HomeMy WebLinkAbout115-99 RESOLUTIONCity of Fayetteville, Arkansas
Budget Adjustment Form
•
EXHIBIT B
Budget Year
1999
Department:
Division:
Program:
Public Works
Engineering
Sales Tax Capital
Date Requested
September 7, 1999
Adjustment #
Project or Item Requested:
$136,825 is requested in the Sycamore /
Leverett Intersection and Drainage
Improvements Capital Project.
Project or Item Deleted:
$136,825 from the Sixth Street
Extension Capital Project.
Justification of this Increase:
The additional funding is needed for the
approval of a contract to Sweester
Construction in the amount of $522,695.30
and project contingency in the amount of
$88,270.00.
Justification of this decrease:
This project is currently on hold
and will be rebudgeted in the 2000
Annual Budget.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
Street Improvements
136,825 4470 9470
5809 00 97030 20
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Street Improvements
136,825 4470 9470
5809 00 96044 20
Approval Signatures
Admin..SeA ices ire or
Mayor
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester
E
C:\DATA\FORH.ABA-AD.ABADJF348. WK4
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Jim Beavers, City Engineer
From: Heather Woodruff, City Clerk
Date: September 16, 1999
Attached is a copy of the resolution awarding Bid 99-68 to Sweetser Construction for
intersection improvements along Sycamore/Leverett. I am also returning one original contract to
you. The original contract documents that I have do not contain a signed contract or bond
documents. Please forward these as soon as possible. I am retaining one original contract and
forwarding a copy to the Internal Auditor
cc. Steve Davis, Budget and Research
Yolanda Fields, Internal Auditor
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City
FROM:
Sid Norbash ,
Name
STAFF REVIEW FORM
Council meeting
.Oidei 3
MICCROF LMED
of Mayor's Approval Only
Engineering
Division
Public Works
Department
ACTION REQUIRED: Approval of
with Jerry D. Sweetser, Inc.
amount of $2,646.00.
Change Order
For. Sycamore
#3 to the Construction Contract
Street Widening Project, in the
COST TO CITY:
$2,646
Cost of this Request
4470-9470-5809-00
Account Number
97030-0020
Project Number
$642,552
Category/Project Budget
$574,226
Funds Used To Date
$12,999
Remaining Balance
Street Impvts.
Category/Project Name
Streets
Program Name
Sales Tax Construction
Fund
BUDGET REVIEW:
//�L:
Budget Coordinator
X Budgeted Item
Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
/hal ,G icy 7 l mz c/ /a --7-CD
upptin Ma ager Date ADA Coordinator
GRANTING AGENCY:
City, Attorn'
1 . �/�/ eQ
Purchasing Officer
Date
Date
Date`
/0/7/"
Date
STAFF RECOMMENDATION: Approval of the Change Order #1
ervices Director
/2/04/00
Date
Date
a
Date
Cross Reference
New Item: Yes No Y
Prev Ord/Res #:_ ((6-9 1
Orig Contract Date:
Orig Contract # 730
•
Staff Review Form
Description/ --Sycamore Const. Contract C 0 #_ Meeting Date N/A
Project Name
Comments: Reference Comments:
Budget Director
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Fred Hanna, Mayor
Thru: Charles Venable, Public Works Director
Jim Beavers, City Engineer (6
From: Sid Norbash, Staff Engineer 4,, .-"
Date: November 29, 2000
Re: Sycamore Street Widening
Change Order #3 to the Construction Contract
Certain field changes and additional work were necessitated during the construction of the above
referenced project. The attached change order describes these changes.
We request your approval of the enclosed change order, which will close out this project.
SN/sn
RESOLUTION NO 115-99
•
MICROFILMED
A RESOLUTION AWARDING BID NO 99-68 TO SWEETSER
CONSTRUCTION IN THE AMOUNT OF $522,695.30 FOR .A
CONSTRUCTION CONTRACT FOR SYCAMORE/LEVERETT
INTERSECTION AND DRAINAGE IMPROVEMENTS;
APPROVING A PROJECT CONTINGENCY AMOUNT OF
$88,270; AND APPROVAL OF A BUDGET ADJUSTMENT IN
THE AMOUNT OF $136,825.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS*
Section 1. That the City Council hereby awards Bid No. 99-68 to Sweetser Construction
in the amount of $522,695.30 for a construction contract for Sycamore/Leverett intersection and
drainage improvements; approves a project contingency amount of $88,270; and authorizing the
Mayor and City Clerk to execute said agreement. A copy of the agreement is attached hereto
marked Exhibit "A" and made a part hereof.
Section The City Council hereby approves a budget adjustment in the amount of
$136,825 increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97030 20 by
decreasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 96044 20. A copy of
the budget adjustment is attached hereto marked Exhibit "B" and made a part hereof.
PASSED AND APPROVED this Z day of September 1999.
ATTEST:
Byl � , �� i 4 i
.. r 1 : Heather Woodruff, City Clerk
ice.,
•
4
APPROVED.
By.
Fred Hanna, Mayor
CHANGE ORDER
No. 3
DATE OF ISSUANCE EFFECTIVE DATE: Latest date executed below
OWNER City of Fayetteville, Arkansas
CONTRACTOR Sweetser Construction Company
Contract Sycamore and Leverett Intersection Improvements
Project:
OWNER's Contract No. ENGINEER's Project No. 97-6070
ENGINEER: Garver Engineers
CONTRACTOR is directed to make the following changes in the Contract Documents:
Description: Place approximately six inches of grout cover over the ballast stone at curb inlets and riprap at culvert
headwalls as directed by Engineer ($200.00/CY x 3 CY = $600.00). Install a concrete collar around water valve box at
Station 12+70 Left ($200.00 LS). Install privacy slats in chain link fence, left side, from approximately Station 10+60
to wood fence at approximately Station 12+60 ($1846.00 LS).
Reason for Change Order: Owner requested changes.
Attachments: None
CHANGE IN CONTRACT PRICE
Original Contract Price:
$522,695.30
Net Increase (Decrease) from previous Change:
Orders 1 to 2
$20,742.00
Original Contract Times:
Substantial Completion 120
Contract Price prior to this Change:
$543,437.30
Ready for final payment 150
Net increase (decrease) this Change
$2,646.00
Net change from previous Change Orders:
1 to
Contract Price with all approved Change Orders:
$546,083.30
Substantial Completion 29
days
days
REC
By
APPROVE
By:
OWNE (Authorized Signature
E GINEER (Authorized Signature)
Date: II — Z S ` 0Q Date:
ACCEPTED
By:
CONTRACTOR (Authorized Signature)
Date: /7-0Ze3' QC/
EJCDC 1910-8-B (1996 Edition)
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Associated General Contractors of America
and the Construction Specifications Institute.
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion 120
days
days
Ready for final payment 150
Net change from previous Change Orders:
1 to
2
Substantial Completion 29
days
days
Ready for final payment 29
Contract Times prior to this Change Order:
Substantial Completion 149
days
days
Ready for final payment 179
Net increase (decrease) this Change Order:
Substantial Completion 0
days
days
Ready for final payment 0
Contract Times with all approved Change Orders:
Substantial Completion 149
days
days
Ready for final payment 179 /
1 P
By:
OWNE (Authorized Signature
E GINEER (Authorized Signature)
Date: II — Z S ` 0Q Date:
ACCEPTED
By:
CONTRACTOR (Authorized Signature)
Date: /7-0Ze3' QC/
EJCDC 1910-8-B (1996 Edition)
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Associated General Contractors of America
and the Construction Specifications Institute.
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Sid Norbash, Engineering
From: Heather Woodruff, City Clerk
Date: January 23, 2001
Attached is a copy of the completed staff review form and signed Change Order #3 for the
construction contract with Jerry D. Sweetser for the Sycamore Street Widening project. The
original will be microfilmed and filed with the City Clerk.
cc: Nancy Smith, Internal Audit
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SPECIFICATIONS
AND
CONTRACT DOCUMENTS
//SsCSI
4,. i
PREPARED FOR
PROJECT
PREPARED BY:
GARVER
ENGINEERS
Garver, Inc. Engineers
3810 Front Street, Suite 10
Fayetteville, Arkansas 72703
501-527-9100
FAX 501-527-9101
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CITY OF FAYETTEVILLE
FAYETTEVILLE, AR
SYCAMORE AND LEVERETT
INTERSECTION IMPROVEMENTS
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
SYCAMORE AND LEVERETT INTERSECTION IMPROVEMENTS
ADDENDUM NO.1
August 17 1999
To: All Bidders
This addendum becomes a part of the "Specifications and Contract Documents". It shall be
stapled (or otherwise securely fastened) behind the front cover page of the original documents.
Proposals may not be accepted unless this addendum is so included.
All provisions of the original "Specifications and Contract Documents" shall remain in full force
and effect, except as modified by this Addendum No. 1.
MODIFICATION TO THE CONTRACT DOCUMENTS
1. The Construction Contract, if approved by the City Council, will be awarded within
60 days of the bid opening. Due to utility relocation delays, the City plans to issue a
Notice to Proceed 120 to 180 days after award of the contract. The Contractor will
not be allowed to work until the Notice to Proceed is issued.
2. The City reserves the right to cancel the contract prior to issuing the Notice to
Proceed at no cost or penalty to the City.
MODIFICATION TO THE TECHNICAL SPECIFICATIONS
1. In Section 17 of the Technical Specifications, Page 3 was omitted. Please insert the
attached Page 3 in Section 17.
Page 1 of 1
(Addendum No. 1)
Payment will be made under:
17.05a Permanent Asphalt Pavement Repair - per square yard
17.05b Permanent Concrete Pavement Repair - per square yard.
17.05c Temporary Pavement Repair - per square yard
17-3
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
SYCAMORE AND LEVERETT INTERSECTION IMPROVEMENTS
ADDENDUM NO.1
August 17 1999
Enclosed is Addendum No. 1 for the above referenced project. Please sign below, certifying that
you have received the addendum, and transmit this page only back to us by facsimile (501-527-
9101). Please call 501-527-9100 if you have any questions.
I hereby acknowledge receipt of Addendum No. 1 to "Sycamore and Leverett Intersection
Improvements" in Fayetteville, Arkansas.
Signed
Title
Company
Date
Note: Bids may be rejected from Bidders who do not acknowledge receipt of this
addendum as specified above.
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
SYCAMORE AND LEVERETT INTERSECTION IMPROVEMENTS
ADDENDUM NO.2
August 23 1999
To: All Bidders
This addendum becomes a part of the "Specifications and Contract Documents". It shall be
stapled (or otherwise securely fastened) behind the front cover page of the original documents.
Proposals may not be accepted unless this addendum is so included.
All provisions of the original "Specifications and Contract Documents" shall remain in full force
and effect, except as modified by this Addendum No. 2.
MODIFICATION TO THE PLANS
1. On sheet 10 the note for installation of Guardrail is hereby revised to read:
"INSTALL 50 FT OF TYPE A GUARDRAIL WITH A TYPE I TERMINAL
SECTION 1 FT OFF ROADWAY EDGE. SEE AHTD DETAIL SHEET GRT -1
AND PLAN SHEET 21 FOR ADDITIONAL INFORMATION."
2. On sheet 21 of the Plans, references to ""TYPE C GUARDRAIL" are hereby
changed to "TYPE A GUARDRAIL."
MODIFICATION TO THE TECHNICAL SPECIFICATIONS
1. In Section 28 of the Technical Specifications, references to "TYPE P" are hereby
changed to "TYPE A."
MODIFICATION TO THE CONTRACT DOCUMENTS
2. In Section 00300 Bid Form, Bid item "28.05 GUARDRAIL — TYPE I" is hereby
changed to "28.05 GUARDRAIL — TYPE A"
Page 1 of 1
(Addendum No. 2)
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
SYCAMORE AND LEVERETT INTERSECTION IMPROVEMENTS
ADDENDUM NO.2
August 23 1999
Enclosed is Addendum No. 2 for the above referenced project. Please sign below, certifying that
you have received the addendum, and transmit this page only back to us by facsimile (501-527-
9101). Please call 501-527-9100 if you have any questions.
I hereby acknowledge receipt of Addendum No. 2 to "Sycamore and Leverett Intersection
Improvements" in Fayetteville, Arkansas.
Signed
Title
Company
Date
Note: Bids may be rejected from Bidders who do not acknowledge receipt of this
addendum as specified above.
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
SYCAMORE AND LEVERETT INTERSECTION IMPROVEMENTS
ADDENDUM NO.3
August 24 1999
To: All Bidders
This addendum becomes a part of the "Specifications and Contract Documents". It shall be
stapled (or otherwise securely fastened) behind the front cover page of the original documents.
Proposals may not be accepted unless this addendum is so included.
All provisions of the original "Specifications and Contract Documents" shall remain in full force
and effect, except as modified by this Addendum No. 3.
MODIFICATION TO THE PLANS
1. Any water line relocation will be for 8 -inch or smaller. If sizes larger than 8 -inch
are encountered, the work will be covered by change order.
Page 1 of 1
(Addendum No. 3)
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
SYCAMORE AND LEVERETT INTERSECTION IMPROVEMENTS
ADDENDUM NO.3
August 24 1999
Enclosed is Addendum No. 3 for the above referenced project. Please sign below, certifying that
you have received the addendum, and transmit this page onlv back to us by facsimile (501-527-
9101). Please call 501-527-9100 if you have any questions
I hereby acknowledge receipt of Addendum No. 3 to "Sycamore and Leverett Intersection
Improvements" in Fayetteville, Arkansas.
Signed
Title
Company
Date
Note: Bids may be rejected from Bidders who do not acknowledge receipt of this
addendum as specified above.
•
Section 00005
TABLE OF CONTENTS
Sycamore and Leverett
Intersection Improvements
Section No. Title
Pages
00005 Table of Contents 00005-1 to 00005-3
00020 Advertisement for Bids 00020-1
BIDDING REQUIREMENTS
00100 Instructions to Bidders
00300 Bid Form
00350 Bid Bond
Notice of Selection
00100-1 to 00100-10
00300-1 to 00300-5
00350-1 to 00350-2
00350-3
CONTRACT FORMS AND CONDITIONS
00500 Agreement Form Between Owner & Contractor
Construction Performance Bond - Exhibit A
Construction Payment Bond - Exhibit B
Certificates of Insurance - Exhibit C
Notice to Proceed
00700 General Conditions
00800 Supplementary Conditions
00500-1 to 00500-7
00500-8
00500-9
00500-10
00500-11
1 to 42
00800-1 to 00800-15
SPECIFICATIONS
Division 1 - General Requirements
01010 Summary of Work 01010-1
01025 Measurement and Payment 01025-1
01027 Applications for Payment 01027-1
01035 Modification Procedure 01035-1
01040 Coordination and Meetings 01040-1
01051 Construction Surveys 01051-1
01060 Regulatory Requirements 01060-1
01090 Reference Standards and Abbreviations 01090-1
01300 Submittals 01300-1
01310 Progress Schedules 01310-1
01410 Testing Laboratory Services 01410-1
01500 Construction Facilities & Temporary Controls 01500-1
01620 Storage and Protection 01620-1
01630 Product Options and Substitutions 01630-1
01700 Contract Closeout 01700-1
00005 (1)
J:\Projects\1997\976070 (Sycamore)\Specs\Resubmittal-3-99\Front End\00005.doc
to 01010-2
to 01025-3
to 01027-2
to 01035-4
to 01040-4
to 01051-2
to 01060-3
to 01090-3
to 01300-4
to 01310-2
to 01410-3
to 01500-5
to 01620-2
to 01630-2
to 01700-5
City of Fayetteville
Division 2 - Technical Specifications
SP -1 Specifications, Ark. State Highway Commission SP -1-1
SP -2 Removal of Traffic Signal Equipment SP -2-1
SP -3 Removing Asphalt Pavement SP -3-1
SP -4 Relocation of Sanitary Sewer Services SP -4-1
SP -5 Relocation of Water Services SP -5-1
SP -6 Topsoil SP -6-1
SP -7 Precast Reinforced Concrete Box Culverts SP -7-1
SP -8 Temporary Aggregate Sidewalk and Safety Fencing SP -8-I
SP -9 PVC Conduit SP -9-1
SP -10 Subbase Course SP -10-1
SP -11 Thermoplastic Pavement Marking SP -11-1
SP -12 Flowable Fill SP -12-1
SP -13 City of Fayetteville — Landowners Side Letters SP -13-1
Section 1 - Site Preparation 1-1
Section 2 - Earthwork 2-1
Section 3 - Aggregate Base Course 3-1
Section 4 - Prime Coat and Tack Coat 4-1
Section 5 - Asphalt Surface and Binder Course 5-1
Section 6 - (Not Used)
Section 7 - Driveways, Driveway Extensions and Aprons 7-1
Section 8 - Concrete Curb and Gutter 8-1
Section 9 - Concrete Sidewalks 9-1
Section 10 - Inlets and Junction Boxes 10-1
Section 11 - Concrete and Reinforcing Steel 11-1
Section 12 - Unclassified Excavation for Structures 12-1
Section 13 - Pipe Culverts 13-1
Section 14 - Solid Sodding 14-1
Section 15 - (Not Used)
Section 16 - Maintenance of Traffic 16-1
Section 17 - Pavement Repairs 17-1
Section 18 - Disability Access Ramps 18-1
Section 19 - Cleanup 19-1
Section 20 - Pipe Embedment 20-1
Section 21 - (Not Used)
Section 22 - Mailbox Relocation 22-1
Section 23 - (Not Used)
Section 24 - Temporary Erosion Control 24-1
Section 25 - New Fence 25-1
Section 26 - Trench and Excavation Safety Systems 26-1
Section 27 - Cold Milling Asphalt Pavement 27-1
Section 28 - Guard Rail 28-1
Section 29 - (Not Used)
Section 30 - (Not Used)
Section 31 - Roadway Construction Control 31-1
Section 32 - (Not Used)
Section 33 - Valve and Meter Boxes Adjusted to Grade 33-1
Section 34 - Remove and Replace Fences 34-1
Section 35 - (Not Used)
00005 (2)
1:\Projects\1997\976070 (Sycamore)\Specs\Resubmittal-3-99\Front End\00005.doc
City of Fayetteville
Section 36 -
Section 37 -
Section 38 -
Section 39 -
(Not Used)
(Not Used)
Riprap
(Not Used)
End of Section 00005
00005 (3)
1AProjects\1997\976070 (Sycamore»Specs\Resubmittal-3-99\Front End\00005.doc
38-1
City of Fayetteville