HomeMy WebLinkAbout07-99 RESOLUTIONmei
RESOLUTION NO 7-99
A RESOLUTION AUTHORIZING THE APPLICATION TO
RENEW AND ACCEPTANCE OF THE EDWARD BYRNE
MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT FOR THE DRUG LAW
ENFORCEMENT PROGRAM; AND APPROVAL OF MATCHING
FUNDS IN THE AMOUNT OF $45,550.
4
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 That the City Council hereby authorizes the application to renew and
acceptance of the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula
Grant for the Drug Law Enforcement Program and authorizes the Mayor and City Clerk to execute
said grant application/documents. A copy of the grant application/documents is attached hereto
marked Exhibit "A" and made a part hereof.
Station 7
$45,550.
That the City Council hereby approves matching funds in the amount of
SSE)) AND APPROVED this 19th day of January 1999.
c,13,yE .'1
w.i•
AVEST:,
By- frl-utb t Lf/.ey,
Heather Woodruff, City Clerk
APPROVEDe.
lz41010--
red Hanna, Mayor
By:
NAME OF FILE:
•
CROSS REFERENCE:
,cha) 54/fo,QceineAlT/6.1Q9,/
Date
Contents of File
Initials
Ng- /9
,ess. 7- 99
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7- 13- 99
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$ -03.911
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•
•
APPLICATION FOR,>.,
FEQ 1f,'..k,.�'! A?JCE
•
OMB Approval No. 0348-0043
2. DATE SUBMITTED
January 20, 19)9
Applicant Identifier
,
•
DLEP FY '99
Standard Form 424 (Rev. 7-97)
AA)T
1. TYPE OF SUBMISSION: (
A plicationt Preapplication
3. DATE RECEIVED BY STATE
State Application Identifier e
LJ Construction ❑ Construction
® Non -Construction I ❑ Non -Construction
4. DATE RECEIVED BY FEDERAL AGENCY
G/
Federal Identifier
5. APPLICANT INFORMATION
Legal Name:
City of Fayetteville, Arkansas
Organizational Unit: •
Fayetteville Police Department
Address (give city, county, State, and zip code).-
113 W. Mountain St.
Fayetteville
Washinton Cnunrys_AR 72701
Name and telephone number of person to be contacted on matters invoMnc
this application (give area code)
Judy Cohea, Fiscal Officer
(501) 587-3510=
6. EMPLOYER IDENTIFICATION NUMBER/E/N):
7. TYPE OF APPLICANT{enter appropriate letter in box)
7;1J (_(81
. -,6j0 4(6 �2 !
C
A. State H. Independent School Dist.
8. TYPE OF APPLICATION:
B. County I. State Controlled Institution of Higher Learning
❑ New
i1
Continuation ❑ Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
_
If Revision, enter appropriate letter1 s) in box(es) I -
E. Interstate L. Individual
A. Increase Award B. Decrease Award C. Increase Duration
F. Intermunicipal M. Profit Organization
G. Special District N. Other (Specify)
D. Decrease Duration Other(specity):
9. NAME OF FEDERAL AGENCY:
U. S. Department of Justice
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Edward Byrne State and
1
6: --15
!
Program
Local Law Enforcement
TITLE: Accdstanra & Formula Grant-
Organized Crime/Narcotics
Multi -Jurisdictional Drug Task Force
12. AREAS AFFECTED BY PROJECT(Cmes, Counties, States, etc.):
Washington and Madison Counties, Arkansas
13. PROPOSED
PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Star, Date
4/01/99
Ending Date
3/31/00
a. Applicant b. Project
Third Congressional District . Third Congressional District
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
5
.250,912'
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b. Applicant
$ °f
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c. State
S 0°
DATE 01/11/99
d. Local
s of
83,637.
b. No.
1
PROGRAM IS NOT COVERED BY E. O. 12372
e. Other
•
$ 00
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income
S 00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
S °o
334,549
❑ Yes If "Yes," attach an explanation. ®No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
1 ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name
Fred
of Authorized Representative
Hanna
b. Title
Mayor
c. Telephone Number
(501) 575-8330
d. Signature of AuthReple alive
e. Date Signed
01/19/98
Z
,
•
DLEP FY '99
Standard Form 424 (Rev. 7-97)
AA)T
1•
• •
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
REQUEST FOR FUNDING
DRUG LAW ENFORCEMENT PROGRAM
•
FORM IGS 1
GENERAL PROJECT INFORMATION
1 Applicant Agency: Fayetteville Police Department
Address: P.O. Box 1988, Fayetteville, AR 72702-1988
2. Project Director: Lieutenant Tim Helder Tele 1501) 587-359ax#(501) 587-3522
Address: P.O. Box 1988, Fayetteville, AR 72702-1988
3 Fiscal Officer: �1"dy Cohea Tele
f.(501) 587-351pax#(501) 587-3522
Address: P.O. Axo 1988, Fayetteville AR 72702-1988
Project Period : From April 1, 1999 To March 31, 2000
5. Federal Purpose Number. 2 Approved Program Abstract Title
Organized Crime/Narcotics (OC/N)
Identify Counties and/or Cities in Which Program Will Operate -
Washington and Madison Counties, Arkansas
If the Project is Multi-County/City indicate the Contracting Applicant Agency
City of Fayetteville Police Department
Washington County Snerift, University of Arkansas/Fayetteville,
Other Involved Agencies Cities of Fayetteville, Springdale, Prairie Grove, Johnson,
Lincoln, West Fork, Elm Springs, Greenland, Farmington & 4th Judicial Prosecutor
Population or Clients to be Served 153.527
9. This Program will be a New Activity, Enhancement of Existing
Activities, or X Continuation of Project# 98-11 Ending Date 03/31/99
10. Federal Funds Requested S 250, 912.00 State Match S 0
Local Match S 83,637.00 Total S
334,549.00
11. Prior 12 -Month Budget for the Service or Activity $312,483.00
12. Source of Matching Funds Individual participating agencies have appropriation
documents to be included.
13. Project SummaryContinue the multi jurisdictional Task Force with a five member
Control Group representing all aw enforcement agencies In lrastriugLuu County.
Target major narcotics distributors with an emphasis on methamphetamine dealers
and manufacturers. Also, continue to maintain a data base of drug related
information received from all law enforcement agencies in Washington and
Madision counties, prevent duplication of investigations between aggc,iies and
provide information to other agencies when requested.
DLEP FY '99
• ` •
Drug Enforcement
I.C.5
FORM IGS 2: EXPLANATION/JUSTIFICATION OF PROPOSED EXPENDITURES OF
FEDERAL FUNDS FOR PERSONNEL, HARDWARE AND/OR EQUIPMENT
AS NECESSARY AND INCIDENTAL TO THE PROJECT
PERSONNEL;
Salary and benefit expenses are the major use of DLEP funding. Personnel will be
employed only in task force investigative projects an activities. Funds for personnel are a critical
clement to meet the objectives of the program. The Task Force Officers arc assigned from four
different local police departments. The salary and benefits are set by the home departments and
meet fair labor standards requirements.
With the continuation of this grant the 4'" DTF will remain intact. The four certified
officers and one sergeant will continue to work together investigating narcotics cases. These
officers are supported by one secretary and the financial portion of the grant is managed by
funding 30% of a financial analyst.
The other expenses funded partially through the grant are Operations and Maintenance
items. These items are office space, supplies, phones, pagers and vehicle expenses.
HARDWARE: N/A
EQUIPiN ENT: N/A
DLEP FY '99
Drug Enrorccmeuc
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•
•
• •
FORM IGS -3
PROJECT NARRATIVE
DRUG LAW ENFORCEMENT PROGRAM
GOALS AND OBJECTIVES
Continue operations of a multi jurisdictional drug law enforcement task force to remove
specifically targeted major organized crime narcotics trafficking conspiracies and offenders through
investigation, arrest, prosecution, and conviction.
Objectives
1. Continue to incorporate major drug investigations in the Washington and Madison County
area into a single and collective investigative effort executed by a "Control Group" of local law
enforcement agencies supported with federal funding.
2. Increase the number of arrests and prosecution of drug offenders who operate in the general
Northwest Arkansas area by three percent.
3. Maintain the probability of criminal and civil forfeitures in drug convictions. This is based on
the efforts in objective number four.
4. Increase investigation of the Mexican connection in the Methamphetamine trafficking.
5. Create a system to collect photographs and personal information of all Methamphetamine
suspects identified tied to the Mexican drug trafficking
6. Continue to investigate drug trafficking on and around the University of Arkansas campus.
7. Purchase video and audio surveillance equipment will enhance investigation and prosecution
of drug trafficking. It will also provide improved officer safety.
Critical Elements
Target Selection
The Control Group will give guidance and make recommendations to the DTF as to individual
targets for investigative projects. Special consideration will be given to the probability ofa successful
arrest, prosecution, and criminal and civil forfeitures.
DLEP FY '99
• •
Drug offenses will be targeted by the Control Group as the group determines the most
prevalent and readily available drugs in their area The Task Force will also take into consideration
the types of drugs which contribute to other criminal behavior. In this area those drugs are
methamphetamine, methamphetamine labs, crack cocaine, cocaine, and marijuana.
Case and Resource Assignment
The Control Group will name an Operations Coordinator to assign cases. The coordinator
will report on a monthly basis to the control group so this activity can be closely monitored. Also
on a monthly basis the Control Group receives a financial report from the Fiscal Officer.
Case Monitoring
The Operations Coordinator reviews all intelligence information received in the office. This
information is gathered from all other law enforcement agencies in our area, as well as citizens calling
in information. He assigns follow-up on intelligence based on the location of the criminal activity
and the experience of the officer to handle the case. He also monitors the case through -out the
process. All open cases are updated with a status form every sixty days until case is closed by arrest.
This procedure prevents cases from being lost in the shuffle and not prosecuted on a timely basis.
DLEP FY '99
•
•
•
• •
FORM IGS 3-A
PROJECT NARRATIVE
IMPLEMENTATION PLAN
DRUG LAW ENFORCEMENT PROGRAM
FOURTH JUDICIAL DISTRICT DTF
•
WORK ITEM #1
Projected Completion Date:
03-31-00
Organization and Implementation
Maintaining and updating of the Internal Operating
Procedures Manual as needed
Maintain budgetary procedures to track multi -agency
expenditures
Maintain computer software which tracks Drug
Offender/Distributor Intelligence Files
WORK ITEM #2 Projected Completion Date:
03/31/00 II
Maintain a uniform Drug Offender/Distributor Intelligence File
♦ Members of the DTF will continue to update the multi -
jurisdictional profile classification of area drug offenders
by compiling drug intelligence records from their individual
agencies into a central file.
♦ The file will be separated into a biographic index and a
location index. Drug intelligence reports will be analyzed to
assess the status of criminal activity of major drug
conspirators and their associates. The Control Group will
identify major drug distributors and conspiracy targets based
on an analysis of information and evidence located in the
central file.
♦ Continue to utilize the intelligence files maintained by the
Regional Organized Crime Information Center and share our
intelligence files by downloading into ROCIC's computer.
♦ Establish a separate file to gather information and
photographs of Methamphetamine dealers connected to the
Mexican distribution ring.
DLEP '99
•
•
•
• •
FORM IGS 3-A
PROJECT NARRATIVE
IMPLEMENTATION PLAN
DRUG LAW ENFORCEMENT PROGRAM
FOURTH JUDICIAL DISTRICT DTF
•
Work Item #3
Projected Completion Date: 03/31/99
n
Intelligence
• Using information obtained from the files maintained in Work
Item #2, a strategy of undercover operations will be developed
to successfully investigate, arrest, and prosecute the
identified target(s). Specific targets will be identified and
the Control Group will review and make recommendations.
• Conduct "buys" and "stings" to build cases
• Begin making arrests
Work Item #4
n
Projected Completion Date: 03/31/99 �I
Jj
PROSECUTION
• Present completed cases to prosecuting attorney's office
• Present evidence and testimony
Work Item #5
Projected Completion Date: 03/31/99 II
• Complete project activities
• Control Group to review and evaluate project activities
• Begin sub -grant closeout procedures
DLEP '99
•
• •
FORM IGS 3-B
PERFORMANCE INDICATORS
The following Performance Indicators will be used:
1 Number of criminal subjects identified
2 Number of instances of inter -agency information
exchange
3 Number of criminal activity reports under
investigation, by type
4. Number of arrests
5. Number of cases which in turn identified the next
higher level of the narcotics organization
6. Number of convictions
7. Lengths of sentences
8. Amount of fines and forfeitures ordered
9. Any additional information to gauge performance
DLEP FY '99
1
•
• •
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 1 of 3
•
1. The applicant assures that federal drug law enforcement funds made available under the Anti -Drug
Abuse Act will not be used to supplant state and local funds, but will be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available for drug law
enforcement activities;
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures
as may be necessary to keep such records as the Bureau of Justice Assistance and the Department
of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper
management, and effective disbursement of funds received under the Act;
3. The applicant assures that it shall maintain such data and information and submit the prescribed
reports in the prescribed formats at the prescribed times as the Bureau of Justice Assistance and
the Department of Finance and Administration may require;
4. The applicant assures that at the end of each fiscal federal year that the project is in force, and at
the end of the project period, it will submit a performance report to the Department of Finance and
Administration in a manner to be prescribed;
The applicant certifies that the program contained in this application meets all the requirements, and
that all the information is correct, and that the applicant will comply with all provisions of the Anti -
Drug Abuse Act of 1986 and all other applicable state and federal laws;
The applicant assures that before any budgetary or programmatic amendment is made to an
approved program, it will submit such an amendment to the Department of Finance and
Administration for review;
The applicant assures that it will comply, and all its subgrantees and contractors will comply, with
the non-discrimination requirements of the Justice Assistance Act; Title VI of the Civil Rights Act of
1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G;
The applicant assures that in the event a Federal or state court or Federal or state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of race, color,
religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the
finding to the Office of Civil Rights Compliance (OCRC) of the Office of Justice Programs;
The applicant assures that if it is required to formulate an Equal Employment Opportunity Program
(EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that
it has a current EEOP on file which meets the requirements therein;
10. The applicant assures that it will comply with the provisions of the Department of Finance and
Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management
Guidelines';
DLEP FY '99
•
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 2 of 3
11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part II, Applicability of Office of Management and Budget
Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal
Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of
Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies
and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and
Part 63, Floodplain Management and Wetland Protection Procedures;
12. The applicant assures that in addition to all other audit requirements, it will allow the Division of
Legislative Audit or any other independent or internal auditors of the Department of Finance and
Administration to have access to the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the
Single Audit Act of 1984, OMB Circular A-128, and other rules and/or regulations governing
financial accounting and auditing guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with any
State or local government rules and/or regulations;
13. The applicant assures that it will fully participate in the compilation of statistical information as
required by state agencies, i.e., providing complete finger print arrest information;
14. The applicant assures that both federal and matching funds used for this project will be used
exclusively to support defined drug law enforcement activities, and will not be used to support any
general purpose law enforcement or other activity maintained by the applicant;
15. The applicant assures that if the grant funds are used to support a Drug Task Force, the Task Force
Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and
will provide the State Drug Director with copies of the agenda and minutes of each meeting;
16. The applicant assures that if grant funds are used to support a Drug Task Force, the Task Force
Administrator and the Board of Directors will develop and/or maintain a detailed policy and
procedures manual for the guidance of task force operations.
17. The applicant assures that all proposals for out of state travel for conference and training will be
submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any
expense being incurred.
DLEP FY '99
•
•
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 3 of 3
CERTIFICATION
•
I certify that the program proposed in this application meets applicable requirements of the Anti -
Drug Abuse Act, that all the information presented is correct, and that the applicant will comply with the
provisions of the Act and all other applicable federal laws and applicable state laws and regulations.
4/naturefCont�fficial) (Date)
01/20/99
Fred Hanna
Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330 (501) 575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '99
•
•
•
• •
CER -2 Time and Effort
CERTIFICATION OF TIME AND EFFORT
As chief executive officer of the applicant government or agency for the attached Drug Law Enforcement
Program subgrant, I hereby certify that:
(1) All persons employed as regular employees of the applicant and paid from grant and/or grant
matching funds will provide full services to the grant funded project in concert with their status (full-
time, part-time, etc.) and the salary paid from grant and/or grant matching funds. All such
employees will routinely prepare and submit to the employing agency for retention a statement of
hours worked which are chargeable to the grant and/or grant matching funds. Such time statements
will be signed by the employee and verified by his/her supervisor.
(2) All persons working under contract with the subgrantee, who is paid from grant and/or grant
matching funds, and who is providing services to the grant funded project will be required to execute
a formal contract for services that specifies (a) the work to be performed; (b) the location(s) of such
work; (c) the rate and frequency of payments to the contractor; (d) the availability of the contractor to
the contracting agency; (e) the provision of workspace, equipment, supplies and assistance to the
contractor; (f) a method for the routine reporting of progress and accomplishments; (g) tax liabilities -
and tax reporting requirements of both the contractor and the contracting agency; and (h) any other
provision necessary for a clear statement of mutual contractual obligations.
/1/44116.--- 01/20 /99
(Signature of Contracting Official) (Date)
Fred Hanna Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330 (501) 575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '99
•
•
• •
CERTIFICATION OF AUDIT COST
•
•
CER -3 Audit Cost
As the Contracting Official for a Drug Law Enforcement Program subgrant to the organization listed below, I
certify that the OMB circular A-133 audit status is an accurate projection of federal fund expenditures for the
fiscal year impacted by this grant, based on information presently available to me. Based on these
projections, the audit status of the referenced organization will be as indicated below.
AUDIT STATUS ONE: PROJECT AUDIT COST
The applicant agency will expend less than 5300,000 from all federal sources during its fiscal year.
The Department of Finance and Administration will contract for audit services applicable to the Drug
law Enforcement Program subgrant. The applicant will not budget audit funds.
X AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST
A single audit must be procured by the applicant agency when the applicant agency expends
5300,000 or more in federal funds from all sources during its fiscal year. Under these - - -. -
circumstances, the applicant agency may take one of two courses in paying for single audit costs.
Check either (A) or (B) below to show your intent.
(A) X The applicant agency will pay for the cost of the single audit from its own resources.
(B) The applicant agency will develop an equitable formula for assigning single audit cost to
each federal program from which grants are received
If you checked item (B), complete the grants listing below for your most recent fiscal year, even if you must
use estimated data. This information will serve to verify the need for a single audit of your finances during
the fiscal year this grant will be active.
FEDERAL FUNDS EXPENDITURES
Name of
Federal Agency
Most Recent
Fiscal Year
(Use supplementary listing if needed)
DLEP FY '99
Federal Dollars Expended
•
•
•
•
ESTIMATED TOTAL COST OF SINGLE AUDIT
ESTIMATED SHARE OF SINGLE AUDIT COST
TO BE PAID WITH DLEP GRANT FUNDS
•
CER -3, Page 2
$ 10,700.00
g 00.00
Note: Audit funds will not be a part of the applicants budget, but will be reserved by DFA until the audit is
completed.
Fred Hanna
Mayor, City of Fayetteville
Printed Name of Contracting Official Title and Organization
Signature
DLEP FY '99
January 20, 1999
•
Date
•
•
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Drug Eriforccmcnt
I.C.15
CER -4 Confidential Funds
CONFIDENTIAL FUNDS CERTIFICATION
This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential
funds as set forth in the 'State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial
Management Guidelines.'
Date:
//7/99
Signature:
Project Director
PROCEDURES — Each protect agency authorized to disburse confidential funds must develop and
follow internal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines
Manual referenced above. Prior approval is required to deviate from these elements.
•
DLEP FY '99