/2898
7/2998
7/3098
7/3198
TULSA TL124np110FINAL
Time Min. lime Max Average Total
515 AM 1.064 9'45 AM 4 059 2 184 2.184
5:15 AM 1.254 1:15 PM 2.152 1.866 1 866
5:15 AM 1.135 1:00 PM 2.265 1/61 61 1.761
5.30 AM 1.124 12:15 P 2.253 1.701 1.701
7:15 AM 1.092 1:15 PM 2.098 1.698 1.698
5.30 AM 1 037 11.30 P 2.006 1.694 1.694
415 AM 1.113 10:15 P 2.144 1.756 1.756
4.30 AM 1.227 9:00 PM 2 205 1 891 1.891
4:30 AM 1.077 10:30 P 2 060 1.691 1.691
4:45 AM 1.060 710 PM 1.898 1.844 1.844
5:15 AM 1.022 12:45 P 2.172 1.705 1.705
7:45 AM 1.450 330 AM 2.357 1.926 1.926
5:15 AM 1.134 7:30 PM 2.125 1.711 1 711
11 30P 1.830 11:15 P 1.968 1.898 1.990
5:15 AM 1.024 9:15 PM 1.972 1.625 1.625
4.30 AM 1.004 10:45 P 1.906 1.592 1.592
500 AM 1.040 10:15 A 1 983 1 599 1.599
5:00 AM 1.009 1:15 PM 2.110 1 622 1.622
6.30 AM 0.992 11:45 A 1.963 1.612 1.612
5:00 AM 0.955 12:15 P 1.870 1.563 1.563
5:30 AM 0.956 10:15 P 1.827 1.496 1.496
3:45 AM 0.936 8:45 PM 1.832 1.494 1.494
5 30 AM 0.988 11:30 P 1.808 1.514. 1.514
500 AM 0.920 12:45 P 1.882 1.540 1.540
6:30 AM 0.989 12:30 P 1.985 1.571 1.571
5:30 AM 0.955 4:45 PM 1.919 1.565 1.565
5:30 AM 0.961 9:45 PM 2.049 1.616 1.616
5.00 AM 1.000 12130 A 1 855 1 536 1.536
5:45 AM 0.861 10:45 P 1.832 1.452 1.452
5:00 AM 0.891 8:15 PM 1.828 1.479 1.479
5:15 AM 0.891 7:00 PM 1.789 1.470 1.470
RepartAvg
RepatTOW
1 653
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• •
Product Warranty
This section includes the warranty for the IntelliFlow Monitoring System.
•
New Product Warranty
All new products manufactured by ADS Corporation will be free from defects in material and
workmanship for one year following the date of shipment from ADS. During this warranty
period, upon satisfactory proof of a defect, the product may be retuimed for repair or replacement,
at the option of ADS. No returns will be accepted unless the purchaser has prepaid shipping and
has received a prior authorization return number from ADS. Please call 1-800-633-7246 to obtain
your authorization number. Warranty repairs and replacements will be performed only by ADS or
its authorized representative. Any unauthorized repair or replacement will void this warranty
relative to the product and all of its parts. Any repair or replacement will be covered by this new
product warranty for 90 days from the date that such repaired or replaced product is shipped from
ADS.
This warranty is available to the original purchaser of the product and only if it has been installed,
operated and maintained in accordance with the ADS operations and maintenance manual or as
approved in writing by ADS or its authorized representative. This warranty does not apply to
damage by catastrophes of nature, fire, explosion, acts of God (including, but not limited to,
lightning damage), accidents, improper use or service, damage during transportation, or other
similar causes beyond ADS's control.
Out -of -Warranty Product Repairs
After the new product warranty expires, a product may be returned, at the owner's prepaid
expense, to ADS for repair. The owner will pay for all parts and labor associated with the repair.
Any repair part will be covered by the new product warranty for 90 days from the date of shipment
from ADS.
Troubleshooting Fee
ADS will charge a troubleshooting fee if the reported product defect cannot be found and/or the
reported defect is not due to a defect in materials or workmanship.
-- p
Shipping
All rcpaired products will be returned via surface transportation prepaid by ADS. Import duties,
fees, taxes, and other related charges are the responsibility of the owner.
THIS IS THE ONLY WARRANTY FOR ADS PRODUCTS. NO OTHER WARRANTY IS
EXPRESSED OR IMPLIED, INCLUDING FITNESS FOR A PARTICULAR PURPOSE
OR MERCHANTABILITY. PRODUCT REPAIR OR REPLACEMENT IS THE ONLY
REMEDY. IN NO EVENT WILL ADS BE RESPONSIBLE FOR ANY DIRECT,
INDIRECT, CONSEQUENTIAL, OR SPECIAL DAMAGES.
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•• ADS ENVIRON.
• I11. I. 5
Response to Bid for
Integrated, Telemetered, Computerized
Wastewater Flow Monitoring System
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Submitted by
ADS Environmental Services
December 1, 1998