HomeMy WebLinkAbout07-99 RESOLUTIONmei
RESOLUTION NO 7-99
A RESOLUTION AUTHORIZING THE APPLICATION TO
RENEW AND ACCEPTANCE OF THE EDWARD BYRNE
MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT FOR THE DRUG LAW
ENFORCEMENT PROGRAM; AND APPROVAL OF MATCHING
FUNDS IN THE AMOUNT OF $45,550.
4
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1 That the City Council hereby authorizes the application to renew and
acceptance of the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula
Grant for the Drug Law Enforcement Program and authorizes the Mayor and City Clerk to execute
said grant application/documents. A copy of the grant application/documents is attached hereto
marked Exhibit "A" and made a part hereof.
Station 7
$45,550.
That the City Council hereby approves matching funds in the amount of
SSE)) AND APPROVED this 19th day of January 1999.
c,13,yE .'1
w.i•
AVEST:,
By- frl-utb t Lf/.ey,
Heather Woodruff, City Clerk
APPROVEDe.
lz41010--
red Hanna, Mayor
By:
NAME OF FILE:
•
CROSS REFERENCE:
,cha) 54/fo,QceineAlT/6.1Q9,/
Date
Contents of File
Initials
Ng- /9
,ess. 7- 99
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7- 13- 99
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$ -03.911
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•
•
APPLICATION FOR,>.,
FEQ 1f,'..k,.�'! A?JCE
•
OMB Approval No. 0348-0043
2. DATE SUBMITTED
January 20, 19)9
Applicant Identifier
,
•
DLEP FY '99
Standard Form 424 (Rev. 7-97)
AA)T
1. TYPE OF SUBMISSION: (
A plicationt Preapplication
3. DATE RECEIVED BY STATE
State Application Identifier e
LJ Construction ❑ Construction
® Non -Construction I ❑ Non -Construction
4. DATE RECEIVED BY FEDERAL AGENCY
G/
Federal Identifier
5. APPLICANT INFORMATION
Legal Name:
City of Fayetteville, Arkansas
Organizational Unit: •
Fayetteville Police Department
Address (give city, county, State, and zip code).-
113 W. Mountain St.
Fayetteville
Washinton Cnunrys_AR 72701
Name and telephone number of person to be contacted on matters invoMnc
this application (give area code)
Judy Cohea, Fiscal Officer
(501) 587-3510=
6. EMPLOYER IDENTIFICATION NUMBER/E/N):
7. TYPE OF APPLICANT{enter appropriate letter in box)
7;1J (_(81
. -,6j0 4(6 �2 !
C
A. State H. Independent School Dist.
8. TYPE OF APPLICATION:
B. County I. State Controlled Institution of Higher Learning
❑ New
i1
Continuation ❑ Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
_
If Revision, enter appropriate letter1 s) in box(es) I -
E. Interstate L. Individual
A. Increase Award B. Decrease Award C. Increase Duration
F. Intermunicipal M. Profit Organization
G. Special District N. Other (Specify)
D. Decrease Duration Other(specity):
9. NAME OF FEDERAL AGENCY:
U. S. Department of Justice
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Edward Byrne State and
1
6: --15
!
Program
Local Law Enforcement
TITLE: Accdstanra & Formula Grant-
Organized Crime/Narcotics
Multi -Jurisdictional Drug Task Force
12. AREAS AFFECTED BY PROJECT(Cmes, Counties, States, etc.):
Washington and Madison Counties, Arkansas
13. PROPOSED
PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Star, Date
4/01/99
Ending Date
3/31/00
a. Applicant b. Project
Third Congressional District . Third Congressional District
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
5
.250,912'
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b. Applicant
$ °f
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c. State
S 0°
DATE 01/11/99
d. Local
s of
83,637.
b. No.
1
PROGRAM IS NOT COVERED BY E. O. 12372
e. Other
•
$ 00
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income
S 00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
S °o
334,549
❑ Yes If "Yes," attach an explanation. ®No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
1 ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name
Fred
of Authorized Representative
Hanna
b. Title
Mayor
c. Telephone Number
(501) 575-8330
d. Signature of AuthReple alive
e. Date Signed
01/19/98
Z
,
•
DLEP FY '99
Standard Form 424 (Rev. 7-97)
AA)T
1•
• •
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
REQUEST FOR FUNDING
DRUG LAW ENFORCEMENT PROGRAM
•
FORM IGS 1
GENERAL PROJECT INFORMATION
1 Applicant Agency: Fayetteville Police Department
Address: P.O. Box 1988, Fayetteville, AR 72702-1988
2. Project Director: Lieutenant Tim Helder Tele 1501) 587-359ax#(501) 587-3522
Address: P.O. Box 1988, Fayetteville, AR 72702-1988
3 Fiscal Officer: �1"dy Cohea Tele
f.(501) 587-351pax#(501) 587-3522
Address: P.O. Axo 1988, Fayetteville AR 72702-1988
Project Period : From April 1, 1999 To March 31, 2000
5. Federal Purpose Number. 2 Approved Program Abstract Title
Organized Crime/Narcotics (OC/N)
Identify Counties and/or Cities in Which Program Will Operate -
Washington and Madison Counties, Arkansas
If the Project is Multi-County/City indicate the Contracting Applicant Agency
City of Fayetteville Police Department
Washington County Snerift, University of Arkansas/Fayetteville,
Other Involved Agencies Cities of Fayetteville, Springdale, Prairie Grove, Johnson,
Lincoln, West Fork, Elm Springs, Greenland, Farmington & 4th Judicial Prosecutor
Population or Clients to be Served 153.527
9. This Program will be a New Activity, Enhancement of Existing
Activities, or X Continuation of Project# 98-11 Ending Date 03/31/99
10. Federal Funds Requested S 250, 912.00 State Match S 0
Local Match S 83,637.00 Total S
334,549.00
11. Prior 12 -Month Budget for the Service or Activity $312,483.00
12. Source of Matching Funds Individual participating agencies have appropriation
documents to be included.
13. Project SummaryContinue the multi jurisdictional Task Force with a five member
Control Group representing all aw enforcement agencies In lrastriugLuu County.
Target major narcotics distributors with an emphasis on methamphetamine dealers
and manufacturers. Also, continue to maintain a data base of drug related
information received from all law enforcement agencies in Washington and
Madision counties, prevent duplication of investigations between aggc,iies and
provide information to other agencies when requested.
DLEP FY '99
• ` •
Drug Enforcement
I.C.5
FORM IGS 2: EXPLANATION/JUSTIFICATION OF PROPOSED EXPENDITURES OF
FEDERAL FUNDS FOR PERSONNEL, HARDWARE AND/OR EQUIPMENT
AS NECESSARY AND INCIDENTAL TO THE PROJECT
PERSONNEL;
Salary and benefit expenses are the major use of DLEP funding. Personnel will be
employed only in task force investigative projects an activities. Funds for personnel are a critical
clement to meet the objectives of the program. The Task Force Officers arc assigned from four
different local police departments. The salary and benefits are set by the home departments and
meet fair labor standards requirements.
With the continuation of this grant the 4'" DTF will remain intact. The four certified
officers and one sergeant will continue to work together investigating narcotics cases. These
officers are supported by one secretary and the financial portion of the grant is managed by
funding 30% of a financial analyst.
The other expenses funded partially through the grant are Operations and Maintenance
items. These items are office space, supplies, phones, pagers and vehicle expenses.
HARDWARE: N/A
EQUIPiN ENT: N/A
DLEP FY '99
Drug Enrorccmeuc
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•
•
• •
FORM IGS -3
PROJECT NARRATIVE
DRUG LAW ENFORCEMENT PROGRAM
GOALS AND OBJECTIVES
Continue operations of a multi jurisdictional drug law enforcement task force to remove
specifically targeted major organized crime narcotics trafficking conspiracies and offenders through
investigation, arrest, prosecution, and conviction.
Objectives
1. Continue to incorporate major drug investigations in the Washington and Madison County
area into a single and collective investigative effort executed by a "Control Group" of local law
enforcement agencies supported with federal funding.
2. Increase the number of arrests and prosecution of drug offenders who operate in the general
Northwest Arkansas area by three percent.
3. Maintain the probability of criminal and civil forfeitures in drug convictions. This is based on
the efforts in objective number four.
4. Increase investigation of the Mexican connection in the Methamphetamine trafficking.
5. Create a system to collect photographs and personal information of all Methamphetamine
suspects identified tied to the Mexican drug trafficking
6. Continue to investigate drug trafficking on and around the University of Arkansas campus.
7. Purchase video and audio surveillance equipment will enhance investigation and prosecution
of drug trafficking. It will also provide improved officer safety.
Critical Elements
Target Selection
The Control Group will give guidance and make recommendations to the DTF as to individual
targets for investigative projects. Special consideration will be given to the probability ofa successful
arrest, prosecution, and criminal and civil forfeitures.
DLEP FY '99
• •
Drug offenses will be targeted by the Control Group as the group determines the most
prevalent and readily available drugs in their area The Task Force will also take into consideration
the types of drugs which contribute to other criminal behavior. In this area those drugs are
methamphetamine, methamphetamine labs, crack cocaine, cocaine, and marijuana.
Case and Resource Assignment
The Control Group will name an Operations Coordinator to assign cases. The coordinator
will report on a monthly basis to the control group so this activity can be closely monitored. Also
on a monthly basis the Control Group receives a financial report from the Fiscal Officer.
Case Monitoring
The Operations Coordinator reviews all intelligence information received in the office. This
information is gathered from all other law enforcement agencies in our area, as well as citizens calling
in information. He assigns follow-up on intelligence based on the location of the criminal activity
and the experience of the officer to handle the case. He also monitors the case through -out the
process. All open cases are updated with a status form every sixty days until case is closed by arrest.
This procedure prevents cases from being lost in the shuffle and not prosecuted on a timely basis.
DLEP FY '99
•
•
•
• •
FORM IGS 3-A
PROJECT NARRATIVE
IMPLEMENTATION PLAN
DRUG LAW ENFORCEMENT PROGRAM
FOURTH JUDICIAL DISTRICT DTF
•
WORK ITEM #1
Projected Completion Date:
03-31-00
Organization and Implementation
Maintaining and updating of the Internal Operating
Procedures Manual as needed
Maintain budgetary procedures to track multi -agency
expenditures
Maintain computer software which tracks Drug
Offender/Distributor Intelligence Files
WORK ITEM #2 Projected Completion Date:
03/31/00 II
Maintain a uniform Drug Offender/Distributor Intelligence File
♦ Members of the DTF will continue to update the multi -
jurisdictional profile classification of area drug offenders
by compiling drug intelligence records from their individual
agencies into a central file.
♦ The file will be separated into a biographic index and a
location index. Drug intelligence reports will be analyzed to
assess the status of criminal activity of major drug
conspirators and their associates. The Control Group will
identify major drug distributors and conspiracy targets based
on an analysis of information and evidence located in the
central file.
♦ Continue to utilize the intelligence files maintained by the
Regional Organized Crime Information Center and share our
intelligence files by downloading into ROCIC's computer.
♦ Establish a separate file to gather information and
photographs of Methamphetamine dealers connected to the
Mexican distribution ring.
DLEP '99
•
•
•
• •
FORM IGS 3-A
PROJECT NARRATIVE
IMPLEMENTATION PLAN
DRUG LAW ENFORCEMENT PROGRAM
FOURTH JUDICIAL DISTRICT DTF
•
Work Item #3
Projected Completion Date: 03/31/99
n
Intelligence
• Using information obtained from the files maintained in Work
Item #2, a strategy of undercover operations will be developed
to successfully investigate, arrest, and prosecute the
identified target(s). Specific targets will be identified and
the Control Group will review and make recommendations.
• Conduct "buys" and "stings" to build cases
• Begin making arrests
Work Item #4
n
Projected Completion Date: 03/31/99 �I
Jj
PROSECUTION
• Present completed cases to prosecuting attorney's office
• Present evidence and testimony
Work Item #5
Projected Completion Date: 03/31/99 II
• Complete project activities
• Control Group to review and evaluate project activities
• Begin sub -grant closeout procedures
DLEP '99
•
• •
FORM IGS 3-B
PERFORMANCE INDICATORS
The following Performance Indicators will be used:
1 Number of criminal subjects identified
2 Number of instances of inter -agency information
exchange
3 Number of criminal activity reports under
investigation, by type
4. Number of arrests
5. Number of cases which in turn identified the next
higher level of the narcotics organization
6. Number of convictions
7. Lengths of sentences
8. Amount of fines and forfeitures ordered
9. Any additional information to gauge performance
DLEP FY '99
1
•
• •
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 1 of 3
•
1. The applicant assures that federal drug law enforcement funds made available under the Anti -Drug
Abuse Act will not be used to supplant state and local funds, but will be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available for drug law
enforcement activities;
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures
as may be necessary to keep such records as the Bureau of Justice Assistance and the Department
of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper
management, and effective disbursement of funds received under the Act;
3. The applicant assures that it shall maintain such data and information and submit the prescribed
reports in the prescribed formats at the prescribed times as the Bureau of Justice Assistance and
the Department of Finance and Administration may require;
4. The applicant assures that at the end of each fiscal federal year that the project is in force, and at
the end of the project period, it will submit a performance report to the Department of Finance and
Administration in a manner to be prescribed;
The applicant certifies that the program contained in this application meets all the requirements, and
that all the information is correct, and that the applicant will comply with all provisions of the Anti -
Drug Abuse Act of 1986 and all other applicable state and federal laws;
The applicant assures that before any budgetary or programmatic amendment is made to an
approved program, it will submit such an amendment to the Department of Finance and
Administration for review;
The applicant assures that it will comply, and all its subgrantees and contractors will comply, with
the non-discrimination requirements of the Justice Assistance Act; Title VI of the Civil Rights Act of
1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G;
The applicant assures that in the event a Federal or state court or Federal or state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of race, color,
religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the
finding to the Office of Civil Rights Compliance (OCRC) of the Office of Justice Programs;
The applicant assures that if it is required to formulate an Equal Employment Opportunity Program
(EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that
it has a current EEOP on file which meets the requirements therein;
10. The applicant assures that it will comply with the provisions of the Department of Finance and
Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management
Guidelines';
DLEP FY '99
•
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 2 of 3
11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part II, Applicability of Office of Management and Budget
Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal
Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of
Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies
and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and
Part 63, Floodplain Management and Wetland Protection Procedures;
12. The applicant assures that in addition to all other audit requirements, it will allow the Division of
Legislative Audit or any other independent or internal auditors of the Department of Finance and
Administration to have access to the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the
Single Audit Act of 1984, OMB Circular A-128, and other rules and/or regulations governing
financial accounting and auditing guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with any
State or local government rules and/or regulations;
13. The applicant assures that it will fully participate in the compilation of statistical information as
required by state agencies, i.e., providing complete finger print arrest information;
14. The applicant assures that both federal and matching funds used for this project will be used
exclusively to support defined drug law enforcement activities, and will not be used to support any
general purpose law enforcement or other activity maintained by the applicant;
15. The applicant assures that if the grant funds are used to support a Drug Task Force, the Task Force
Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and
will provide the State Drug Director with copies of the agenda and minutes of each meeting;
16. The applicant assures that if grant funds are used to support a Drug Task Force, the Task Force
Administrator and the Board of Directors will develop and/or maintain a detailed policy and
procedures manual for the guidance of task force operations.
17. The applicant assures that all proposals for out of state travel for conference and training will be
submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any
expense being incurred.
DLEP FY '99
•
•
•
CER -1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 3 of 3
CERTIFICATION
•
I certify that the program proposed in this application meets applicable requirements of the Anti -
Drug Abuse Act, that all the information presented is correct, and that the applicant will comply with the
provisions of the Act and all other applicable federal laws and applicable state laws and regulations.
4/naturefCont�fficial) (Date)
01/20/99
Fred Hanna
Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330 (501) 575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '99
•
•
•
• •
CER -2 Time and Effort
CERTIFICATION OF TIME AND EFFORT
As chief executive officer of the applicant government or agency for the attached Drug Law Enforcement
Program subgrant, I hereby certify that:
(1) All persons employed as regular employees of the applicant and paid from grant and/or grant
matching funds will provide full services to the grant funded project in concert with their status (full-
time, part-time, etc.) and the salary paid from grant and/or grant matching funds. All such
employees will routinely prepare and submit to the employing agency for retention a statement of
hours worked which are chargeable to the grant and/or grant matching funds. Such time statements
will be signed by the employee and verified by his/her supervisor.
(2) All persons working under contract with the subgrantee, who is paid from grant and/or grant
matching funds, and who is providing services to the grant funded project will be required to execute
a formal contract for services that specifies (a) the work to be performed; (b) the location(s) of such
work; (c) the rate and frequency of payments to the contractor; (d) the availability of the contractor to
the contracting agency; (e) the provision of workspace, equipment, supplies and assistance to the
contractor; (f) a method for the routine reporting of progress and accomplishments; (g) tax liabilities -
and tax reporting requirements of both the contractor and the contracting agency; and (h) any other
provision necessary for a clear statement of mutual contractual obligations.
/1/44116.--- 01/20 /99
(Signature of Contracting Official) (Date)
Fred Hanna Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330 (501) 575-8257
(Area Code/Telephone Number) (Area Code/Fax Number)
DLEP FY '99
•
•
• •
CERTIFICATION OF AUDIT COST
•
•
CER -3 Audit Cost
As the Contracting Official for a Drug Law Enforcement Program subgrant to the organization listed below, I
certify that the OMB circular A-133 audit status is an accurate projection of federal fund expenditures for the
fiscal year impacted by this grant, based on information presently available to me. Based on these
projections, the audit status of the referenced organization will be as indicated below.
AUDIT STATUS ONE: PROJECT AUDIT COST
The applicant agency will expend less than 5300,000 from all federal sources during its fiscal year.
The Department of Finance and Administration will contract for audit services applicable to the Drug
law Enforcement Program subgrant. The applicant will not budget audit funds.
X AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST
A single audit must be procured by the applicant agency when the applicant agency expends
5300,000 or more in federal funds from all sources during its fiscal year. Under these - - -. -
circumstances, the applicant agency may take one of two courses in paying for single audit costs.
Check either (A) or (B) below to show your intent.
(A) X The applicant agency will pay for the cost of the single audit from its own resources.
(B) The applicant agency will develop an equitable formula for assigning single audit cost to
each federal program from which grants are received
If you checked item (B), complete the grants listing below for your most recent fiscal year, even if you must
use estimated data. This information will serve to verify the need for a single audit of your finances during
the fiscal year this grant will be active.
FEDERAL FUNDS EXPENDITURES
Name of
Federal Agency
Most Recent
Fiscal Year
(Use supplementary listing if needed)
DLEP FY '99
Federal Dollars Expended
•
•
•
•
ESTIMATED TOTAL COST OF SINGLE AUDIT
ESTIMATED SHARE OF SINGLE AUDIT COST
TO BE PAID WITH DLEP GRANT FUNDS
•
CER -3, Page 2
$ 10,700.00
g 00.00
Note: Audit funds will not be a part of the applicants budget, but will be reserved by DFA until the audit is
completed.
Fred Hanna
Mayor, City of Fayetteville
Printed Name of Contracting Official Title and Organization
Signature
DLEP FY '99
January 20, 1999
•
Date
•
•
•
Drug Eriforccmcnt
I.C.15
CER -4 Confidential Funds
CONFIDENTIAL FUNDS CERTIFICATION
This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential
funds as set forth in the 'State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial
Management Guidelines.'
Date:
//7/99
Signature:
Project Director
PROCEDURES — Each protect agency authorized to disburse confidential funds must develop and
follow internal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines
Manual referenced above. Prior approval is required to deviate from these elements.
•
DLEP FY '99
CER-5 Debarment
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION, LOWER TIER COVERED TRANSACTIONS
(Sub -Recipient) .
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion — Lower Tier Covered Transactions," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
tower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the eligibility of its principals. Each
participant may check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or
debarment.
DLEP FY'99
CER-5 Debarment
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBLITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 28 CFR Part 67, Section 67.510, Participantsresponsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON PREVIOUS PAGE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.'
Fred Hanna, Mayor
Name and Title of Contracting Official
t/LYN!/
Signatu e
City of Fayetteville
Name of Organization
113, W. Mountain Street, Fayetteville, AR 72702
Address of Organization
01/20/99
Date
DLEP FY'99
CER-6 Drug -Free Workplace
CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS
Grantees Other Than Individuals
This certification is required by the regulations implementing the Drug -Free Workplace Act of 1988, 28 CFR
Part 67, Subpart F. The regulations, published in the January 31, 1989 Federal Register, require
certification by grantees, prior to award, that they will maintain a drug -free workplace. The certification set
out below is a material representation of fact upon which reliance will be placed when the agency
determines to award the grant. False certification or violation of the certification shall be grounds for
suspension of payments, suspension or termination of grants, or govemmentwide suspension or debarment
(see 28 CFR Part 67. Sections 67.615 and 67.620).
The grantee certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about -
(1) The dangers of drug abuse in the workplace; -
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after such conviction;
(e) Notifying the agency within 10 days after receiving notice under subparagraph (d)(2), from an
employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs (a), (b), (c), (d), (e) and (f).
DLEP FY'99
CER-6 Drug -Free Workplace
Certification Regarding Drug -Free Workplace Requirements
Page 2
Place(s) of Performance: The grantee shall insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant (street address, city, county, state,
zip code):
N. Shilo and 100A West Rock Street in Fayetteville, AR
City of Fayetteville Police Department/ Fourth Judicial District Drug Task Force
Organization Name -
Fred Hanna, Mayor
Name and Title of Contracting
January 20, 1999
Signatu e
Date
DLEP FY'99
0
CER-7 Lobbying
CERTIFICATION REGARDING LOBBYING
Each person shall file the most current edition of this certification and disclosure form, if applicable, with
each submission that initiates agency consideration of such person for an award of a Federal contract,
grant, or cooperative agreement of S100,000 or more; or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1592, title 31, U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and.;he extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement.
(2) If any non -Federal funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant loan, or cooperative agreement. the undersigned shall
check here _ and complete and submit Standard form # LLL "Disclosure Form to
Report Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers and that all subrecipients shall certify and disclose
accordingly.
Favetteville
113 W. Mountain Street
Fayetteville, AR 72701
Name and Address of Organization
Mayor
Signature, Date and Typed
Name of Contracting Official
DLEP FY'99
FOURTH JUDICIAL DISTRICT - DRUG TASK FORCE
INTERGOVERNMENTAL AGREEMENT
The undersigned public agencies, charged with the duty of enforcing
the law and protecting their citizens from illegal activity, and
recognizing that the jurisdiction and authority of each is limited
and that such limitations are detrimental in combating crime within
the designated counties and among the major municipalities within
said counties, and recognizing that the problem can be most
effectively combated by the pooling of their resources and the
joint exercise of their respective authorities, they and each of
them do now enter into this Intergovernmental Agreement to provide
to their citizens the most effective law enforcement protection
against those who engage in actions detrimental to public safety.
For and in consideration of the terms herein set forth and the
mutual covenants and obligations of the Parties hereto, it is
agreed by and among the undersigned Parties the following:
PARTIES. Parties to this agreement are:
Washington County Sheriff's Office
Madison County Sheriff's Office
Fayetteville Police Department
Springdale Police Department
University of Arkansas Police Department - Fayetteville
Prairie Grove Police Department
Lincoln Police Department
Farmington Police Department
Johnson Police Department
Elkins Police Department
Greenland Police Department
West Fork Police Department
Elm Springs Police Department
Huntsville Police Department
Fourth Judicial District Prosecuting Attorney
Arkansas State Police
Federal Bureau of Investigation
Federal Drug Enforcement Agency
AUTHORITY. Parties hereby enter into the Agreement in
accordance with authority vested in them by the Constitution of the
State of Arkansas and the Arkansas Rules of Criminal Procedure.
PURPOSE. Purpose of this agreement is to create a multi -
jurisdictional authority to be known as the Fourth Judicial
District Drug Task Force.
_
DLEP FY '98
The Task Force will direct its primary enforcement efforts in the
following areas:
A. Covert and overt investigations concerning individuals
engaged in illicit criminal activities in the Fourth
Judicial District Circuit area with specific emphasis on
illegal controlled substances activity.
B. Development of intelligence data regarding criminal
activity in the area.
C. Assimilation and maintenance of intelligence files
regarding such criminal activity.
D. Dissemination of intelligence activities to the
appropriate federal, state, and local law enforcement
agencies.
E. Establishment of liaison with the State Attorney's Office
and the United States Attorney's Office for legal advice
and encouragement of vigorous prosecution of developed
cases.
F. Coordination and cooperation with the DEA and Arkansas
State Police on cases of mutual interest.
DEFINITIONS. -
• The term "Control Group" and "Board" are synonymous in
meaning.
• "DTF" means Drug Task Force
• "Participating agency" means those agencies who employ
personnel through the DTF sub -grant.
• "IGS" is the Intergovernmental Services division of the
Arkansas Department of Finance and Revenue.
• Quorum - three members must be present to conduct business
DUTIES. The Board shall be responsible for the overall management
of the Task Force. Matters of policy will be determined by the
Board. A plurality vote of members attending meetings will be
required for the making of decisions. Each agency represented on
the Board will have one vote. The Board shall meet regularly as
determined by the Board and may meet for special meetings with
advance notice to each agency represented on the Board and the
press. Minutes of all meetings will be kept and provided to all
members for approval. The Board shall elect one member to serve as
Chairman who will preside at all meetings of the Board. A Vice -
Chairman shall also be elected to serve in the absence of the
Chairman.
DLEP FY '98
BOARD. The Board shall consist of 5 (five) members. The Board
shall consist of representatives from the following agencies:
Washington County Sheriff's Office, Fayetteville Police Department,
Springdale Police Department, University of Arkansas Police
Department, and one representative chosen collectively by the Rural
Police Departments. In the event the Rural agencies employ a Task
Force investigator, the home agency where the officer actually is
employed will automatically be the representative on the Board.
LEAD AGENCY. The Lead Agency for this sub -grant project will be
the Fayetteville Police Department.
PROJECT DIRECTOR. The Project Director's responsibility is to
interact with the Control Group members, fiscal officer, and state
drug grant officials concerning administrative affairs and other
duties the Control Group may wish completed. The Project Director
will oversee the preparation of the grant application. The Project
Director will be responsible to follow IGS procedures, and federal,
state, and local laws concerning the administration of grant
monies. The Control Group will receive periodic reports from the
Project Director on progress. It is the responsibility of the Lead
Agency to name a Project Director. The Project Director -'-s position - -
will not be a paid position within the framework of the sub -grant.
FISCAL OFFICER. The Fiscal Officer will be a paid position and
funded through the sub -grant. It is the Fiscal Officer's
responsibility to complete the day-to-day financial requirements of
the sub -grant along with quarterly, yearly, and final reports
required by IGS. The Fiscal Officer will interact with the Project
Director, each of the participating agencies and IGS officials.
The Fiscal Officer will set-up an accounting system and will track
all sub -grant transactions through the lead agencies' accounting
system. The Fiscal Officer will receive funding requests from the
individual participating agencies, prepare reimbursement requests
and submit to IGS, and after receipt of funds, promptly disburse
funds to participating agencies. The Fiscal Officer shall adhere
to all IGS procedures, federal, state, and local laws concerning
sub -grant activity. The Fiscal Officer must have proven experience
and abilities in governmental accounting and purchasing procedures.
Also, the Fiscal Officer must become familiar with all procedures
and laws concerning sub -grants. It is the responsibility of the
Lead Agency to name a Fiscal Officer. The Lead Agency may replace
the Fiscal Officer at any time.
OPERATIONS COORDINATOR. The Operations Coordinator will work at
the drug investigation level. Primary responsibilities will be to
coordinate and direct the activities with all participating
agencies' investigators. Meetings will be held to share
information and coordinate efforts of investigations. The
Operations Coordinator will be responsible to track information and
compile the monthly progress reports for the State Drug Director's
DLEP FY '98
••
a
office. The Operations Coordinator should remain familiar with all
ongoing DTF investigations and will be responsible to contact the
local law enforcement agency of a jurisdiction before arrests are
made in that jurisdiction. The Control Group will name one of the
sub -grant funded investigators as the Operations Coordinator. The
Board may replace the Operations Coordinator at any time.
SEARCH WARRANT(S). The execution of search warrants shall be done
in a manner consistent with the safety of the officers involved and
the requirements of the particular investigation. Notice shall be
given to the local law enforcement agency within which the search
is to be conducted with a request made to that particular agency to
provide for the presence of officers during the execution of the
search. It shall be the responsibility of the Operations
Coordinator to ensure that the execution of all search warrants is
done safely and professionally and to notify local law enforcement
agencies.
FORFEITURES. The final disposition and sharing of properties and
monies confiscated during Task Force operations will be decided by
a vote of the Control Group.
PRESS RELEASES. Information concerning administrative
activities of the sub -grant shall be given to the news media by the
Project Director. Press Releases concerning arrests,
investigations, and other activities at the operation level of the
task force shall be given by the Chief law enforcement officer of
the particular jurisdiction where the activity takes place. If the
chief law enforcement officer of that jurisdiction chooses not to
make any press release, a press release will be made in the name of
the Fourth Judicial District Drug Task Force. Press releases shall
give credit to all participating agencies in the Fourth Judicial
District Drug Task Force. All press releases should be reviewed
carefully before release to ensure pre-trial publicity and fair
trial issues are met.
CONFIDENTIALITY. All business, communications, and
investigations of the Task Force are considered to be confidential
and said information shall not be disclosed to any unauthorized
outside party.
TERMINATION/MODIFICATION OF AGREEMENT. This agreement may be
terminated by any of the parties for a good cause shown by notice
in writing given to other parties thirty days prior thereto.
Deletions, additions, or modifications to this agreement must be
approved by the Board.
DLEP FY '98
••
a
Agency:
Typed o
Signatu
Agency:
Typed or Pr' ed Name: Dean Melton, Chief of Police
Signature: Date: / /? %7
Agency: Greenland Police Department
Typed or Pr
Signature:
Agency: Lincoln Police Department
Date:
Typed or Printed Name: Tim Franks, Chief of Police
Signatur , Date :
Agency: Farmington Police Department
Typed or P
Signature:
Agency: Elm Springs Police Department
Typed or Printed Name: Chris Delucci, Chief of Police
Signature:
Agency: Elkins Police Department
Date:
Typed or Printed Name: Keith Burrows, Chief of Police
Signature: Date: / VA
DLEP FY '98
••
a
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE
Agency: Washington County Sheriff
Typed or Print
S
Date:
Agency: University of Arkansas Police Department
Typed or
S
Date:
Agency: Prosecuting Attorney - Fourth Judicial District
Typed or Print4 d Name:
Signature:
Agency: Springdale Police Department
Typed or Printed Name:
Signature:
Agency: Fayetteville Police Department
Date: /—F1- 79
Date: �— 1C#t9Cj
Typed or Prted (Name: Richard L. Watson, Chief of Police
Signature :`r�L cD. t Date: /- /94'
Agency: West Fork Police Department
Typed or Printed Name:
Signature
DLEP FY '98
Date: //57'7
Problem Statement
There are two problem areas the Fourth Judicial District Drug Task Force will be
addressing. The first is the increased drug trafficking within the minority groups. The
second is the increase in clandestine methamphetamine laboratories in our area.
The first problem that the Fourth Judicial District Drug Task Force has seen are
the quantities of drugs being transported to the Northwest Arkansas area by minority
groups. The amounts of drugs have increased with the rise in the minority population. The
drug of choice at this time seems to be methamphetamine. The half pound to pound
quantities of methamphetamine that Task Force Officers have encountered have been
shipped to this area from the West Coast and Mexico.
The second problem that the Fourth Judicial District Drug Task Force is the rise in
clandestine methamphetamine laboratories. Officers have noticed that most all of the
methamphetamine that is not being shipped to the area is being processed locally. With the
new ephedrine methods of processing methamphetamine suspects can make the product in
about any location and in a short period of time be gone before officers have the chance to
encounter them.
We have developed a good working relationship with many stores in our area that
sell the items required to process methamphetamine. These stores are very helpful by
contacting us when these items have been purchased and giving information on suspects
making the purchase. In 1999 we will have at least two officers that are clandestine
laboratory certified. This certification will add to the manpower in our area for working
illegal drug laboratories.
••
CJ
PROGRAM JUSTIFICATION/EVALUATION
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE
1991
In February 1991, the Fourth Judicial District Drug Task Force
(Fourth DTF) was formed. The membership included the Washington
County Sheriff, Fourth Judicial Prosecutor, University of Arkansas
Police, and the municipal police departments of Fayetteville,
Springdale, Johnson, Farmington, Lincoln, Prairie Grove, West Fork,
and Greenland. The unit consisted of seven sworn officers, a
secretary, and a fiscal officer.
During 1991, the combined unit of the Fourth DTF opened 206 cases.
These cases resulted in the arrest of 130 individuals with 129
convictions and a combined total of 279 years of prison time.
1992
In February of 1992 the 4th DTF continued operations but with a
reduced investigative staff. The budget cuts for the grant period
forced the reduction of one officer. During the year an additional
$10,000 was added to the grant to enhance the confidential funds
available to purchase evidence. The City of Johnson dropped out of
the control group which left it a ten member organization.
The Fourth Judicial DTF opened 177 cases and made 155 arrests.
These cases resulted in 66 convictions with a combined total of
103.5 years of prison time, 121.5 years in suspended sentences and
91 years deferred prison time.
Overall in 1992, the Fourth DTF seized directly or assisted in
seizing approximately 123 pounds of marijuana, 12 ounces of
cocaine, 8.5 ounces of methamphetamine and 14.6 grams of crack
cocaine. Also during 1992, 654 marijuana plants were destroyed.
1993
During this grant period the Task Force worked several major cases
which resulted in the disruption of inter -state narcotics
trafficking organizations. Three separate investigations were
conducted which involved several suspects who were trafficking in
large quantities of methamphetamine. One of the cases involved a
clandestine methamphetamine lab.
The Task Force investigated a major crack/cocaine distribution
organization. Three separate out-of-state sources and one southern
DELP FY '99
••
PROGRAM JUSTIFICATION/EVALUATION
Arkansas source were identified. Five separate "crack house"
locations were also identified. Approximately 23 suspects were
arrested on various crack/cocaine charges. The quantity and
availability of crack/cocaine in the Fayetteville area had been on
the rise in our jurisdiction for the past several months. These
violators were prosecuted to the fullest extent of the law
beginning with bonds $100,000 each being set for the individuals
charged as suppliers.
During 1993 the 4th JDTF identified and charged numerous suspects
relating to inter -state drug trafficking operations. These numbers
have increased from previous years due in part to the availability
of illicit narcotics in our area. The main factor, however, is the
availability of trained officers devoted to narcotics
investigations. The availability of trained narcotics officers
would not be possible in this jurisdiction without federal grant
funding. Local law enforcement agencies involved supported our
efforts with additional officers on an as needed basis to complete
operations.
1994
In 1994 the Task Force, working with intelligence received during
a 1993 investigation of a methamphetamine bust and information from
a confidential informant, ran a search warrant in the southeast
part of Washington County which netted three arrests, the seizure
of $15,000 in currency, nine guns and other assets valuing $36,250.
These suspects were also being investigated by the DEA and the IRS
in Sioux City, Iowa.
Another investigation involved
organization which targeted high
Washington County. The information
search warrant being served and the
the seizure of $4,000 U. S. Curren
other assets.
a marijuana distribution
school age buyers in west
and undercover buys lead to a
arrest of four individuals and
cy, three guns, and $3,250 in
During 1994, the Task Force opened 292 cases with several being
tied to inter -state organizations. Approximately 2.5 ounces of
crack/cocaine was seized.
1995
During 1995 the Task Force worked several investigations which
involved interstate narcotic rings. The first major case involved
DELP FY '99
.. M
PROGRAM JUSTIFICATION/EVALUATION
marijuana which was being brought into Crawford County from Mexico
in brick form. The marijuana was then being brought to the
Fayetteville area and distributed. The investigation netted in
excess of 120 pounds of bricked marijuana and the arrest of six
suspects.
Another case was the direct result of information received from a
suspect following a traffic stop. A search warrant was obtained
and approximately five ounces of methamphetamine and over $16,000
in cash was seized. Three arrests were made.
Acting on information received from an anonymous caller, the Task
Force located an indoor growing operation which reportedly supplied
processed marijuana to individuals in Iowa. At the time the search
warrant was served two arrests were made, 193 mature plants and
approximately $4,900 was seized.
Another search warrant was executed based on narcotics charges and
netted the recovery of approximately $30,000 in stolen computers...
The merchandise was stolen from a single location in Springdale.
During the search warrant four arrests were made and one-half gram
of methamphetamine was seized.
In 1995 the Fourth DTF opened 388 cases and arrested 312 suspects.
Two hundred forty seven (247) suspects were convicted on drug
charges. These convictions resulted in approximately 417 years of
prison time and 303 years of probation.
1996
The 4th DTF added the Elm Springs Police Department to the Task
Force in 1996. This makes a total of eleven law enforcement
agencies providing information to the task force.
The task force officers worked several cases involving interstate
drug trafficking. The most prevalent drug being transported into
Northwest Arkansas has changed from marijuana to methamphetamine.
The drug quantities our confidential informants are able to
purchase has risen from grams and 1/8 ounce to ounces and pounds.
This trend clearly indicates more drugs are available in the area.
The largest methamphetamine suppliers arrested to date have been
hispanic males. They transport the methamphetamine from
California, Texas and Mexico on a weekly basis. The following
modes of transporting drugs into our area have been:
♦ AIRPLANE - Individuals carry it on their person or in carry on
DELP FY '99
••
a
PROGRAM JUSTIFICATION/EVALUATION
luggage.
♦ BUSES - Packaged in their luggage.
♦ PERSONAL VEHICLES - Various compartments, hidden and
otherwise.
♦ U.S. MAIL AS WELL AS OTHER DELIVERY SERVICES.
Heroin is being reintroduced into the area. There were three
deaths attributed to heroin overdoses. The task force gained
information on the supplier and ran a search warrant and made an
arrest.
Methamphetamine is definitely being transported into the area,
however, locals manufacture the substance as well. Three
methamphetamine labs have been seized this past year.
1997
During 1997 the task force was able to increase staffing by the
addition of an officer assigned from the University of Arkansas.
This has increased the amount of information received from •the
officers at the University. Using this information several cases
have been worked on and around campus.
While working methamphetamine cases in the hispanic community, the
Fourth Judicial District, the Nineteenth Judicial District, State
Police Narcotics and the DEA have pooled resources and shared
officers working in an undercover capacity to make cases in
Northwest Arkansas. These efforts resulted in the purchase or
seizure of over eight pounds and arrested sixteen individuals
capable of selling pounds of methamphetamine.
Another cooperative effort is interdiction. The Fourth Judicial
Task Force provides manpower when the DEA receives information
about suspicious packages or individuals coming to Fayetteville or
Springdale. Also agencies in Texas and California contact our task
force directly with information. The largest seizure was thirty-
five pounds of marijuana found in luggage at the airport.
Fayetteville Police Department assigned a full time K-9 team to the
task force for part of 1997.
The Task Force works closely with all law enforcement agencies in
the area including the DEA and State Police. The grant funds under
which the Task Force operates allow our agency to effectively share
manpower and information with other law enforcement agencies.
DELP FY '99
PROGRAM JUSTIFICATION/EVALUATION
The Fourth DTF has continued to work several major cases during the
grant period. The most prevalent drug our officers encounter is
Methamphetamine. At this point in our grant year, over fifteen
pounds of Methamphetamine has been seized. All but approximately
one-half pound was seized or purchased from the Hispanic suspects.
A joint investigation between the Task Force and the DEA yielded
the largest methamphetamine seizure in the Western District of
Arkansas to date. Officers seized 6.5 pounds of methamphetamine
from a Hispanic subject flying into the Fayetteville Airport from
California.
Another investigation in Springdale resulted in the seizure of
approximately one pound of Cocaine. A Hispanic female was arrested
and charged in the investigation.
The largest seizure of LSD in the history of our Task Force came
during this grant year. Approximately 3,000 hits of LSD were
seized during a search warrant and three suspects were arrested.
The 4th DTF has either seized or purchased drugs with a street value
of over one million dollars during the first three quarters of this
grant year. The officers have opened 291 cases and arrested 287
suspects. These statics continue to increase each year as the
population increases. Considering these facts, funding of the 4th
DTF is an effective use of federal grant and local funds.
DELP FY '99
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CER-12 Equipment Procurement Questionnaire
TO AGENCIES WHO APPLY FOR - DRUG LAW ENFORCEMENT GRANTS FUNDS
EQUIPMENT PROCUREMENT
QUESTIONNAIRE
N/A This grant application does not include any equipment purchases.
AUTOMATIC DATA PROCESSING EQUIPMENT
OTHER PROJECT EQUIPMENT
Federal Regulations associated with U. S. Justice Department Grant Program require the State Grantee
Agency (Department of Finance and Administration) document certain aspects of the purchase of project
equipment including data processing equipment (ADP) and software by subgrantees. Please complete the
questionnaire and return to the IGS Off ce. Answer each question as fully as needed.
Project Title
Name of Agency
Project Director
Telephone Number
(1) Identify equipment to be purchased (as shown in your project application -describe and give cost of
each major item).
Applicant Match $ Federal S Total Cost $
DLEP FY'99
CER-12 Equipment Procurement Questionnaire
(2) Where applicable the applicant agency must comply with Federal, State and Local laws and
regulations relative to equipment purchase.
Have you complied with these laws and regulations in the selection of the project equipment?
Explain.
Will you comply with the laws and regulations when you purchase the project equipment? Explain.
(3) Has applicant made a comparison of leasing versus purchase to determine which would be most
advantageous? Describe the action and/or considerations undertaken.
(4) If ADP software is involved, did applicant determine what applicable software is already produced
and available? If such ADP software is not used what rationale was used for not doing so?
DLEP FY'99
CER-12 Equipment Procurement Questionnaire
(5) If the equipment the applicant plans to purchase is "sole -source", explain why this equipment should
be used. (Please attach documentation which directed the applicant to the "sole -source"
equipment).
DEFINITION - "SOLE -SOURCE": A sole -source supplier is the only acceptable vendor who is able
to furnish a certain item or service. Although he may need technical assistance and documentation
from using agency or central purchasing personnel, the purchasing official is responsible for making
all sole -source determinations. In doing so, the following factors need to be considered
• Is there a lack of responsible competition for a commodity or service which is vital to the
operation and best interest of the governmental unit?
• Does the vendor possess exclusive and/or predominant capabilities?
• Is the product or service unique and easily established as one -of -a -kind?
• Can program requirements be modified so that competitive products or services may be used?
• Are there patented or proprietary rights that fully demonstrate:
A patented feature providing a superior utility not obtainable from similar products; or
A product available from
only one prime
source, and
not merchandized through
wholesalers, jobbers, or
retailers where
the elements
of competition could be encouraged?
Care must be taken to avoid making sole -source purchases because there is a bias or
preference for a particular product made by a particular company.
(6) Comments:
DLEP FY'99
CER-13 Quarterly Reporting Income & Expenditures
CERTIFICATION REGARDING QUARTERLY REPORTING
OF PROGRAM INCOME AND EXPENDITURES
By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program) I certify the following:
1) I will prepare and submit information. in a form prescribed by the Law Enforcement
Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council and the
Department of Finance and Administration, regarding program income made available to
the grant funded project for its use. Program income and expenditures from program
income will be shown for each source of such income and each item of expenditure.
Program income reports will be transmitted to the Department of Finance and
Administration by the 15'" day of the month following the end of each calendar quarter.
Fred Hanna
Printed Name
Mayor
Title
Signature of Contracting Official
January 20, 1999
Date
DLEP FY'99
CER-14 Employment of Qualified Personnel
CERTIFICATION OF EMPLOYMENT OF QUALIFIED PERSONNEL
By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program) I certify the following:
1) All personnel employed on a salaried or contractual basis, and who function as law
enforcement personnel under my authority for the purposes identified in this grant will be
currently certified by the Arkansas Law Enforcement Training Academy, are in training at
the Arkansas Law Enforcement Training Academy, or have applied and are awaiting
admission to the Academy
For those personnel who are not certified and who are awaiting admission to the Academy, I
agree to their participation in training activities designated as mandatory pre -Academy
training by the Law Enforcement Committee of the Arkansas Alcohol and Drug Abuse
Coordinating Council.
2) All personnel other than attorneys and law enforcement officers who are employed for
purposes identified in this grant and who are paid from grant or grant matching funds have
been determined to be qualified for the position they hold, based on my review of their
education, training and experience.
Fred Hanna
Printed Name
Mayor
Title
gnature of ContractingOfficial
January 20, 1999
Date
DLEP FY'99
CER-15 Attending Designated Training
CERTIFICATION REGARDING MANDATORY ATTENDANCE
AT DESIGNATED TRAINING EVENTS SPONSORED BY THE
ARKANSAS ALCOHOL AND DRUG ABUSE COORDINATING COUNCIL
By acceptance of this grant provided through the Edward Byrne Memorial State and Local law
Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program), I agree that Law
Enforcement personnel who work under my authority for purposes identified in the grant, and who are paid
in part or in full from federal grant funds or state or local grant matching funds will attend training programs
which are developed and sponsored by the Law Enforcement Committee of the Arkansas Alcohol and Drug
Abuse Coordinating Council. The Department of Finance and Administration will inform me of the dates,
times, places and the nature of any such training designated as mandatory by the Law Enforcement
Committee.
Fred Hanna
Printed Name
Mayor
Title
ZZZ/
Signature of Contracting Official
January 20, 1999
Date
DLEP FY'99
CER-16 Fair Labor Standards
CERTIFICATION OF COMPLIANCE WITH FAIR LABOR STANDARDS ACT
As the contracting official for a grant awarded by the Arkansas Alcohol and Drug Abuse
Coordinating Council through the Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program (Drug Law Enforcement Program), I agree to comply with the provisions of the
federal Fair Labor Standards Act regarding the preparation and retention of time and attendance records
affecting persons employed through financial assistance provided by this grant.
I am aware that this grant provides only for the payment of regular salaries and fringe benefits for
positions shown in Attachment'Aof the grant award. Consequently, by acceptance of that grant award. I
assume full responsibility for any compensatory time allowance or overtime pay obligations for persons
employed within the project funded by this grant.
Fred Hanna
cliiI
Mayor
Title
Signature of Contracting Official
January 20, 1999
Date
DLEP FY'99
CER-17 Attorney Reporting Compliance
N/A This grant application does not include support of an attorney.
CERTIFICATION OF COMPLIANCE WITH ATTORNEY REPORTING REQUIREMENTS
As an integral part of the operation of the Task Force
the services of one or more attorney is utilized in the prosecution of drug cases generated by the Task Force
and other law enforcement entities within the judicial district(s) within which the Task Force operates. Such
attorneys are appointed by and operate under the authority of the elected prosecuting attorney(s). Some or
all of such attorneys may be paid from state or federal funds approved by the Arkansas Alcohol and Drug
Abuse Coordinating Council and administered by the Department of Finance and Administration as part of
the Edward Byrne Memorial Program (Drug Law Enforcement Program).
By acceptance of this grant, I agree to comply with standards established by the Law Enforcement
Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council and the Department of Finance
and Administration for the reporting of activity conducted by a grant funded deputy prosecuting attorney. I
agree that I will complete and transmit such information regarding the prosecution and disposition of all drug
cases managed by each deputy prosecuting attorney employed in a salaried or contractual position and paid
from state or federal funds provided through this grant, in a manner and time prescribed by the Law
Enforcement Committee and the Department of Finance and Administration.
Printed Name
Title
Signature of Contracting Official
Date
DLEP FY'99
S
CER-18 Third Party Matching
CERTIFICATION OF THIRD PARTY MATCHING FUNDS
Within the grant assisted 1999
operating budget of the 4th
Judicial District
Drug Task
Force is $ 92,003.00
in funds generated by and/or
provided to the Drug Task
Force. Following is a
summary of the source(s) and
amount(s) by source of these
funds.
Source of Funds
(1) City of Fayetteville
(2) Springdale
(3) Prairie Grove
(4) Lincoln
(5) Johnson
(6) Farmington
(7) West Fork
(8) Elm Springs
(9) Greenland
(10) Washington County
(11) University of Arkansas
(12)
Total
Amount
$ 45,550.00
$ 16,328.00
$ 2,000.00
s :2,000.00
$ 2,000.00
2,000.00
2,006.00
2,000.00
2,000.00
1,600.00
14,525.00
As the contracting official for the Fourth Judicial District Drug Task Force, I hereby certify
the above accounting of funds is accurate and will be used for operating expenses of the Drug Task Force
during the grant period referenced in the attached grant award letter.
C
Signal re of Contracting Official
Mayor 1/19/99
Title Date
DLEP FY'99
S
CER-20 Conflict of Interest
CONFLICTS OF INTEREST
Personnel and other officials connected with federally -funded programs shall adhere to the following
requirements:
ADVICE. No official of employee of a State or unit of local government or a non -governmental
recipient/subrecipient shall participate personally through decisions, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise in any proceeding, application, request
for a ruling or other determination, contract, award, cooperative agreement, claim, controversy, or other
particular matter in which award funds (including program income or other funds generated by Federally -
funded activities) are used, where to his/her knowledge, he/she or his/her immediate family, partners,
organization other than a public agency in which he/she is serving as an officer, director, trustee, partner, or
employee, or any person or organization with whom he/she is negotiating or has any arrangement
concerning prospective employment has a financial interest or less than an arms -length transaction.
APPEARANCE. In the use of federal project funds, officials or employees of State or local units of
government and non -governmental recipient/subrecipients shall avoid any action which might result in, or
create the appearance of:
• Using his or her official position for private gain,
• Giving preferential treatment to any person;
• Losing complete independence or impartiality;
• Making an official decision outside official channels; or
• Affecting adversely the confidence of the public in the integrity of the government or the
program.
Certification
As a potential subgrantee of federal funds through the Edward Byrne Memorial State and Local Law
Enforcement Formula Grant Program, I certify that I have read, understand and agree to comply with the
above provisions regarding conflicts of interest.
Fred Hanna
Typed Name
City of Fayetteville
Organization
Sigture of Contracting Official ga
January 20, 1999
Date
DLEP FY'99
APPLICATION FOR�� •
• Drug enforcement
FEq tt;:=A�wf5MCE
2. DATE SUBMITTED
Applicant Identifier A.' -..o
January
20, 19 9
1. TYPE OF SUBMISSION:
3. DATE RECEIVED BY STATE
Slate Application Identifier
Application IPreapplication
Construction i ❑ Construction
4. DATE RECEIVED
BY FEDERAL AGENCY
Federal Identifier
Non -Construction ❑ Non -Construction
5. APPLICANT INFORMATION
Legal Name:
Organizational Unit:
City of Fayetteville, Arkansas
Fayetteville Police Department
Address (give city, county, State, and zip code):
Name and telephone number of person to be contacted on matters involvin
113 W. Mountain St.
[his application(gme area code)
Fayetteville
Judy Cohea, Fiscal Officer
Washington rn,.nCAR 727N
(501) 587-3510-
16. EMPLOYER IDENTIFICAT ON NUMI BEFVEIN):
7. TYPE OF APPLICANT:(enter appropriate letter in box)
1-16 X0,1 ,8I4 6 2
C
A. State H. Independent School Dist,
8. TYPE OF APPLICATION:
R. County I. State Controlled Institution of Higher Learning
❑ Now ® Continuation
❑ Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate letter(s) in box(es)
TI '—:
E. Interstate L. Individual
F. In:ermunicipal M. Profit Organization
A. Increase Award B. Decrease Award C. Ir.crease Duration
G. Special District N. Other (Specify)
D. Decrease Duration Other(specity):
9. NAME OF FEDERAL AGENCY:
U. S. Department of Justice
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Edward Byrne State and
1 61-15 T7 9
Local Law Enforcement
Organized Crime/Narcotics Program
TITLE: 4gcicfRnrpMulti-Jurisdictional
Drug Task Force
12. AREAS AFFECTED BY PROJECT(Cilies, Counties. States, etc.):
Washington and Madison Counties,
Arkansas
13. PROPOSED PROJECT
14. CONGRESSIONAL
DISTRICTS OF:
Stan Date
Ending Date
a. Applicant
ib. Project
4/01/99
3/31/00
Third Congressional District
Third Congressional District
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
S 250,912
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b. Applicant
$
°L
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c. State
$ m
DATE 01/11/99
d. Local
g ro
83,451
b. No. ❑ PROGRAM IS NOT COVERED BY E. O. 12372
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
e. Other
$ .fe
FOR REVIEW
I. Program Income
$
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
❑ Yes If -Yes,
g. TOTAL
$ w
334'549
attach an explanation. E3 No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
. Type Name of Authorized Representative
b. Title
c. Telephone Number
Fred Hanna
I Mayor
(501) 575-8330
. Signature of Authorized Representative
e. Date Signed
01/19/98
. n...a.0 r_.:.:__ I.�l._
�•ww �wuvn LJyauie Standard Form 424 (Rev. 7-97)
DLEP FY '99
Drug Enforcement ' '
I.C.4 ARKANSAS L, -. RTMENT OF FINANCE AND ADMINIS TION
OFFICE OF INTERGOVERNMENTAL SERVICES
REQUEST FOR FUNDING
DRUG LAW ENFORCEMENT PROGRAM
FORM IGS 1
GENERAL PROJECT INFORMATION
1. ApplicantAgency: Fayetteville Police Department
Address:
P.0. Box
1988, Fayetteville, AR 72702-1988
2.
Project Director:
Lieutenant Tim Helder Tele J501) 587-350�ax#(501) 587-3522
P.0. Box
1988, Fayetteville, AR 72702-1988
Address:
3.
Fiscal Officer:
Judy Cohea
.(501) 587-351Q (501) 587-3522
Tele s ax #
Address:
P.O. Bxo
1988, Fayetteville, AR 72702-1988
4.
Project Period :
From April
1, 1999 To March 31, 2000
5.
Federal Purpose
Number: 2
Approved Program Abstract Title
0reanized Crime/Narcotics
(0C/N)
6. Identify Counties and/or Cities in Which Program Will Operate:
Washington and Madison Counties, Arkansas
7. If the Project is Multi-County/City indicate the Contracting Applicant Agency
City of Fayetteville Police Department
Washington County Sheritt, University ot Arkansas/kayetteVille,
Other Involved Agencies Cities of Fayetteville, Springdale, Prairie Grove, Johnson,
Lincoln, West Fork, Elm Springs, Greenland, Farmington & 4th Judicial rosecutor
8. Population or Clients to be Served 153.527
9. This Program will be a New Activity, Enhancement of Existing
Activities, or X Continuation of Project# 98-11 Ending Date 03/31/99
10. Federal Funds Requested $ 250, 912.00 State Match $ 0
Local Match $ 83,637.00 Total $
334,549.00
11. Prior 12 -Month Budget for the Service or Activity $312,483.00
12. Source of Matching Funds Individual participating agencies have appropriation
documents to be included.
13. Project SummaryContinue the multi -jurisdictional Task Force with a five member
Control Group representing all iaw entorcement agenciesashi ton county.
Target major narcotics distributors with an emphasis on methamphetamine dealers
and manufacturers. Also, continue to maintain a data base of drug related
information received from all law enforcement agencies in Washington and
Madision counties, prevent duplication of nvestigat ons between agczies and
provide information to other agencies when requested.
DLEP FY'99
S
• Drug Enforcement
LC.s
FORM IGS 2: EXPLANATION/JUSTIFICATION OF PROPOSED EXPENDITURES OF
FEDERAL FUNDS FOR PERSONNEL, HARDWARE AND/OR EQUIPMENT
AS NECESSARY AND INCIDENTAL TO THE PROJECT
PERSONNEL;
Salary and benefit expenses are the major use of DLEP funding. Personnel will be
employed only in task force investigative projects an activities. Funds for personnel are a critical
element to meet the objectives of the program. The Task Force Officers are assigned from four
different local police departments. The salary and benefits are set by the home departments and
meet fair labor standards requirements.
With the continuation of this grant the 4'" DTF will remain intact. The four certified
officers and one sergeant will continue to work together investigating narcotics cases. These
officers are supported by one secretary and the financial portion of the grant is managed by
funding 30% of a financial analyst.
The other expenses funded partially through the grant are Operations and Maintenance
items. These items are office space, supplies, phones, pagers and vehicle expenses.
HARDWARE: N/A
EQUIPMENT: N/A
DLEP FY `99
Drug Enforcement
I•C.6
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Drug Enforcement
I.C.9
CER-1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 1 of 3
1. The applicant assures that federal drug law enforcement funds made available under the Anti -Drug
Abuse Act will not be used to supplant state and local funds, but will be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available for drug law
enforcement activities;
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures
as may be necessary to keep such records as the Bureau of Justice Assistance and the Department
of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper
management, and effective disbursement of funds received under the Act;
3. The applicant assures that it shall maintain such data and information and submit the prescribed
reports in the prescribed formats at the prescribed times as the Bureau of Justice Assistance and
the Department of Finance and Administration may require;
4. The applicant assures that at the end of each fiscal federal year that the project is in force, and at
the end of the project period, it will submit a performance report to the Department of Finance and
Administration in a manner to be prescribed;
5. The applicant certifies that the program contained in this application meets all the requirements, and
that all the information is correct, and that the applicant will comply with all provisions of the Anti -
Drug Abuse Act of 1986 and all other applicable state and federal laws;
6. The applicant assures that before any budgetary or programmatic amendment is made to an
approved program, it will submit such an amendment to the Department of Finance and
Administration for review;
7. The applicant assures that it will comply, and all its subgrantees and contractors will comply, with
the non-discrimination requirements of the Justice Assistance Act; Title VI of the Civil Rights Act of
1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G;
8. The applicant assures that in the event a Federal or state court or Federal or state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of race, color,
religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the
finding to the Office of Civil Rights Compliance (OCRC) of the Office of Justice Programs;
9. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program
(EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that
it has a current EEOP on file which meets the requirements therein;
10. The applicant assures that it will comply with the provisions of the Department of Finance and
Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management
Guidelines";
DLEP FY '99
Drug Enforcement . •
I.C.10
CER-1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS
CERTIFIED ASSURANCES
Page 2 of 3
11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part II, Applicability of Office of Management and Budget
Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22. Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal
Intelligence Systems Operating Policies; Part 30, intergovernmental Review of Department of
Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies
and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and
Part 63, Floodplain Management and Wetland Protection Procedures;
12. The applicant assures that in addition to all other audit requirements, it will allow the Division of
Legislative Audit or any other independent or internal auditors of the Department of Finance and
Administration to have access to the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the
Single Audit Act of 1984, OMB Circular A-128, and other rules and/or regulations governing
financial accounting and auditing guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with any
State or local government rules and/or regulations;
13. The applicant assures that it will fully participate in the compilation of statistical information as
required by state agencies, i.e., providing complete finger print arrest information;
14. The applicant assures that both federal and matching funds used for this project will be used
exclusively to support defined drug law enforcement activities, and will not be used to support any
general purpose law enforcement or other activity maintained by the applicant;
15. The applicant assures that if the grant funds are used to support a Drug Task Force, the Task Force
Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and
will provide the State Drug Director with copies of the agenda and minutes of each meeting;
16. The applicant assures that if grant funds are used to support a Drug Task Force, the Task Force
Administrator and the Board of Directors will develop and/or maintain a detailed policy and
procedures manual for the guidance of task force operations.
17. The applicant assures that all proposals for out of state travel for conference and training will be
submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any
expense being incurred.
DLEP FY'99
. • I)rug Enforcement
I.C.11
CER-1 Assurances
STATE OF ARKANSAS
DRUG LAW ENFORCEMENT SUBGRANTS -
CERTIFIED ASSURANCES
Page 3 of 3
CERTIFICATION
I certify that the program proposed in this application meets applicable requirements of the Anti -
Drug Abuse Act, that all the information presented is correct, and that the applicant will comply with the
provisions of the Act and all other applicable federal laws and applicable state laws and regulations.
(Signature of Contracting Official)
Hanna
(Typed Name)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330
(Area Code/Telephone Number)
DLEP FY'99
01/20/99
(Date)
Mayor
(Title)
(501) 575-8257
(Area Code/Fax Number)
Drug Enforcement
I.C.12
CER-2 Time and Effort
CERTIFICATION OF TIME AND EFFORT
As chief executive officer of the applicant government or agency for the attached Drug Law Enforcement
Program subgrant, I hereby certify that:
(1) All persons employed as regular employees of the applicant and paid from grant and/or grant
matching funds will provide full services to the grant funded project in concert with their status (full-
time, part-time, etc.) and the salary paid from grant and/or grant matching funds. All such
employees will routinely prepare and submit to the employing agency for retention a statement of
hours worked which are chargeable to the grant and/or grant matching funds. Such time statements
will be signed by the employee and verified by his/her supervisor.
(2) All persons working under contract with the subgrantee, who is paid from grant and/or grant
matching funds, and who is providing services to the grant funded project will be required to execute
a formal contract for services that specifies (a) the work to be performed; (b) the location(s) of such
work; (c) the rate and frequency of payments to the contractor; (d) the availability of the contractor to
the contracting agency; (e) the provision of workspace, equipment, supplies and assistance to the
contractor; (f) a method for the routine reporting of progress and accomplishments; (g) tax liabilities
and tax reporting requirements of both the contractor and the contracting agency; and (h) any other
provision necessary for a clear statement of mutual contractual obligations.
01/20 /99
(Signature of Contracting Official) (Date)
Fred Hanna Mayor
(Typed Name) (Title)
113 W. Mountain Street, Fayetteville, AR 72701
(Address)
(501) 575-8330
(Area Code/telephone Number)
DLEP FY'99
(501) 575-8257
(Area Code/Fax Number)
•
. . Drug Enforcement
t.C.13
CER-3 Audit Cost
CERTIFICATION OF AUDIT COST
As the Contracting Official for a Drug Law Enforcement Program subgrant to the organization listed below, I
certify that the OMB circular A-133 audit status is an accurate projection of federal fund expenditures for the
fiscal year impacted by this grant, based on information presently available to me. Based on these
projections, the audit status of the referenced organization will be as indicated below.
AUDIT STATUS ONE: PROJECT AUDIT COST
The applicant agency will expend less than $300,000 from all federal sources during its fiscal year.
The Department of Finance and Administration will contract for audit services applicable to the Drug
law Enforcement Program subgrant. The applicant will not budget audit funds.
X AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST
A single audit must be procured by the applicant agency when the applicant agency expends
$300,000 or more in federal funds from all sources during its fiscal year. Under these
circumstances, the applicant agency may take one of two courses in paying for single audit costs.
Check either (A) or (B) below to show your intent.
(A) X The applicant agency will pay for the cost of the single audit from its own resources.
(B) The applicant agency will develop an equitable formula for assigning single audit cost to
each federal program from which grants are received.
If you checked item (B), complete the grants listing below for your most recent fiscal year, even if you must
use estimated data. This information will serve to verify the need for a single audit of your finances during
the fiscal year this grant will be active.
FEDERAL FUNDS EXPENDITURES
Name of Most Recent
Federal Agency Fiscal Year Federal Dollars Expended
(Use supplementary listing if needed)
DLEP FY'99
Drug Enforcement . •
I.C.14
CER-3, Page 2
ESTIMATED TOTAL COST OF SINGLE AUDIT
ESTIMATED SHARE OF SINGLE AUDIT COST
TO BE PAID WITH DLEP GRANT FUNDS
g 10,700.00
00.
Note: Audit funds will not be a part of the applicant's budget, but will be reserved by DFA until the audit is
completed.
Fred Hanna
Printed Name of Contracting Official
Signature
DLEP FY'99
Mayor, City of Fayetteville
Title and Organization
20, 1999
Date
• Drug Enforcement
LC.15
CER-4 Confidential Funds
CONFIDENTIAL FUNDS CERTIFICATION
This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential
funds as set forth in the "State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial
Management Guidelines.,
Date: / 7 99 Signature: ____
Project Director
PROCEDURES — Each project agency authorized to disburse confidential funds must develop and
follow internal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines
Manual referenced above. Prior approval is required to deviate from these elements.
DLEP FY'99
Drug Enforcement . \•
I.C.16
CER-5 Debarment
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBLITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON PREVIOUS PAGE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Fred Hanna, Mayor
Name and Title of Contracting Official
01/20/99
Signature Date
City of Fayetteville
Name of Organization
113., W. Mountain Street, Fayetteville, AR 72702
Address of Organization
DLEP FY'99
• Drug Enforcement
t.C.17
CER-6 Drug -Free Workplace
CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS
Grantees Other Than Individuals
This certification is required by the regulations implementing the Drug -Free Workplace Act of 1988. 28 CFR
Part 67, Subpart F. The regulations, published in the January 31, 1989 Federal Register, require
certification by grantees, prior to award, that they will maintain a drug -free workplace. The certification set
out below is a material representation of fact upon which reliance will be placed when the agency
determines to award the grant. False certification or violation of the certification shall be grounds for
suspension of payments, suspension or termination of grants, or govemmentwide suspension or debarment
(see 28 CFR Part 67, Sections 67.615 and 67.620).
The grantee certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about -
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after such conviction;
(e) Notifying the agency within 10 days after receiving notice under subparagraph (d)(2), from an
employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted —
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs (a), (b), (c), (d), (e) and (f).
DLEP FY '99
Drug Enforcement • •
I.C.18
CER-6 Drug -Free Workplace
Certification Regarding Drug -Free Workplace Requirements
Page 2
Place(s) of Performance: The grantee shall insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant (street address, city, county, state,
zip code):
:'Shiloh and 100A West Rock Street in Fayetteville, AR
City of Fayetteville Police Department/ Fourth Judicial District Drug Task Force
Organizat on Name
Fred Hanna, Mayor
Name and Title of Contracting Official
January 20, 1999
Signature
DLEP FY 99
Date
• • Drug Enforcement
I.C.19
CER-7 Lobbying
CERTIFICATION REGARDING LOBBYING
Each person shall file the most current edition of this certification and disclosure form, if applicable, with
each submission that initiates agency consideration of such person for an award of a Federal contract.
grant, or cooperative agreement of $100,000 or more, or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1592, title 31, U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than 510,000 and not more than $100,000 for each
such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement.
(2) If any non -Federal funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant loan, or cooperative agreement, the undersigned shall
check here and complete and submit Standard form # LLL "Disclosure Form to
Report Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers and that all subrecipients shall certify and disclose
accordingly.
City of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
Name and Address of Organization
DLEP FY'99
Mayor
Signature. Date and Typed
Name of Contracting Official
Drug Enforcement . •
I.C.20
PROGRAM JUSTIFICATION/EVALUATION
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE
1991
In February 1991, the Fourth Judicial District Drug Task Force
(Fourth DTF) was formed. The membership included the Washington
County Sheriff, Fourth Judicial Prosecutor, University of Arkansas
Police, and the municipal police departments of Fayetteville,
Springdale, Johnson, Farmington, Lincoln, Prairie Grove, West Fork,
and Greenland. The unit consisted of seven sworn officers, a
secretary, and a fiscal officer.
During 1991, the combined unit of the Fourth DTF opened 206 cases.
These cases resulted in the arrest of 130 individuals with 129
convictions and a combined total of 279 years of prison time.
1992
In February of 1992 the 4th DTF continued operations but with a
reduced investigative staff. The budget cuts for the grant period
forced the reduction of one officer. During the year an additional
$10,000 was added to the grant to enhance the confidential funds
available to purchase evidence. The City of Johnson dropped out of
the control group which left it a ten member organization.
The Fourth Judicial DTF opened 177 cases and made 155 arrests.
These cases resulted in 66 convictions with a combined total of
103.5 years of prison time, 121.5 years in suspended sentences and
91 years deferred prison time.
Overall in 1992, the Fourth DTF seized directly or assisted in
seizing. approximately 123 pounds of marijuana, 12 ounces of
cocaine, 8.5 ounces of methamphetamine and 14.6 grams of crack
cocaine. Also during 1992, 654 marijuana plants were destroyed.
1993
During this grant period the Task Force worked several major cases
which resulted in the disruption of inter -state narcotics
trafficking organizations. Three separate investigation were
conducted which involved several suspects who were trafficking in
large quantities of methamphetamine. One of the cases involved a
clandestine methamphetamine lab.
The Task Force investigated a major crack/cocaine distribution
organization. Three separate out-of-state sources and one southern
DELP FY '99
• • I)rug'Enforcement
I.C.21
PROGRAM JUSTIFICATION/EVALUATION
Arkansas source were identified. Five separate "crack house"
locations were also identified. Approximately 23 suspects were
arrested on various crack/cocaine charges. The quantity and
availability of crack/cocaine in the Fayetteville area had been on
the rise in our jurisdiction for the past several months. These
violators were prosecuted to the fullest extent of the law
beginning with bonds $100,000 each being set for the individuals
charged as suppliers.
During 1993 the 4th JDTF identified and charged numerous suspects
relating to inter -state drug trafficking operations. These numbers
have increased from previous years due in part to the availability
of illicit narcotics in our area. The main factor, however, is the
availability of trained officers devoted to narcotics
investigations. The availability of trained narcotics officers
would not be possible in this jurisdiction without federal grant
funding. Local law enforcement agencies involved supported our
efforts with additional officers on an as needed basis to complete
operations.
1994
In 1994 the Task Force, working with intelligence received during
a 1993 investigation of a methamphetamine bust and information from
a confidential informant, ran a search warrant in the southeast
part of Washington County which netted three arrests, the seizure
of $15,000 in currency, nine guns and other assets valuing $36,250.
These suspects were also being investigated by the DEA and the IRS
in Sioux City, Iowa.
Another investigation involved
organization which targeted high
Washington County. The information
search warrant being served and the
the seizure of $4,000 U. S. Curren
other assets.
a marijuana distribution
school age buyers in west
and undercover buys lead to a
arrest of four individuals and
cy, three guns, and $3,250 in
During 1994, the Task Force opened 292 cases with several being
tied to inter -state organizations. Approximately 2.5 ounces of
crack/cocaine was seized.
1995
During 1995 the Task Force worked several investigations which
involved interstate narcotic rings. The first major case involved
DELP FY '99
Drug Enforcement
1.C.22
JUSTIFICATION/EVALUATION
marijuana which was being brought into Crawford County from Mexico
in brick form. The marijuana was then being brought to the
Fayetteville area and distributed. The investigation netted in
excess of 120 pounds of bricked marijuana and the arrest of six
suspects.
Another case was the direct result of information received from a
suspect following a traffic stop. A search warrant was obtained
and approximately five ounces of methamphetamine and over $16,000
in cash was seized. Three arrests were made.
Acting on information received from an anonymous caller, the Task
Force located an indoor growing operation which reportedly supplied
processed marijuana to individuals in Iowa. At the time the search
warrant was served two arrests were made, 193 mature plants and
approximately $4,900 was seized.
Another search warrant was executed based on narcotics charges and
netted the recovery of approximately $30,000 in stolen computers.
The merchandise was stolen from a single location in Springdale.
During the search warrant four arrests were made and one-half gram
of methamphetamine was seized.
In 1995 the Fourth DTF opened 388 cases and arrested 312 suspects.
Two hundred forty seven (247) suspects were convicted on drug
charges. These convictions resulted in approximately 417 years of
prison time and 303 years of probation.
DTF added the ELM Springs Police Department to the Task
1996. This makes a total of eleven law enforcement
providing information to the task force.
The task force officers worked several cases involving interstate
drug trafficking. The most prevalent drug being transported into
Northwest Arkansas has changed from marijuana to methamphetamine.
The drug quantities our confidential informants are able to
purchase has risen from grams and 1/8 ounce to ounces and pounds.
This trend clearly indicates more drugs are available in the area.
The largest methamphetamine suppliers arrested to date have been
hispanic males. They transport the methamphetamine from
California, Texas and Mexico on a weekly basis. The following
modes of transporting drugs into our area have been:
♦ AIRPLANE - Individuals carry it on their person or in carry on
• • Drug Enforcement
LC.23
PROGRAM JUSTIFICATION/EVALUATION
luggage.
♦ BUSES - Packaged in their luggage.
♦ PERSONAL VEHICLES - Various compartments, hidden and
otherwise.
♦ U.S. MAIL AS WELL AS OTHER DELIVERY SERVICES.
Heroin is being reintroduced into the area. There were three
deaths attributed to heroin overdoses. The task force gained
information on the supplier and ran a search warrant and made an
arrest.
Methamphetamine is definitely being transported into the area,
however, locals manufacture the substance as well. Three
methamphetamine labs have been seized this past year.
1997
During 1997 the task force was able to increase staffing by the
addition of an officer assigned from the University of Arkansas.
This has increased the amount of information received from the
officers at the University. Using this information several cases
have been worked on and around campus.
While working methamphetamine cases in the hispanic community, the
Fourth Judicial District, the Nineteenth Judicial District, State
Police Narcotics and the DEA have pooled resources and shared
officers working in an undercover capacity to make cases in
Northwest Arkansas. These efforts resulted in the purchase or
seizure of over eight pounds and arrested sixteen individuals
capable of selling pounds of methamphetamine.
Another cooperative effort is interdiction. The Fourth Judicial
Task Force provides manpower when the DEA receives information
about suspicious packages or individuals coming to Fayetteville or
Springdale. Also agencies in Texas and California contact our task
force directly with information. The largest seizure was thirty-
five pounds of marijuana found in luggage at the airport.
Fayetteville Police Department assigned a full time K-9 team to the
task force for part of 1997.
The Task Force works closely with all law enforcement agencies in
the area including the DEA and State Police. The grant funds under
which the Task Force operates allows our agency to effectively
share manpower and information with other law enforcement agencies.
DELP FY '99
Drug Enforcement •
1.C.24
•
1998
PROGRAM JUSTIFICATION/EVALUATION
The Fourth DTF has continued to work several major cases during the
grant period. The most prevalent drug our officers encounter is
Methamphetamine. At this point in our grant year, over fifteen
pounds of Methamphetamine has been seized. All but approximately
one-half pound was seized or purchased from the Hispanic suspects.
A joint investigation between the Task Force and the DEA yielded
the largest methamphetamine seizure in the Western District of
Arkansas To date. Officers seized 6.5 pounds of methamphetamine
from a Hispanic subject flying into the Fayetteville Aiport from
California.
Another investigation in Springdale resulted in the seizure of
approximately one pound of Cocaine. A Hispanic frmale was arrested
and charged in the investigation.
The largest seizure of LSD in the history of our Task Force came
during this grant year. Approximately 3,000 hits of LSD were
seized during a search warrant and three suspects were arrested.
The 4`h DTF has either seized or purchased drugs with a street value
of over one million dollars during the first three quarters of this
grant year. The officers have opened 291 cases and arrested 287
suspects. These statics continue to increase each year as the
population increases. Considering these facts, funding of the 4`"
DTF is an effective use of federal grant and local funds.
DELP FY '99
• • Drug Enforcement
I.C.25
CER-13 Quarterly Reporting Income & Expenditures
CERTIFICATION REGARDING QUARTERLY REPORTING
OF PROGRAM INCOME AND EXPENDITURES
By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program) I certify the following:
1) I will prepare and submit information, in a form prescribed by the Law Enforcement
Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council and the
Department of Finance and Administration, regarding program income made available to
the grant funded project for its use. Program income and expenditures from program
income will be shown for each source of such income and each item of expenditure.
Program income reports will be transmitted to the Department of Finance and
Administration by the 15'" day of the month following the end of each calendar quarter.
Fred Hanna
Printed Name
Mayor
Title
Signature of Contracting Official
January 20, 1999
Date
DLEP FY'99
Drug Enforcement •
I.C.26
CER-14 Employment of Qualified Personnel
CERTIFICATION OF EMPLOYMENT OF QUALIFIED PERSONNEL
By acceptance of this grant provided through the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program) I certify the following:
1) All personnel employed on a salaried or contractual basis, and who function as law
enforcement personnel under my authority for the purposes identified in this grant will be
currently certified by the Arkansas Law Enforcement Training Academy, are in training at
the Arkansas Law Enforcement Training Academy, or have applied and are awaiting
admission to the Academy.
For those personnel who are not certified and who are awaiting admission to the Academy, I
agree to their participation in training activities designated as mandatory pre -Academy
training by the Law Enforcement Committee of the Arkansas Alcohol and Drug Abuse
Coordinating Council.
2) All personnel other than attorneys and law enforcement officers who are employed for
purposes identified in this grant and who are paid from grant or grant matching funds have
been determined to be qualified for the position they hold, based on my review of their
education, training and experience.
Fred Hanna
Printed Name
Mayor
Title
Signature of Contracting Official
January 20, 1999
DLEP FY'99
• • Drug Enforcement
1,C.27
CER-15 Attending Designated Training
CERTIFICATION REGARDING MANDATORY ATTENDANCE
AT DESIGNATED TRAINING EVENTS SPONSORED BY THE
ARKANSAS ALCOHOL AND DRUG ABUSE COORDINATING COUNCIL
By acceptance of this grant provided through the Edward Byrne Memorial State and Local law
Enforcement Assistance Formula Grant Program (Drug Law Enforcement Program). I agree that Law
Enforcement personnel who work under my authority for purposes identified in the grant, and who are paid
in part or in full from federal grant funds or state or local grant matching funds will attend training programs
which are developed and sponsored by the Law Enforcement Committee of the Arkansas Alcohol and Drug
Abuse Coordinating Council. The Department of Finance and Administration will inform me of the dates,
times, places and the nature of any such training designated as mandatory by the Law Enforcement
Committee.
Fred Hanna
Printed Name
Title
Signature of Contracting Official
January 20, 1999
Date
DLEP FY '99
Drug Enforcement •
1,C.28
CER-16 Fair Labor Standards
CERTIFICATION OF COMPLIANCE WITH FAIR LABOR STANDARDS ACT
As the contracting official for a grant awarded by the Arkansas Alcohol and Drug Abuse
Coordinating Council through the Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program (Drug Law Enforcement Program), I agree to comply with the provisions of the
federal Fair Labor Standards Act regarding the preparation and retention of time and attendance records
affecting persons employed through financial assistance provided by this grant.
I am aware that this grant provides only for the payment of regular salaries and fringe benefits for
positions shown in Attachment'Aof the grant award. Consequently, by acceptance of that grant award, I
assume full responsibility for any compensatory time allowance or overtime pay obligations for persons
employed within the project funded by this grant.
Fred Hanna
Printed Name
Title
Signature of Contracting Official
January 20, 1999
Date
DLEP FY'99
Drug Enforcement
• I.C.29
CER-17 Attorney Reporting Compliance
CERTIFICATION OF COMPLIANCE WITH ATTORNEY REPORTING REQUIREMENTS
The Fourth Judicial District Drug Task Force dogs not employ an attorney.
As an integral part of the operation of the Task Force
the services of one or more attorney is utilized in the prosecution of drug cases generated by the Task Force
and other law enforcement entities within the judicial district(s) within which the Task Force operates. Such
attorneys are appointed by and operate under the authority of the elected prosecuting attorney(s). Some or
all of such attorneys may be paid from state or federal funds approved by the Arkansas Alcohol and Drug
Abuse Coordinating Council and administered by the Department of Finance and Administration as part of
the Edward Byrne Memorial Program (Drug Law Enforcement Program).
By acceptance of this grant, I agree to comply with standards established by the Law Enforcement
Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council and the Department of Finance
and Administration for the reporting of activity conducted by a grant funded deputy prosecuting attorney. I
agree that I will complete and transmit such information regarding the prosecution and disposition of all drug
cases managed by each deputy prosecuting attorney employed in a salaried or contractual position and paid
from state or federal funds provided through this grant, in a manner and time prescribed by the Law
Enforcement Committee and the Department of Finance and Administration.
Printed Name
Title
Signature of Contracting Official
Date
DLEP FY'99
Drug Enforcement • •
1.C.30
CER-20 Conflict of Interest
CONFLICTS OF INTEREST
Personnel and other officials connected with federally -funded programs shall adhere to the following
requirements:
ADVICE. No official of employee of a State or unit of local government or a non -governmental
recipientisubrecipient shall participate personally through decisions, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise in any proceeding, application, request
for a ruling or other determination, contract, award, cooperative agreement, claim, controversy, or other
particular matter in which award funds (including program income or other funds generated by Federally -
funded activities) are used, where to his/her knowledge, he/she or his/her immediate family, partners,
organization other than a public agency in which he/she is serving as an officer, director, trustee, partner, or
employee, or any person or organization with whom he/she is negotiating or has any arrangement
concerning prospective employment has a financial interest or less than an arms -length transaction.
APPEARANCE. In the use of federal project funds, officials or employees of State or local units of
government and non -governmental recipient/subrecipients shall avoid any action which might result in, or
create the appearance of:
• Using his or her official position for private gain;
• Giving preferential treatment to any person:
• Losing complete independence or impartiality;
• Making an official decision outside official channels; or
• Affecting adversely the confidence of the public in the integrity of the government or the
program.
Certification
As a potential subgrantee of federal funds through the Edward Byrne Memorial State and Local Law
Enforcement Formula Grant Program, I certify that I have read, understand and agree to comply with the
above provisions regarding conflicts of interest.
Fred Hanna
Typed Name Signature of Contracting Official
City of Fayetteville January 20, 1999
Organization Date
DLEP FY'99
S •
7 C STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION
P O. BO%J7]e
OFFICE OF LITTLE ROCK • 72203
INTERGOVERNMENTAL
SERVICES
PHONE (501)682-107A
FAX (501) 6625208 4F.
ro
PR
July 13, 1999
Fred Hanna, Mayor
City of Fayetteville
113 West Mountain Street
Fayetteville, Arkansas 72701
REVISED
Dear Mayor Hanna:
This is to notify you of the formal award of a subgrant authorized by the Violent Crime Control and
Law Enforcement Act of 1994, and Act 994 of 1997. This award is in the amount of $245,204 in federal
funds, and you will provide $81,735 in matching funds, for a total project cost of $326,939.
Your subgrant has been assigned an identifying number of DLEP 99-32 and is authorized to run
from April 1, 1999 to March 31, 2000. This subgrant is subject to the representations contained in its
application and attached hereto as ATTACHMENT'A'. This subgrant is also subject to the terms and
conditions contained in the procedures manual titled State of Arkansas, Department of Finance and
Administration, Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines
Manual, dated January, 1993.
Before any federal or state grant funds may be committed to the project, the subgrantee must
agree to comply with these representations, assurances, terms and conditions by signing and returning
this letter.
As required by Parts III and IV of the above referenced manual, the subgrantee agrees to:
Submit as needed to request state and federal funds a Request for Funds Form (OAS 4)
Submit by the 15v day of the month following the end of each calendar quarter an up-to-date
Narrative Progress Report (IGS-4), Quarterly Financial Status Report (OAS -2) and
Expenditure by Budget Report (OAS -3)
Submit as required (1) a certification regarding quarterly reporting of program income and
expenditures, (2) a certification of employment of qualified personnel, (3) a certification
regarding attendance at designated training events, (4) a certification of compliance with
attorney reporting requirements, (5) a certification of compliance with the Fair Labor
Standards Act, and (6) a certification of third party matching funds.
http: / I www.state.ar.us/dfa
The subgrantee agrees to submit within 60 days of the end of the grant period the following
completed forms:
IGS-3A
IGS-4 (Complete Project Report)
OAS -2
OAS -3
OAS -5 (If applicable)
The
subgrantee agrees
to provide the
Department of Finance and Administration with three (3)
copies of all
written documents
produced with
the assistance of grant funds during the contract period.
ce /
ft Duran
"--....--'Administrator
Accepted By:
Fred Hanna, Mayor
Typed Name and Title
City of Fayetteville
Organization
Attachment
JD:jI
Signature
-7-27-q9
Date
• •
Attached is your revised FY 1999 Drug Law
Enforcement Program subgrant award. The award
should be signed by the designated person and the
original returned to Intergovernmental Services. The
enclosed pages of the Attachment A shown as
revised are for your files.
S
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
ATTACHMENT `A'
FORM IGS 1
GENERAL PROJECT INFORMATION
I Applicant Agency:
Address:
2. Project Director:
Address:
3. Fiscal Officer:
Address:
4. Project Period
Fayetteville Police Department
P.O. Box 1988, Fayetteville, AR 72702-1988
Lieutenant Tim Helder TeleI501) 587-35012ax#(501) 587-3522
P.O. Box 1988, Fayetteville, AR 72702-1988
Judy Cohea Fax#
(501,#- ) 587-351 (501) 587-3522
Tele
P.O. Bxo 1988, Fayetteville, AR 72702-1988
From April 1, 1999 To March 31, 2000
5. Federal Purpose Number: 2 Approved Program Abstract Title
6.
Miltijurisdicb.cral Task Fotte
Identify Counties and/or Cities in Which Program Will Operate:
Washington
and Madison
Counties, Arkansas
7. If the Project
is Multi-County/City
indicate the Contracting Applicant
Agency
City of Fayetteville Police Department
Washington County bherltt, University of r ansas ayetteville,
Other Involved Agencies Cities of Fayetteville, Springdale, Prairie Grove, Johnson,
Lincoln, West Fork, Elm Springs, Greenland, Farmington 6 4th Judicial Prosecutor
8. Population or Clients to be Served 153.527
9. This Program will be a New Activity, — Enhancement of Existing
Activities, or X Continuation of Project # 98-11 Ending Date 03/31/99
10. Federal Funds Requested S 245,204.00
Local Match $ 81,735.00
State Match $ 0
Total $ 326,939.00
11. Prior 12 -Month Budget for the Service or Activity $312,483.00
12. Source of Matching Funds Individual participating agencies have appropriation
documents to be included.
13. Project SummaryContinue the multi -jurisdictional Task Force with a five member
Control Group representing all law entorcemenc agencies in 4ashiLIgLuIL Contrty.
Target maior narcotics distributors with an emphasis on methamphetamine dealers
and manufacturers. Also, continue to maintain a data base of drug related
information received from all law enforcement agencies in Washington and
Madision counties, prevent duplication of investigations between a�egcties and
provide information to other agencies when requested.
'I≥ev: Sed : DLEP FY'99 DRUG LAW ENFORCEMENT Pa9e,
GRANT/D1�99 3aL f
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a .
STAFF REVIEW FORM
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of January 19. 1999
FROM:
Richard L. Watson Police Police
Name Division Department
ACTION REQUIRED:
Apply to renew the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula
Grant for the Drug Law Enforcement Program.
COST TO CITY:
$ 45,550.00 $ 45,550.00 Transfer to Drug Enforcement
Cost of this Request Category/Project Budget Category/Project Name
1010-2900-7602.93
Account Number
$ 0.00
Funds Used To Date
Program Name
$ 45,550.00 General Fund
Project Number Remaining Balance Fund
nator
X Budgeted Item Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
11 4 ��c11/ /—
Ace nti g nager Date ADA Coordinator Date
CiLy Att r Date ternal Auditor Date
Purchasing Officer Date
STAFF RECOMMENDATION:
Adopt resolution funding Fayettevill':'s portion of the local matching funds.and approve
the application.
Division Head
Mayor
tor
Date
Date
WnrrM
Date
Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date:
Q
I • •
Page 2
O.7I Iii Ii
Meeting Date / ' l a — `%CI
Comments:
Budget Coordinator
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
5a � ar 1c i.0
. • Drug Enforcement
LC.1
STAFF REVIEW FORM
AGENDA REQUEST
CONTRACT REVIEW
v GRANT REVIEW
For the Fayetteville City Council meeting of January 19 1999
FROM:
Richard
L. Watson
Police
Police
Name
Division
Department
ACTION REQUIRED:
Apply to renew the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula
Grant for the Drug Law Enforcement Program.
TY:
S 45,550.00
Cost of this Request
1010-2900-7602.93
Account Number
Project Number
$ 45,550.00
Category/Project Budget
S 0.00
Funds Used To Date
S 45,550.00
Remaining Balance
Transfer to Drug Enforcement
Category/Project Name
Program Name
General Fund
Fund
BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Accounting Manager
City Attorney
Date ADA Coordinator
Date Internal Auditor
Date
Date
Purchasing Officer Date
STAFF RECOMMENDATION:
Adopt resolution funding Fayetteville's portion of the local matching funds. and approve
the application.
Division Head Date
Departure t Director Date
Administrative Services Director Date
Mayor Date
Cross Reference
New Item: Yes No
Prev Ord/Res #:
Orig Contract Date
AGENDA REQUEST
CONTRACT REVIEW
XX GRANT REVIEW
%EC FFQEVIEW FORM
JUL 281999
CITY OF FAYE i
CITY CLERX'S C'P;cE
For the Fayetteville City Council meeting of
FROM:
Cl
PO1ic 7-27-9r
- 3/31/co
Judy Cohea Police Police
Name Division Department
ACTION REQUIRED: Approval of Drug Enforcement Grant for the period - April 1, 1999
to March 31, 2000.
COST TO CITY:
S 326,939(annual
cost)
Cost of
this
Request
Account Number
N.
Project Number
S 337,304 (annual budget)
Category/Project Budget
S 150,301
Funds Used To Date
S 187,003
Remaining Balance
Category/Project Name
Program Name
Drug Law Enforcement
Fund
XX Budgeted I,1emr.1_ Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW: A GRANTING AGENCY:
Acco nting/Ma ger Date I ernal Auditor Date
L 7-24--7f
City ttorne Date ADA Coordinator Date
Purchasina Officer Date
STAFF RECOMMENDATION: Approval of grant.
Division Head Date Cross Reference
New Item: Yes No
Date
H Prey Ord/Res It: s 7-91
for Date
7 r7/49, Orig Contract Date:
Mayor Date
S7
REl
Orig Contract Number: r \
FAYETTEVI4,LE
•
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Hanna and members of the Fayetteville City Council
FROM: Richard L. Watson, Chief of Police
DATE: January 7, 1999
SUBJECT: Drug Law Enforcement Grant
Attached is the application for the renewal of the Federal Drug Law Enforcement Grant which
supports the Fourth Judicial District Drug Task Force. This Task Force is comprised of
Fayetteville, Springdale, University of Arkansas, Johnson, Prairie Grove, Lincoln, Farmington,
West Fork, Greenland, and Elm Springs Police Departments, the Washington County Sheriff's
Department and the Fourth Judicial District Prosecutor. The Grant supports the salaries of one
sergeant, four officers, one secretary and 30% of a financial analyst. The Grant also covers
operations and maintenance, and funds for covert operations. This application includes a request
to increase federal funding from $234,362.00 in 1998 to $250,912.00 in 1999. This increase is
primarily for salary increases and confidential funds.
The Drug Task Force was formed in 1991 and has continued each year due to support from this
grant. The task force is responsible for investigating drug related information within the
Washington and Madison Counties,
The 1999 City budget includes $45,550.00 to cover Fayetteville's portion of the local matching
funds. Other participating agencies will provide funding for the remaining balance of $37,901.00.
The task force concept has been successful due to cooperation from all agencies involved. The
sharing of information and resources has enabled officers to better investigate narcotics trafficking
in northwest Arkansas. It would place too great a financial burden on any one agency to support
an investigative unit of this nature.
Drug Enforcement
a., s LS
TEVRLE
THE CITY OF EAYEnEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Hanna and members of the Fayetteville City Council
FROM: Richard L. Watson, Chr f Police
DATE: January 7, 1999
SUBJECT: Drug Law Enforcement Grant
Attached is the application for the renewal of the Federal Drug Law Enforcement Grant which
supports the Fourth Judicial District Drug Task Force. This Task Force is comprised of
Fayetteville, Springdale, University of Arkansas, Johnson, Prairie Grove, Lincoln, Farmington,
West Fork, Greenland, and Elm Springs Police Departments, the Washington County Sheriff's
Department and the Fourth Judicial District Prosecutor. The Grant supports the salaries of one
sergeant, four officers, one secretary and 30% of a financial analyst. The Grant also covers
operations and maintenance, and funds for covert operations. This application includes a request
to increase federal funding from $234,362.00 in 1998 to $250,912.00 in 1999. This increase is
primarily for salary increases and confidential funds.
The Drug Task Force was formed in 1991 and has continued each year due to support from this
grant. The task force is responsible for investigating drug related information within the
Washington and Madison Counties.
The 1999 City budget includes $45,550.00 to cover Fayetteville's portion of the local matching
funds. Other participating agencies will provide funding for the remaining balance of $37,901.00.
The task force concept has been successful due to cooperation from all agencies involved. The
sharing of information and resources has enabled officers to better investigate narcotics trafficking
in northwest Arkansas. It would place too great a financial burden on any one agency to support
an investigative unit of this nature.
FAYETTEVifLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Judy Cohea, Police Department
From: Theresa Johnson, Deputy City Clerk
Date: August 3, 1999
Re: Drug Enforcement Grant approval
Attached please find one original acceptance letter for the grant. Please send me a signed copy of
the grant application and a complete set of documents for the award. These will then be
microfilmed and filed with the City Clerk's office. If you have any questions, don't hesitate to
call me at x324.
cc: Yolanda Fields, Internal Auditor
FAYETTE VRSILE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Lana
FROM: Judy. '•`�
DATE: July 21, 1999
SUBJECT: Mayor signature on revised Drug Grant Award.
Please ask Mayor Hanna to sign the attached final revised Drug Grant covering the period from
April 1, 1999 through March 31, 2000. Please give me a call if he has any questions. Just route
the signed copy back to me and I will get a complete revised grant to Heather. Thanks for your
help.
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