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Home My WebLink About111-99 RESOLUTIONRESOLUTION NO 111-99 A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE AGREEMENT FOR CONSULTING SERVICES FOR THE BENHAM GROUP, IN THE AMOUNT OF $58,587, FOR THE INSPECTION SERVICES IN CONNECTION WITH THE WATER AND SEWER LINE RELOCATION WORK ON DICKSON STREET; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby approves Amendment No. 2 to the agreement for consulting services for the Benham Group, in the amount of $58,587, for the inspection services in connection with the water and sewer line relocation work on Dickson Street; and authorizes the Mayor and City Clerk to execute said agreement. A copy of the agreement amendment is attached hereto marked Exhibit "A" and made a part hereof. Section 2 The City Council hereby approves a budget adjustment in the amount of $54,721 increasing Waterline Improvements, Acct. No. 4470 9470 5808 00, Project No. 99027 10 by decreasing Waterline Improvements, Acct. No. 4470 9470 5808 00, Project 97021 20. A copy of the budget adjustment is attached hereto marked Exhibit B and made a part hereof. PASSED AND APPROVED this Z day of September 1999. ATTEST: ther Woodruff, City Cle • AMENDMENT TO THE AGREEMENT FOR CONSULTING SERVICES For the Downtown Dickson Street Enhancement Project Water and Sewer Construction Administration BETWEEN: The CONSULTANT The Benham Group 1801 Forest Hills Boulevard Bella Vista, AR 72715 THE PARTIES AGREE AS FOLLOWS: EXHIBIT A and the CLIENT City of Fayetteville, Arkansas 113 West Mountain Fayetteville, AR 72701 WHEREAS, The Benham Group (TBG) and the City of Fayetteville (City) are parties to an Agreement for Consulting Services dated December 15, 1998, (the Agreement), and, WHEREAS, the City has now awarded a construction contract for the water and sewer improvements, and, WHEREAS, in order to provide professional construction observation and contract administration, a full time inspector and periodic engineering administration are required of the design consultant, WHEREAS, all other terms and conditions of the agreement remain in force NOW THEREFORE TBG and the City hereby mutually agree to increase the scope of work in the Agreement to include the above described contract administration for the construction period from the date of this amendment to February 15, 2000. The City agrees to compensate TBG $ 58,587.00 for the additional work based on the attached estimate of fees and effort. The Contract in the Agreement is hereby increased from $388,698.04 to $447,285.04. IN WITNESS TO THEIR ACCEPTANCE to the terms and conditions of this Amendment, TBG and the City hereby execute this Amendment to the Agreement for Consulting Services on this Thn day of Seo�GmhP✓ 1999. ACCEPTED BY: ACCEPTED BY: By: CITY OF FAYETTEVILLE, ARKANSAS Title: /jJ OrL amenddicksonw&s.wpd By: THE BENHAM GROUP Gary L.'Camahan Title: Vice President THE BENHAM GROUP DICKSON STREET UTILITY CONSTRUCTION ADMINISTRATION DESCRIPTION INSPECTOR CML ENGR TECH CLERICAL TOTAL HRS (hrs.) (hrs.) (hrs.) (hrs.) Contract Administration 50 12 62 On -Site Inspection 1000 100 1,100 Record Drawings 8 40 48 SUBTOTAL 1,000 158 40 12 1,210 RATE $ 16 $ 23 $ 15 $ 12 SUBTOTAL UTILITY CONST. ADMIN. $16,000 $ 3,634 $ 600 $ 144 $ 20,378 SUBTOTAL WITH OVERHEAD (15090 $ 50,945 PROFIT115%) $ 742 TOTAL $ 58,587 827/99 CAmanhours.xls Page 1 • City of Fayetteville, Arkansas Budget Adjustment Form EXHIBIT B Budget Year 1999 Department: Sales Tax Capital Improvement Fund Division: Program: Date Requested 08/27/99 Adjustment # Project or Item Requested: Additional funding is requested for the Dickson Street Water & Sewer Line Replacement Project. Project or Item Deleted: Funding for this request is from the Water & Sewer Cost Share Project. Justification of this Increase: The funds are needed to pay for on site construction observation services. for the project. Justification of this Decrease: The City establishes funding for cost share projects annually and funds projects as they are identified. Funding for Water & Sewer Cost Share project remains in both Sales Tax Capital Improvement Fund and Water & Sewer Fund. Account Name Waterline Improvements Increase Expense (Decrease Revenue) Amount Account Number 54,721 4470 9470 Project Number 5808 00 99027 10 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Waterline Improvements 54,721 4470 9470 5808 00 97021 20 Approval Signatures Reques ed By ud: - t Manager Department Director Date 827 Q Dat Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Blue Copy: Budget & Research / Yellow Copy: Requester D:\DATA\99BUDGETBUDGTADJ'DCKSNWSj.WK4 AGENDA REQUEST FORM, SEPTEMBER 7 COUNCIL MEETING FROM Don Bunn Name PW Admin Division Public Works Department ACTION REQUIRED Approval of Amendment No. 2 with The Benham Group for inspection services in connection with the water and sewer line relocation work on Dickson Street in the amount of $58,587.00, and a Budget Adjustment. COST TO CITY $ 58,587.00 Cost of this Request 4470 9470 5808 00 Account Number 99027 0010 Project Number BUDGET/CONTRACT REVIEW Budge Coordinator or Acco Ak AdMe ■J._ C'ty v,ttornrwir - Nide Pur hasing Officer $ 700,000.00 Water and Sewer Category/Project Budget Category/Project Name $ 696,134.00 Funds Used to Date Program Name $ 3,866.00 Funds Remaining XX Budgeted, to -3 021 Uviti Date 1'30 -4 Date Date g-3d-C`t Date Sales Tax Fund Category XX Budget Adj. Attached Ala in Services Director Date A Coordinato Date al Auditor Date STAFF RECOMMENDATION The Staff recommends approval of Amendment No. 2 with The Benham Group for inspection services in connection with the water and sewer line relocation work on Dickson Street in the amount of $58,587.00, an Budget Adjustment. 8/16/99 t blic Wor s Director if Oa • partme ctor A i��'J Services Director Ma or Date Cross Reference Date 1 01 Date e_ 3i Date New Item: Yes No Prev Ord/Res # Orig. Contract Orig. Contract 165-98 689 Date 12/15/98 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Fayetteville City Council From: Don Bunn, Ass't Public Works Director Thru: Charles Venable, Public Works Director Fred Hanna, Mayor August 26, 1999 Subject: Contract Amendment No. 2, Benham Group Inspection Services During Construction Dickson Street Water and Sewer Relocations On August 17, 1999 the City Council approved the construction contract in connection with the relocation of water and sewer lines on Dickson Street. The project is being done prior to the street enhancement work scheduled for the spring and summer of 2000. The design work was done under an engineering contract with The Benham Group. Our contract with the Benham Group did not include services during construction, however, it did provide for an amendment to the basic contract which would cover those costs under the same terms and conditions as given for the design services. In accordance with the terms of the basic agreement, this Amendment No. 2 for construction management services is presented for approval. The contract amendment calls for full time inspection on the job. This means that whenever the contractor is working, the Benham Group will have someone present to observe the construction. Providing full time inspection on normal construction projects is somewhat unusual, however, for this kind of fob where the work area is a busy city street and where there is so much uncertainty about actual conditions to be encountered, we feel it is worth the extra cost involved. The cost of the proposed amendment is $58,587.00. This is based on a final completion date of March 1, 2000. If for some reason, construction runs beyond the date given for final completion, another amendment may be necessary to provide for the additional inspection services. The work includes a full time inspector on the job, administrative and clerical services during that time, and the furnishing of "as -built" drawings of the completed work. It is the recommendation of the Staff that Contract Amendment No. 2 be approved in the amount of $58,587.00 along with a budget adjustment. COMMENT SHEET Project: Engineering Contract, Inspection Services Water and Sewer Relocations, Dickson Street Engineer/Contractor: The Benham Group Notes to Reviewers: This purpose of this contract amendment is to provide for inspection services dunng construction in connection with the water and sewer relocations in Dickson Street. The contract is to go to the Agenda Meeting of the City Council on Tuesday, August 31. • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Don Bunn, Assistant Public Works Director From: Heather Woodruff, City Clerk Date: September 15, 1999 Attached is a copy of the resolution and the second amendment to the agreement with Benham Group for the relocation work on Dickson Street. I am also returning one original amendment for you to distribute. The original will be microfilmed and filed with the City Clerk cc. Steve Davis, Budget and Research Yolanda Fields, Internal Auditor AMENDMENT NUMBER 2 AMENDMENT TO THE AGREEMENT FOR CONSULTING SERVICES For the Downtown Dickson Street Enhancement Project Water and Sewer Construction Administration BETWEEN: The CONSULTANT The Benham Group 1801 Forest Hills Boulevard Bella Vista, AR 72715 THE PARTIES AGREE AS FOLLOWS: and the CLIENT City of Fayetteville, Arkansas 113 West Mountain Fayetteville, AR 72701 WHEREAS, The Benham Group (TBG) and the City of Fayetteville (City) are parties to an Agreement for Consulting Services dated December 15, 1998, (the Agreement), and, WHEREAS, the City has now awarded a construction contract for the water and sewer improvements, and, WHEREAS, in order to provide professional construction observation and contract administration, a full time inspector and periodic engineering administration are required of the design consultant, WHEREAS, all other terms and conditions of the agreement remain in force, NOW THEREFORE TBG and the City hereby mutually agree to increase the scope of work in the Agreement to include the above described contract administration for the construction period from the date of this amendment to February 15, 2000. The City agrees to compensate TBG $ 58,587.00 for the additional work based on the attached estimate of fees and effort. The Contract in the Agreement is hereby increased from $388,698.04 to $447,285.04. IN WITNESS TO THEIR ACCEPTANCE to the terms and conditions of this Amendment, TBG and the City hereby execute this Amendment to the Agreement for Consulting Services on this 9 day of 2.447.2. 1999. By: ACCEPTED BY: ACCEPTED BY: CITY OF FAYETTEVILLE, ARKANSAS THE BENHAM GROUP By: Tedi Gary L./Carnahan Title: Oz4yat Title: Vice President amenddicksonw&s.wpd THE BENHAM GROUP DICKSON STREET UTILITY CONSTRUCTION ADMINISTRATION DESCRIPTION INSPECTOR CIVIL ENGR TECH CLERICAL TOTAL HRS (hrs.) (hrs.) (hrs.) (hrs.) Contract Administration 50 12 62 On -Site Inspection 1000 100 1,100 Record Drawings 8 40 48 SUBTOTAL 1,000 158 40 12 1,210 RATE $ 16 $ 23 $ 15 $ 12 SUBTOTAL UTILITY CONST. ADMIN. $16,000 $ 3,634 $ 600 $ 144 $ 20,378 SUBTOTAL WITH OVERHEAD (150%) $ 50,945 PROFIT (15%) $ 7,642 TOTAL 1 $ 58,587 827199 CAmanhours.xls Page 1