HomeMy WebLinkAbout91-98 RESOLUTION•
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DOCUMENT 00500
CONTRACT
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THIS AGREEMENT, made and entered into on the 7fti day of J c. l y
1998, by and between John P. Marinoni Construction Company. Inc. herein
called the Contractor, and the City of Fayetteville, Arkansas, hereinafter called the Owner:
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the Owner as
follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Fueling Facility Imnrovements Phase II Fuel Farm. Fayetteville Municipal Airport, dated April,
1998. a
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
SHEET INDEX
Sheet No.
1
2
3
4
5
6
7
8
9
10
11
Payment Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
Description
Cover
Project Layout Plan
Enlarged Site Plans
Foundation and Pavement Details
Piping Plan, Sections, and Details
Tank Details
Details
Details
Closure Plan for Existing Fuel Farm
Electrical Site Plan and Details
Electrical Control Plan
2. That the Owner hereby agrees to pay to the Contractor for the faithful performance of this
Agreement, subject to additions and deductions as provided in the Specifications or Bid, in
lawful money of the United States the amount of:
Five -hundred seventeen thousand one -hundred thirty Dollars ($ 517.130 ), said amount
being the sum of the base bid, less the proposed amount of Deductive Alternate Proposal No.
1.
FY962146 00500- 1
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3. The Work will be substantially completed within 150 days after the date when the Contract
Time commences to run as provided in Notice to Proceed, and completed and ready for final
payment in accordance with the General Conditions within 180 days after the date when the
Contract Time commences to run.
4. Liquidated Damages: Owner and Contractor recognize that time is of the essence of this
Agreement and the Owner will suffer financial loss if the Work is not completed within the
times specified in above, plus any extensions thereof allowed in accordance with the General
Conditions. They also recognize the delays, expense, and difficulties involved in proving the
actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of
requiring any such proof, Owner and Contractor agree that as liquidated damages for delay
(but not as a penalty) Contractor shall pay Owner Five Hundred Dollars ($500.00) for each
day that expires after the time specified in Paragraph 3 for Substantial Completion, if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the time
specified in Paragraph 3 above for final payment or any proper extension thereof granted by
Owner, Contractor shall pay Owner Five Hundred Dollars ($500.00) for each day that expires
after the time specified in Paragraph 3 for completion and readiness for final payment.
5. That within 30 days of receipt of an approved payment request, the Owner shall make partial
payments to the Contractor on the basis of a duly certified and approved estimate of work
performed during the preceding calendar month by the Contractor, LESS the retainage
provided in the General Conditions, which is to be withheld by the Owner until all work
within a particular part has been performed strictly in accordance with this Agreement and
until such work has been accepted by the Owner.
6. That upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills, and other costs incurred by the Contractor in connection with the
construction of the work have been paid in full, final payment on account of this Agreement
shall be made within 60 days after the completion by the Contractor of all work covered by
this Agreement and the acceptance of such work by the Owner.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution
of this Agreement and the Surety Bond hereto attached for its faithful performance and
payment, the Owner shall deem the Surety or Sureties upon such bond to be unsatisfactory or
if, for any reason such bond ceases to be adequate to cover the performance of the work, the
Contractor shall, at his expense, within 5 days after the receipt of notice from the Owner,
furnish an additional bond or bonds in such form and amount and with such Surety or
Sureties as shall be satisfactory to the Owner In such event, no further payment to the
Contractor shall be deemed to be due under this Agreement until such new or additional
security for the faithful performance of the work shall be furnished in manner and form
satisfactory to the Owner.
8. No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the Owner in writing.
FY962I46
00500-2
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first above written, in three (3) counterparts, each of which shall, without proof or accounting for
the other counterpart be deemed an original Contract.
SEAL:
WITNESSES:
John P. Marinoni Construction Co.. Inc.
CONTRACTOR
ByVd/Q-��an"�
Title
CITY OF FAYETTEVILLE, ARKANSAS
ATTEST: OWNER
A/Izeirge
Clerk
Approved as to form:
FY962I46
By
Attorney for Owner
An,
Fred Hanna, Mayor
00500 - 3
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CHANGE ORDER No. 1
Date: 7- 7— 9"8
ENGINEER'S PROJECT NO. FY962146
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PROJECT: Fueling Facility Improvements - Phase II. Fayetteville Municioal Airport
Fuel Farm
CONTRACTOR: John P. Mannon' Construction Co.. Inc.
Contract for $517.130.00 Contract Date:
TO: John P. Marinoni Construction Co.. Inc.
Contractor
You are directed to make the changes noted below in the subject Contract:
City of Fayetteville
By:
Owner
Nature of the Changes:
1. Substitute a skid -mounted, factory -assembled fueling system for the built -in-place system shown in
the Contract Documents;
2. Reduce the scope of electrical work by eliminating trenching duplication, using native soil backfill
vs. Class 7 base (except under paved traffic areas), and narrowing the grounding circuit trench
width;
3. Reduce the concrete slab work commensurate with item 1, above; and
4. Replace the catwalk structure with individual ladder/platform access systems for each fuel tank.
Justification:
In order to optimize the fueling operation and to decrease the initial cost of the project
These changes result in the following adjustment of Contract Price and Contract Time.
CONTRACT PRICE prior to this Change Order:
Estimated Decrease Resulting from this Change Order:
Estimated CONTRACT PRICE Including this Change Order:
C:\W OR K06\9614610a1.
$ 517.130
$ (29.300)
$ 487.830
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Substantial Completion Time Prior to This Change Order: 150 Calendar Davg
Final Completion Time Prior to This Change Order: 180 Calendar Days
Net Time Change Resulting From This Change Order:
a. Substantial Completion: No Chancie
b. Final Completion: No Chanae
Current Contract Completion Dates Including This Change Order:
a. Substantial Completion:
b. Final Completion:
The Foregoing Changes Are Recommended:
The Foregoing Changes Are Accepted:
The Foregoing Changes Are Approved:
150 calendar dans
180 calendar days
McCLELLAND C NSULTING ENGINEERS, INC.
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Date: 1998
John P. Marinoni Construction Co.. Inc.
By: (>/c.4.7/')2 7a + - / f
Date: 1998
CITY OF FAYETTEVILLE
By:
Date: Sfn y 7 1998
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
1998
Department: General Government
Division: Airport
Program: Airport Capital
Date Requested
06/25/98
Adjustment #
Project or Item Requested:
Additional funding is requested for the Fuel Farm Replacement
Project on Drake Field.
Project or Item Deleted:
The funding proposed for this project is from project # 97048,
Safety Area Maintenance & Drainage, project #97051, General
Aviation Terminal Renovation and a portion of project #
98055, Baggage Belt Replacement.
Justification of this Increase:
The project is needed to comply with federal environmental
- 'regulations that become effective in December 1998.
Justification of this Decrease:
The Fuel Farm Replacement Project is a
higher priority than the other projects.
Account Name
Fixed Assets
Account Name
Buildings & Grounds Maintenan
Building Costs
Buildings & Grounds Maintenan
Increase Expense (Decrease Revenue)
Amount Account Number
272,313
5550 3960
5801 00
r
.rw�gk..a r
Project Number
97050 1
Decrease Expense (Increase Revenue)
Amount
163,266
90,000
Account Number
- 5550 3960
5550 3960
5550 3960
Approval Signatures
Requested B
udget Coordinator
Department Director
Date
Date
Date
Admin. S is s Director Date
441414^c/ dg1/1
Mayor Date
5400 00
5804 00
Project Number
97048 r 1
97051 1
98055. 1
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
1Budget Office Use Only
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Blue Copy.' Budget & Research / Yellow Copy: Requester C: IAPP198BUDIFUELFARM.WK4
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STAFF REVIEW FORM
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A
FROM:
Dale Fredenck
Name
Airport General Gvntt.
Division Department
ACTION REQUIRED: The Airport requests approval of and the Mayor's signature for Contract Change Orders 2, 3, and 4 with
John P. Marinoni Construction Co. for the Fuel Farm Replacement. Change Order #2 increases the contract by $221.00 to cover the cost
of equipment to meter the irrigation service. Change Order #3 is an increase of $590.00 to provide additional protection to petroleum
piping. Change Order #4 is a net decrease of 551.00 to the original contract. Change order #4 reflects a cost savings of $1,300.00 which
resulted from using a lower-priced equipment design to maintain a constant operating temperature environment for a monitoring system.
Part of this savings will be utilized to cover the cost of installing additional needed safety equipment. The net cost of all three of these
change orders is $760.00. Resolution No. 91-98 passed and approved on July 7, 1998, provides for a contract contingency of $48,783.00
for this project, and an approved budget adjustment provides for the funding.
COST TO CITY:
$76 Doo
Cost of this Request
5550-3960-5801.00
Account Number
97050
Project Number
S 562.212.00
Category/Project Budget
S 521974.00
Funds used to date
S 40.238.00
Remaining Balance
Fuel Farm Replacement
Category/Project Name
Fixcd Asset
Program Name
Airport
Fund
BU
Budget Coordinator
X Budgeted Item
Administrative Services Director
CONTRACT/ T/LEASE REVIEW:
,.bi/ 2— '49
2 a r1
ate
s-91
Purchasing Officer Date
Budget Adjustment Attached
GRANTING AGENCY:
YD
ZC rdinator ,Lf o eL
Irtthmal Auditor
468
Date
-(4- r
Date
STAFF RECOMMENDATION: Staff recommends approval of three change orders.
Division Head Date
ervices Director Date
n;
�il•:a A
Date
Cross Reference
New Item: YesNo
Pre. Ord/Res#:'J n\ 1
Orig Cont. Date:
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STAFF REVIEW FORM Page 2
Description: Meeting Date: N/A
Change Order 2, 3, and 4 for
John P. Marinoni Construction Co.Inc.
Comments:
Budget Coordinator Reference Comments:
Accounting Manager Reference Comments:
City Attorney Reference Comments:
Purchasing Officer Reference Comments:
ADA Coordinator Reference Comments:
Internal Auditor Reference Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: FRED HANNA, MAYOR
FROM: DALE FREDERICK, AIRPORT MANAGE
DATE: JANUARY 31,1999
SUBJECT: CHANGE ORDERS 2, 3, AND 4 for the Fuel Farm Replacement
The Airport requests approval of and the Mayor's signature for Contract Change Orders 2, 3,
and 4 with John P. Marinoni Construction Co. for the Fuel Farm Replacement. Change Order
#2 increases the contract by $221.00 to cover the cost of equipment to meter the irrigation
service. Change Order #3 is an increase of $590.00 to provide additional protection to
petroleum piping. Change Order #4 is a net decrease of $51.00 to the original contract.
Change Order #4 reflects a cost savings of $1,300.00 which resulted from using a lower-priced
equipment design to maintain a constant operating temperature environment for a monitoring
system. Part of this savings will be utilized to cover the cost of installing additional needed
safety equipment. The net cost of all three of these change orders is $760.00.
Resolution No. 91-98 passed and approved on July 7, 1998, provides for a contract
contingency of $48,783.00 for this project, and an approved budget adjustment provides for
the funding.
DF/bjm
Attachments: Contract Review Form
Four originals of Change Order 2, 3, 4.
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CHANGE ORDER NO. 2
PROJECT: DRAKE FIELD FUEL FARM
PROJECT NUMBER: FY962146 CONTRACT DATE; 7/7/98
DATE OF ISSUANCE: 10/06/98 EFFECTIVE ON DATE APPROVED BY OWNER
OWNER CITY OF FAYETTEVILLE CONTRACTOR: MARINONI CONSTRUCTION
Reason for Change: IRRIGATION SERVICE MUST BE METERED
Change:
1. INSTALL METER SET/METER BOX ON IRRIGATION LINE
CHANGE IN CONTRACT PRICE
Original Price:
$517,130.00 I
CHANGE IN CONTRACT TIMES
Original Contract Times
Substantial Completion (days):150
Ready for final payment (days):180
Net Changes from previous Amendments or Changes:
429,300.00
Net Changes from previous Amendments or Changes:
Substantial Completion (days):0
Ready for Final Payment (days):0
Net Increase for this Change:
+$221.00
Net Increase (Decrease) for this Change:
Substantial Completion (days): 0
Ready for final payment (days): 0
Revised Contract Price:
$488,051.00
Revise Contract Times:
Substantial Completion (days): 150
Ready for final payment (days): 180
Revised Completion Dates:
Substantial Completion: 12/30/98
Ready for final payment: 1/29/99
RECOMMENDED:
By: `kl/GL4GrI"e+-�
McClelland Consulting Engineers, Inc.
Engineer
Date:
141/94
ACCEPTED:
By:
MARINONI CONSTRUCTION
Contractor
Date: is a ca•
APPROVED:
By:
TY OF F • YETTEVILLE
Owner
CHANGE ORDER NO. 3
PROJECT: DRAKE FIELD FUEL FARM
PROJECT NUMBER: FY962146 CONTRACT DATE: 7/7/98
DATE OF ISSUANCE: 10/06/98 EFFECTIVE ON DATE APPROVED BY OWNER
OWNER: CITY OF FAYETTEVILLE CONTRACTOR: MARINONI CONSTRUCTION
Reason for Change: PROTECTION OF PETROLEUM PIPING
Change:
1. INSTALL TWO 4" BOLLARDS LOCATED AS SHOWN ON ATTACHED SHEET.
CHANGE IN CONTRACT PRICE
Original Price:
$517,130.00
CHANGE IN CONTRACT TIMES
Original Contract Times
Substantial Completion (days):150
Ready for final payment (days):180
Net Changes from previous Amendments or Changes:
-$29,079.00
Net Changes from previous Amendments or Changes:
Substantial Completion (days):0
Ready for Final Payment (days):0
Net Increase for this Change:
+$590.00
Net Increase (Decrease) for this Change:
Substantial Completion (days): 0
Ready for final payment (days): 0
Revised Contract Price:
$488,641.00
Revise Contract Times:
Substantial Completion (days): 150
Ready for final payment (days): 180
Revised Completion Dates:
Substantial Completion: 12/30/98
Ready for final payment: 1/29/99
RECOMMENDED:
By: `61044 Cass
McCle land Consulting Engineers, Inc.
Engineer
/
Date: I !aI/9/
ACCEPTED:
B
MAR NI CONSTRUCTION
Contractor
Date: leas' 4Y
APPROVED:
By:
Date:
r-
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T.O.C.
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CHANGE ORDER NO. 4
PROJECT: DRAKE FIELD FUEL FARM
PROJECT NUMBER: FY962146 CONTRACT DATE; 7/7/98
DATE OF ISSUANCE: 11/06/98 EFFECTIVE ON DATE APPROVED BY OWNER
OWNER: CITY OF FAYETTEVILLE CONTRACTOR: MARINONI CONSTRUCTION
Reason for Change: COST SAVINGS BY USE OF ALTERNATE EQUIPMENT AND INSTALLATION OF
ADDITIONAL SAFETY FEATURE.
Change:
1. Utilize "Hoffman" heated and ventilated enclosure in place of "cool cell" to maintain operating
temperature of monitoring system. Contract decrease of $1300.
2. Install timer systems on avgas and jet fuel pumps to prevent damage to pumps from inadvertently
being left on. Contract increase of $1,249.
CHANGE IN CONTRACT PRICE
Original Price:
$517,130.00
CHANGE IN CONTRACT TIMES
Original Contract Times
Substantial Completion (days):150
Ready for final payment (days):180
Net Changes from previous Amendments or Changes:
-$28,489.00
Net Changes from previous Amendments or Changes:
Substantial Completion (days):0
Ready for Final Payment (days):0
Net Increase for this Change:
-$51.00
Net Increase (Decrease) for this Change:
Substantial Completion (days): 0
Ready for final payment (days): 0
Revised Contract Price:
$488,590.00
Revise Contract Times:
Substantial Completion (days): 150
Ready for final payment (days): 180
Revised Completion Dates:
Substantial Completion: 12/30/98
Ready for final payment: 1/29/99
RECOMMENDED:
By:
McClelland Consulting Engineers, Inc.
Engineer
Date: I/4/` i
ACCEPTED:
By
MARINONI CONSTRUCTION
Contractor
Date: l - e741. -9f
APPROVED:
By:
Date:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Dale Frederick, Airport
From: Heather Woodruff, City Clerk
Date: February 24, 1999
Attached is a copy of the completed staff review form and change order number 2, 3, and 4 for
the contract with Marinoni Construction for the Fuel Farm Rehabilitation project. I am also
returning three original of each change order for you to distribute.
The original will be microfilmed and filed with the City Clerk.
cc. Internal Auditor
File
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/YJB i2/4r/O' / •
STAFF REVIEW FORM
_ ___ AGENDA REQUEST
XX CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A
CNNAo set,
pmcfa ft3
FROM:
Dale Frederick
Name
Airport General Gvmt.
Division Department
ACTION REQUIRED: The Airport staff requests approval and Mayor's signature for: Change Order #5 and #6 to Contract
#658 with John P. Marinoni Construction Co.. and Amendment #3 to Task Order #2 to Contract #531 with McClelland
Consulting Engineers, Inc. All three of these charges are for the Fuel Farm Replacement Project. Change Order #5 and #6 increase
Marinoni's contract by $5,925.00 to cover the cost of construction which provides additional clearance in the refueller basin.
Amendment #3 to McClelland Consulting Engineers' contract would decrease future city payments made to their company by
the amount of $5,925.00.
COST TO CITY:
$ -0-
Cost of this Request
5550-3960-5801.00
Account Number
97050
Project Nmnber
$ 562,212.00
Category/Project Budget
$ 524.234,00
Funds used to date
$ 37978.00
Remaining Balance
Fixed Assets
Category/Project Name
Capital
Program Name
Airport
Fund
BUDGET REVIEW:
Budget Coordinator
Budgeted Item
Administrative Services Director
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW
AA/WA/ ,5- IA 49
1X • ...b ` (tel
Date
City Attorney v Date Inti al Auditor
GRANTING AGENCY.
• a • C • rdina ;Jr WI
111 I
Purchasing Officer
Date
1J
Date
STAFF RECOMMENDATION:
Staff recommends approval of Change Orders #5 and #6 and Amendment #3..
rvices Director Date
Date
1
Date
Cross Reference
New Item: Yes No
Prev. Ord/Rcs#: _3-97/91-98
Orig Cont. Date: 8-30-95/7-7-98
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STAFF REVIEW FORM Page 2
Description. Meeting Date: N/A
Change Order #5 and #6 for John P. Marinoni Construction Co. Inc.
Amendment #3 to Task Order #2 for McClelland Engineers
Comments:
Budget Coordinator Reference Comments:
Accounting Manager Reference Comments:
City Attorney Reference Comments:
Purchasing Officer Reference Comments:
ADA Coordinator Reference Comments:
Internal Auditor Reference Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO:
FROM:
DATE:
SUBJECT:
FRED HANNA, MAYOR
DALE FREDERICK, AIRPORT MANAGER
APRIL 28, 1999
CHANGE ORDER #5 AND #6 TO JOHN P. MARINONI
CONSTRUCTION CONTRACT AND AMENDMENT #3 TO
TASK ORDER #2 FOR MCCLELLAND CONSULTING
ENGINEERS.
The Airport staff requests approval and Mayor's signature for: Change Order #5 and #6
to Contract #658 with John P. Marinoni Construction Co., and Amendment #3 to Task
Order #2 to Contract #531 with McClelland Consulting Engineers. All three of these
requests pertain to the Fuel Farm Replacement Project. Change Order #5 and #6
increase Mannoni's contract by $5,925.00 to cover the cost of construction which
provides additional clearance in the refueller basin.
Amendment #3 to McClelland Consulting Engineer's contract would decrease the City's
payments made to their company by the amount of $5,925.00. Because of required
design modifications, McClelland has agreed to reimburse the City for the cost of the
change orders requested by Marinoni Construction Company by crediting future payment
requests for their remaining earned revenues for engineering services on this project up
to the $5,925.00.
DF/bjm
Attachments: Contract Review Form
Three Originals of Change Order 5
Three Originals of Change Order 6
Three Originals of Amendment #3 to Task Order #2
1
AMENDMENT #3 TO TASK ORDER NO. 2
AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS. INC.
This is an amendment to the Agreement for Engineering Services dated the 301h
day of August, 1995, between the City of Fayetteville, Arkansas, and McClelland
Consulting Engineers, Inc.. Additional costs have been incurred to modify the
fuel loading ramp to accommodate the Fixed Base Operator's fueling trucks. The
Engineer has agreed to reimburse the Owner (City of Fayetteville) for these
additional construction costs in the following amounts:
• Modification No. 1
• Modification No. 2
Total for this Amendment
$ 1,513.00
$ 4.412.00
$ 5,925.00
The Contractor (Marinoni Construction Company) is to be paid for these
modifications by the City under Change Orders No. 5 and No. 6. The City is then
to be reimbursed by McClelland Engineers through a credit of $5,925.00 being
applied to future billings for engineering services for this project.
CITY OF FAYETTEVILLE
M yor
C:\data\96\962146#3-TO4-14: sr
Date: j%/11-
McCLELLAND CONSULTING ENGINEERS, INC.
Company
President
C:\data\96\962146#3-TO4-14:sr
Date: 4/TA fie
FOR OFFICE USE ONLY
Existing P.O. #
Contract #