HomeMy WebLinkAbout10-99 RESOLUTION• .. •
RESOLUTION NO. 10-99
A RESOLUTION APPROVING PARTIAL PAYMENT OF $35,000
TO THE ARKANSAS HIGHWAY AND TRANSPORTATION
DEPARTMENT FOR PRELIMINARY ENGINEERING SERVICES
FOR THE DESIGN OF IMPROVEMENTS AND WIDENING OF
GREGG AVENUE FROM HWY 71B NORTH TO MUD CREEK
BRIDGE PER AGREEMENT OF UNDERSTANDING.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 That (he City Council hereby approves a partial payment of S35,000 to the
Arkansas Highway and Transportation Department for preliminary engineering services for the
design of improvements and widening of Gregg Avenue from Hwy 71B North to Mud Creek Bridge.
A copy of the Agreement of Understanding is attached hereto marked Exhibit "A" and made a part
hereof.
PASSED AND APPROVED this 2 day of February , 1999.
APPROVED:
By:
ed Hanna, Mayor
ATTEST:
Heather Woodruff, City Cle-
•
••f
G . ' 7
' 1 , 1' ...,'••
•
i.
1.r:\` .,'`C. 1.,/
�ei
f ./ \av
cii:I, I...3\.;�
4(
NAME OF FILE:
CROSS REFERENCE:
•
•
,as . IC- 99%9TbkiAEGG- 1;eern Ihwy 7/g 4,74/ to
mind CeeeK
BRrt
Date
Contents of File
Initials
2-0-11
45. 10-99
EXHt8tT
A C_rzREgmE_AJT _or dadatR57A,usu.ts�
A -0A-99
ST/3fP REVZS0
/-04.99
&ti o To 1 -""Aad f1R.vdA WI/914e
/2-%1-`
ANTER A`Rom ,4JITA
To FR57J iAA1NA
2 -/o -`I9
Yt1E222o To Nil' in .°EAvaCs
GREGG AVE.
I. A.4
•
AGREEMENT OF UNDERSTANDING
BETWEEN EXHIBIT A
THE CITY OF FAYETTEVILLE
AND
THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
In Cooperation with the
U.S. Department of Transportation, Federal Highway Administration
RELATIVE TO
The widening of Gregg Avenue from Highway 71B to Mud Creek (hereinafter called "the
project") utilizing Federal -aid Surface Transportation Program funds.
WHEREAS, the Transportation Equity Act for the Twenty -First Century (TEA -21) provides
80% Federal -aid funds to be matched with 20% local funds (cash match) for improvements to
eligible routes, and
WHEREAS. the City of Fayetteville (hereinafter called "City") has expressed its desire to use
Federal -aid funds for an eligible project and to provide necessary matching cash share for such
funds, and
WHEREAS, funding participation will be as follows, subject to a limit of 51,000,000.00
maximum Federal -aid approved for the project:
EX P
AGREE
OF allit
Federal % City %
Preliminary Engineering: SO 70
Right -of -Way: 30 20
Utilities: SO 20
Coast -action: 30 20
Construction Engineering: 30 70 ITT
, and X
WHEREAS. it is specifically agreed between the parties executing this agreement that it is not
intended by any of the provisions or any part of the agreement to make the public or any member 03
thereof a third parry beneficiary hereunder or to authorize anyone not a party to this agreement to
maintain a suit or action for injuries or damage of any nature pursuant to the terms or provisions
of this agreement, and
WHEREAS. the City understands that the .Arkansas State Highway and Transportation
Department (hereinafter called "Department") will adhere to the General Requirements for
Recipients and Sub -recipients Concerning Minority Business Enterprises as stated on the
attachment,
IT IS HEREBY AGREED that the City and the Departm..nt, in cooperation with the Federal
Highway Adminis;r cion. will participate in a cooperative Drot r:rn for im Ierne : t;On and
accept the responsibilities and assigned duties as described hereinafter.
•
THE CITY WILL:
GREGG AVE.
I.A.5
1. Be responsible for satisfactory maintenance and operation of all improvements on that
portion of the project not on the Arkansas Highway System and all traffic signals on the
Arkansas Highway System. Failure to adequately maintain and operate the facility in
accordance with Federal -aid requirements will result in withholding future Federal -aid
highway funds.
2. Be responsible for 20% of the project cost, which will include preluninary engineering,
construction, construction engineering, appraisal and acquisition of right-of-way, relocation
services (when required), and adjustment of all man-made improvements, including utilities.
3. Be responsible for 100% of all preliminary engineering, right-of-way, and other costs
incurred should the City not enter into the construction phase of the project.
4. Be responsible for any and all expenditures which may be .declared non -participating in
federal funds, including any such awards by the State Claims Commission.
5. Repay to the Department the federal share of the cost of this project if for any reason the
Federal Highway Administration removes federal participation.
6. Submit a letter to the Right of Way Division of the Department which either (1) stipulates
the services relative to right-of-way acquisition, appraisal, relocation, and utilities that the
City will assume or (2) requests that the Department handle some or all of these services.
NOTE: Failure to notify the Department prior to initiating this phase of work mav
result in any expenditures being declared non -participating in federal funds.
7. Transmit to the Department a signed and sealed copy of the Resolution from the City
Council which requests a project and authorizes the Mayor to execute contracts with the
Department for projects on city streets.
3. Submit to the Department five percent of the estimated project cost before preliminary
engineering by the Department begins.
9. Submit to the Department the local matching share of the total estimated cost before the
project is awarded to contract.
10. Make no alterations to the improvements constructed with Federal -aid funds without fust
consulting with the Department.
11. Maintain or adopt regulations and ordinances as necessary for proper operation of the
improvements.
12. Be responsible for the necessary enforcement of operations as required by improvements on
the Arkansas State Highway System and City Streets.
13. Hereby attest that the employment policies and practices with regard to its employees, any
part of whose compensation is reimbursed from federal funds, will be without regard to race.
color, creed, or national origin.
14. Be responsible for all costs not provided by the Federal Highway .Adminis;r:tion.
GREGG AVE.
I. A.6
•
•
15. Indemnify and save harmless the Department from all suits, actions, or claims of any
character brought because of any damage sustained on account of the operations, actions,
acts of omission, neglect, or misconduct of the Sponsor relating to this agreement and
project.
THE DEPARTMENT WILL:
1. Be responsible for administering Federal -aid funds and for project construction supervision.
2. Be responsible for developing the necessary plans and specifications for the project.
3. When requested, provide the necessary services relative to right-of-way acquisition,
appraisal, relocation, and utility adjustments and will be reimbursed for costs involved in
performing these services.
IT IS FURTHER AGREED that should the City fail to fulfill its responsibilities and assigned
duties as related in this Agreement, such failure will disqualify the City from receiving future
Federal -aid highway funds.
IT IS FURTHER AGREED, that should the City
funds due for project implementation or fail to
Agreement, the Department may cause such funds
City's gasoline tax allotment
fail to pay to the Department any required
complete the project as specified in this
as may be required to be withheld from the
IN WITNESS WHEREOF, the parties thereto have executed this Agreement this / 41A- day of
�Pr'�vn�eC 1998.
RECOMMENDED:
Assistant Chief Enjn
ARKANSAS STATE HIGHWAY CITY OF
AND TRANSPORTATION DEE FENT FAYETTEVIT LE
Director of Hi
D
wers
ys and Transportation
-3-
i
Fred Hanna
Mayor
GREGG AVE.
LA. LA l,, 1 FE%1tLI,E
THE CITY OF IAYITTIVIIII. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Fred Hanna, Mayor
Thrn: Charles Venable, PW Director
Don Bunn, Asst. PW Director
From. Jim Beavers, City Engineey
Date: 4 Jan 99
Re: Agenda Request, Council Meeting of February 2, 1999.
Partial payment of $35,000.00 to the AHTD for preliminary engineering - Gregg Avenue
Widening from Highway 71B to Mud Creek.
Please refer to the attached copies of Resolution 150-98, the executed "Agreement of
Understanding" and the CIP sheet for the proposed widening of Gregg Avenue from Highway
71B to Mud Creek (the recently completed four lane bridge near the Fayetteville/Johnson City
limits).
The AHTD has requested funds in the amount of S35,000.00 to proceed with the preliminary
design and to assure that the job remains active. The AHTD (Programs Division) does not
anticipate construction until the year 2001.
Enclosures:
Copies of:
1. Letter Dated December 21, 1998 form the AHTD requesting S35,000.00
2. Executed Agreement of Understanding.
3. Resolution 150-98.
4. CIP project detail - Gregg Avenue widening.
GREGG AVE.
ANSAS STATE HIGHLY I. A. 3
AND
TRANSPORTATION DEPARTMENT
Dan Flowers
Director
Telephone (501) 569-2000
The Honorable Fred Hanna
Mayor of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mayor Hanna:
December 21, 1998
P.O. Box 2261
Little Rock, Arkansas 72203-2261
Telefax (501) 569-2400
Re: Job 040299
F.A.P. STP -9142(11)
Hwy. 71B -Mud Creek
(Gregg Ave. -Fayetteville) (S)
Washington County
Enclosed please find a copy of the executed Agreement of Understanding on the referenced
Federal -aid project. In order for the Department to proceed with preliminary engineering, please
forward a check in the amount of S35,000.00 (made payable to the Arkansas State Highway and
Transportation Department) to this office. This deposit will be applied to the City's matching
share whcn a construction contract is awarded for this work.
As noted in our October 9, 1998 letter, the maximum amount of Federal -aid available for this
project is $1,000,000. If you have any questions, please contact Bill Bradberry or Steve Morgan
in our Programs and Contracts Division at (501) 569-2261.
Enclosure
Robert L Walters
Chief Engineer
RECEIVED
DEC 30 1998
CITY OF FAYETTEVILLE
MAYOR'S OFFICE
•
RESOLUTION NO.153 98
• GREGG AVE.
LA.7
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE
CITY OF FAYETTEVILLE, ARKANSAS TO UTILIZE FEDERAL -
AID MONIES FOR FOLLOWING CITY PROJECT: GREGG
AVENUE WIDENING FROM HIGHWAY 71B TO MUD CREEK.
WHEREAS, the City of Fayetteville understand that Federal -Aid Surface Transportation
Program Funds arc available for certain city projects at the following federal participating ratios:
Roadway Construction
on City Streets
City Project Programmed
but not Let to Contract
Work Phase
All phases
All phases
Federal Share City Match
80% 20%
100%
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City of Fayetteville, Arkansas will participate in accordance with its
designated responsibilities in this project.
Section 9 The Mayor and City Clerk are authorized and directed to execute all
appropriate agreements and contracts necessary to expedite the construction of this City project.
Section 3 The City pledges its full support and hereby authorizes the Arkansas State
Highway and Transportation Department to initiate action to implement this project.
?rf�E 1 1 5 PASSED AND APPROVED this 1711' day of_Noyember , 1998.
•
•1 .j .'..
A `.1
: ; \ APPROVE
By.
\�•y iol:`�,i
AH'EST:
By. / k A6
Heather Woodruff, City CI
red Hanna, Mayor
RiFerErrO
GREGG AVE.
I. A. 8
116
CITY OF FAYETTEVILLE, ARKANSAS
1999 — 2003 CAPITAL IMPROVEMENTS PROGRAM
PROJECT DETAIL
PROJECT TITLE: Gregg Avenuo • Highway 7110 Mud Creek Bridge
PROJECT COST
REQUESTING DIVISION: Engineering & Street
1999 S
2000
FUNDING SOURCE: Sates Tax Capital improvements Fund
2001 380.000
PROJECT CATEGORY: Street Improvements
2002
2003
INITIAL YEAR PRIORITY: 4
PROJECT TYPE: REPLACEMENT Y EXPANSION Y
TOTAL PROJECT COST $ 380.000
PROJECT DESCRIPTION 8 JUSTIFICATION :
This project Involves widening Gregg Street to four lanes from the Highway 71 bypass to the Mud Creek Bridge. This project will
provide a lie between the improvements in the area south 01 the mall and the bypass. This is projected 10 be a cost sharing project with
the Arkansas Highway Transportation Departmeni (AHTD).
PROJECT STATUS (IF IN PROGRESS) :
N/A
EFFECT OF THE PROJECT ON ANNUAL OPERATIONS :
This project will not add any foreseeable maintenance aclivities.
V'
\\ I eAIL Sr
AricuiSA.S\
/ ursscun
a r r
I I I
I
µ o`
t ) t t
L I
Y
cm_
n�
GFCGc AVE
CaCCC
/
_
A04
SAwpoin[xAMLY
T
'AAYM� E
C
`
CA10 ` a
J 11
V
V
sno«Leow
{.
116
City of Fayetteville; Arkansas
Budget Adjustment Form
Budget Year
1.999
Department: Sales Tax Capital Improvement Fund
Division:
Program:
Date Requested
01/05/99
Adjustment 11
Project or Item Requested:
Authorization is requested to establish a separate project to
track the projc t expenses for the Gregg Avenue - FHWY 71 to
Mud Creek Br dgc Project. Thc project is scheduled in the
1999-2003 Capital Improvement Program for construction in 2001.
Project or Item Deleted:
None. Funding for this project is in Street ROW/
Intersection/ Cost Sharing Improvements.
Justification of this Increase:
A separate project is requested to enable complete project
tracking over the life of thc project.
Justification of this Decrease:
The Street ROW/ Intersection/ Cost Sharing
Improvements project was established to provide
funding for this type of project. A separate project
number and split out of funding is requested due to
the multi-year schedule for thc Gregg Avenue -
Highway 71 to Mud Creek Bridge Project.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
Street Improvements
35,000 4470 9470
5809 00 99046 0010
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Street Improvements
35,000 4470 9470
5809 00 98033 10
Approval Signatures
Retitle tett By
B t rdinator
a
ip
_l..7
ate
::trtitten � 6 (Date
I/V.J\1 I J A
Atin. Ser .es Director 7/J(%DDate 9
Muyt)l -- Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Rhe Copy: Budget & Research / Yellow Copy: Requester C:\APP\99BUDGETBUDGTADAGREGGA
GREGG AVE.
I. A.4
AGREEMENT OF UNDERSTANDING
BETWEEN
THE CITY OF FAYETTEVILLE
AND
THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
In Cooperation with the
U.S. Department of Transportation, Federal Highway Administration
RELATIVE TO
The widening of Gregg Avenue from Highway 7IB to Mud Creek (hereinafter called "the
project") uttlizing Federal -aid Surface Transportation Program funds.
WHEREAS, the Transportation Equity Act for the Twenty -First Century (TEA -2I) provides
80% Federal -aid funds to be matched with 20% local funds (cash match) for improvements to
eligible routes, and
WHEREAS. the City of Fayetteville (hereinafter called "City") has expressed its desire to use
Federal -aid funds for an eligible project and to provide necessary matching cash share for such
funds, and
WHEREAS, funding participation will be as follows, subject to a limit of 51,000,000.00
maximum Federal -aid approved for the project:
Federal % Ciry %
Preliminary Engineering: 30 20
Right -of -Way: 30 20
Utilities: 30 20
Construction: 30 20
Construction Engineering: 30 20
, and
WFIEREAS, it is specifically agreed between the parties executing this a reement that it is not
intended by any of the provisions or any pan of the agreement to make the public or any member
thereof a third parry beneficiary hereunder or to authorize anyone not a parry to this afire_ hent to
maintain a snit or action for injuries or damage of any nature pursuant to the terms or provisions
of this agreement, and
WHEREAS. the City understands that the .Arkansas State Highway and Transportation
Department (hereinafter called "Department") will adhere to the General Requirements for
Recipients and Sub -recipients Concerning Minority Business Enterprises as stated on the
attachment,
IT IS HEREBY AGREED that the City and the Department, in cooperation with the Federal
Highway Ad ninistririon, will participate in a cooperative prosrarn or i:uple e t.cn and will
accept the resnonsibiiities and assisted duties as described hereinafter.
THE CITY WILL:
•
GREGG AVE.
I.A.5
Be responsible for satisfactory maintenance and operation of all improvements on that
portion of the project not on the Arkansas Highway System and all traffic signals on the
Arkansas Highway System. Failure to adequately maintain and operate the facility in
accordance with Federal -aid requirements will result in withholding future Federal -aid
highway funds.
2. Be responsible for 20% of the project cost, which will include preliminary engineering,
construction, construction engineering, appraisal and acquisition of right-of-way, relocation
services (when required), and adjustment of all man-made improvements, including utilities.
3. Be responsible for 100% of all preliminary engineering, right-of-way, and other costs
incurred should the City not enter into the construction phase of the project.
4. Be responsible for any and all expenditures which may be .declared non -participating in
federal funds, including any such awards by the State Claims Commission.
5. Repay to the Department the federal share of the cost of this project if for any reason the
Federal Highway Administration removes federal participation.
6. Submit a letter to the Right of Way Division of the Department which either (1) stipulates
the services relative to right-of-way acquisition, appraisal, relocation, and utilities that the
City will assume or (2) requests that the Department handle some or all of these services.
NOTE: Failure to notify the Department prior to initiating this phase of work may
result in any expenditures being declared non -participating in federal funds.
7. Transmit to the Department a signed and sealed copy of the Resolution from the City
Council which requests a project and authorizes the Mayor to execute contracts with the
Department for projects on city streets.
8. Submit to the Department five percent of the estimated project cost before preliminary
engineering by the Deparmnent begins.
9. Submit to the Department the local matching share of the total estimated cost before the
project is awarded to contract.
10. Make no alterations to the improvements constructed with Federal -aid funds without first
consulting with the Department.
11. Maintain or adopt regulations and ordinances as necessary for proper operation of the
improvements.
12. Be responsible for the necessary enforcement of operations as required by improvements on
the Arkansas State Highway System and City Streets.
13. Hereby attest that the employment policies and practices with retard to its ernployees, any
part of whose compensation is reimbursed from federal funds, vi11 be without regard to race.
color, creed, or national origin.
14. Be responsible for all costs not provided by the Federal Highway .Admni nis•rntion.
GREGG AVE.
I. A.6
• •
15. Indemnify and save bamiless the Depamnent from all suits, actions, or claims of any
character brought because of any damage sustained on account of the operations, actions,
acts of omission, neglect, or misconduct of the Sponsor relating to this agreement and
project
THE DEPARTMENT WILL:
1. Be responsible for administering Federal -aid funds and for project construction supervision.
2. Be responsible for developing the necessary plans and specifications for the project.
3. When requested, provide the necessary services relative to right-of-way acquisition,
appraisal, relocation, and utility adjustments and will be reimbursed for costs involved in
performing these services.
IT IS FURTHER AGREED that should the City fail to fulfill its responsibilities and assigned
duties as related in this Agrecrnent, such failure will disqualify- the City from receiving future
Federal -aid highway funds.
IT IS FURTHER AGREED, that should the City
funds due for project implementation or fail to
Agreement, the Department may cause such funds
City's gasoline tax allotment.
fail to pay to the Department any required
complete the project as specified in this
as may be required to be withheld from the
IN WITNESS WHEREOF, the parries thereto have executed this Agreement this / 4 «` day of
�Pr Evvt\et!' 1998.
RECOMMENDED:
Assistant Chief Enein
or Planning
ARKANSAS STATE HIGHWAY CITY OF
AND TRANSPORTATION DEP A ' ': FENT FAYETTEVILLE
D•• wens
Fred Hanna
Director of Hie'. ays and Transportation Mayor
•
RESOLUTION NO.150 98
• GREGG AVE.
I. A.7
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE
CITY OF FAYETTEVILLE, ARKANSAS TO UTILIZE FEDERAL -
AID MONIES FOR FOLLOWING CITY PROJECT: GREGG
AVENUE WIDENING FROM HIGHWAY 71B TO MUD CREEK.
WHEREAS, the City of Fayetteville understand that Federal -Aid Surface Transportation
Program Funds are available for certain city projects at the following federal participating ratios:
Roadway Construction
on City Streets
City Project Programmed
but not Let to Contract
Work Phase
All phases
All phases
Federal Share City Match
80% 20%
-0- 100%
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City of Fayetteville, Arkansas will participate in accordance with its
designated responsibilities in this project.
Section2. The Mayor and City Clerk are authorized and directed to execute all
appropriate agreements and contracts necessary to expedite the construction of this City project.
Section 3 The City pledges its full support and hereby authorizes the Arkansas State
Highway and Transportation Department to initiate action to implement this project.
:a(.,1 I Ee.A$SED AND APPROVED this it day of November , 1998.
ts
•♦�:9: a e7
1. loi%.`i'
'ATTEST:
By.e/irr+u�ef{l/
Heather Woodruff, City CI
APPROVE :
By:
red Hanna, Mayor
•
GREGG' AVE.
LA.8
•
•
116
CITY OF FAYETTEVILLE, ARKANSAS
1999 - 2003 CAPITAL IMPROVEMENTS PROGRAM
PROJECT DETAIL
PROJECT TITLE: Gregg Avenue - Highway 71 to Mud Creek Bridge
PROJECT COST
REQUESTING DIVISION: Engineering 8 Street
1999 S
2000
FUNDING SOURCE: Sales Tax Capital Improvements Fund
2001 380.000
PROJECT CATEGORY: Street Improvements
2002
2003
INITIAL YEAR PRIORITY: 4
PROJECT TYPE: REPLACEMENT Y
TOTAL PROJECT COST S 380.000
EXPANSION Y
PROJECT DESCRIPTION & JUSTIFICATION :
This project involves widening Gregg Street to four lanes from the Highway 71 bypass to the Mud Creek Bridge. This project will
provide a lie between the improvements in the area south of the mall and the bypass. This is projected to be a cost sharing project with
the Arkansas Highway Transportation Department (AHTO).
PROJECT STATUS (IF IN PROGRESS) :
N/A
EFFECT OF THE PROJECT ON ANNUAL OPERATIONS :
This project will not add any foreseeable maintenance activities.
V\
I
\I
V
—
I
1
AFXANS S
— ,+
u*SOUR!
- - R� ,—
.vL7t
k I I t�
a
1�
t
I(V
LRCLL AVE
GREGG I
)0T
III
—
..---
G . yo9
?
z
n 20
Al
yT
.77
J
9 N
SANDPIPER
KATIL(
a
p,
R 1
0
in
61;'rr
1
riORTrrwDOU
*
,
St
I
u
____,N_______.
FAYRE
l
�.
�V ` P
ti
J151_,
aO
Y
_
y
v 11wmooR
0 s
116
City of Fayetteville: Arkansas
Budget Adjustment Form
GREGG AVE.
I. A.9
Budget Year
1.999
Department: Sales Tax Capital Improvement Fund
Division:
Program:
Date Requested
01/05/99
Adjustment It
Project or Item Requested:
Authorization 's requested to establish a separate project to
track the projc t expenses for the Gregg Avenue - IIWY 71 to
Mud Creek Br dge Project. The project is scheduled in the
1999-2003 Capital Improvement Program for construction in 2001.
Project tr Item Deleted:
None. Funding for this project is in Street ROW/
Intersection/ Cost Sharing Improvements.
Justification of this Increase:
A separate project is requested to enable complete project
tracking over the life of the project.
Justification of this Decrease:
The Street ROW/ Intersection/ Cost Sharing
Improvements project was established to provide
funding for this type of project. A separate project
number and split out of funding is requested due to
the multi-ycar schedule for the Gregg Avenue -
Highway 71 to Mud Creek Bridge Project.
Increase Expense (Decrease Revenue)
Account Name Amount
Street Improvements 35,000
Account Name
Street Improvements
Account Number Project Number
4470 9470 5809 00 99046 0010
Decrease Expense (Increase Revenue)
Amount
35,000
Account Number Project Number
4470 9470
5809 00 98033 10
Reque• ted By
t t rdinator
ttlanmen
w
A i w . Se vices D'rectur
re
Approval Signatures
Mayor
Date
6JA
Date
Date
Blue Cope: Budget .Q Research / Cop
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Requester C:41131'199BUDGETBUDGTAh/1GREGGA
•
STAFF REVIEW FORM
CONTRACT
x AGENDA REQUEST
GRANT REVIEWIEW rCR°Pitmth
For the Fayetteville City Council meeting of February 2. 1999
• GREGG AVE.
I. A.1
FRC'M
2E5 /o-99
57AP
'COL
Jim Beavers
Name
Fngineerin_q Public Works
Division Department
ACTION REQUESTED:
Partial payment of $35,000.00 to the Arkansas Highway and Transportation
Department for preliminary engineering for the design of improvements and
widening of Gregg Avenue from Highway 718 north to Mud Creek Bridge. Refer
to the "Agreement of Understanding" for this project (copy attached).
COST TO CITY:
$35.000
Cost of this Request
Account Number
99046-0010
Project Number
BUDGET
Budget Coordinator
- 0 -
Gregg Avenue
Category/Project Budget Category/Project Name
Funds Used To Date
- 0 -
Remaining Balance
Street Impr.
Program Name
Sales Tax
Fund
Budgeted Item x Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Acca/int
ijI&
ager
rr /7
Purch-ising Officer
GRANTING AGENCY:
Date ADA Coordinator Date
5 C� 1 a C P, ��iJ /-5-92j
Date
I-5-99
Date
ernal Auditor Date
STAFF RECOMMENDATION: Approval.
leam
ion Head
artm- t rector
14
Admin
May
trativ
•
r
Services
Director
il1in 99
Date
1-645
Date
Date
//d99
Date
Cross Reference
New 'Lem: HQ
Prev Ord/Res 9 150-98
Orig Contract Date:
GREGG AVE.
I. Aa. Atit iJ' 1
•
rEvh,LE
NI CITY OF f•RKANS•S
DEPARTMENTAL CORRESPONDENCE
To:
Thru
From:
Date:
Re:
•
Fred Hanna, Mayor
Charles Venable, PW Director
Don Bunn, Asst. PW Director
Jim Beavers, City Enginee
vi
4 Jan 99
Agenda Request, Council Meeting of February 2, 1999.
Partial payment of S35,000.00 to the AHTD for preliminary engineering - Gregg Avenue
Widening from Highway 71B to Mud Creek.
Please refer to the attached copies of Resolution 150-98, the executed "Agreement of
Understanding" and the CIP sheet for the proposed widening of Gregg Avenue from Highway
71B to Mud Creek (the recently completed four lane bridge near the Fayetteville/Johnson City
limits).
The AHTD has requested funds in the amount of $35,000.00 to proceed with the preliminary
design and to assure that the job remains active The AHTD (Programs Division) does not
anticipate construction until the year 2001.
Enclosures:
Copies of :
1. Letter Dated December 21, 1998 form the AHTD requesting $35,000.00
2. Executed Agreement of Understanding.
3. Resolution 150-98.
4. CIP project detail - Gregg Avenue widening.
%%1Z
GREGG AVE.
A NSAS STATE HIGHWAY 1 A. 3
AND
TRANSPORTATION DEPARTMENT
Dan Flowers
Director
Telephone (501) 569-2000
The Honorable Fred Hanna
Mayor of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mayor Hanna:
December 21, 1998
P.O. Box 2261
Little Rock, Arkansas 72203-2261
Telefax (501) 569-2400
Re: Job 040299
F.A.P. STP -9142(11)
Hwy. 7113 -Mud Creek
. (Gregg Ave. -Fayetteville) (S)
Washington County
Enclosed please find a copy of the executed Agreement of Understanding on the referenced
Federal -aid project. In order for the Department to proceed with preliminary engineering, please
forward a check in the amount of S35,000.00 (made payable to the Arkansas State Highway and
Transportation Department) to this office. This deposit will be applied to the City's matching
share when a construction contract is awarded for this work.
As noted in our October 9, 1998 letter, the maximum amount of Federal -aid available for this
project is 31,000,000. If you have any questions, please contact Bill Bradberry or Steve Morgan
in our Programs and Contracts Division at (501) 569-2261.
Enclosure
Robert L Walters
Chief Engineer
RECEIVED
DEC 30 1998
CITY OF FAYE T TEVILLE
MAYOR'S OFFICE
ZETP
FAYETTEVIILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Jim Beavers, City Engineer
From: Heather Woodruff, City Clerk
Date: February 10, 1999
Attached is a copy of the resolution and agreement with the Arkansas Highway and
Transportation Department regarding the Mud Creek Bridge for your records.
The original budget adjustment and a copy of the resolution have been forwarded to Budget and
Research. The original resolution and agreement will be microfilmed and filed with the City
Clerk.
cc. Don Bunn
Charles Venable
Yolanda Fields
Steve Davis
*E7,