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HomeMy WebLinkAbout145-99 RESOLUTIONRESOLUTION NO. 145-99 A RESOLUTION AWARDING A CONTRACT UNDER RFP #99- 14 TO FRANK THORPE AS LAKE SEQUOYAH BOAT DOCK OPERATOR IN THE AMOUNT OF $22,800. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Rection L That the City Council hereby awards a contract under RFP #99-14 to Frank Thorpe as Lake Sequoyah Boat Dock Operator in the amount of $22,800. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 16th day of November , 1999. fArtrf AT By: NuY Heather Woodruff, City Cler APPROVED• By Fred Hanna, Mayor • AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW , • RErgiOtt,VIEW FORM NOV 0419999JJ CITY OF FAYETTEVILLE CITY CLERK'S OFFICE For the Fayetteville City Council meeting of November 16, 1999 FROM: Connie Edmonston Name Parks and Recreation Public Works Division Department ACTION REQUIRED• Approval of Request for Proposal #99-14 and contract for Lake Sequoyah Boat Dock Operator to Frank Thorpe in the amount of $22,800. COST TO CITY: gg9,Rno Cost of this Request inin-s95n-sits no Account Number Project Number g R-2nnn R„r7Pt rnntrartServires Category/Project Budget Category/Project Name n Funds Used To Date $53 5445 Remaining Balance I ake Maintenance Program Name iieneral Fund BUDGET REVIEW: xx(2000) Budgeted I em Bud.e anagen Budget Adjustment Attached f 101" re Adminis ive ices Director CONTRACT/GRANT/LEASE REVIEW: Account GRANTING AGENC AzrKfrLY //3-9 9 J.IJ./ ,. AI 4 her Date erna Auditor 1/.34 Date ADA Coordinator 1-3-99 Ci y torn \ 1 V Purchasing Officer Date 1/-"W Date Date STAFF RECOMMENDATION: Approval of contract. atA v si .,' Head i n. a t � rector Ida • L ti: ive Services Director ayor Date Date Cross Reference New Item: No Prev Ord/Res #: _ Orig Contract Date:_ Orig Contract Number: • • STAFF REVIEW FORM Description Lake Sectuovah Boat Dock Contract Page 2 Meeting Date Nov 16, 1999 Comments: Reference Comments: Budget Coordinator Accounting Manager r./,y,, .c `nii Ma -us -AAA- Gn 7ID Ido ry ctrl Jln.ece- w� < City Attorney act Purchasing Officer ADA Coordinator Internal Auditor FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Hanna and City Council THRU: Charlie Venable, Public Works Director (/I FROM: Connie Edmonston, Parks & Recreation Superintendent DATE: November 3, 1999 RE. Award of Lake Sequoyah Boat Dock Operator's contract Two bids were received for the contract of the Lake Sequoyah Boat Dock Operator. The selection committee recommends the contract be awarded to Frank Thorpe in the amount of $22,800. Frank has operated the boat dock for the past five years under Boat Yard, Inc. The term of this contract is one year beginning on January 1, 2000. The contract may automatically be renewed for five consecutive one year terms, with compensation being adjusted each renewal period by three percent of the contracted amount for the prior year. Attachment: Request for Proposal #99-14 and Contract Lake Sequoyah Boat Dock Operator Contract CITY OF F AYE T TEVILLE, ARKANSAS Request for Proposal #99-14 RFP #99-14 City of Fayetteville, Arkansas LAKE SEQUOYAH BOAT DOCK OPERATOR CONTRACT The City of Fayetteville, Arkansas is now accepting bids for the Lake Sequoyah Boat Dock Operator Contract. The bids will be evaluated using the City's Professional Services Selection Policy, PUR- 13. In evaluating the qualifications of each bid, a review committee will consider the following critena, as detailed in PUR-13, with the assigned point values that total 100 percent. Evaluation factors outlined shall be applied to all eligible, responsive bidders in comparing proposals and selecting the successful bidder. While the City reserves the right to interview any or all bidders, award of a contract may be made without discussion with bidder after proposals are received. Proposals should, therefore, be submitted on the most favorable terms available. 1. Qualifications 20% Qualifications in relation to project to be performed. Information reflecting qualifications of the proposer. Indicate specialized experience of the proposer in connection with the type of service required as outlined in the contract. 2. Experience, Competence, and Capacity .20% Experience, competence, and capacity for performance. Information reflecting the names and qualifications (including experience) of the major personnel assigned to this specific project. 3. Proposed Work Method 20% Proposed method of doing work. A proposed work plan describing how the project would be conducted as well as other facts concerning approach to scope you wish to present. 4. Past Performance 25% Previous evaluations (as set forth in PUR-13.08) shall be considered a significant factor. If previous evaluations with the City are not available, past performance records with others will be used, including quality of work, timely performance, diligence, ability to meet past budgets, and any other pertinent information. Proposer will provide a list of similar jobs performed and person whom we can contact for information. 5. Price 15% • The City requires all vendors and contractors doing business with the City not to discriminate against any person on the basis of race, age, color, religion, sex, ancestry, non -job-related handicaps, or national origin. The City requires the contractor to be familiar with and comply in every respect with Civil Rights Laws. The City requires proof of liability insurance. If you are interested in submitting a bid for the Lake Fayetteville Boat Dock Operator contract, your bid must be submitted to the City of Fayetteville Purchasing Department no later than 5:00 p.m. on November I, 1999. If you have any questions or need additional information, please contact Peggy Vice at 575-8289. Attachment: City of Fayetteville Professional Services Selection Policy: PUR-13 CITY OF FAYETTEVILLE Lake Sequoyah Boat Dock Operator Contract OPERATING CONTRACT FOR_LAJ(E SEQUOYAH BOAT DOCK For the total amount of L$ / 9 o O per month, r`t N.114. 36%-o'r pe. (the "Contractor") agrees to provide the list of services and requirements to the City of Fayetteville beginning January 1, 2,000 and ending on December 31, 2,000. Either party may cancel this contract by giving the other party thirty days written notice of cancellation. The Contractor further certifies possession of the initial capital monies to commence boat dock operations. The City agrees to pay the Contractor in current funds for the performance of the listed services and requirements by making payments to the contractor no later than the 15th of each month. CONTRACTED SERVICES AND REQUIREMENTS 1. Operate and manage the Lake Sequoyah Boat Dock. Shall be an independent contractor not an employee of the City. Must open and close the lake gates seven days a week at sunrise and sunset. The Lake Sequoyah Boat Dock is closed each year from December 24 through January 14. The operator is responsible for supervising the boat dock during this time. 2. Collect boat stall rentals, storage rentals, fishing permits, and boating permits. These fees are submitted to the Parks and Recreation Office on a weekly basis. 3. Prepare reports and keep records as required by the Parks and Recreation Superintendent. 4. Enforce lake rules and regulations as adopted by the Fayetteville Code of Ordinances Chapter 97, Section 97.070 and 97.999. 5. Provide proof of liability insurance with a minimum coverage of: $300,000 for one person involved in death or injury. $500,000 for two or more persons involved in death or injury. Receive prior approval from the Parks and Recreation Superentendent, or his designee, for any special event conducted at Lake Sequoyah. 6. Mow the yard surrounding the boat dock office and dock area to maintain a manicured appearance. 7. Pick-up trash and clean the office and bathroom on a daily basis. 8. Conduct the following business at the Lake Sequoyah Boat Dock: a. Sell concessions in compliance with all applicable State & Federal Laws, Municipal Ordinances, Health Department Regulations and the rules and regulations of all authorities having jurisdiction over the performance of this project. b. Sell fish bait. c. Provide other services which the Parks and Recreaction Superintendent determines will enhance the operation of Lake Sequoyah. 9. On call 24 hours a day. 10. Theinitial annual term of the Contract shall be January 1st through December 31st, 2000. Compensation for the first renewal period will be $ ) eJ o 0 v O per month. However, said Contract may automatically renew for five (5) consecutive one (1) year terms, with compensation being adjusted each renewal period by three percent (3%) of the contracted amount for the prior year. Such automatic renewal shall be subject to budget approval by the City Council. 11. Either party may terminate this contract at any time by giving the other party thirty (30) days written notice of termination. IN WITNESS WHEREOF, the parties to these presents have executed this contract in three (3) counterparts, each of which will be deemed an original, in the year and day first above mentioned. ATTEST: (Witness) CITY OF FAYETTEVTT T ARKANSAS (City) By (Title) (Contractor) By 4 -4%J -w CL rn ser - (Title) 1395 Lc.%tQ 5e94041a1.. Ds -'Qty (Address and Zip Code) reme'li'Pv.lkfc.1 NYC. '17-7c; PROPOSAL FOR OPERATING LAKE SEQUOYAH BOAT DOCK For the amount of $ t 1 a 0 per month. I, CA— �ns agree to provide the aforementioned list of services to the City of Fayetteville. The term of this agreement is for a twelve month period. Automatic extension provisions for five (5) additional one year terms is contained m the agreement Either party may cancel this contract by giving the other party thirty days written notice of cancellation. I further certify that I have the initial capital monies to commence boat dock operations. Signature of Pmpoaer • • 1 • • • LAKE SEQUOYAH BOAT DOCK OPERATOR CONTRACT 1. QUALIFICATIONS: I, Frank Thorpe, have been operating the Lake Sequoyah Boat Dock for the past five years and seven months under the auspices of Boat Yard, Inc. Lake Sequoyah has been conducted in a business -like way during this period of time treating the wants and will of the customers we serve with utmost importance Prior to operating Lake Sequoyah, I was a fishing guide and tournament fisherman for over 20 years, did an outdoor radio show for 12 years six days a week and still write outdoors for the Morning News of Northwest Arkansas. In the mid -70's, I managed Starkey Marina on Beaver Lake so have been involved with people, lakes and fishing practically all my life. 2. EXPERIENCE COMPETENCE, AND CAPACITY: Part of this I covered in qualifications. Boat Yard, Inc., initially purchased needed equipment such as cash register, refrigerators and aerators for beginning operation. This equipment, in its entirety, was purchased from Boat Yard, Inc., by me at the end of the first seven months. No further equipment is necessary at this time for operation. Major personnel, other than myself, will be Richard Utley who has worked for me for the past two years and has been a great addition to the operations of Lake Sequoyah. Utley and I have agreed to terms under which he will continue to work at Lake Sequoyah for the term of this lease. He is highly qualified, being a hunter and fisherman all of his life, is extremely knowledgable about fishing and the rules and regulations of the lake. He has held various jobs dealing with the public, is experienced with retail operations and excellent in dealing with all different types of people. Utley also spent 22 1/2 years in the U.S.Army. It is also an asset that I live on Lake Sequoyah Drive about three minutes from the lake. PROPOSED WORK METHOD: To continue to serve the needs of the people who utilize the Lake Sequoyah resource in any possible way that is reasonable. I will continue to sell crappie and bass minnows, goldfish in season, fiver, worms, etc, along with hooks, sinkers and other terminal tackle. My aim is to also keep the public informed about fishing conditions and what is biting and to promote the lake using newspapers and the Arkansas Game and Fish Commission. Both the Morning News and the AGFC call each week for a fishing report which goes both locally and statewide. Various other publications call from time to time. The Lake Sequoyah office is also a source of information for area outdoorsmen and we keep current state fishing regulations on hand free of charge Bottom line is that work will be done as instructed. PAST PERFORMANCE. I think most of this has been covered. It is my intention to make Lake Sequoyah a safe and desirable spot for fishermen and a place where families can spend quality time together. This is already being accomplished, but there is certainly room for growth I would be more than happy to appear before the selection committee and answer any further questions you might have. PRICE. $22,800 anually which breaks down to $1900 per month. Sincerely, T.-ovw Frank Thorpe 1385 Lake Sequoyah Drive Fayetteville, AR 72701 • Jim Nixon 3820 E Huntsville Rd. Fayetteville, AR 72701 Mark Pifer 17131 Tyson Hog Farm Winslow, AR 72959 Chris Bell 3374 Remington St. Springdale, AR 72764 Oscar Lisle 2361 Brandi Circle Fayetteville, AR 72701 Jim Blackston 14148 Mhoon, WC 3329 Fayetteville, AR 72701 Marty Andreason Boat Yard, Inc. 612 N. Concord St. Lowell, AR 72745 Jim Black P. O. Box 483 Johnson, AR 72741 Frank Thorpe 1385 S. Lake Sequoyah Dr. Fayetteville, AR 72701 Bidder's List Ernest Jones Hickory Creek Boat Dock Route 2, Box 253 D Lowell, AR 72745 Sammie, Cliff, & Kevin Callenghan Horseshoe Bend Boat Dock Route 1, Box 820 Rogers, AR 72756 Robert Bauer Lost Bridge Boat Dock P. O. Box 95 Garfield, AR 72732 Wade Young Marine Services Unlimited, Inc. P. O. Box 1459 Rogers, AR 72757 Jim Lemon Starkey Boat Dock Route 2, Box 170 Eureka Springs, Alt 72632 William Urban War Eagle Boat Dock 23151 War Eagle Marina Road Springdale, AR 72764 Malinda Lefave 2260 N. 2nd St. Rogers, AR 72756 CITY OF FAYETTEVILLE Lake Sequoyah Boat Dock Operator Contract For the total amount of $1.900 per month, Frank Thorpe (the "Contractor") agrees to provide the list of services and requirements to the City of Fayetteville beginning January 1, 2000 and ending on December 31, 2000. Either party may cancel this contract by giving the other party thirty days written notice of cancellation. The Contractor further certifies possession of the initial capital monies to commence boat dock operations. The City agrees to pay the Contractor in current funds for the performance of the listed services and requirements by making payments to the contractor no later than the 15th of each month. CONTRACTED SERVICES AND REQUIREMENTS 1. Operate and manage the Lake Sequoyah Boat Dock. Shall be an independent contractor not an employee of the City. Must open and close the lake gates seven days a week at sunrise and sunset. The Lake Sequoyah Boat Dock is closed each year from December 24 through January 14. The operator is responsible for supervising the boat dock during this time. 2. Collect boat stall rentals, storage rentals, fishing permits, and boating permits. These fees are submitted to the Parks and Recreation Office on a weekly basis. 3. Prepare reports and keep records as required by the Parks and Recreation Superintendent. 4. Enforce lake rules and regulations as adopted by the Fayetteville Code of Ordinances Chapter 97, Section 97.070 and 97.999. 5. Provide proof of liability insurance with a minimum coverage of: $300,000 for one person involved in death or injury. $500,000 for two or more persons involved in death or injury. 6. Receive prior approval from the Parks and Recreation Superentendent, or his designee, for any special event conducted at Lake Sequoyah. 6. Mow the yard surrounding the boat dock office and dock area to maintain a manicured appearance. 7. Pick-up trash and clean the office and bathroom on a daily basis. 8. Conduct the following business at the Lake Sequoyah Boat Dock: a. Sell concessions in compliance with all applicable State & Federal Laws, Municipal Ordinances, Health Department Regulations and the rules and regulations of all authorities having jurisdiction over the performance of this project. b. Sell fish bait. c. Provide other services which the Parks and Recreaction Superintendent determines will enhance the operation of Lake Sequoyah. 9. On call 24 hours a day. 10. The initial annual term of the Contract shall be January 1st through December 31st, 2000. Compensation for the first period will be $ 1.900 per month. However, said Contract may automatically renew for five (5) consecutive one (1) year terms, with compensation being adjusted each renewal period by three percent (3%) of the contracted amount for the prior year. Such automatic renewal shall be subject to budget approval by the City Council. 11. Either party may terminate this contract at any time by giving the other party thirty (30) days written notice of termination. IN WITNESS WHEREOF, the parties to these presents have executed this contract in three (3) counterparts, each of which will be deemed an original, in the year and day first above mentioned. Al !EST: (City Clerk) (Witness) CITY OF FAYETTEVILLE. ARKANSAS (City) By: Mayor (Title) Frank Thorpe (Contractor) By: ,c Operator (Title) 1385 Lake Sequoyah Dr.. Fayetteville. AR 72701 (Address and Zip Code) FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Connie Edmonston, Parks and Recreation From: Heather Woodruff, City Clerk Date: November 22, 1999 Attached is a copy of the resolution awarding a contract to Frank Thorpe I am returning one original for you to distribute. The original will be microfilmed and filed with the City Clerk. cc. Yolanda Fields, Internal Auditor