HomeMy WebLinkAbout113-99 RESOLUTION•
RESOLUTION NO 113-99
A RESOLUTION AUTHORIZING THE CITY CLERK AND
MICROFILM CLERK TO DESTROY RECORDS AND ORIGINAL
DOCUMENTS WHICH HAVE BEEN MICROFILMED FOR
PERMANENT RECORD.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. The City Council hereby authorizes the City Clerk and Microfilm Clerk to
destroy records which have been microfilmed for permanent record. A list of items for destruction
is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this Z day of September , 1999.
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, ~ APPROVED.
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eather Woodruff, City C
Fred Hanna, Mayor
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EXHIBIT A
DESTRUCTION RECORDS FOR 1998
ACCOUNTING/AUDIT:
1991 Cash Receipts Summary Register
1993 Accounts Receivable Paid invoices
1993 Journal Entries
1993 Payroll Clerks Terminated Employee Files
1994 Account Payable (Vendor Files) (24 -Boxes)
1995 Payroll Registers
1996 Numeric Copies of
)3UDGET/RESEARCH:
1986
1987
1988
Incinerator Refund
Budget Workpapers
Budget Workpapers
Budget Workpapers
pUSINESS OFFICE:
Checks
1997 Billing Registers January thru December
1997 Business Office Yearend Reports
1997 PEL (Updated Meter Reads from PC Listing)
CITY CLERKS FILES:
1993 Board Agenda's 1-5-93 thru 12-31-93
ENGINEERING FILES:
1960-1992 W/S Service Connection Tap Orders
.INTERNAL AUDITORS FILES:
1992-1993 Contracts K-153 thru K-396
MAYOR/CITY MANAGERS FILES:
Old City Managers Files from 1965 thru 1985
PURCHASING FILES:
1982-90 Misc. Auctions Files from 1982-1988 and Accident
Reports from 1987 thru 1990
1993 Bid Files 93-1 thru 93-64
1993 RFP'S and RFQ'S
1994 Pink Copies of Purchase Order
WATER/SEWER:
1993-1995 W/S Workorders
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STAFF REVIEW FORM
X Agenda Request
_ Contract Review
Grant Review
AR- Cctat 14-5q-114
RECEIVED
AUG 1'8 1999
CITY OFFkvciI 6,
CITY CLERK'S OFFICE
For the Fayetteville City Council meeting of - September 7, 1999
FROM:
Heather Woodruff
Name
City Clerk City Clerk
Division Department
ACTION REQUESTED:
Adopt a Resolution Authorizing Destruction of Records.
COST TO CITY:
$ 0
Cost of this request
Account Number
Project Number
Category/Project Budget Category/Project Name
Funds used to date Program Name
Remaining balance Fund
BUDGET REVIEW:
Budgeted Item Budget Adjustment Attached
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Accounting Manager Date ADA Coordinator Date
City Attorney Date Internal Auditor Date
Purchasing Officer Date
STAFF RECOMMENDATION:
Division Head Date
Cross Reference
Department Director Date New Item: Yes No
Administrative Services
Director
Mayor
Date Prev Ord/Res#:
Date Orig Contract Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
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TO: Fayetteville City Council
FROM: Gina Roberts, Microfilm Clerk
DATE: August 18, 1999
SUBJECT: Destruction of Records
Attached is a listing of records that are ready for destruction.
All of the records have been microfilmed, and the original
document has been maintained for the required length of time.
The microfilm will be maintained as a permanent record.
COUNCIL ACTION REQUESTED: Adopt a resolution authorizing
destruction of the records as listed on the attached pages.
Attachment
113 WEST MOUNTAIN 72701 501 521-7700