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Home My WebLink About129-99 RESOLUTION• • RESOLUTION NO. 129-99 A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH CEI ENGINEERING ASSOCIATES, INC. FOR THE GREATHOUSE PARK BRIDGE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS Section 1 That the City Council here by approves a contract amendment with CEI Engineering Associates, Inc. for the Greathouse Park Bridge. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 5th day of October , 1999. APPROVED. By. ATTEST: By J saLein — Heather druff, City C erk -':.1 / N. i • Fred Hanna, Mayor • • Engineering Associates, Inc. EXHIBIT A City of Fayetteville, Arkansas Greathouse Park Bridge Amendment to Contract for Engineering Services CEI Project No. 13905.2 — October 4, 1999 I. PROJECT DEFINITION This contract amendment is for the purpose of advising the City of Fayetteville as to the viability of the Greathouse Park Bridge project, as designed and as previously approved by the Fayetteville Parks Board and the Fayetteville City Council. II. SCOPE OF SERVICES A. EVALUATE ALTERNATIVES TO CURRENT DESIGN Review the project to verify that the amount of channel improvements being performed are needed for flood improvement purposes. B. MEETINGS and WRIT I EN REPORT Attend meetings with City officials, at public meetings and at other times, and with other regulatory agencies as required to discuss the project and to identify various alternatives for evaluation. C. CONSTRUCTION ADMINISTRATION Provide construction administration during the construction phase. This represents a slight increase in the construction phase budget from the original contract. Lump Sum Fee (for all tasks) $2,250.00 III. ADDITIONAL SERVICES A. Any evaluations besides those described above will either require an amendment to this amendment or can be performed as extra services using the hourly rates included in the original contract. Any costs to re -bid the project and prepare new contracts, if required, will be covered by an amendment. Greathouse Park Bridge Amendment to Contract for Engineering Services September 14, 1999 Page 2 of 2 All other provisions of the original contract remain the same. Title: Mayor Date: City o Fayetteville L/Ai:// Title: Department Head Date: Oct til 1? ?Cr Rick W. Rigel! CEI Enginee w'ssociates, Inc. AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville STAFF REVIEW FORM City Council meeting RECEIVED OCT 0 5 1999 CITY OF FAYETTEVILLE CITY CLERK'S OFFICE of October 5, 1999 FROM: Connie Edmonston Name Parks & Recreation Division Public Works Department ACTION REQUIRED: Approval of amendment to CEI contract #656 for the Greathouse Park bridge. COST TO CITY: $9,511 Cost of this Request 295n-9250 5817-0n Account Number Q800d-1 Project Number 5/3Y,Ona Category/Project Budget $/A.5, /8a Funds Used To Date $ 8i 1o2i7 Remaining Balance Park Imprnvemanta Category/Project Name Program Name f;anaral/Parke Development/Sales Tax Fund BUDGET Budg t Manage V. Budgeted em Budget Adjustment Attached A istr ative Services Director CONTRACT/GRANT/LEASE REVIEW: ity Att Purchasing Officer /0-4-99 Date GRANTING AGENCY: ernal Auditor / Date 5i ADA Coordinator /o-4),9 Date Date Date STAFF RECOMMENDATION: Approval of amendment to contract. 10-44,iY Date /044-475 Date?++a �1Date Date 1 Date Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Orig Contract Date:_ Number: 656 Description CEI contract amendment STAFF REVIEW FORM Page 2 Meeting Date Oct. 5, 1999 Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor FA ETTEVI LLE THE CITY OF FAYETTEVIIIE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: THRU: FROM: Conni&td onston, Parks & Recreation Superintendent DATE October 4, 1999 RE: Amendment to CEI Contract for the Greathouse Park Bridge Mayor Hanna and City Council Charlie Venable, Public Works Director Ga/ The Parks and Recreation Division requests the approval of an amendment to the contract with CEI Engineering Associates Inc. for their work at Greathouse Park. The amendment will allow CEI to review the project and verify the amount of channel improvements needed for flood improvement purposes; costs to attend meetings; and provide construction administration. These changes will allow the City to proceed with CEI in revising the construction contract with Tomlinson Construction in order to reduce the channelization and tree removal required. If you have any questions, please call me at 444-3473. Attachments: CEI Amendment to Contract Sent By: CEI Engineering Associates, Inc.;501 273 0844; Sep -28-99 3:54PM; Page 1/1 The Corps of Engineers requested CEI Engineering Associates, Inc., to prepare one additional computer analysis, to see if using an elevated ramp on the south side of the bridge would present less restriction to the passage of flood water. This was to be done in the belief that an elevated ramp, although more expensive than a ramp on earth fill, might allow for a reduction in the amount of channel improvements needing to be done. While preparing that analysis, CEI found an area of the creek where the original FEMA computer model did not have enough detail to fully describe the creek in the area where the bridge would be constructed. A more detailed model was prepared and analyzed. The results show that the proposed bridge can be constructed with virtually no channel improvements while at the same time not raising the flood elevation. Being able to delete the channel improvements means that most of the trees in the park can be saved. Only 4 to 8 trees right in the construction area of the bridge will need to be removed CEI will now prepare revised construction drawings which will show a drastic reduction in the amount of channel work to be performed. Post -its Date q'Za h,�, l �'7 p opt , To From crJLs( COJDepl. Co. Phone* - Phone* Fax* Fax* 1 SEP -27-99 • 10':53 AM CITY OF FAYETTEVILLE 501 521 7714 P.02 Greathouse free Inventory Performed by Lisa Paschal September 24,1999 Measured by D.B.M. ( Diameter, Breast , Height) 4 'it' Tree Count 12" Trcc 12 24" Trec 7 33"- 36" Trec 2 Total 12" or Tart cr trcc - 21 Total 6" - 12" tn:c - 25 12" Trees Bois d'Arc 2 -Red Oak Mulbeny 2-Hackbcrry ( le;s than 12") 2-Hackbcrry ( otic is leaning on edge) Chcny Box Elder Ash Red Oak ( 15" single leader) 24" j'yecs 4lackbcrry Hackbcrry (on ec:ge of construction) Bois d'Arc (18" - 24" split trunk) Ash (20"- 22") White Oak 2 -White Oak (w/ a lot of bark damage) »11.36" Trees White Oak (33") Silver Maple (36' w/ 9 trunks) There arc also 2 dead trees. • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Connie Edmonston, Parks Director From: Heather Woodruff, City Clerk Date: October 12, 1999 Attached is a copy of the resolution approving a contract amendment with CEI Engineering for the Greathouse Park Bridge. I am also returning one original for you to distribute. The original will be microfilmed and filed with the City Clerk. cc. Yolanda Fields, Internal Auditor • (en Engineering Associates, Inc. • MICROFILMED City of Fayetteville, Arkansas Greathouse Park Bridge Amendment to Contract for Engineering Services CEI Project No. 13905.2 — October 4, 1999 I. PROJECT DEFINITION u)l /J9— 911 /a-5-99 /0 /os/s9 Cod Cil EN6/sktrin9 -sscc1Aft5 Grua / This contract amendment is for the purpose of advising the City of Fayetteville as to the viability of the Greathouse Park Bridge project, as designed and as previously approved by the Fayetteville Parks Board and the Fayetteville City Council. II. SCOPE OF SERVICES A. EVALUATE ALTERNATIVES TO CURRENT DESIGN Review the project to verify that the amount of channel improvements being performed are needed for flood improvement purposes. B. MEETINGS and WRITTEN REPORT Attend meetings with City officials, at public meetings and at other times, and with other regulatory agencies as required to discuss the project and to identify various alternatives for evaluation. C. CONSTRUCTION ADMINISTRATION Provide construction administration during the construction phase This represents a slight increase in the construction phase budget from the original contract. Lump Sum Fee (for all tasks) $2,250.00 III. ADDITIONAL SERVICES A. Any evaluations besides those described above will either require an amendment to this amendment or can be performed as extra services using the hourly rates included in the original contract. B. Any costs to re -bid the project and prepare new contracts, if required, will be covered by an amendment. ., - Greathouse Park Bridge • • Amendment to Contract for Engineering Services September 14, 1999 Page 2 of 2 All other provisions of the original contract remain the same. City f Fayetteville Ri'k W. ' oge CEI Engineeri Associates, Inc. Title: Mayor Date: Oct-. S /999 Title: Department Head Date: QQ 9