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HomeMy WebLinkAbout157-99 RESOLUTION1 • RESOLUTION NO, 157-99 A RESOLUTION AWARDING BID NO. 99-85, IN THE AMOUNT OF $31,000, TO PINKLEY SALES COMPANY, FOR THE PURCHASE OF A "VIDEO VEHICLE TRACKING AND DETECTION SYSTEM" FOR THE TRAFFIC SIGNAL AT THE JOYCE BOULEVARD AND COLLEGE (71B) INTERSECTION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l That the City Council hereby awards Bid No. 99-85, in the amount of $31,000, to Pinkley Sales Company, for the purchase of a "Video Vehicle Tracking and Detection System" for the traffic signal at the Joyce Boulevard and College (71b) intersection. A copy of the bid tabulation is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this Z day of December , 1999. j.AYEp . J . ,y-; i, 4% APPROVE '+ f , so 10- a:Fred Hanna, Mayor By By:cU<- • 0 m Ei 0 m 0. c V 1191HX9 03 S31VS A31NNId ONI 31dIN31 a w o • 0 o c o 0. 0 O O DESCRIPTION: VIDEO VEHICLE TRACKING & DETECTION SYSTEM 01Om m •• m D im co T - D o-N m {Diu 3 c m r r m • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM For the Fayetteville City Council meeting of December 7, 1999 FROM: Perry Franklin Traffic Name Public Works Division Department ACTION REQUIRED: Award Bid#99-85 in the amount of $31,000 for the purchase of a "Video Vehicle Tracking and Detection System" for the traffic signal at the Joyce Blvd. and College Ave. (718) intersection. COST TO CITY: $31,000.00 Cost of this Request 4470-9470-5801-00 Account Number 96009-9901 Project Number Traffic Signal $111,359 Improvements Category/Project Budget Category/Project Name $21,386 Funds Used To Date Program Name Sales Tax Capital $89,973 Improvement Fund Remaining Balance Fund BUD ET R IEW: B.dge Manager X Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: 4 fin s Acc••Untin• ( .filjr Purchasing Officer Date Iii ernal Auditor Date ADA Coordinator Ptt II -\19q Date "—/7-97 Date Date STAFF RECOMMENDATION: Date Cross Reference 14.34q New Item: Yes No Date 8/1/j0 Prev Ord/Res #: Date Orig Contract Date: • Page 2 • STAFF REVIEW FORM Description Bid#99-85 (Video Detection System) Meeting Date December 7, 1999 Comments: Reference Comments. Budget Coordinator: Accounting Manager: City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: FAYETTEVA.LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • • TO: Mrs. Peggy Vice, Purchasing Officer FROM: Mr. Perry Franklin, Traffic Division Superintendent DATE: November 17, 1999 SUBJECT: Recommendation for Bid# 99-85 (Video Detection System) Invitations to Bid a Video Vehicle Tracking and Detection System were sent to the following vendors who supply the three major brands of traffic signal equipment: TEMPLE, INC. (Eagle signal equipment) PINKLEY SALES COMPANY (Peek/Transyt signal equipment) ECONOLITE PRODUCTS (Econolite signal equipment) Per Bid Tabulation Sheet dated November 16, 1999, Pinkley Sales Company was the only vendor submitting a bid. I have seen their equipment demonstrated and I am confident it will perform as required in the specifications. I have attached copies of two quotes for Oklahoma Highway Department projects which include bids from both Econolite and Pinkley Sales company. As you can see Pinldey sales Company was the low quote on both projects. Therefore, I recommend Bid# 99-85 for a Video Vehicle Tracking and Detection System for the Joyce Blvd. and N. College Ave. intersection be awarded to Pinkley Sales Company of Oklahoma City, Oklahoma. Pinkley Sales Company submitted a bid of $31,000. We have a remaining balance of $89,973 for traffic signal improvements in the Sales Tax Capital Improvements Fund Account# 4470-9470-5801-00 (Project # 96009 - 9901) Video detection will eliminate the need for Traffic Division employees to be in the highway and costly repairs of traffic sensors in the pavement at this location. If you need any further information regarding this recommendation, please feel free to call me. Thanks! PLF/plf NOV-22-99 MON • 1- 20 IMO= aa====mlaa====s=====aa:x STATE = -meow= =aaa OKLAHOMA aaa P073. -e073 • ==a a= =a====a==ass===m=ca JOB # COUNTY CITY a= ==Z== === -============m STPIY-35-2(225)108TRCLEVELAND NORMAN =1a==== = === as --===C=Cs OPENS 7-22-99 LINDSEY &I-35 - VIDEO DATE: xamiaaca=cmcaamassaa= c=xaa=xa C=c=========s= DESCRIPTION cc==F==masa== =-aaa===x==a VT -900A-21 S-A VPK551-12. 1/3" CAMERA STANDARD RESOLUTION 81480-1 - 60' 5 CONDUCTOR CABLE W/CONNECTOR #30-130-0017 - PEDESTAL MOUNT CAMERA BRACKET COAX CABLE #69335 • I/O CABLE W/TERMINATION PANEL TERMINATION PANEL INSTALLATION 18103 - 6' MICRO COAX CABLE *30-140-0001 • VIDEO DIGITIZER CARD VIDEO DRIVER ML 928 1D VIDEO AMPLIFIER/DRIVER ML 928 1EQ/A/D VIDEO ISOLATOR - 8 POSITION ML 108A-6 COMPUTER & MONITOR MODEMS TRAINING 1 QTY --c ac=============al ¢mss c=====aam=====• 1 6 INCUDED W/CAMERA 6 1000 1 1 2 Pinkley Sales Company - CONFIDENTIAL 1 1 4 2 39,905.00 • NOV-19-99 F R I' 1 4,4 6 PROJECT 0 STPIY•3S2(715)108TR States 2452-01-035 INTERSECTION. ITEM QUANTITY Econolite Control Products Inc, Traffic Signal lqufpment Takeoff 1 quotation State of Oklahoma Lindsay Street © Interstate 35 DESCRIPTION BID DATE: COUNTY: PART NUMBER P 8/23/99 Cleveland PRICE 828 1 6 6 2 1 2 1 1 1 1 1 1 VISUAL IMAGE VEHICLE DETECTOR SYSTEM Autoscope 2004-V8 STD Zoom Lena Image Sensor Image Sensor Mounting Brackets Fast Scan Video Fast Scan Hand Held Programmer Modems RS232 - Communication Device Digitizer Card and Supervisor Cable Supervisor Software Camera Interface Panel Training and Installation Assist Autoscope Installation Manual A20045DM1V8$E ASIFZ AMSKT-M1 AS -220317 AS -220253 32247P8 AS -OH AS -SS 44975G26 $ 49,432,78 TOTAL VIDEO PACKAGE TOTAL CABINET PACKAGE WITH ARIES TOTAL FOR BOTH SYSTEMS $ 49,432.78 $ 10,583.75 $ 60,016.53 This project Is being BID as a complete ECONOLITE System end as such is CID as ALL or NONE Hardware NOT INCLUDED No underground COAX or COAX connectors - Cameras are supplied with 80 foot prewired cables Desktop Computer and Monitor Mil-LektroT Video Hardware Boyd Ct,a.e1r 305 /97 eo Go14x CciImo. 8251 75 OHM C.c)A x Co-''. w 325 4277 • 7 066 es' 1566' 1 825 I Cabinet Aries Assembly - TS2/1 18POS Closed Loop Software $ 10,583.75 Cabinet blends* - (1) ASc2$r2100 Cabinet Indudea - (11) Load Switches f11 Pour PosItly11 Rack wired - (1) Flasher - (4) %ler Relays (1) MMU for Opticom WITHOUT 3M Q(fcimInItors 828 1 6 6 2 1 2 1 1 1 1 1 1 VISUAL IMAGE VEHICLE DETECTOR SYSTEM Autoscope 2004-V8 STD Zoom Lena Image Sensor Image Sensor Mounting Brackets Fast Scan Video Fast Scan Hand Held Programmer Modems RS232 - Communication Device Digitizer Card and Supervisor Cable Supervisor Software Camera Interface Panel Training and Installation Assist Autoscope Installation Manual A20045DM1V8$E ASIFZ AMSKT-M1 AS -220317 AS -220253 32247P8 AS -OH AS -SS 44975G26 $ 49,432,78 TOTAL VIDEO PACKAGE TOTAL CABINET PACKAGE WITH ARIES TOTAL FOR BOTH SYSTEMS $ 49,432.78 $ 10,583.75 $ 60,016.53 This project Is being BID as a complete ECONOLITE System end as such is CID as ALL or NONE Hardware NOT INCLUDED No underground COAX or COAX connectors - Cameras are supplied with 80 foot prewired cables Desktop Computer and Monitor Mil-LektroT Video Hardware Boyd Ct,a.e1r 305 /97 eo Go14x CciImo. 8251 75 OHM C.c)A x Co-''. w 325 4277 • 7 066 es' 1566' N O V- 2 2- 9 9 M O N 1 1 9 P•02i 03 == 24-63 332210= 2121221cr =3=mim.==S==22222==.74__ STATE JOB# COUNTY x =====3 OKLAHOMA === UUUUUUUU 2222121122222222 UUUUU cITY STP-55B(972)AG OKLAHOMA MIDWEST CITY = x=x x=--3 232122=====__ DATE: OPENS 10-21-99 ====3=3--====3===i==== =======33=== DESCRIPTION OTY ==St 3-222 2 2002222 ' VT -905A -11S -A 4 CAMERA VIDEO TRAK 1 6029A - CAMERA INTERFACE PANEL 1 12mm • 1/3" MONOCHROME CAMERA STANDARD 4 RESOLUTION (Includes Pigtail) 130-130-0017 - PEDESTAL MOUNT CAMERA BRACKET 4 169336 - I/O CABLE W/TERMINATION PANEL 1 18103.6' MICRO COAX CABLE 1 i-3==== 2-3=2122= 23,470.00 N O V— 1 9— 9 9 • • F R I • 1 4 6 EC PROJECT/ STP-538(972)AG States 15912(04) INTERSECTION: ITEM QUANTITY elite Control Products Inc. Verne BIgnel Equipment Takeofrpuotaeen BID DATE: 10/18/99 State of Oklahoma count,: Oklahoma SE 15th © Air Depot / SE 15th © Sandra DEBCRIP ION PART NUMBER PSE 825 028A 1 4 Cabinet Assembly • TS1 - 16POS E 8,301.50 EDI LM8027 Card Rack Detectors with Timing S 400.00 Cabinet Includes - (1) ASCU/2100 - (5) Load Switches • (1) Flasher • (4) Xfer Relays (1) CMU Cabinet Includes (1) Ootector Rack wired for Opticom WITHOUT 3M Discriminators 828 1 1 4 4 2 2 1 1 1 1 1 1 1 VISUAL SAGE VEHICLE DETECTOR SYSTEM Autoscope 2004 STD Autoscope Power and Input/Output Zoom Lane Image Sensor Image Sensor Mounting Brackets Fast SCan Video Compressor Fast Scan Hand Held Programmer Modems Bylink Portable Computer Digitizer Card Supervisor Software Camera Interface Panel 9" Underocan B/W Monitor Training and Installabon Assist Autoscope Installation Manual A20046OM1V4SE ACBLPIE03 ASIFZ 33406P1 AS -220317 AS -220253 32247P8 ASSo3122S3104 33455P6 AS -SS • 4497504 33883P3 • S 47,234.00 t TOTAL VIDEO PACKAGE TOTAL CABINET PACKAGE TOTAL FOR BOTH SYSTEMS $ 47,234.00 S 8,701.50 S 55,835.50 i Hardware NOT INCLUDED No underground COAX or COAX connectors - Cameras ere supplied with e0 foot prewired cables • a w INVITATION TO BID BID it {DATE 99-85 ISSUED: Nov. 1, 1999 FDATE AND TIME Nov. OF OPENING: 16 1999 at 1130 • a.m. UY Ci R. AR DATE 30 DAYS REQUIRED: ARO of Fayetteville, # GUARANTEED 30 QUANTITY days A R DELIVERY O UNIT PRICE DATE. TOTAL Fayetteville, O. B. AR BUYER'S (501) PHONE 575-8289 ITEM # DESCRIPTION 1 10 2 3 4 5 6 7 8 9 8 I/O Note: accepted. at in recommendation RESTRICTIONS TO -Camera Camera Interface Cable 6' Micro Coax 1/3" Camera 60' l SConductorCable Wali Mount Pedestal Mount Coax cable Training & Equivalent Items the City's a performance THE BID Unit with Installation option (standard W/Pole MUST Termination Cable item bid Camera to demonstation or OR Panel Mount bids may be demonstrated award EXCEPTIONS BE NOTED: Panel resolution) W/Connect Adapter Bracket Assistance will be be required before of Bid 2000' 1 1 2 1 2 8 8 4 4 week ' 20995:00 450.00 375.0'0- 225.00 750 1'ncl:"Ude'd 110.00 110.00 . included 70 AO ._._.._.N— 20995.00 • 6000.00 1400.00 900.00 375.00 450.00 4400&J0 440.00 ._. - they on, and terms OF have agrees BID read and to and standard furnish agree these conditions, to the requirements articles and pertinent at the prices set Upon forth information stated. in signing this this bid regarding Bid, the proposal, including the bidder articles certifies EXECUTION specifications, being that bid UNSIGNED BIDS WILL REJECTED BE NAME OF Pinkley FIRM: Sales Co. 105 PHONE: 755-0858 TAX PERMIT: 026263-76-001 BUSINESS 344 W. ADDRESS: Hefner R= CITY Okla AND City, STATE: Ok 73114 ZIP. 73114 AUTrTHOO IZED SIG 107 • : TITLE: President DATE: 11/12/99 • INVITATION TO BID BID # 99-85 DATE ISSUED: Nov. 1, 1999 DATE AND TIME OF OPENING Nov. 16, 1999 at 11:30 a.m. BUYER. DATE REQUIRED: City of Fayetteville, AR 30 DAYS ARO F. O. B. BUYER'S PHONE # GUARANTEED DELIVERY DATE. Fayetteville, AR (501) 575 8289 ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 8 -Camera Unit 1 2 Camera Interface Panel 2 3 I/O Cable with Termination Panel 1 4 6' Micro Coax Cable 2 5 1/3" Camera (standard resolution) 8 6 60' - 5 Conductor Cable W/Connec 8 7 Wall Mount W/Pole Mount Adapter 4 8 Pedestal Mount Camera Bracket 4 9 Coax cable 2000' 10 Training & Installation Assistance 1 week Note: Equivalent item bids will be accepted. Items bid may be required at the City's option to be demonstrated in a performance demonstation before recommendation or award of Bid RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED: EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agrees to furnish these articles at the prices stated. NAME OF FIRM: PHONE: TAX PERMIT: UNSIGNED BIDS BUSINESS ADDRESS: CITY AND STATE. ZIP: WILL BE REJECTED AUTHORIZED SIGNATURE: TITLE: DATE. VideoTrak®-900 Video Vehicle Tracking and Detection System Technical Specification 2.0 This specification describes the physical and functional properties of a video vehicle tracking and detection system. The video tracking unit (VTU), only requires a computer/laptop interface for setup and query. 1.0 HARDWARE 1.01 Physical Dimensions The video tracking unit (VTU), has a 19" EIA chassis which may be rack or shelf mounted. Overall physical dimensions are 7"H x 19"W x 9.5"D (178x483x241mm). This chassis will accommodate up to 12 VME modules and a VME power supply. 1.02 Modules/Bus The VTU will utilize the VME (Versa Module Europe) bus. All modules will be 3U (160mm x 100mm) and will plug into the VME J1 connector on the bus. All modules will have slot ejectors. 1.03 Input Power The VTU will be powered by 120VAC/60Hz or 240VAC/50Hz with an automatic voltage sensing power supply. A typical 3 -wire •removable computer style plug will provide power to the unit. 1.04 Environmental The VTU will meet or exceed NEMA TS -1 and TS -2, as well as Type 170/179/2070 environmental specifications, and will operate between the ambient temperature range of -40C to +85C, 0 to 95% non -condensing humidity. 1.05 Operational Status Indicators The VTU will have Power On and SYSFAIL LED indicators for easy visual verification of unit operation. 1.06 RS -232 Communications The VTU will have two (2) RS -232 ports for serial communications up to 56.8K baud. Port C will interface via standard RJ -45 connectors. These ports can be used for communications to a modem, laptop, computer, controller, etc. Port "B" utilizes the ATMS (Advanced Traffic Management System) protocol to provide unsolicited data transfer via a user supplied program. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 1 • • 1.07 RS -485 Communications The VTU will have a RS -485 port directly to a NEMA TS -2 controller or to a TS -2 BIU. 1.08 Input/Output Modules The VTU will accommodate up to 4 I/O modules. Each I/O module will be capable of 32 outputs and 16 inputs via a 'D' sub connector that will interface directly to cabinet terminals and facilities. I/O modules are available in either 12V or 24V configurations. 1.09 Detection Outputs Outputs can correspond to detectors or incidents. All outputs are •monitored by internal diagnostics for proper operation. 1.10 Cabinet Inputs Inputs can correspond to Phase Red and Green Status for detector functions and law enforcement, and other input functions as might be necessary. Video Input/Output The VTU can have up to 2 VPM's in operation for a total of 10 video inputs and 2 video outputs. 1.12 Video Connections Field video cables are terminated to lightning protection devices with BNC connectors on the VTU Interface Panel. From the Interface Panel, a micro -coax cable assembly allows clean, easy routing of the cable to the VTU, where the micro -coax cable interfaces via a single connector. 1.13 Video Indicators LED's on the VTU front panel indicate if the video signal is present and valid, and if the video picture is useable to provide quick verification of system status. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 2 • • 2.0 VIDEO 2.01 Video Inputs The VTU will accept up to 8 video inputs for analysis and detection from video cameras or videotape players. Two (2) additional video inputs will be provided for routing the video from surveillance cameras. 2.02 Video Input Sources Video inputs can be either monochrome or color. RS -170 (monochrome), NTSC (color), CCIR (monochrome), and PAL (color) formats are accommodated. 2.03 Video Outputs Any of the ten 30 frame per second video inputs can be routed to the video outputs. These outputs provide real-time analog video, and do not require D/A (Digital to Analog) converters. 2.04 Digital Video The VTU can transmit digitized video, via serial communications, from any of the eight digitized video inputs. Built-in software CODECS (COmpress/DECompress) provide maximum frame rates for a given communication medium. 2.05 Viewing Video - Real-time VTU operation can be viewed utilizing the digitized images on a computer or laptop at some given frame rate (a function of the communication medium and computer speed), or in full motion 30 frame per second video. Analog video (30 fps) can be displayed on a computer with an appropriate digitizer board. Detection zone activity is indicated with highlighted detection zones when vehicles are present. 2.06 VCR Style Operation The Personal Interface Computer (PIC) provides a VCR type operation. When activated, the PIC will allow storage of digitized images. This video can be stored to some device such as a hard drive for later playback. • VideoTrak®-900 Specification/ Rev. 26 Jan 1999 3 3.0 TRACKING AND DETECTION 3.01 Tracking The VTU is a full Field of View tracking based system utilizing multi- resolution processing - therefore, detection is a by-product of tracking and is inherently accurate and robust. The VTU utilizes up to 5 tracking strips per Field of View (FOV) for tracking vehicles based on flow and direction. 3.02 Tracking Strips Tracking strips can be of any size and orientation within the FOV, and are typically associated with a lane, shoulder, or other areas of interest. Tracking strips define these interest areas and are comprised of 4 to 8 points making a polygon. Tracking strips are independent and can overlap and intersect. 3.03 Image Contrast Failsafe The VTU must have the capability to detect image contrast failures or poor quality video images from each camera. If the camera FOV does not contain a minimum amount of contrast, the VTU must go into a failsafe state. 3.04 Stabilization The VTU must be able to compensate for minor vibration or sway of the camera. Detection algorithms shall be designed to accommodate minor camera motion without the need for special hardware or programming. 3.05 Field of View Calibration The VTU has FOV calibration for accommodating perspective variations due to varying camera heights and angles. By defining 4 existing objects or points within the FOV and providing connecting distances in actual ground coordinates, the VTU will accurately adjust calculations for perspective. 3.06 Detection Zones The VTU can have up to 32 detection zones per camera FOV, for a total of 256 zones per unit (8 camera detection unit). A detection zone consists of a line or polygon of any size and orientation drawn on a video image. This line can consist of up to 4 points within or across any tracking strips. Detection zones can overlap and intersect and can span multiple tracking strips. 3.07 Detector Types Statistics Detection zones can be programmed as detectors or for incident monitoring. All zones are capable of traffic data collection. Special detector types are not required. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 4 3.08 Statistics Each detection zone can log the following statistics: • Volume/counts (# of vehicles) • Lane Occupancy (% time lane is occupied) • Speed (average speed in mph or kph) • Density (average density = volume/speed) • Headway (average headway in seconds) • Length (average vehicle length in ft/meters) • Vehicle Classification by user -selectable lengths (5 bins) • Delay (average delay in seconds) • Queue Length This data can be stored in a selectable time period of 10 seconds, 20 seconds, 30 seconds, 1, 5, 10, 15, 30 or 60 minutes. This data is available via RS -232 in real-time and may also be stored in FEPROM for any zone. RS -232 real-time statistics can be retrieved via ATMS protocol defined under ATMS protocol section of the specification. All zones can have statistics stored in FEPROM; the number of zones selected for storage and time slice will determine the maximum storage time (days, weeks). 3.09 Incidents In addition to the detection zone statistics, any of the camera's 32 detection zones can be configured for automatic incident detection and output. Incident detection zones can monitor any of the following incidents: • Vehicle presence for 'n' minutes or seconds • Vehicle speed (under speed, over speed, or speed within specific range) • Wrong way detection • Queue Length exceeded • Delay exceeded • Occupancy exceeded (low occupancy, high occupancy, or within a specific range) • Red traffic signal runners For some incidents, the user must have the option to select whether incident zone activation is based upon "individual vehicle" data or "period average" data. Incidents based on "individual vehicle" data will trigger any time that a single vehicle meets the incident criteria. Incidents based on "period average" data will trigger any time that data gathered over the statistics time slice meets the incident criteria. For instance, this option may be used to trigger speed incidents based upon either individual vehicle speed or average vehicle speeds over the programmed statistics time slice. All incident detectors shall have the ability to both tum on an output and also log the incident. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 5 • • 3.10 Output Assignments Detection zones can be assigned to any combination of outputs, independent of logging and reporting capabilities. More than one zone can be assigned to an output with the use of a logical operator. Selections must include OR, AND, NOR and NAND. The default operator shall be OR. 3.11 Detector Types A detector can simply operate as a presence detector; however, there are several additional detector types and options that may be programmed for a detector. The various types of detector operations are described below. Detect Always This option is the default state of all "detector" type detection zones. It should be selected if simple presence detector functionality is desired. When a vehicle enters a zone, it will activate immediately and remain active for the entire time that the vehicle is present. When the vehicle leaves the zone, the zone will immediately de -activate. This operation requires no phase associations or constraints Conditional Detector This option makes detector operation conditional upon an associated phase state (Red, Yellow, or Green). With a conditional phase association, the detector will only report detections while the assigned phase (input) is active. For more accurate turning movement counts, a detection zone can be placed well into an intersection but be programmed to activate and count only when an associated phase is green. This feature also allows users to design dilemma zones, etc. by disabling or enabling detectors based on phase status. Extend / Delay Detectors may be programmed to Extend or Delay activation and any associated output. An entry field shall be provided that allows the user to define a time period (in seconds) that the detection zone activation will be either extended or delayed. The Extend function forces a zone to remain active for a user defined time period after the last vehicle has exited the zone. The maximum extend time is 25.5 seconds. This operation may be associated to a particular phase. The Delay function forces a zone to remain inactive for a user defined time period after a vehicle enters and remains in the zone. If the vehicle remains in the zone, it will activate once the programmed delay time has elapsed. The maximum delay time is 30 seconds. This operation may be associated to a particular phase state. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 6 • 3.12 Occlusion Compensation A feature must be available to allow improved multi -lane freeway count accuracy when using less than ideal camera locations. Occlusion Compensation operates on the premise that adjacent lane over counting on multi -lane freeways is often due to occlusion by large vehicles (tractor trailers, buses, and other large trucks). These vehicles visually appear to occupy the adjacent lane away from the camera. Assuming that these vehicles are usually long, as well as tall, the adjacent lane detector can be de -activated while the truck is occluding the adjacent lane. Without occlusion compensation, both detectors would count the truck. With occlusion compensation, the detector covering the lane on the far side of the truck is deactivated and does not count (or provide an associated output) until the truck exits the detector in its own lane 3.13 Camera Mounting The system shall optimally detect vehicle presence when the camera is mounted 30 feet (10 meters) or higher above the roadway, when the camera is adjacent to the desired coverage area, and when the length of the field of view is not greater than ten (10) times the mounting height of the camera. Cameras should be mounted as close as possible to the center of the traffic lanes to be viewed, to diminish the effects of cross lane, adjacent lane and same lane occlusion. 3.14 Per Vehicle Records (Academia Mode) A Per Vehicle record program shall be available. It shall be a DOS based program that allows access to actual "per vehicle records" (PVR's) for a specified camera. At each request (as fast as the PC can request data up to 57600 baud), the VTU sends back information for every vehicle being tracked within the specified field of view. Information returned includes vehicle ID, time tracked, current X -Y coordinates, length, speed and uncertainties, as well as several other parameters. The data is stored as rapidly as possible into a binary file, and then converted into a comma delimited ASCII file upon termination of the program. A spreadsheet, word processor or custom application can then analyze this file. 3.15 Detection Accuracy Using a camera mounted as defined in section 5 and in the location as defined in section 3.13, the system shall be able to count vehicles with less than four (4) percent error rate under normal conditions and less than seven (7) percent error rate under artifact conditions caused by shadows, fog, rain, and snow. The volume count shall be for the entire field of view and shall be compiled over time intervals, which contain a minimum of 100 vehicles to ensure statistical. significance. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 7 • 3.16 Two Independent Configurations The database for each VTU shall contain two complete and independent configuration settings. These configurations are referred to as either Config #1 or Config #2. Each database contains a complete set of strip and zone layouts, tracking parameters, and calibration points for each Field of View. Each configuration also contains its own unique output assignment information. In some cases, it is desired to switch between these two configurations to perform certain advanced functions. For instance, in applications where lanes may be reversed during certain periods, the user may desire to change the placement and function of detection or incident zones accordingly. To accomplish this, the user may select to change configurations based upon Time of Day, Input, Output, or Zone State. Switching by Time of Day At the specified T.O.D., the VTU will automatically switch to the Config #2 settings. Switching by Input To implement an input must be selected and also defined as to the desired state of ON or OFF when active. When the specified input is in the programmed state, the VTU will automatically switch to the Config #2 settings. Switching by Output To implement an output must be selected and also defined as to the desired state of ON or OFF when active. When the specified output is in the programmed state, the VTU will automatically switch to the Config #2 settings. Switching by Zone To implement, select the desired state of the zone by selecting either ON or OFF in the selection box provided. When the specified zone is in the programmed state, the field unit will automatically switch to the Config #2 settings. 4.0 PERSONAL INTERFACE COMPUTER (PIC) 4.01 Computer interconnection A Personal Computer Interface (PIC) provides a user-friendly interface to the VTU via an RS -232 connection. 4.02 Computer Requirements The PIC can be any desktop, portable or laptop computer that is running, Windows 95, or Windows 98. The PIC should be a Pentium or higher with 16M RAM and a 50M available on the hard drive. A 16550 UART, standard on all new computers, is required for serial communications. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 8 • 4.03 User Interface The PIC will run the Windows TM' program for programming and interfacing to the VTU. This Windows M program will enable setup and programming for the VTU and provide the interface for real-time viewing and operations. 4.04 System Configuration The PIC will be used, in conjunction with a mouse or other pointing device, to draw and configure tracking strips, detection zones, and other features required for configuration and setup of the VTU. Live digital video, a single digitized frame, or live analog video with a custom digitizer card of the actual camera FOV may be utilized in this setup. 4.05 System Monitoring The PIC will be used for watching real-time operation of any camera, by utilizing compressed digital video transmitted via a serial communication link. Multiple VTU's and multiple cameras can be viewed in different windows. Detection zone activity, as well as incidents, will be highlighted and indicated on the VGA display of the PIC as traffic moves through the scene. 4.06 Digital Movies The PIC will be used for capturing and storing digitized video for later playback, in essence providing a VCR type recording mechanism for storing critical events. 4.07 Database and Addressing The PIC will be used for programming and storing all parameters required for operation of the VTU. In addition, the PIC can upload or download any of this data in user selectable portions. All VTU s will be completely addressable. 4.08 Statistics The PIC will be used for storage of traffic statistics. This data can be manually retrieved. All data will be stored in binary files to conserve disk space, with the capability of converting to other popular formats such as ASCII for use in spreadsheets, etc. The Windows"" program will contain several built-in graphs, charts and reports for presentation of the statistics. 4.09 Security There shall be at least 2 levels of security in the VTU field unit: Read/Write and Read Only access. The Read/Write access allows access to any function, including downloads, resets and other "write" functions. The Read Only access allows a user to only access "read" functions. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 9 Once a password is programmed, the user will be prompted to enter their password any time that communications between the PIC and VTU are established, either through Direct Connect or by modem. Upon entering a proper password, communications will be established. 4.10 Program Updates The VPM program can be downloaded from the PIC. The program resides in FEPROM with a protected boot sector. This feature enables the user to download a program update without interrupting operation of the unit. A hard reset is required to implement the new software. 5.0 CAMERA SYSTEM 5.01 Camera Specification The VTU shall utilize medium or high -resolution 1/3" or 1/2" monochrome CCD cameras. Each camera will provide a minimum of 383 lines of resolution. The camera will have a fixed focal length selected uniquely for each site and will utilize Auto -Ids lenses. The VTU will utilize RS -170, NTSC, CCIR or PAL video signals. Monochrome cameras are ten times more sensitive than color cameras under low light conditions. Therefore, monochrome are the choice cameras for video imaging applications and video detection. Since color cameras are not as sensitive as monochrome cameras under low light conditions, they should not be used for video detection applications unless there is auxiliary lighting to accommodate for the poor sensitivity under low light conditions. Optimal VTU operation will be achieved when utilizing the Philips-Burle VPK-5 series model cameras provided by the VTU manufacturer. The utilization of cameras other than the VPK-5 series cameras voids all system performance warranties. 5.02 IR Lens The cameras will be equipped with an IR lens that attenuates 600nm-1400nm to 10%. 5.03 Enclosures/Housings The camera shall be housed, as a minimum, in a NEMA Type IV water-resistant, dustproof enclosure. The enclosure shall have a heater mounted to the lens and a desiccant packet will be included to absorb moisture. A sunshield shall be provided. 5.04 Field Interconnection The camera enclosure will utilize a single MS -connector for interconnection to video and power cables. Optional video and power cable configurations are available. For European considerations, a different housing with liquid tight fittings may be supplied to meet certain requirements. 5.05 Camera Mounts VideoTrak®-900 Specification/ Rev. 26 Jan 1999 10 The camera will be installed in the field with the use of a 'J' bracket or Pedestal mount. It is necessary to ensure secure mounting of the camera to minimize sway and motion. 5.06 Cabinet Interconnection The field video cables will terminate in the traffic cabinet on the VTU Interface Panel (CIP). This panel will provide lightning protection and terminating junctions between the field and the VTU. Terminal strips, lightning protection and a ground buss are supplied for power cables from the cabinet to the cameras. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 11 6.0 ATMS REAL-TIME PROTOCOL This specification details the requirements, data and function for a real-time adaptive system using the VTU. This specification supersedes all previous documentation and specifications regarding the VTU and the functionality described herein. The ATMS (Advanced Traffic Management System) protocol will allow an outside source to "poll" VTU's at any given time rate for current, cumulated statistical and status information. This information can then be used adaptively by the outside source for a myriad of functions such as Adaptive Traffic Control, Incident Detection, Tunnel Management, etc. Goals: 1. Retrieve current, cumulated statistics from selected detection zones in real-time at some "poll" rate 2. Retrieve current Camera Status 3. Retrieve current Zone State and Zone Status 4. Retrieve current Incident Status 5. Retrieve current VTU Event Status 6. Retrieve statistics stored in Flash memory with the same command Other Features: 1. Allow a flexible polling rate without losing data due to comm errors 2. Utilize a pre-programmed time interval for cumulating zone statistics 3. Allow a Flash Memory address to be specified for statistic retrieval, where FFFF defaults to real-time statistics. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 12 Basic Protocol: This feature will use the standard VTU frame protocol. This protocol has the following format: Command + Cid + VTid + ByteCount + (packet data) +.CRC -CCITT where: Command 2 bytes Frame identifier. First character is Upper case, Second character is Lower Case Cid 1 byte ID of the Central or requesting computer VTid 2bytes ID of the VTU ByteCount 2 bytes Number of bytes in entire frame, including the CRC packet data variable Data being sent in this frame CRC -CCITT 2 bytes Cyclical Redundancy Check Implementation: The real-time information is implemented by programming a Time Slice value in the VTU for Statistics of 1 min, 5, 10, 15, 30 or 60 minutes and selecting zones for statistics logging. When the requesting computer asks for data, the VTU will send the current information from the previous time interval. If a data request is unsuccessful, the requesting computer can retry as many times as desired within the time interval to avoid losing any data. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 13 Protocol Command Structure: There are 3 commands associated with this functionality - Rs, Ts and Nk. An Rs is issued from the controlling computer. The response should be either a Ts or Nk. Request Statistics: R s Cid VTid BC QCAMid] [# Zones] [Intvl] [Status]} CRC -CCITT where: Protocol # bytes Range Description Rs 2 bytes N/a A literal command meaning Request statistics Cid 1 byte' 0-255 ID of the Central Computer that is requesting Vtid 2 bytes 0-999 ID of the VTU-900 BC 2 bytes 0-1024 Byte Count of entire frame CAMid 1 byte 0-7 ID of the FOB for information # Zones 1 byte 1-32 # zones for data in sequential order' Intvl 2 bytes 0-0xFFFF Address for statistic information from Flash or FFF for Real Time Statistics Status 1 byte 0-1 0 = Do not send Status information 1 = Send Status information CRC -CCITT 2 bytes 0-0xFFF CRC -CCITT VideoTrak®-900 Specification/ Rev. 26 Jan 1999 14 Transmit Statistics: T s Cid VTid BC {[CAMid] [# Zones] [Intvl] [Status] [Zone Status] [Zone State] [Cam Status] [Event Status] [Statistics]} CRC -CCITT where: Protocol # bytes Range Description Ts 2 bytes n/a a literal command meaning Transmit statistics Cid 1 byte 0-255 ID of the Central Computer that is requesting VTid 2 bytes 0-9999 ID of the VTU-900 BC 2 bytes 0-1024 Byte Count of entire frame CAMid 1 byte 0-7 ID of the FOV for information # Zones 1 byte 1-32 # zones for data in sequential order. If # zones in the Rs command is greater than the actual number of zones programmed, the Ts command will transmit the data for the actual zones and will modify this # Zones value to the correct value. Intvl 2 bytes 0 - OxFFFF Address for statistic information from Flash or FFFF for Real Time Statistics Status 1 byte 0-1 0 = Do not send Status information 1 = Send Status information Zone Status 4 bytes 0 - OxFFFF Bit coded status for each of the 32 zones. 0= Off, 1= ON. Application Note: If Which Incident is > 0 and Zone Status =1 for a zone, the incident is currently active. Which Incident is sent in the statistic information for each zone. Zone State 4 bytes 0 - OxFFFF Bit coded state for each of the 32 zones. 0 = Good, 1 = Failed. Camera Status 1 byte 0-1 0 = Good, 1 = FailSafe. (FOV status) Event Status 2 bytes 0 - OxFFFF Bit coded for which events are active. 16 bits used to accommodate future events. Only Event Category 1 are transmitted. All other events, FOV and Incidents, can be determined from the other information already provided within this protocol. Statistics variable n/a 30 bytes of statistic information for each zone in sequential order by zone. First 30 bytes = Zone 1, next 30 bytes = Zone 2, etc. CRC -CCITT 2 bytes 0 - OxFFFF CRC -CCITT VideoTrako-900 Specification/ Rev. 26 Jan 1999 15 NAK - Not Acknowledge If an 'Rs' command is not received properly, the VTU-900 will issue a NAK (Not Acknowledge) in the following format: N k Cid VTid BC {[echo command] [error code]} CRC -CCITT where: Protocol # bytes Range Description Nk 2 bytes n/a a literal command meaning Not Acknowledge Cid 1 byte 0-255 ID of the Central Computer that is requesting VTid 2 bytes 0-9999 ID of the VTU-900 BC 2 bytes 0-1024 Byte Count of entire frame Echo command 2 bytes n/a The command being NAK'ed Error code 1 byte 0-OxFF The error code indicates why the command in echo command was NAK'ed CRC -CCITT 2 bytes 0- OxFFFF CRC -CCITT Error Codes 1 = Invalid Command in Transmitted Packet 2 = Bad Byte Count in Transmitted Packet 3 = Bad Msg. Length in Transmitted Packet _4 = Bad.Address in Transmitted -Packet_ .._ 5 = Parity Error in Transmitted Packet 6 = Field Unit Not Ready 7 = Overrun Error in Transmitted Packet 8 = Framing Error in Transmitted Packet 9 = Bad Password 10 = Unexpected Command at Field Unit 11 = Bad CRC in Transmitted Packet 12 = Modem Return Code 13 = Cannot Stop Video 14 = Command Not Executed 15 = Command Aborted 16 = Could not End Video 17 = Bad CRC's in Database 18 = Data Not Valid in Transmitted Packet VideoTrak®-900 Specification/ Rev. 26 Jan 1999 16 Statistic Information: The statistical information is transmitted sequentially for each zone, and consists of the following information: Zone Statistical information: Avg. Occupancy 1 byte Avg. Seed 1 byte Avg. Density 1 byte Avg. Headway 1 byte Avg. Delay 2 bytes Avg. Length 1 byte Bin 1 Volume 2 bytes Bin 2 Volume 2 bytes Bin 3 Volume 2 bytes Bin 4 Volume 2 bytes Bin 5 Volume 2 bytes Volume 2 bytes # Incidents 2 bytes Which Incident 1 byte Instant Speed 1 byte Instant Length 1 byte Instant Volume 2 byte Spare 1 byte Average Queue (in meters) 1 byte Average Queue (# cars) 1 byte Instant Queue (# cars) 1 byte Total 30 bytes Incident Types: The following list details the Incident types which constitute which incident. Type Incident 1 Vehicle Presence 2 Speed too high 3 Seed too low 4 Occupancy too high 5 Delay too long 6 Queue length exceeded 7 Wrong Way Detection 8 Red Light Runners 9 Length Exceeded VideoTrak®-900 Specification/ Rev. 26 Jan 1999 17 J i 7.0 TECHNICAL SUPPORT 7.01 Site Survey A detailed site survey by a factory trained and certified representative is conducted prior to the deployment of the VTU. This site survey will ensure that the choice of camera(s), camera locations, optics, and data/video interconnect is appropriate for the application. 7.02 Technical Support Technical support for VTU elements is immediately available worldwide. On site support is also available through a global distribution and service network. 8.0 WARRANTY 8.01 Warranty The manufacturer warrants this product against manufacturing defects in materials and workmanship for two years from the date of shipment from the factory. Specific contracts and regional laws may vary or alter these terms. Extended service and warranty plans are available from the VTU manufacturer. VTU deployment with cameras other than those recommended by the manufacturer will void any guarantees or claims made regarding the performance accuracy of the system, but will not affect the warranty on the VTU chassis and video processing electronics. The manufacturers products are protected by one or more US and international patents and patents pending. Warranty registration is required of the end -user within 30 -days from product initialization to receive complimentary product enhancements and upgrades within the first year. 8.02 Certification of Compliance- NEMA The manufacturer warrants this product to be in full compliance with all NEMA hardware environmental requirements, and will produce independent laboratory product certification upon request. 8.03 Certification of Compliance- CE The manufacturer warrants this product, when configured with a conversion kit, to be in full compliance of all if (European) requirements pertaining to electromagnetic interference (EMI). The manufacturer will produce independent laboratory product certification upon request. VideoTrak®-900 Specification/ Rev. 26 Jan 1999 18 CITY OF FAYETTEVILLE, ARKANSAS Terms and Conditions All bids shall be submitted in a sealed envelope and must be submitted on forms provided by the City. 2. The item bid and the bid number shall be stated on the face of the sealed bid envelope. 3. Bidders shall include all applicable local, state, and federal sales tax in bid. The responsibility of payment shall remain with the successful bidder. 4. Bids received after the date and time set for receiving bids will not be considered. 5. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City. The City shall be able to purchase more or less than the quantity indicated subject to availability of funds. 6. The bid price shall remain good and firm until project is completed. All products delivered shall comply with applicable standards of quality. 8. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form. 9. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the furnishing of the items bid. 10. Each bidder shall state on the face of the bid form the anticipated number of days from the date of receipt of an order for delivery of equipment and installation to the City of Fayetteville. 11. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. 12. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 13. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. 14. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. 0 I 15. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior to opening time and date listed on the bid form. 16. If products and/or components other than those described in this bid document are proposed, the bidder must include complete descriptive literature and technical specifications. All requests for additional information must be received within five working days following the request. 17. Bids must be hand delivered or received by mail in the Purchasing Office, Room 306, 113 W. Mountain St. Fayetteville, AR 72701, on or before the time of closing listed GTiliiTZ , - v iniLtl1 o1 *18. Public improvement bids with a total of $20,000 or more shall submit certificates of insurance within 10 days of notice of bid award. Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries the following insurance which shall be maintained throughout the term of the bid. Any work sublet, the contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any employee engaged in work on the project is not protected under Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Statutory Amount Comprehensive General & Automotive Liability: $250,000 each person. $500,000 aggregate. Property Damage Liability: $100,000 aggregate. *19. Public improvement bids with a total of $20,000 or more require a 5% bid bond and if awarded, a 100% performance and payment bond to be submitted before notice to proceed is given. *20. Public improvement bids exceeding $20,000 or more require a contractor's license. *21. The City shall pay Contractor based on unit prices indicated in contractor's bid proposal. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. *22. Contractor shall not assign his duties under the terms of this agreement. All work shall be coordinated directly with the Project Manager, or their designee. *Applies to construction public improvement projects only, unless otherwise noted. BID LIST FOR VIDEO DETECTION SYSTEM October 1999 PINKLEY & ASSOCIATES 344 W. Hefner Road Oklahoma City, OK 73114 (405)-755-0858 TEMPLE, INC. P.O. Box 2066 Decatur, AL 35602 (800)-633-3221 ECONOLITE PRODUCTS P.O. Box 1299 Route 5, Box 977 Blanchard, OK 73010 (405)-485-2230 ACCOUNT# 4470-9470-5801-00 PROJECT# 96009 SUB PROJECT# 9901 PUBLICATIONS & DUES ACCOUNT# 1010-5320-5301-00 FAYETTEVWLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mrs. Peggy Vice, Purchasing Officer FROM: Mr. Perry Franklin, Traffic Division Superintendent DATE: November 17, 1999 SUBJECT: Recommendation for Bid# 99-85 (Video Detection System) Per Bid Tabulation Sheet Dated November 16, 1999, I recommend Bid# 99-85 for a Video Vehicle Tracking and Detection System for the Joyce Blvd. and N. College Ave. intersection be awarded to the low bidder Pinkley Sales Company of Oklahoma City, Oklahoma. Pinkley Sales Company submitted the low bid of $31,000. We have a remaining balance of $89,973 for traffic signal improvements in the Sales Tax Capital Improvements Fund Account# 4470-9470-5801-00 (Project # 96009 - 9901). If you need any further information regarding this recommendation, please feel free to call me. Thanks! FAYETTEVifLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Perry Franklin, Traffic Superintendent From: Heather Woodruff, City Clerk Date: December 13, 1999 Attached is a copy of the resolution awarding Bid 99-85 to Pinkley Sales Company for your records. The original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the internal Auditor. cc. Yolanda Fields, Internal Auditor