HomeMy WebLinkAbout118-99 RESOLUTIONRESOLUTION NO 118-99
A RESOLUTION AWARDING BID NO. 99-67 TO PRESTO
PRODUCTS CO., IN THE AMOUNT OF $165,935, FOR THE
PURCHASE OF PLASTIC TRASH BAGS TO BE USED IN THE
CITY'S VOLUME BASED SANITATION RATE PROGRAM;
AND APPROVAL OF A BUDGET ADJUSTMENT IN THE
AMOUNT OF $34,945.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS*
Section 1 That the City Council hereby awards Bid No. 99-67 to Presto Products Co.,
in the amount of $165,935, for the purchase of plastic trash bags to be used in the City's volume
based sanitation rate program. A copy of the bid tabulation is attached hereto marked Exhibit "A"
and made a part hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$34,935 increasing Recycling Supplies, Acct. No. 5500 5020 5225 00 by decreasing Workers
Compensation Premium, Acct. No. 5500 5000 5111 00. A copy of the budget adjustment is
attached hereto marked Exhibit "B" and made a part hereof.
'TASSEL? AND APPROVED this Z day of September , 1999.
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Heather Woodruff, City Cle
Fred Hanna, Mayor
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DESCRIPTION: PLASTIC TRASH BAGS
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CITY OF FAYETTEVILLE
113 West Mountain Street
Fayetteville, Arkansas 72701
Solid Waste Division
(501) 444-3498
BID #• 99-67 DATE ISSUED: July 26, 1999
DATE & TIME OF OPENING: August 10, 1999 - 2:30 P.M.
BUYER: Peggy Vice, Purchasing Manager, Room 306, (501) 575-8289
DELIVERY DATE: November 1, 1999
F.O.B.: Fayetteville, Arkansas
ITEM DESCRIPTION BAGS PER ROLL ROLLS UNIT PRICE TOTAL PRICE
1. Plastic Trash Bags 52 32,000 $ 4.81 $ 153,920.00
2. Plastic Trash Bags 20 2,000 $ 1.85 $ 3,700.00
3. Plastic Trash Bags 10 1,000 $ 0.93 $ 930.00
Subtotal $ 158,550.00
Tax $ 7,385.00
Total Bid Price: $ 165,935.00
EXECUTION OF BID - Upon signing this Bid, the bidder certifies that they have read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish these
articles at the prices stated. Unsigned bids will be rejected. Items marked * are mandatory for
consideration.
*NAME OF FIRM: i tC.EZT0 p &ODOCTS eost.pA-N y
*BUSINESS ADDRESS: 1010 N • WWI alt.J5
ST"•
*CITY: t' eple..4t3U
*PHONE: 920- 138- 1-1
*AUTHORIZED SIGNATU
*TITLE: V/d)
*STATE: (A) Z *ZIP: 5 9 91'/
*FAX:
�0-738-13SL7
PLEASE NOTE: ALL ITEMS MARKED * ARE CONSIDERED MANDATORY
REQUIREMENTS FOR CONSIDERATION OF BID FAILURE TO COMPLETE THESE
ITEMS MAY RESULT IN REJECTION OF BID.
CITY OF FAYETTEVILLE, ARKANSAS
BID # 99-67
SPECIAL TERMS & CONDITIONS
This request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the city to pay any costs incurred by the bidder in the preparation of this bid.
1. All bids shall be submitted on forms provided by the City with the item bid and the bid
number stated on the face of the sealed envelope. Bidders MUST provide the City with their
bids signed by an employee or officer having legal authonty to submit bids on behalf of the
bidder. The entire cost of preparing and providing responses shall be borne by the bidder.
Bidders shall include all applicable local, state, and federal tax in this bid. The responsibility
of payment shall remain with the successful bidder. Tax amount MUST show as a separate
item.
3. Bids received after the date and time set for receiving bids will NOT be considered. The
City will NOT be responsible for misdirected bids. Vendor should call the Purchasing Office
at (501) 575-8289 to insure receipt of their bid documents prior to opening date and time
listed on the bid form.
4. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding
and make a bid award deemed to be in the best interest of the City. The City shall be able
to purchase more or less than the quantity indicated subject to availability of funds.
Time is specifically made of the essence of this contract and failure to deliver on or before
the time specified in the contract may subject the contractor to the payment of damages.
6. All bid prices shall be FOB Solid Waste Division, 1560 South Happy Hollow Road,
Fayetteville, Arkansas, 72701, and shall include all labor, materials, overhead, profit,
insurance, shipping, etc., to cover the furnishing of the unit(s) bid.
7. Manufacturers Warranty shall apply to each unit as specified. A copy of the applicable
warranty MUST accompany the bid with any exception to the warranty clearly noted on the
Bid Form.
8. Any exception to the requirements of the City of Fayetteville MUST be noted on the Bid
Form. If products other than those described on the bid document are proposed, the bidder
must include complete descriptive literature and technical specifications. The City reserves
the right to request any additional information it deems necessary from any or all bidders
after the submission deadline.
9. All items marked "MANDATORY REOUIREMENTS FOR CONSIDERATION OF
BID" MUST be completed and returned with the bid or the bid may be considered an non-
responsive and rejected on that basis.
GENERAL SPECIFICATIONS
PLASTIC TRASH BAGS
FOR VOLUMETRIC WASTE COLLECTION
General specification requirements are as follows for PLASTIC TRASH BAGS FOR
VOLUMETRIC WASTE COLLECTION. These are MINIMUM SPECIFICATIONS ONLY and
are not limited or restricted to the following.
ALL UPGRADE OR DOWNGRADE VARIATIONS/DEVIATIONS/SUBSTITUTIONS
MUST BE CLEARLY ANNOTATED. IN THE ABSENCE OF SUCH STATEMENTS. THE
BID SHALL BE ACCEPTED AS IN STRICT COMPLIANCE WITH ALL TERMS,
CONDITIONS AND SPECIFICATIONS AND THE SUPPLIER SHALL BE HELD LIABLE
Alternates will be considered provided each Supplier clearly states on the face of his proposal
exactly what he proposes to furnish and forwards necessary descriptive material which will clearly
indicate the character of the article covered by his/her bid All bids are subject to Staff analysis.
All Units Bid shall show deviations to line item specifications on the "Minimum Specification"
attached with referral to each item. Utilizing a copy of these specifications with variations
"highlighted" and specifics noted is suggested.
Fifteen (15) example of your plastic trash bag with examples of graphics and text shall accompany
all bids.
The City of Fayetteville reserves the right to accept the best bid for the City, and is not required to
accept the lowest priced bid. The City also reserves the right to reject any or all bids and will be the
sole judge of what comprises the best and most advantageous unit to meet the needs of the City.
1. GENERAL: It is the intent and purpose of these specifications to secure for the purchaser
the necessary products which will be capable of performing in a safe, practical and efficient
manner consistent with accepted commercial standards.
2. MATERIALS AND WORKMANSHIP• All products, materials, and workmanship shall be
of the highest grade in accordance with modern practices. The products supplied will be new
and unused.
MINIMUM SPECIFICATIONS
PLASTIC TRASH BAGS
1. SCOPE:
a. The scope of this section is to list the minimum acceptable features and performance
specifications for plastic trash bags for volumetric waste collection. Bidders are to
have thoroughly read and understood these specifications prior to bid submission.
Bidder certification of its bid document signifies that bidder meets or exceeds all
specifications. If the product being bid does not meet all specifications, the bidder
must submit with bid, a separate page with a complete explanation of each variance.
If not identified on such list, then that bid will be disqualified.
2. GENERAL.
a. Estimated Quantity: Total bags - 1,700,000. Delivery to be made in full truck loads
with a release schedule to be supplied by the City.
b. Delivery:The shipment must occur within six (6) weeks of the official notification
of the Bid Award.
c. Substance: Bags are to be constructed of 75% prime, virgin linear low blend resin
and 25% recycled content.
d. Film Thickness: the gauge of the film used to fabricate plastic bags shall be a
minimum of 1 1 mils in thickness.
e. Film Strength: The film shall meet the strength to failure specification of film, folds,
and seals specified in testing (h) below.
f. Bag Dimension: The bag must measure 30" x 36".
g. Bag Weight: The weight of 1,000 bags shall not be less than 89 pounds.
h. Testing: We reserve the right to weigh and in other ways test random samples of any
shipments received, and will refuse the entire shipment if the bags do not meet these
minimal specifications.
Dart Impact 120
Machine Direction Tear 175
Transverse Direction Tear 475
Load Capacity
Lifted by drawtape
Lifted by body of bag
30 lbs.
65 lbs.
I. Bag Color: The plastic refuse bags shall be purple color and non -transparent.
j. Bag Printing: Each bag must have one complete impression of artwork (100 square
inches) printed one color. Artwork samples included with bid specifications.
k. Packaging:As specified on front page. 32,000 rolls @ 52 bags per roll, 2,000 rolls
@ 20 bags per roll, and 1,000 rolls @ 10 bags per roll.
1. Construction:Bags shall have a flat bottom seal. No side seams. Closure is to be
of drawtape.
m. Samples:Fifteen (15) samples with the above specifications must be provided with
Bid.
n. References: Five (5) references by the bidder must be submitted of municipalities
where successful bag programs are in progress using bags similar to those you are
bidding.
BIDDERS LIST
PLASTIC TRASH BAGS
Unisource
Attn: Larry Minot
400 Shall
Little Rock, AR 72203
Presto Products Company
Attn: Al Dobbratz
P.O. Box 2399
Appletown, WI 54913-2399
Dyna -Pak Corporation
Attn: Dale Mikich
P.O. Box 967
Lawrenceburg, TN 38464
World Class Film Corporation
Attn: Trevor B. Power
130 Fernbrook Street
Yonkers, NY 10705
Phoenix Recycling, Incorporated
Attn: Jad Anthony
P.O. Box 1397
Pawleys Island, SC 29585
Mobil Chemical Company
Plastic Division
1169 Pittsford -Victor Road
Pittsford, NY 14534-3877
First Brands
Attn: Josey Randazzo, Sales Manager
6402 NW Fifth Way
Fort Lauderdale, FL 33309
Bar Marketing
Attn: Duane Davis
P.O. Box 1109
Fayetteville, AR 72702
Resourceful Bag and Tag
Attn• Jim Alderden
6420 W. 127th St., Ste. 212
Palos Heights, IL 60463-2248
EnviroBag
Attn: Gordon Dancy
35 Capers Way
Pawleys Island, SC 29585
Jedstock, Inc.
Attn:
1149 W. Front St.
Plainfield, NJ 07063
Sandbagger Corp.
Attn:
P. 0. Box 626
Wauconda, IL 60084
Union Camp Corp.
Attn:
2200-D Ave. "E" Freeman Field
Seymour, IN 47274
United Receptacle, Inc.
Attn:
P. 0. Box 870
Pottsville, PA 17901
PRESTO PRODUCTS COMPANY
670N PERKINS STREET• P.O 80X2399 APPLEfON, W154913-2399
July 30, 1999
City of Fayetteville
113 West Mountain Street
Fayetteville AR 72701
I have enclosed the following information for your Bid # 99-67:
1) Sample bags that we currently provide to the City of West Allis, Wisconsin. They are
provided as examples of the quality of our bag products and to show our printing capabilities.
2) A printout of our lab data stating Dart, MD Tear, TD Tear and Chip Drop on this bag. The
Chip Drop indicates the minimum pounds the bag will hold.
3) Color swatches of purple dyes available to us, marked with a dye number If awarding us this
business, please indicate which purple you prefer.
4) Municipalities where we supply similar bag programs:
Fresno, CA Wauwatosa, WI
Outagamie County, WI
Pleasanton, CA
West Allis, WI
Rapid City, SD
Menasha, WI
North Augusta, SC
Thank you for the opportunity to bid this business.
Al Dobbratz
Regional Sales Manager
(4141739-9471 • TELEX: 887187 • TELEX Answerback
APP UD PRESTO •FAX: 414-738-1458
Presto Product
Company Lab
Data
Disposer
Manufacturer
Presto Products
Company
I
Label
Presto NBA
I Category
Description
3n Gal
Draw TCL
Stated
Gauge 11
I Avg Gauge
pisooser Baa
Date
spec
Drop 213
MD
Tear 35Q
TD
Tear
DO
I Chip
Drop LQ
I
Dart
Food Baa
Side
Seal
Strength(Lbs)
ARO(Inch
H2O)
I Slow
Puncture(Lbs)
Profile
Non/Pack(Lbs)
Profile
Package(Lbs)
plastic Wrao
Tensile
MD(Ibs)
Tensile
TD(Lbs)
I
Incline
Cling(Gms)
I
MD
Tear(Gms)
TD Tear(Gms)
I Slow
Puncture(Lbs)
Overlap
Cling(Lbs)
80 . ifi ationS
Notes(All
Products)
City of Fayetteville, Arkansas
Budget Adjustment Form
EXHIBIT B
Budget Year
1999
Department: Public Works
Division: Solid Waste
Program: Residential Collection
Date Requested
08/19/99
Adjustment #
Project or Item Requested:
Additional funding is requested to purchase trash bags for use
in the City's residential collection program.
Project or Item Deleted:
None. Saving from Worker's Compensation premium is
proposed for the adjustment.
Justification of this Increase:
The low bid was in excess of the funds budgeted.
Justification of this Decrease:
The annual premium has been paid for the year.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
5500 5020 5225 00
Recycling Supplies 34,935
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Workers Compensation Premium 34,935 5500 5000 5111 00
Approval Signatures
Re
uested By
udg6t Manager
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Dat
Department Director Date
Admin. Se ices Director
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Mayo
Date
to
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
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Blue Copy: Budget & Research / Yellow Copy: Requester D:\DATA'i99BUDGET'BUDGTAD.hSW_BAGS.WK4
STAFF REVIEW FORM
XXX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Council meeting of September 7,
1999
RECEIVED
AUG 2 3 1999
CITU OF FAY i.. cvILLE
CITY CLERK'S OFFICE
FROM:
Willie Newman
Name
Solid Waste Public Works
Division Department
ACTION REQUESTED:
Award and approval of bid
the purchase of plastic trash
program in the amount of $165,
# 99-67 to the lowest bidder, Presto Products Co., for
bags to be used in our volume based sanitation rate
935nd a budget adjustment in the amount of $34,945
COST TO CITY:
$1654S35 S131 000
Cost of this request Category/Project Budget
5500-5020-5225.00
$ 10
Account Number Funds Used to Date
S130,990
Project Number Remaining balance
Sanitation Supplies
Category/Project Name
Residential Collections
Program Name
Solid Waste
Fund
BUDGET REVIEW:
Budgeted Item
Butlget Coordinator
e1 4 1'91
t adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
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Accou, ing r
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Date
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Date
8-a1-99
Purchasing Officer Date
STAFF RECONDATION:
GRANT AGENCY:
I/ernal Auditor
Coordinato' Date
.I 0u /6,Pr!iij
48.249.47
Date
(//27si Head
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Date
[JflCie
Date
nilkicvq(i
Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
kµ 2 Spec -tai 6) I ioas. JJ,Qcp ItLie
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STAFF RRVIPA POS!
Description 1.d 4a r.(01
Conents:
Buudjet Cdinator r
— oor8 t docs j,o(- co r�i4 w 11L
Accounting Manager
` /of ,t( ,ett % to uee 7A44,
/f[!i' ,ci LQgo
Page 2
Meeting Cate I-
Reference Cements:
6.al t Ka.+-cL.e.Qq.
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
ME
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fayetteville City Council
Thru: Fred Hanna, Mayor
Charles Venable, Public Works Director
From: Willie Newman, Waste Reduction Coordinator 13
Date: August 20, 1999
Re: Award of Bid # 99-67 and Budget Adjustment for Plastic Trash Bags
Staff requests the award and approval of bid # 99-67 to the lowest bidder, Presto Products Company,
in the amount of $165,935 for the purchase of plastic trash bags to be used in our volume based
sanitation rate program and a budget adjustment in the amount of $34,945. These trash bags are high
quality thirty (30) gallons trash bags with draw string closing and a thickness of 1.1 mils which
prevent breaks and punctures. Approval of this purchase should be made by September 22 to
accommodate Presto's allowed production and delivery period of four to six weeks to insure staff
can meet our implementation schedule. The volume based sanitation rate program is scheduled to
begin January 3, 2000. The following will reiterate the approved volume based sanitation rate
program.
Volume based sanitation rates, also known as variable rate pricing, or pay -as -you -throw, is a system
that requires residents to pay for their waste services by the amount of waste collected, rather than
through a fixed fee. Under the volume based system, city household waste disposal fees are based
on the amount of trash placed at the curb. This system provides more equitable rates and encourages
more recycling by giving residents an incentive to reduce the amount of waste generated and
disposed of each week.
Currently, Fayetteville residents pay a monthly sanitation fee of $9.25 per month. Every household
pays this amount regardless of waste generation habits, and there is no limit to the number of trash
bags that can be placed at the curb for collection each week. Some households set out five bags of
waste weekly, while others only dispose of two - yet everyone pays the same sanitation fee This
is obviously not equitable. The new volume based sanitation rates will be monitored by the use of
trash bags provided to each household by the City. Each household will be issued 104 city
designated trash bags, which are purple and display the city of Fayetteville logo. The trash bags are
meant to last 12 months. All households will be required to use only the city issued bags for waste
disposal Waste placed in other bags will not be collected from the residential sector as of January
3, 2000.
If residents need more than 104 bags in 12 months, they may purchase additional bags from the City
for $1.50 per bag. The bags will be available at the city's Solid Waste Facility at 1560 South Happy
Hollow Road. Providing residents with a designated yearly supply of waste disposal bags (104)
allows for a more equitable system of waste management control. You may need three bags one
week but only one bag the next. How residents ration their supply will be entirely up to the resident
but each household will be issued enough bags for an average disposal of two bags weekly.
The benefits of volume based sanitation rates include equitable fee structure and waste reduction.
With the current flat rate fees, residents who generate a small amount of waste subsidized the greater
generation rates of others. Under the new system, waste removal charges are based on waste
generation. This system is similar to the way residents pay for other utilities, such as water, gas, and
electricity. The concept is far from new - you pay for what you use. Also, a volume based fee
structure will promote waste reduction. Each household will learn to incorporate various methods
to individualize their waste generation needs. Learning to generate less household waste will benefit
the resident, the community, and the environment.
Again, staff requests approval of bid # 99-67 and budget adjustment. Purchase of these plastic bags
are necessary to implement our volume based sanitation rate program Staff will be present at the
agenda session and council meeting to answer any questions that may arise. If you should have
questions prior to these meetings, please contact me at 444-3497 at your convenience.
Approvals: (for purchasing Once use only)
Mayor: Department Director: Purchasing Manager:
Admin. Services Director: Budget Coordinator: Data Processing Mgr:
Special Instructions:
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Requester:
Willie Newman
liAddress:
670 N. Perkins St.
Vendor #:
CITY OF FAYETTEVILLE
Purchase Requisition
(not a purchase order)
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SHIPPING/HANDLING
Plastic Trash Bags, DS, 1.1 mil, purple, 10/roll
Plastic Trash Bags, DS, 1.1 mil, purple, 20/roll
Plastic Trash Bags, DS, 1.1 mil, purple, 52/roll
Description:
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Vendor Name:
Presto Products Company
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Ship To Code:
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FOB Point:
Fayetteville, AR
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Expected Delivery Date:
October 29, 1999
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Fixed
Asset #
REQUEST FOR VENDOR FILE MAINTENANCE
(CHECK ALL AVAILABLE RESOURCES, VENDOR LIST, ACCESS SYSTEM
PRIOR TO SUBMISSION OF THIS REQUEST)
DATE OF REQUEST:
DEPT/DIVISION:
EXTENSION:
08/19/99
P.W./S. W.
497
TYPE OF SERVICE REQUESTED:
NEW VENDOR:
X
VENDOR NAME.
STREET OR PO BOX:
CITY:
STATE-
ATTN:
REQUESTED BY:
DATE REQUIRED:
Willie Newman
ASAP
VENDOR CHANGE:
VENDOR #
Presto Products Company
670 N. Perkins St.
Appleton
WI
FEDERAL ID NUMBER•
OR
SOCIAL SECURITY #:
ZIP CODE
54914
PHONE. (920) 738-1218
TYPE OF ORGANIZATION
CORPORATION (100) XXX
PARTNERSHIP (200):
INDIVIDUAL (300).
EMPLOYEE (400):
PENSION (500):
*************************** ****************** *********************************************************
NEW VENDOR:
VENDOR CHANGES:
VENDOR RE-ENTRY:
PURCHASING OFFICE USE ONLY
ENTERED BY:
DATE.
G L FILE:
INVENTORY FILE:
•
4
STAFF REVIEW FORM
XXX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Council meeting of September 7, 1999
FROM:
Willie Newman
Name
Solid Waste Public Works
Division Department
ACTION REQUESTED:
Award and approval of bid # 99-67 to the lowest bidder, Presto Products Co., for
the purchase of plastic trash bags to be used in our volume based sanitation rate
program in the amount of $158,550 and a budget adjustment in the amount of $27,560.
COST TO CITY:
5158.550
Cost of this request
S131.000 Sanitation S pplies
Category/Project Budget Category/Project Name
5500-5020-5225.00 S 10
Account Number
Project Number
Residential Collections
Funds Used to Date Program Name
S330.990 Solid Waste
Remaining balance Fund
BUDGET REVIEW:
Budgeted Item Budget Adjustment Attached
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager Date
GRANT AGENCY:
City Attorney Date ADA Coordinator Date
Purchasing Officer Date Internal Auditor Date
STAFF RE 0 NDATION:
u.
Division Head
Department Director
Admin. Services Director
Date Cross Reference
New Item: Yes No
Date
Prev Ord/Res #:
Date
Mayor Date
Orig Contract Date:
•
Page 2
S AFF BH7IEA FORM
Description Meeting Date
Counts:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Reference Gents: